e mail & spam presentation

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Getting Started With Yahoo! Mail

Presenter: Newton Kwaku Vivor

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Outline

Introduction General Preferences Adding Your Signature Draft and Sent Messages Managing Your Inbox Filtering Mail Protecting Yourself From Spam (SpamGuard) Auto Responds Email Attachment Address Book (Importing and Exporting Address

Book) Switching to Yahoo Beta

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Introduction

This presentation will review how to maximize the utility of your Yahoo E-mail account

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E-Mail

What is E-Mail?E-Mail stands for Electronic Mail

Access Method Web Based E-Mail:

Yahoo Mail Hotmail Gmail

E-Mail Client Microsoft Office Outlook Outlook Express

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General Preferences

Under the General Preferences you have the option to adjust the settings of your Email account

Hands On: Personalize your account Customizing the number of Messages to be displayed

in your Inbox Order of Display (Ascending or Descending order)

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Adding Signature

It is more personal Provides additional means of contact through:

Addresses Telephone number

Hands On: Add a Signature Send a message to your colleague Verify if the Signature was appended

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Draft Folder

Draft

Enables you to save your message to be sent later

If you lack some information or an email address you can save the message as a draft

Hands On: Compose a message Save Draft Send Message

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Managing Your Inbox

Hands On: Creating a Folder (e.g. Family) Moving Messages to Folder Sorting out Messages

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Auto Respond

Send a custom, automatic message response when you are absent

Specify a particular response to be sent for a specific Email address or domain

Hands On: Set duration for auto respond Set generic respond Set special respond

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Email Attachment

Send documents and pictures to friends and family or business associates

You can attach files up to a total message size of 10.0MB

Hands On: Send an attachment to a colleague View the attachment you received

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Managing Your Inbox

You can organize your incoming and outgoing Messages into different Folders:

Inbox Sent Draft Trash Bulk E.g. Family

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Filtering Mail

Automatically sort incoming messages into different folders

Hands On: Changing Filter Order Filtering and Mobile Alerts Editing and Deleting Filters

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Address Book (Importing & Exporting Address Book)

Hands On: Adding a Contact Editing Contact Information Sending Email to a Contact Deleting a Contact Printing, Importing & Exporting Contact

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What is Spam?

Spam is an unsolicited E-mail – E-mail which you never asked for. It is also referred to as "junk" E-mail

Spam Protecting (SpamGuard)

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How Spammers got your E-mail address

Spammers possibly got your E-mail address because:

You provided your E-mail address on shoddy sites (E.g. Free music or software download websites)

You signed up for newsletters on sites that have no privacy policies

You put your E-mail address on a web page

Subscribing to one or more of the great deals or Once-in-a-life-time kind of E-mail/website offers.

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Spam blockers in Outlook Express or a Web-based E-mail accounts

Anti-Spam filters is software that filters your e-mail and separates spam from real E-mail. E.g., SpamEater Pro Spamkiller

Always report and delete spam E-mails. NEVER reply to spam E-mail!

How to Manage Spam Effectively

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Editing Spam Settings

Click Edit Spam Protection Settings

Turn Spam Filter On or Off

Mark Spam + Not Spam

 Image Blocking

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Customize anti-spamtools to maximize your spam protection:

Editing Spam Settings

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Configuring Yahoo Account for Spam Protection

Click Mark Messages as Spam

This action does the following: Delete the message Report the message Block Sender marked as spam

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Deleting and Reporting Spam

Step by step review: Login to your Yahoo

E-mail account Access Inbox Check all identified

Spam Messages Click on the Spam

tap Check automatically

block sender

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Detrimental Effects of SPAM

a waste of productive time presents a risk to the proper operation of your computer slowing your system down, crashing your system

logging your keystrokes, stealing private information

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Switching to Yahoo Beta

Principal Advantages:

Drag and drop emails into folders No more loss of mail due to internet

connection failure Multitasking

Multiple tabs Compose and attach simultaneously