employee management system srs(1)

“EMPLOYEE MANAGEMENT SYSTEM”

Software Requirement Specification

Graphic Era University DEHRADUN

Team Members:

Amuk Saxena: 10110496Ashish Dhyani: 10110521

Gaurav Kukreti: 10110555 Navneet Joshi: 10110609

Project Guide: Mr. Ashish Pal

Asst ProfessorDepartment of Computer Applications 

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SNAPSHOTS:

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Abstract

This report includes a development presentation of an information system for managing the staff data within a small company or organization. The system as such as it has been developed is called Employee Management System. It consists of functionally related GUI (application program) and database.The choice of the programming tools is individual and particular.

Keywords

Information system, Database system, DBMS, parent table, child table, table fields,primary key, foreign key, relationship, sql queries, objects, classes, controls.

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Table of Contents

1. Introduction…………………………………………………………31.1 Background……………………………………………………....................31.2 Problem statement ...…………………………………………………….....41.3 Problem discussion………………………………………………………....41.4 Report Overview…………………………………………………………...42. Problem’s solution……………………………………………….....42.1 Method...…………………………………………………………………...42.2 Programming environments………………………………………………..52.3 Database analyzing, design and implementation…………………………82.4 Program’s structure analyzing and GUI constructing…………………….122.5 Database connections and code implementation………………………….142.5.1 Retrieving data from the database………………………………....192.5.2 Saving data into the database……………………………………...122.5.3 Updating records into the database………………………………..152.5.4 Deleting data from the database…………………………………...163. Conclusion………………………………………………………....174. References………………………………………………………...18

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1. IntroductionThis chapter gives a brief theoretical preview upon the database information systemsand goes through the essence of the problem that should be resolved.

1.1 BackgroundMost of the contemporary Information systems are based on the Database technologyas a collection of logically related data, and DBMS as a software system allowing theusers to define, create, maintain and control access to the database.The process of constructing such kind of systems is not so simple. It involves amutual development of application program and database. The application program isactually the bridge between the users and the database, where the data is stored. Thus,the well-developed application program and database are very important for thereliability, flexibility and functionality of the system.The so defined systems differentiate to each other and their development comprisesa great variety of tasks to be resolved and implemented.The basic idea can be depicted on Figure 1.1 below:

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Information System

Dbase Queries

USERS

Retrieve

Insert

Update

Delete

Application Program

Database System

DBMS Database

i

Information system suggests a computer technology to be used in order to provideinformation to users in an organization (for instance), as for the purposes of datatransformation into useful information; computer hardware and software are designedand used [2].A particular case is the Human Resources Information System development. Thiskind of systems are responsible for storing data of the staff within an organization andgenerating reports upon request.

Such kind of system could be integrated with other Information systems or modules:Accounting Information System (AIS) – designed to transform financial data intoinformation, or Management Information System (MIS) that provides decision-orientedinformation to managers, and so on…“Organizations depend on Information Systems in order to stay competitive.Productivity, which is crucial to staying competitive, can be increased through betterInformation Systems.” [2].

1.2 Purpose

Employees are the backbone of any company; their management pays a major role in deciding the success of the organization. Our “QUEUE(our group name)” understands this fact and therefore designed a unique and 100% functional employee management system. This system uses employee management software that helps in assembling, organizing and managing the information of the employees as required by you. Every organization has different employee management issues to be addressed, so we design customized employee information management system that could fit into your company’s requirement frame.

Our “QUEUE” suggests employee management system is not solely for big companies, but every organization that requires managing of their HR needs or workforce. Employee management software makes easy for the employer to keep a track and check on the human resource department just by a click of the mouse from anywhere in the world thus making the work extremely easy for people having offices at different locations. It makes easy to monitor the workings of the employees and manage them.

Employee information management helps in deciding the future management needs and any changes that has to be made for greater productivity. It keeps the records of the functions performed by the individual employee playing a vital role at the time of performance appraisal. Employee management software can carry out many functions like employee data analysis, employee monitoring, centralized employee database, management of the time sheet, etc.

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1.3 Scope

In fixed scope, when you send us the enquiry, we determine the scope of work for your project upfront and give you pricing and timeline estimate upfront.

