e ddl reference guide (4)

eDDL(Electronic Direct Data Link)

Reference Guide

Last Updated: October 20, 2006

 Single Point of Contact (SPOC) – Support Center

North America1-313-31-74957

Or1-888-31-74957

Ford Motor CompanyMP&L Systems Planning & Implementation

The information contained herein is FORD PROPRIETARY information and may include FORD CONFIDENTIAL information as defined in Ford’s Global Information Standard II. Reproduction of this document, disclosure of the information, and use for any purpose other than the conduct of

business with Ford is expressly prohibited.

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What is eDDL………………………………………………….…….eDDL Functionality…………………………………………….……eDDL Access Requirements………………………………………...eDDL Login Page……………………………………………….…...Homepage……………………………………………………….…...Bulletin Board……………………………………………………….Message Detail………………………………………………………Shortage Parts………………………………………………………..Inventory (view 1)…………………………………………….……..Inventory (view 2)…………………………………………….……..Promises/Remarks…………………………………………….……..Launch Parts…………………………………………………………Launch Parts Detail………………………………………………….Part Attributes……………………………………………………….Parts for Supplier…………………………………………………….Supplier Release……………………………………………………..Supplier Release Program Detail……………………………………Daily Time Window Shipping (862) Release……………………….Supplier Release Recap………………………………………….…..Supplier Status to Current Daily (862) Release……………………..Supplier Ship Point Information………………………………….….Plant Calendar……………………………………………………….ASN……….…………………………………………………………Create A Manual ASN…………………………………………….Duplicate Selection………………………………………………….ASN Journal…………………………………………………………ASN History…………………………………………………………ASN Formatted Detail……………………………………………….Supplier Performance………………………………………………..Supplier Time Zone………………………………………………….In Transit Shipments………………………………………………..Carrier/Pool/Broker Maintenance……………………………….…..Reconciliation…………………………………………………….….Add a Challenge……………………………………………………..Challenge…………………………………………………………….Packaging……………………………………………………………General Packaging Specification……………………………………Copy Parts Packaging…………………………………………….….Returnable Container Details……………………………………..…Containers for Supplier………………………………………….…..Contact List………………………………………………………….Transaction Register………………………………………..………..Inventory Cumulative………………………………………………..

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Table of Contents

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What is eDDL?What is eDDL?• A new inventory communication

tool available to Ford Motor Company suppliers that replaces traditional mainframe DDL.

• A user friendly real-time web front-end to the existing mainframe system (CMMS3).

• A web application available to any supplier shipping to customer plants launched on CMMS3 worldwide.

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eDDL FunctionalityeDDL FunctionalityHome Page

Bulletin Board• Message Detail

Follow Up

• Shortage Parts • Inventory • Promises / Remarks• Launch Parts• Launch Parts Detail • Part Attributes

Releasing• Parts For Supplier• Supplier Release• Release Detail • Daily Time Window• Release Recap • Release Status to 862• Ship Point Information • Plant Calendar

ASN• ASN• Create a Manual ASN • ASN Journal• Supplier Performance• Supplier Time Zone• In Transit Shipments

Carrier Listing• Carrier Maintenance

Reconciliation• Reconciliation• Add a Challenge• Challenge

Packaging• Packaging • Specification • Copy Packaging• Container Details• Containers For Supplier

Contact List

Transaction Register• Transaction Register • Inventory Cumulative

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eDDL Access Requirements:eDDL Access Requirements:• Internet Explorer Browser• Covisint User ID and Password• FSP (Ford Supplier Portal) Access• CMMS3 User ID and Password (racf ID)

Covisint website: (www.covisint.com)

Contact the Covisint Security Administrator within your company to receive a Covisint user ID, password, and access to the FSP.

Search for “racf request” in the search box on the Ford Supplier Portal to route to “DDL PRODUCTION & SERVICE RACF ID REQUEST FORM for NORTH AMERICA”.

Suppliers in regions outside of North America should contact their local MP&L SCM organization with CMMS3 racf request questions.

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eDDL Login Page

• Access from the FSP (select eDDL under the Applications tab)• Existing CMMS3 racf ID and Password• Change password via Change Password link• Recommended screen resolution: 1024 x 768

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Homepage

• The eDDL Homepage summarizes key information for a supplier. This page may be used to monitor changes to a customers inventory status throughout the day.

