effective presentation and body language

© 2007 Peter Masucci - Slide - 1January 26, 2007 Effective Presentations

EFFECTIVE PRESENTATION

AND BODY LANGUAGE

© 2007 Peter Masucci - Slide - 2January 26, 2007 Effective Presentations

Pranav KulshresthaVadodara(India)

Vadodara Institute Of Engineering(GTU)www.twitter.com/pranavkuls

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© 2007 Peter Masucci - Slide - 3January 26, 2007 Effective Presentations

“Great speakers aren’t born,

they are trained.”

Presenting is a Skill…Developed through

training and experience

© 2007 Peter Masucci - Slide - 4January 26, 2007 Effective Presentations

Introduction

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Why Give A Effective Presentation?

Three Main Purposes1. Inform2. Persuade3. Educate

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Definitions

Presentation• “Something set forth to an audience

for the attention of the mind “

Effective• “…producing a desired result”

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Effective Presentations

• Control anxiety – Don’t fight it• Audience centered• Accomplishes objective• Fun for audience• Fun for you• Conducted within time frame

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Planning Your Presentation

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Planning Your Presentation

1. Determine purpose– What do you want to accomplish?

2. Know your audience !!!– Success depends on your ability to

reach your audience– Size– Demographics– Knowledge level– Motivation– Why are they attending?– What do THEY expect?

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More Planning

3. Plan Space– Number of attendees and seats– Seating arrangement– Lighting, and lighting controls– Audio/Visual equipment– Distracters

4. What Day and Time?– Morning– Afternoon– Evening– Work day versus weekend– Any day!

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Still More Planning

5. Organization– Determine main points (1-5)– Evidence– Transitions– Prepare outline– Prepare a Storyboard

6. Rehearse…Rehearse…Rehearse!!– In the actual room if possible– Work to a script and time your presentation– Practice Q & A– Check equipment – load your slides in

advance– Make contingency plans

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Organizing Your Presentation

Organizational patterns• Topical• Chronological • Problem/Solution• Cause/Effect

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Presentation Outline

• Keyword reminders• Conversational flow• Flexibility • More responsive to audience

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Storyboarding

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Opening Your Presentation

• Introduce yourself– Why should they listen

• Get attention, build more rapport, introduce topic– Humor– Short story– Startling statistic– Make audience think– Invite participation

• Get audience response

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EffectivePresentation Techniques

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What Makes an Effective Speaker?

• Control of information• The voice used• The right words• Use of body language• Prompts, scripts and notes• The right location• Useful and meaningful visual aids

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Vocal Techniques

• Loudness– Will you be using a microphone?

• Pitch– Vary to make points

• Rate– Watch your audience

• Pause for effect– Allow time for message to “sink in”

• Deviate from the norm for emphasis

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The Voice

C: Clear – the use of simple, easily understood words and phrases

L: Loud (enough) – it is important that everyone can hear you

A: Assertive – a bright and confident air born of knowledge of the subject and good preparation

P: Pause – it is essential to allow the listeners time to digest what you have said

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Use the Rights Words

What you say, and how you say it,is the key to a successful presentation:

P – state your position or point

R – explain your ideas

E – use examples

P – restate your position or point

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What is body language?• It’s your gestures and

the expression on your face and in your eyes.

• It’s your whole appearance that communicates things.

• It’s the way you stand and sit and walk.

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Use of Body Language

• Make eye contact• Use your hands, but don’t go crazy• If possible move around, but

slowly!• DON’T speak with your back to the

audience

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Body Language

• Make eye contact,…but move focus around the audience

• Use your hands,…but don’t go crazy• If possible move around,…but

slowly!• Maintain good posture• Make sure everyone can see you• DON’T speak with your back to the

audience

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facial expressions

gesturespostures

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Sometimes body language can express what words can’t. Can you imagine some moments when body language plays an important part? Discuss in groups of four and give your opinions.

DICISION

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Positive Body Signals

• Leaning Forward• Coming Closer• Eye Contact• Touch or Patting• Standing Straight• Body tilted Towards

You• Nodding

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• Drooping / Looking bored • Leaning Against / Leaning

Back• Scowling• Frowning• Unchanging Expressions• Straight Gaze• Folded Arms / Crossed

Legs• Turning Away From

Speaker• Hands Behind Neck• Drumming Fingers• Shifting Body Position

Frequently

Negative Body Signals

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Conclusion: Checklist for an effective presentation

• Start preparing early; don't wait until the last few days to prepare.

• Think about Your Audience.• Be clear about your purpose.• Use an effective introduction.• Organize your presentation clearly and simply.• Use supporting material to support your point.• Create an effective conclusion.• Sound spontaneous, conversational and

enthusiastic.• Use body language effectively.• Use visual aids to enhance the message.• Check the physical environment in advance.• Finally, cope with stage fright by remembering

that it is normal and everyone feels it.

© 2007 Peter Masucci - Slide - 29January 26, 2007 Effective Presentations

THANK YOU