Once you send us the enquiry, we analyze the same and reply to you with our understanding of your requirements along with the queries and suggestions. After we receive your clarifications, we finalize the scope of work, determine which technology will be used for this project and give you the timeline estimate. After we receive your approval on the pricing and timeline, we start with the project development which begins with requirement analysis by the technical team. Once the project is complete in the local system, we deploy the project. Subsequently our “QUEUE” team does the quality testing of your project and after their approval we ask you to test the functionalities and after approval, we close the project.

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1.4 Definitions, Acronyms and Abbreviations

EMS

Employee Management System: It’s the windows application that is based on managing the information of the employees.

Admin

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Administrator: He has the authority to add/delete users.

.NET Framework:

The .NET framework is part of Windows and provides a controlled environment for developing and running applications.

Visual Studio 2008:

Microsoft Visual Studio is an integrated development environment (IDE) from Microsoft. It is used to develop console and graphical user interface applications along with Windows Forms applications, web sites, web applications, and web services in both native code together with managed code for all platforms supported by Microsoft Windows, Windows Mobile, Windows CE, .NET Framework, .NET Compact Framework and Microsoft Silverlight.

C Sharp:

C# (pronounced "C-sharp") is an object-oriented programming language from Microsoft that aims to combine the computing power of C++ with the programming ease of Visual Basic. C# is based on C++ and contains features similar to those of Java.

1.5 Tools Used

C sharp:

C# (pronounced "C-sharp") is an object-oriented programming language from Microsoft that aims to combine the computing power of C++ with the programming ease of Visual Basic. C# is based on C++ and contains features similar to those of Java.C# is designed to work with Microsoft's .Net platform. Microsoft's aim is to facilitate the exchange of information and services over the Web, and to enable developers to build highly portable applications. C# simplifies programming through its use of Extensible Markup Language (XML) and Simple Object Access Protocol (SOAP) which allow access to a programming object or method without requiring the programmer to write additional code for each step. Because programmers can build on existing code, rather than

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repeatedly duplicating it, C# is expected to make it faster and less expensive to get new products and services to market.

Microsoft .NET Platform Provides a web-centric distributed framework

for integration & interoperability of internetbasedcomputing solutions.

Based on open standards : UDDI SOAP XML Four primary components: Microsoft .NET Framework: Build Web Services, Development Tools & Technologies: Easily, Server Infrastructure: and Deploy & Operate

them, Building Block Services. using XML Web Services.

.NET Framework 3.5:

The .NET Framework is a development, deploymentand execution environment that allows differentprogramming languages & libraries to work togetherseamlessly to create applications that are easier tobuild, manage, deploy and integrate with othernetworked systems.

1.6. Project Management

Our software is based on Waterfall Model.The Waterfall Model is a sequential software development

process, in which progress is seen as flowing steadily downwards (like a waterfall).

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1.7. References

[1] – Begg Carolyn, Connolly Thomas, Database systems (a Practical approach to

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Design, Implementation, and Management), Addison-Wesley, an imprint ofPearson Education, University of Paisley (U.K.), Fourth edition 2005[2] – Bodnar George /Duquesne University/, Hopwood William /Florida AtlanticUniversity/, Accounting Information systems, Eighth Edition, Prentice Hall,Upper Saddle River, New Jersey .[3] – Andersen Virginia, Access 2000: The Complete Reference, Blacklick, OH, USA:McGraw-Hill Professional Book Group, 2001,http://site.ebrary.com/lib/vaxjo/Doc?id=5002842 (2006-05-25).[4] – Andersson Tobias, [DAB744] C# Course Lectures, School of Mathematics andSystem Engineering, Växjö University.[5] - http://msdn.microsoft.com/library/default.asp?url=/library/enus/vbcon/html/vboritextboxctltasks.asp

1.8 Problem Statement

This report’s documentation goes through the whole process of both applicationprogram and database development. It also comprises the development tools have been utilized for these purposes.