• Navigation to specific pages may be accomplished via selection of a section heading link or selection of a supplier code(s).

• Navigation throughout the application may be accomplished via the eDDL menu tree, selection of a folder or sub-folder, or selection of any of the various hyperlinks that exist on each page. Navigation via the browser is acceptable but not recommended. Navigation via the menu tree and hyperlinks ensure the constant refresh of inventory data.

• Supplier, Plant, and Plant Group codes display per user security profile.• Print and Help icons available on every page (print via tool bar).

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Bulletin Board

• Message Detail accessed via selection of specific topic: EDDL – NEW SUPPLIER TIME ZONE PAGE

• AG0A / N2

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Message Detail• AH0A / N2

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Shortage Parts

• Asterisk ( * ) highlights required fields

• Filters: BOH Days High/Low

• Drop down filters: BOH Type / Won’t Make / Part Status / Promise Status / Launch Part / JIT

• Part Number (4S-302-BA) hyperlink to Inventory page for specified part

• Launch Part (Yes) hyperlink to Launch Parts page

• Won’t Make (Yes) hyperlink to Inventory page for specified part

• Promises hyperlink to Promises/Remarks page for specified part

• JBBA / G2

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Inventory / Transaction Register – View 1 (top of page)

Inventory Display Sections: BOH Data Prior Day Information Miscellaneous Daily Rate Replacing/Replaced By Part Transit Release Data

• Promises icon hyperlink to Promises/Remarks page

• Part Attributes icon hyperlink to Part Attributes page

• SEBA / VDBA / VEBA / AAIA / L3 / S11 / S12 / L7 / Y5

• Transaction Register Filters: Start Date / Ship Quantity

• TR Drop Down Filters: Date / Transaction / Premium Freight Code

• Part Attributes icon hyperlink to Part Attributes page

• TABA / T2

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Inventory / Transaction Register

View 2 (scroll down to view additional inventory data)• Prev and Next arrow buttons to scroll through all part numbers in engineering

change chain• Part number ( 7T43-7841021-AN ) hyperlink to change inquiry to replacing or

replaced by part• Release Data hyperlink to Supplier Release page• Conveyance Number link ( 4138 ) to ASN page• 862 / 830 button to change display between 862 daily ship and 830 weekly planning

release (862 default)• Release Program Number drop-down menu to display release history (select prior

release program number and select GO within Release Data panel)

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Promises/Remarks

• Filters: BOH High, BOH Low• Drop Down Filters: BOH Type• Next button to scroll to next part within defined parameters• Save button to add a promise or update existing promises (check selection box AC

prior to Save)• Delete button to delete existing promises (check selection box AC prior to delete)• Add Promise/Remark hyperlink to new window to create multiple promises• SLBA / SMBA / G3 / G6

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Launch Parts

• Filters: Promise Date• Drop Down Filters: Inquiry Type / Part Selection• Part Number (6S-820-AA) hyperlink to Inventory page• Detail hyperlink to Launch Parts Detail page to view existing promise or to add

new promise • VABA / G13

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Launch Parts Detail

• Drop Down Filters: Inquiry Type / Part Selection• Next button to scroll through suppliers displayed on Launch Parts Detail page• Next button to scroll through parts displayed on Launch Parts Detail page• VBBA / G14

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Part Attributes

• Miscellaneous Part Data

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Parts for Supplier

• Filters: Starting Part• Drop Down Filters: JIT / Ship Frequency / Part Status• Part Number(4S-302-BA) hyperlink to Inventory page• Program Start Date Last (11/08/04) hyperlink to Supplier Release page• JIT filter (inquiry only for supplier / Default = “_”) Field will display JIT code

(values = Y (yes) / N (no) / “_” (blank)). JIT coding currently employed by North American PLM. Contact your Ford Motor SCM Contact with questions.

