excel functions abby wiertzema wiertzem@oswego.edu

Excel FunctionsExcel Functions

Abby Wiertzemawiertzem@oswego.edu

Table of ContentsTable of ContentsDefinitionsFunction WizardDate & Time

FunctionsFinancial

FunctionsInformation

FunctionsLogical FunctionsLogical OperatorsNested IF

Lookup & Reference Functions

Math & Trig Functions

Statistical FunctionsText FunctionsCreate Your Own

FunctionsAdvanced

FunctionsHELP

DefinitionsDefinitionsFormula – Equations that perform

calculations on values in your worksheet. A formula starts with an equal sign (=).

Function – A special key word which can be entered into a cell in order to perform a process to some data which is appended within brackets.

Argument – A portion of a formula.

Function WizardFunction Wizard

Office XP - Icon is in toolbar

Office 2007 – Icon is found in Format tab

Select function nameFill in the argument

values

Formula Format is:=function-

name(arguments)

Date & Time FunctionsDate & Time FunctionsExamples are in the spreadsheet

=DATE(cell_ref) – creates a date=TODAY() – no arguments –

returns todays date=NOW() – no argument – returns

todays date and time=DAYS360 – must use reference

cells to get day interval

Financial FunctionsFinancial FunctionsExamples are in the spreadsheet

ACCRINTCUMIPMTCUMPRINCDBFVPMT

Information FunctionsInformation FunctionsExamples are in the spreadsheet

IS functions (11)NTYPE

Logical FunctionsLogical Functions

Examples are in the spreadsheet

ANDFALSEIFNOTORTRUE

Logical OperatorsLogical OperatorsThe comparison operators that can be

used in the logical test portion of an Excel IF function are: ◦Equals (=) ◦Less than (<)◦Less than or equal to (<=)◦Greater than (>) ◦Greater than or equal to (>=) ◦Not equal to (<>)

Nested IFNested IFFormat of Function

◦IF( condition1, value_if_true1, IF( condition2, value_if_true2, value_if_false2 ))

You can nest up to 7 conditionsQuestion:  I need to write a formula that works this way: If (cell A1) is less than 20, then times it by 1, If it is greater than or equal to 20 but less than 50, then times it by 2 If it is greater than or equal to 50 & less than 100, then times it by 3 And if it is great or equal to than 100, then times it by 4Answer: 

=IF(A1<20, A1*1, IF(A1<50, A1*2, IF(A1<100, A1*3, A1*4)))

Lookup & Reference Lookup & Reference FunctionsFunctionsExample of VLOOKUP is in the

spreadsheet

VLOOKUPHLOOKUPYouTube video that explains

VLOOKUP◦ http://www.youtube.com/watch?v=vhufngP

ejDk

Math & Trig FunctionsMath & Trig FunctionsExamples are in the spreadsheet

SUMSUMIFSeveral rounding functions

◦EVEN◦INT◦ROUND◦ROUNDDOWN◦ROUNDUP

Statistical FunctionsStatistical FunctionsExamples are in the spreadsheet

AVERAGECOUNTCOUNTIFMAXMEDIANMINMODE

Text FunctionsText FunctionsExamples are in the spreadsheet

CLEAN - removes unprintable characters

CONCATENATE – joins text fields

LEFT – returns leftmost characters

LOWER – converts text to lower case

PROPER – converts text to proper case

RIGHT – returns rightmost characters

TRIM – removes extra spaces

UPPER – converts text to upper case

Create your own worksheet Create your own worksheet functionsfunctionsDone by editing VBA code

http://www.vertex42.com/ExcelArticles/user-defined-functions.html

http://office.microsoft.com/en-us/excel/HA010548461033.aspx

Advanced FunctionsAdvanced FunctionsHighlight Alternate Rows using Office

XP◦Highlight the rows to perform the task◦go to Format, Conditional Formatting◦Select “Formula is” from dropdown list◦Type “=MOD(ROW(),2)=1”◦Click on Format button and select a pattern◦Click on OK

Highlight Duplicate Cell Entries◦http://www.cpearson.com/excel/

Duplicates.aspx

Advanced FunctionsAdvanced FunctionsHighlight Alternate Rows using Office

2007◦Highlight the rows to perform the task◦Go to Home tab, Conditional Formatting◦Select Manage Rules, click on “New Rule”◦Select “Use a formula …” from top list◦Type “=MOD(ROW(),2)=1” in text box◦Click on Format button and select a pattern◦Click on OK

Highlight Duplicate Cell Entries◦http://www.cpearson.com/excel/

Duplicates.aspx

HELPHELPAdditional information on custom

functions◦ http://www.ozgrid.com/VBA/

Functions.htm#UDF3Misc Help

◦ http://www.meadinkent.co.uk/excel.htm◦ http://www.cpearson.com/excel/excelF.htm

Microsoft Excel Help◦ http://office.microsoft.com/en-us/excel/

HP052001271033.aspxInformation about IF functions

◦ http://spreadsheets.about.com/od/excelfunctions/ss/if_function_sbs.htm