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1.9 Problem Discussion

This system should consist of an application program, on one hand, and a database(repository of data) on the other. The program should perform the basic operationsupon the database as retrieving, inserting, updating and deleting data. Any additionalfunctionality is a goal of a further module development.It is a kind of strategy to start the development from designing and constructing thedatabase, as this structure will determine the further structure of the applicationprogram.The logical database model (tables, their content and the relationships betweenthem) should respond to the given task and cover the basic requirements.The Interface of the program should be user-friendly, and the program should be aseasy for use as it is possible.Both controls and forms should logically and functionally be related within theprogram and fully respond to the structure of the database.Another problem is establishing the connections with the database, every time, whena query is needed to be performed upon it. Exception-handling should also be taken intoan account during the system’s development due to eventual exceptions that may occur.

1.9.1 Report Overview

The 3rd chapter and its subsections will turn the attention to the method for resolving the problem, the programming environments used for developing the system and the implementation of the operations performed upon the database.

2. Overall Description

2.1 Software Interface:

User Interface

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Visual Studio 2008(Operating System: Window 7)

2.2 Hardware Interface:

Minimum Requirements:

Computer with a 2.27 GHz or faster processor(core i3)- 3GB of RAM or more - 220 GB of available hard-disk space- 5400 RPM hard drive- 1024 x 768 or higher-resolution display- DVD-ROM Drive- Additional features may require Internet access. Fees may apply.

Recommended : 2.2 GHZ or higher CPU, 1024 MB or more RAM, 1280x1024 display, 7200 RPM or higher hard drive Running on Windows Vista: 2.4 GHz CPU, 768 MB RAM

2.3 E.R Diagram

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3. Problem’s SolutionThis chapter involves some subsections that concern the basic scheme of resolving thegiven task and comprise both the methods and tools of its development as well.

3.1 Method

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At the very commencement, I proceeded to a decision to carry out the development ofmy task into the following steps:1. Exploring the available development environments and techniques.2. Database Analyzing.3. Database design and Implementation.4. Program’s Structure Analyzing.5. GUI (Graphical User Interface) constructing.6. Bringing all the stuff together (controls data binding and functionsimplementation).7. Tests.

Each one of these steps could be explained in some brief details as follows:1. Exploring the available development environments and techniquesThere is a lot of programming environments available to be used for such kind ofelaborations. The point is to choose such an environment that we will be able to operatewith in a convenient and easy way. This is more or less optional and individual process,that depends on the developer’s experience as well.2. Database AnalyzingIt concerns all of the demands, put upon the database content and its functionality.The database should be designed and implemented in a way that the user would expectit to be.3. Database design and ImplementationThis step is tightly related with the previous one as it is completely determined bythe requirements, analyzed and discussed in step2.4. Program’s Structure AnalyzingThe application program as an interface between the users and the database shouldbe an accurate “reflection” of the database on the screen; hence a well analyzed anddefined structure is needed.5. GUI ConstructingAfter analyzing the program’s structure and defining what it should consist of, agraphical representation of this stuff is needed in order to enable the user to interactwith the data.

6. Bringing all the stuff togetherThe next step that should be taken is connecting the program with the database andperforming the necessary functionality upon all of the controls.7. TestsTo ensure that everything works properly and as it has been expected, testperformance has to be done upon the system’s functionality.3.2 Programming EnvironmentsThe given task concerns a small company (organization). For instance, for the needs ofa small company, we could use one set of tools, but for the needs of a larger one, itwould be much better if we apply our approach by using some different, that could bemore appropriate and would fit much better the requirements we have to satisfy.I decided to use the Access Database Environment as a Database ManagementSystem and C# as a programming language for developing my project.Before proceeding to the explanatory notes of how I have developed the software, I

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would like to take a preview upon the programming tools (environments) that havebeen used during this project’s development course.Database Environment: Access is a typical environment for constructingrelational databases.The database is the skeleton and the underlying framework of most of thecontemporary Information Systems. The evolution of the Database systems could bedivided into three phases: the Manual-filing System, the File-based systems, and theDatabase and the Database Management systems (DBMS).o The manual-filing system contains files of information, related to aproject, product, task, client, or employee and they are usually labeledand stored in one or more cabinets. The cabinets may be located in thesecure area of the building, for safety. To facilitate the process ofsearching and to find out what we want, more quickly, the differenttypes of item can be put in separate folders and they remain logicallyrelated.Actually, the needs of the contemporary industrial world could not becovered or satisfied by using such kind of systems, and especially whatconcerns their reliability and efficiency.o Thus, we historically reach to the second phase of the Databasesystems evolution – the File-based systems. This kind of systems hadbeen developed in response to the needs and demands of industry for amore efficient data access [1]. The basic idea into the development ofthis type of systems, is that each Department in an organization (forinstance) has an access to its own data (files) through applicationprograms. (Figure 2.1):Figure 2.1 File-based information system