• AOIA / L8

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Supplier Release

• 862 / 830 release selection button• Drop Down Filters: Program Number/Start Date• Part hyperlink to Inventory page for displayed part number• Program Number/Start Date (694-42) hyperlink to Supplier Release Program

Detail page• Release Recap hyperlink to Release Recap page• Time Window ( “ * ” asterisk) hyperlink to Daily Time Window Ship Release page• AAIA / L7 / Y5

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Supplier Release Program Detail

• 862 / 830 release selection button• Drop Down Filters: Program Number/Start Date• Part hyperlink to Inventory page• ABIA / Y9

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Daily Time Window Shipping Release

• Previous/Next Part buttons• Drop Down Filters: Program Number/Start Date• Part hyperlink to Inventory page• ASIA / L7

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Supplier Release Recap

• 862 / 830 release selection button (daily / weekly)• Part hyperlink to Inventory page• MEBA / CBIA (individual and aggregate/national comparison)

Aggregate release cumulative quantities are summations of release cumulativerequirements for all Ford plant customers for the specified part-supplier combination.

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Supplier Status to Daily current Release

• Filters: Starting Part• Drop Down Filters: Over/Under/All (to current 862 daily ship release)• Part Number (5S-112-AA) hyperlink to Inventory page• Last Release (694-42) hyperlink to Supplier Release page• Status Thru (51-) hyperlink to Release Recap page• CDIA

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Supplier Ship Point Information

• Miscellaneous supplier information for specified plant• BHIA / N7

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Plant Calendar

• Drop Down Filters: Calendar Year• BBIA

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ASN

• Inquire on existing ASN by Packing Slip or Conveyance Number• Inquire on a Conveyance or Packing Slip in any conveyance status• Part Number ( 3L84-18458-AB ) link to Inventory page• Add ASN icon to create a manual ASN (if required)• FMAA / F4

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Create a Manual ASN

• Inquire on specified Conveyance Number or Packing Slip on ASN page to verify the ASN (Conveyance Number & Packing Slip) does not currently exist in CMMS3

• Select Add ASN icon from ASN page to create manual ASN (enter data)• Select Add Part icon to add additional rows for multiple part entry • FMAA / F4

Note: An asterisk “ * “ entered in any date field will default to the current date

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Duplicate Selection

• User routed to Duplicate Conveyance page if duplicate conveyance numbers exist (upon initial inquiry on ASN page)

• Select specific Packing Slip ( 8855333 or 777755 ) to route to ASN page for selected Packing Slip

• DCAA

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ASN Journal

• Filters: Start Date ASN Processed Ship Date End Date ASN Processed Packing Slip ASN Number Status Code

• Drop Down Filters: Type (Electronic or Manual)

• ASN Number (00000634733) hyperlink to ASN History window

• i Information window to display complete list of ASN status codes

• AJAA

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ASN History

• Formatted hyperlink to ASN Formatted Detail window• Unformatted hyperlink to ASN Unformatted Detail window• ADAA

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ASN Formatted Detail

• History hyperlink to ASN History window• Unformatted hyperlink to ASN Unformatted Detail window• ADAA

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Supplier Performance (ASN)

• ASN performance for a specified month or range of months• 12 month history• APAA

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Supplier Time Zone

• Display time zone parameters for a supplier ship location which are used to determine ASN timeliness in the supplier delivery rating

• Calculate ASN Timeliness: Y or N (yes or no) - Value controlled by the Centralized Supplier Performance Group (SCM)

• If value = “Y” (yes) Supplier to identify time zone of ship location (relative to GMT) Supplier to identify if daylight savings time (DST) is recognized (yes or no) Supplier to identify time adjustment for DST (00:00 to 02:00) Supplier to identify DST start date and time Supplier to identify DST end date and time

• BTIA

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In Transit Shipments

• Display all conveyances by plant for specified supplier

• Conveyance Number link to ASN page

• Available filters:

Actual Receiving Location Part NumberConveyance Status Packing SlipMode of Transportation Conveyance NumberSort Sequence (default = ETA)

• TSAA

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Carrier/Pool/Broker Maintenance

• Filters: Starting Carrier Code• CPCA / D30

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Reconciliation

• Dual display with Transaction Register (1st part in Reconciliation section displayed in Transaction Register)

• Drop Down Filters: Reconciliation Code (Default = Disagree)• Part Number (5S43-8T000-EA) hyperlink to Inventory page• Transaction Register hyperlink to change part number display in Transaction

