digital archiving because evidence of the past informs our future papg meeting 4 november 2015

Digital ArchivingBecause evidence of the past informs our future

PAPG meeting 4 November 2015

Project 1 focus areas

Digital Archiving Design, Test & ProveProject Objectives

1

Take a broad, robust and defensible approach to examining all potential solutions and service providers to ensure greatest value for money

2

3

4

Stimulate market maturity and innovation in a future growth industry

Deliver a proof of solution that gives government confidence in its investment choice and delivery of required capability

Increase QSA͛$s and other key stakeholders͛$understanding of digital archiving solutions and changes that will need to be made to deliver and support new service/s

5Confirm funding and develop a program roadmap to build and implement

Procurement approach

Open and transparent interactive tendering

• Technical complexity: an end-to-end digital archiving solution involves numerous functional components, all of which must interoperate with each other

• Market maturity: component applications are at differing levels of market availability and maturity, particularly when delivered ‘as a service’

Logic for this approach

Stakeholder involvementFuture service users• Supreme, District and Lands Courts Registry • CIO Committee • Queensland Ombudsman, (Office of the) Queensland

Ombudsman• ABC television story on Minister Enoch’s media

announcement 3/8/2015• Agency Partners (TBC)

GovernanceGovernance (approvals and assurance)• Queensland Treasury and Trade• Department of the Premier and Cabinet• Andrew Mills, Queensland Government

Chief Information Officer• Jamie Merrick, A/Director-General • DSITI ICT Strategic Sourcing• DSITI Procurement Services• Smart Service Queensland• QGCIO• DSITI Finance• DSITI ICT Modernisation• DSITI CIO• DSITI Change and Operations, Strategic

Transformation and Performance • Public Records Review Committee (PRRC)

Partners and Culture heritage• CSIRO• Queensland Museum• University of Queensland• State Records NSW• State Library of Queensland (Project Board)• Kerry Cody, Head of Information Management and IT,

Queensland Museum (Project Board)

Project progress to date

23 April 2015Project

Commencement

July-August 2015 Digital Age

Consultancy

August 2015 Media

announcement by Minister

Enoch

15 October 2015 Early Market Engagement

Session attended by 80+ vendors

Roadmap

• Plan interactive workshops• Get agency partners on board• Draft the Business Case for implementation• Establish a Program• Commence research project with CSIRO November

2015• EOI to close 28 January 2016• Interactive workshop phase to begin March 2016

Next steps (end 2015 - early 2016)

Ingrid MacDonald

Principal Research Analyst

Ingrid.macdonald@archives.qld.gov.au

Karen Horsfall

Program Manager

Karen.Horsfall@archives.qld.gov.au

Contact details