Figure 2.1 File-based information system

There are some limitations of the File-based systems:- Data Duplication: It is undesirable as it costs time andmoney, and takes additional storage space.

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DATA ENTRY AND REPORTS

FILE HANDLING ROUTINES

FILE DEFINITION

SALES FILES

DATA ENTRY AND REPORTS

FILE HANDLING ROUTINES

FILE DEFINITION

CONTRACTS FILES

- Dependency of Data: That’s a kind of inconvenience asthe physical structure and storage of the data files andrecords are defined in the application code.- Data Isolation: It is some difficult to access data, isolatedin separate files.- Incompatibility of the file formats: It concerns the filestructure as a dependent on the programming language,in which one the application program has beendeveloped and implemented, as the file’s structure isembedded in the application program.o After taking a new and more effective approach, the Databaseand the Database Management System (DBMS) have beencreated. Most of the contemporary systems are based on theDatabase technology as a collection of logically related data andthe DBMS as a software system allowing the users to define,create, maintain and control access to the Database.The DBMS is a really powerful set of tools, enabling users to operate easily withdata into a database as: Inserting, Updating, Deleting and Retrieving data. It preventsunauthorized access to the database and maintains the consistency of the stored data.The DBMS also restores the data in case of hardware or software failure and reducesthe loss of data in this way.MS-Access 2000 (Microsoft Access 2000) is a contemporary developmentenvironment for dealing with databases:Access is a computerized management system with relational database. The wholeinformation is stored in separate tables in one file. Such an information arrangement ismore or less convenient as we can view, add and delete information using online forms,and search or retrieve by using queries.The term “Database” comprises collection of objects (tables, forms, pages, queries,macros) for manipulating, retrieving and storing data.It is a very good advantage that the information (data) can be populated in differenttables (related to each other) and it is not necessary to store all data into one table. Thatleads to a less redundancy of data and reduces the required disk storage space, andspeeds up processing as well. There are three relationships between the tables in adatabase: (one-to-many), (one-to-one) and (many-to-many).One of the mostly used relationships is the (one-to-many) type. If we have a maintable (so called Parent table) and some other obedient tables (so called Child tables),then let us assume that the relationship between the parent table and the child tables isof type (one-to-many). It means that every single record from the parent table couldhave several records into each one of its related child tables. The tables are related bytheir key-values. The key into the parent table is called primary key, and the keys intoits child tables are called foreign keys. The primary and the foreign key have the sameunique value.

These conclusions are based on a theory in [3].The main window-frame of MS-Access can be seen on Figure 1 (Appendix A).C# and the .Net Framework: For the purposes of my project I chose to work withVisual Studio of Microsoft, in particular with the C# as a programming language. My

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choice is based on the reliable programming environment offered by C# and the highlycleared syntax of this programming language as well. C# is a good proof for a highlydeveloped modern technology based on the contemporary object-oriented theory inprogramming and lying on a very powerful, reliable and flexible platform as such as itis the .Net Framework.The main window of the Visual Studio and the .Net Framework basic architecturecould be seen on Figure 2: Visual Studio main window and Figure 3: Basic architectureof .Net Framework – Appendix A, [4]:Based on [4] we can say that the .Net Framework is a development of MicrosoftCorporation. In fact, a lot of efforts, time and investments have been spent on thisresearch and development.As a class library, .Net Framework allows “cross-language” development and can beused by any .Net language to perform different kind of tasks. There are approximately40 languages with compilers for the .Net Framework, but only some of them aresupported by Microsoft Corporation: C#, Visual Basic .Net, C++/CLI, J#, Jscript .Net,Eiffel, and some more.“. Net has several designed intentions:- Interoperability for existing code in COM libraries.- Common Runtime Engine: languages compiled to an intermediatelanguage, Common Intermediate Language.- Language Independence: using a Common Type System that defines allpossible data-type and programming concepts supported by the CLR(Common Language Runtime).- Base Class Library: also known, as the Foundation Class Library is a llibrary of types available to all languages using .Net.- Simplified Installation: for the Windows Platform, due to eliminatingregistry setting and dll-problems.- Security: by letting code execute in different trust levels.” [4].The language of choice – C# as an object-oriented programming language, has aprocedural, object-oriented syntax based on C++. It includes some aspects and featuresof other programming languages as: Java, Visual Basic and Delphi.The developers of C# have emphasized on the language simplification as: fewersymbolic and decorative requirements.

