engage / belsoft collaboration - using ibm domino data in ibm connections – a real life story

UsingIBMDominoDatainIBMConnections–areallifestoryAndreas PonteBelsoftCollaborationAG

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• System Integrators• IBM Domino/Notes• IBM Notes Traveler• IBM Sametime• IBM Connections

• Custom Development• Domino• XPages• Interfaces and Systemintegration

• Education for Administrators, Developers and Users• Member of Penumbra Group

Winnerof the IBMBusinessPartnerExcellenceAwardEurope2015

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Aboutthespeaker

• Andreas Ponte about.me

• ~20 years in the Lotus/ICS world • Worked for a Reinsurance Company until 2007, amongst other

things responsible for the global communication infrastructure• Joined Belsoft AG, an IBM Premier Business Partner located

Switzerland, with focus on consulting in the IBM Domino and mobile solutions area

• Since 2014 CEO of Belsoft Collaboration AG and IBM Champion for 2015 and 2016

• Regularly speaking at own events and various user groups around the world

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Aboutthe“doers”

Urs Meli• Development

(IBM Notes / XPages)• Infrastructure &

Administration(IBM Domino / IBM Connections)

Frédéric Dehédin• Development

(IBM Notes / XPages)• Business Processes• Data migration• Project lead

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UsingIBMDominoDatainIBMConnections–areallifestory• We faced a challenge of bringing 50GB of data from

an IBM Notes database into IBM Connections andfrom a local usage to a large audience in and outsideof the company.

• I will talk about the starting point, the steps needed forthe file migration, the integration of an existing IBMNotes application in IBM Connections and how thesolution helps users from different companies to findand share information.

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UsingIBMDominoDatainIBMConnections–areallifestoryThe challenge:

• Move 50GB of data from IBM Notes into IBM Connections

• From a local usage to a large audience in and outside of the company.

• Goal: replace the Extranet

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Agenda

• The starting point• The steps needed for the file migration• The integration of existing IBM Notes

applications in IBM Connections• The result

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Thestartingpoint

• Leed database• Library for Eurapco Electronic Documents• 50 GB / 15’000 documents (attachments) to be

moved to IBM Connections

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Thechallengefortheupload

• „read“ information from current documentsand attachments in the database to:

• Add tags to the document• Sort by original creation date• Change the owner (Created by..)• Share with different communities

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Migrationofdata

• Problems• Challenges• Solutions

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Migrationofdata

• Problems• Missing functions in SBT

• Changing the owner• Setting a creation date

• Files• Duplicate file names• Mime Type not updated, i.e. no .doc

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Migrationofdata

• Challenges• Migration of data

• 15’000 documents, 50 GB of data

• Network Bandwidth• Migration only during off-peak hours

• No freeze• Data changes during migration

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Migrationofdata

• Solutions• Notes Agent

• Upload documents to IBM Connections• Based on information from Notes document

• Set tags• Copy document to according community

and folder• Based on information from attachment

• Set tags

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Migrationofdata

• Solutions• Migration database to manage attachments

• Which attachments have been uploaded• Which attachments have been changed

• TDI/SDI • Change owner (created by..)

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Migrationofdata

• Challenges afterwards• Offline functionality

• Users create events, agenda documents etc. on local/offline in Notes

• Once online, folders and files will be created or updated in Connections

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TheResult

31.1.2015 1.11.2015 20.03.2016

Sizeof allfiles (including older versions) 38.5GB 47.8GB 50.2GB

Totalnumber of files 15‘785 17‘454 18‘095

Totalnumber of folders 2‘042 2‘163 2‘210

Number of tags 186 488 630

Number of times alltagshave beenapplied to files

92‘865 95’805 96’493

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Total Events by ApplicationVisits by Applications

Analytics(today)

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Events

Before:

After:

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Events

• Attachments linked from originating database (LEED)• Integration of IBM Connections into XPages and vice

versa• XPages Application with the same look and feel as

IBM Connections • Embedded in IBM Connections• Attachments from a Notes database are displayed

in IBM Connections Files (from a corresponding community folder)

• Widget for IBM Connections displaying events of the logged in user and relevant community

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Events

XPages App

Connections Files

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EventsWidget

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UserManagement

• We enhanced the login screen with a possibility to• Register as a user• Reset the login password

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UserManagement– RegistrationPage

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UserManagement– PasswordRecovery

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Automatisation

• We used a combination of TDI/SDI and Jythonscripts to meet the customer’s requirements to:

• Automatically join a predefined community• Automatically follow a community once

joined (and keep it that way..)

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Lessonslearnedfornewprojects

Although the Social Business Toolkit (SBT) is a great piece of software, we ended up connecting to the Connections API directly using the Apache Abdera Library

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CRMintegrationtoIBMConnections

• Goals:• keep the Notes applications simple while not

adding 3rd party libraries• keep the main logic in 1 place (XPages Proxy)• keep the logic in the XPages scope in order to

make a future migration of the Notes applications to XPages painless

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CRMintegrationtoIBMConnections

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CRMintegrationtoIBMConnections

• Use Case:• Connect Domino data to Connections data• Using Connections features with existing Domino

Data• Handing over the collaboration aspects to

Connections (-> where they belong)

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CRMintegrationtoIBMConnections

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Getintouchwithus

Want to know more about data migration to IBM Connections? We can help with your customised data migration but also with your needs for standard or repeating data migration together with hs.Crawler by hedersoft

Questions?

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