Register to specified part number in upper portion of page• Add/Change/Delete Challenges hyperlink to add a CM missing receipt challenge if

inquiry is under Disagree status or to view existing challenge if inquiry is under Challenge Unanswered or Challenge Answered status

• Transaction Register Filters: Start Date / Ship Quantity• TR Drop Down Filters: Date / Transaction / Premium Freight Code• Part Attributes icon hyperlink to Part Attributes page• (63) Receipt hyperlink to challenge a specific transaction (CR challenge receipt 63 /

CX challenge return 64 / CD challenge discrepancy 65)• SUBA / SVBA / JCBA / TABA / T4 / T5 / T8 / T2

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Reconciliation – Add a Challenge

• Add a Missing Receipt Challenge (CM) by selecting the Add/Change/Delete Challenges link from the Reconciliation page for a specified part number

• Challenge a specific receipt (CR / 63 transaction), a specific return (CX / 64 transaction), or a specific discrepancy (CD / 65 transaction) by selecting the specific transaction from the transaction column on the Transaction Register. Transaction data will automatically populate select fields in the Add a Challenge window

• View existing challenges by selecting the Add/Change/Delete Challenges link when inquiring under a reconciliation code of Challenge Unanswered or Challenge Answered from the Reconciliation page

• JCBA / TABA / T7 / T2

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Reconciliation - View Challenge

• View existing challenges by selecting the Add/Change/Delete Challenges link when inquiring under a reconciliation code of Challenge Unanswered or Challenge Answered from the Reconciliation page

• Create additional challenges by selecting the Add a Challenge icon• Next arrow button after the displayed part number allows user to scroll through

all existing part/challenges for a given supplier/plant /reconciliation status• Change or Delete existing challenges that have not been answered by plant

personnel by selecting the AC selection box and then Save or Delete• JCBA / T7 / T8

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Packaging

• Displays all parts and corresponding packaging by status• Displays whether plant is on general or unique specification• Plant (EF0AA) hyperlink to Packaging Specification• DCIA

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Packaging Specification

• Next Part button• Filters: Part Effective Date / Piece Weight• Drop Down Filters: English/Metric Measure• Copy Packaging icon hyperlink to Copy Parts Packaging page• Container hyperlink to to Returnable Container details page• Component 1 & 2 hyperlinks to Returnable Container details page• Make Unique process via button• Creation of staged packaging via button• DAIA / P1

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Copy Parts Packaging

• Copy from a confirmed specification to a blank specification for any part for a supplier

• All available “Copy From” and “Copy To” parts displayed• DDIA

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Returnable Container Details

• Filters: Container• Drop Down Filters: English/Metric Measure• DBIA / P2

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Containers For Supplier

• Filters: Start Container / Ship Through• CWBA

The Containers For Supplier page allows a supplier to analyze container BOH at the supplier location, in-transit, and at the plant customer location for all containers where a container loop has been created by the Centralized Container Management Group.

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Contact List

• New Contact icon hyperlink to add new contact• Email Address hyperlink to access email application and send note• Update or delete existing contact via selection of AC box and Save or delete button• FBBA / FCBA / N8

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Transaction Register

• Filters: Start Date / Ship Quantity• Drop Down Filters: Date / Transaction / Premium Freight Code• Part Attributes icon hyperlink to Part Attributes page• (63) Receipt hyperlink to create cumulative challenge (CR challenge receipt 63 /

CX challenge return 64 / CD challenge discrepancy 65)• TABA / T2

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Inventory Cumulative

• Filters: Begin Date / End Date• Part hyperlink to Inventory page• TDBA

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eILVS: Application Purpose & Concepts

The eILVS system, a module of CMMS3, is an inquiry system for the ILVS (In Line Vehicle Sequence) community. Users may view the actual sequence in which vehicles are being built, the 866 Supplier Release, whether a bill-of-material change has caused the 866 Supplier Release to fluctuate, whether 866 Supplier Release Errors exist, and all the final assembly part numbers associated with an ILVS commodity. 

 Note: A supplier may view only those parts and ILVS commodities that the supplier ships to a Ford Assembly Plant.

Additional information under the help tab on the eILVS home page.