3.3 Database Analyzing, design and implementation

The database for the system should include information of company’s staff, respectively of its employees. The data is subdivided into the following groups:

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Employee_ID_NumberPersonal_ID_NumberFirst_NameMiddle_NameLast_NameDay_of_BirthMonth_of_BirthYear_of_BirthCellular_PhoneHome_PhoneCityAddressPostal_CodeQualificationCurrent_Experience

Employee_ID_NumberCompany_NameEmployer_NameCompany_Employer_AddressCompany_Employer_Cellular_PhoneCompany_Employer_Office_PhonePrevious_QualificationPrevious_Experiencep_Start_Date_Dayp_Start_Date_Monthp_Start_Date_Yearp_End_Date_Dayp_End_Date_Monthp_End_Date_Year

Employee_ID_NumberWroked_HoursOff_HoursDays_offOver_TimeExtra_Daysw_From_Date_Dayw_From_Date_Monthw_From_Date_Yearw_To_Date_Dayw_To_Date_Monthw_To_Date_Year

Employees’ BasicDetails

Working History Time_Information

I have constructed a database that consists of six data tables. There will be one maintable (parent table) and five child tables, related to each other. Patently, for this purposethe necessary primary and foreign keys should be defined into the responding tables.The so defined structure above is made up in conformity with the user’s needs anddemands. Each employee of the staff is intended to have several records, responding tohis Working History, Contact Person Information, Salary Information, TimeInformation and Holiday Information, and only one record containing his basicinformation within the company – his personal details as: date of birth, gender, maritalstatus, address and phone details, and his current working record. An employee is

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Employee_ID_NumberPersonal_ID_NumberFirst_NameMiddle_NameLast_NameDay_of_BirthMonth_of_BirthYear_of_BirthCellular_PhoneHome_PhoneCityAddressPostal_CodeQualificationCurrent_Experience

Employee_ID_NumberCompany_NameEmployer_NameCompany_Employer_AddressCompany_Employer_Cellular_PhoneCompany_Employer_Office_PhonePrevious_QualificationPrevious_Experiencep_Start_Date_Dayp_Start_Date_Monthp_Start_Date_Yearp_End_Date_Dayp_End_Date_Monthp_End_Date_Year

Employee_ID_NumberWroked_HoursOff_HoursDays_offOver_TimeExtra_Daysw_From_Date_Dayw_From_Date_Monthw_From_Date_Yearw_To_Date_Dayw_To_Date_Monthw_To_Date_Year

Employee_ID_NumberMonthly_SalaryMonthly_Money_Currencymonthly_Taxesmonthly_Deductionsmonthly_Insurancesms_From_Date_Dayms_From_Date_Monthms_From_Date_Yearms_To_Date_Dayms_To_Date_Monthms_To_Date_YearWeekly_SalaryWeekly_Money_Currencyweekly_Taxesweekly_Deductionsweekly_Insurancesws_From_Date_Dayws_From_Date_Monthws_From_Date_Yearws_To_Date_Day

Salary Information Contact PersonInformation

Holiday Information

Employee_ID_Numberc_First_Namec_Middle_Namec_Last_Namec_Cellular_Phonec_Home_Phonec_Cityc_Address

Employee_ID_NumberHolidayh_From_Date_Dayh_From_Date_Monthh_From_Date_Yearh_To_Date_Dayh_To_Date_Monthh_To_Date_Year

supposed to have not only one record of his Working history, or his Contact PersonInformation…..For instance, if we take a look to the Time Information data table – anemployee may have several records in case he has some experience within the currentcompany. It is absolutely the same with the Salary Information, Contact PersonInformation and Holiday Information data tables.The relationships between the data tables are shown below

In this Figure we can distinguish six tables that the database consists of. All of therelationships are of type: “one-to-many”.

The primary key fields could be set to Auto-number data type as Access creates thesevalues in an ascending order to ensure that they are unique within a table. Some of thefields should be “adjusted” to accept null-values. It is quite important to be done as it istightly related to the input fields of the application program. I decided to perform it inthe following way: those fields that are compulsory to be filled by the user I have setnot to accept any null-values of data and on the other hand, those ones, that can be leftblank, are set to accept null-values. It is easy to be performed by changing the AllowZero Length setting .It is just needed to go to the desired field that has to be set, and switch between the

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two options, offered into the “Allow Zero Length” field.

3.4 Program’s Structure Analyzing and GUI ConstructingAfter getting the database prepared, application program should be constructed andimplemented in some programming environment to enable the users to communicatewith the database.Graphical User Interface (GUI) is intended to be built up as a basic structure of theprogram. The first general advice when constructing GUIs is to “know thy users” asthere is a large number of rules and requirements, concerning the whole process of GUIdevelopment. Every GUI consists of certain number of controls (text-boxes, comboboxes,buttons…etc.). The list of all properties and methods for all controls is calledApplication Programming Interface (API). A set of controls is used in order to reach the desired purpose, what concerns thefunctionality of the application, including Labels, Text boxes, Combo Boxes, DataGrid, Buttons, Group Boxes, Panels, Tab controls etc. All of these controls, available inthe program, are fitted to the corresponding forms that are used in the application.

Figure 2.19 Updating records scheme

3.5.2 Saving data into the databaseThis kind of operation upon the database is subdivided into two groups: Saving a newemployee’s records (Populating all of the tables with data) and Add a record to anemployee’s data records.Saving new employee’s records: The whole process comprises a few actions, but notall of them are compulsory to be accomplished at once! First of all, to unlock the fields

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in order to get them prepared for accepting new data, the (“Add Employee”) button hasto be clicked. Afterwards, we can go to the desired form and fill the required data in.It’s not necessary to fill in all of the forms with an exception of the two first, whichones hold the data for the parent table into the database, and to be able to perform asuccessful save into the database, we need to fill in all of the fields required there! Ofcourse, if not all of the rest forms are populated with data, a message appears on screenasking the user whether he would like to proceed anyway saving only the data, filled tillthe moment, or go back and fill them in.The next approach has been made up to resolve the saving problem: Firstly, it isknown that the primary key values in all tables are automatically generated by saving arecord as they have been set to an AutoNumber type. When data is saved into theparent table, we have the primary key, which one is the Employee_ID_Number, but thisvalue is also needed for proceeding to another (child) table and populate it with data asthe DBMS needs to know the responding record into the parent table! Apparently, weneed to specify to which employee (person) from the parent table, the current record weare trying to save, belongs to.As it concerns all child tables into the database, it could be done in the followingway: When a record is populated into the parent table and we try to save another oneinto a child table, the primary key’s value is taken and put into the child table where wewant to save the current record. Afterwards, we go to the child table and save the recordthere. To implement this in code, a few functions have been constructed (one for eachchild table and one for establishing the connection between the parent and the childtables).

The whole process can be graphically represented on Figure 2.17.:

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Figure 2.17 Saving records scheme

Some details are going to be given about the functions, called by clicking upon the“Save All” button. It firstly calls a set of functions, checking whether all of the requiredfields have been filled correctly, and if not then a message pops up on the screenshowing where there is insufficient information and whether we can proceed saving thedata or not. Afterwards, the responding save functions are called and the data is savedinto the database.These Boolean variables are passed to an array and initialized with the valuesreturned by functions, checking the information of the fields. The values of thesefunctions actually determine into which table we can save records and into which – not,and whether we can save records at the moment at all.Into the code – snippet on Figure 20 it can be seen that if we have the sufficientinformation for the parent table, then we can save it … Plus performing save operationsand upon those of the child tables, which relative fields on the form contain thesufficient and necessary information for this purpose.All of this stuff is really useless without the functions, operating with the database.We can see how and the other functions operate. For simplicity, only one of them isgoing to be shown - All of these functions use the Get_Connection(Table_Name, ID) andGet_Primary_Key(Table_Name, Primary_Key_Value, ID) methods, which ones arevery essential for the purposes, they have been constructed.

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3.5.3 Updating records into the databaseThis operation, performed upon a database, is less or more essential as it is tightlyrelated to the “Edit”- and “Refresh”-modes of operating with data. One thing shouldalways be taken into an account when we deal with records-updating: We need to knowthe primary key’s value of the current record that we would like to get updated by thesystem, as in other way a rather different record would be updated.Two cases have been considered:_ Update All: It means, all of the records into the database, concerning acertain employee, to be updated at once. For this purpose, it is desirable, but notcompulsory, all of the fields on the forms to be filled in with data (edited data,for instance) and after that we need to press the “Update All” button. Theprogram doesn’t allow the user to update not existing records or records whereinsufficient information has been detected!

This process of updating data could be depicted as follows - Figure 2.19:

_ Update Single Records into the database: This can be performed by clicking the “Update a Record” button - Figure 2.20:

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Figure 2.20 Updating a record into the database

The click-event calls the same update-functions as such as they were shown in thefigures, concerning all records-updating. Each “Update a Record” button calls theappropriate function, responding to a certain data table

3.5.4 Deleting data from the databaseThis kind of operation, performed upon the database, is subdivided into two parts:Single Records Deletion and All Records Deletion. Both parts concern only singleemployee’s data into the database. Deleting a single record from the database meansmoving to a certain child table, selecting the record we want to be deleted and press the“Delete a Record” button. The result is instantly reflected into the database and backinto the program as well. There is a bit difference between performing single recorddeletion into the child tables and performing a delete operation upon the whole amountof records of an employee. In the second case we need to delete the employee’s recordinto the parent table as well, but before proceeding to this final action we have to ensurethat all of his records into the child tables are fully erased. Otherwise, the DBMS willnot allow any data into the parent table to be deleted! I made up as simple approach asit was possible: I have constructed a delete function for every single child table, erasingall of the records of the selected employee. These functions go through the child tablesand when all data gets deleted, a function, erasing the record into the parent table, iscalled as last.Single Record Deletion: means that only the current record we want to delete,shall be removed from the database. For this purpose, we can use the functionalbuttons, related to a record in each data table. All Records Deletion: To perform successfully this kind of operation upon thewhole data of an employee, existing into the database, we firstly need to deleteconsequently all of his records into the child tables and then proceed to theparent table.

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4. ConclusionIn this report, an information system’s development has been presented. It wasemphasized on the basic steps, consequently taken during the project’s developmentcourse as a particular attention was turned to the basic operative functions performedupon the data into the database.The report’s content comprises the whole task solution, starting from the programmingenvironments have been selected, going through the database, the application’s analyzeand construction, and finishing with the code-implementation and test-samples, shownseparately in Appendix chapters.As a future work, some additional stuff could be implemented and integrated into theapplication code making it much more reliable and flexible; especially what concerns apay-roll module, for instance.Apparently, the role of such systems is basic and essential within each company thatwants to keep a really good control and record concerning its personnel data,functionality and performance on all levels in its structure. Every organization, innowadays, has the necessity of managing its staff on a really good level as the staff hasdefinitely the greatest merit of building up a company as such as it is. The wellmanagedstaff means giving the appropriate financial award-ness and all kind ofbenefits as such as they have been deserved. That’s why the development of suchsystems is not just a programming business – a lot of people are ordinarily involved insuch projects and one of the basic requirements is the reliability of the system,especially what concerns the storage of data and all of the operations that will beperformed upon it.

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Special Thanks

We convey a special thanks to our department and to our college. We also convey a special thanks to websites; they have been helping a lot in doing the project.

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