devon audit partnership audit and fmsis update. devon audit partnership fmsis – moving forwards...
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Devon Audit Partnership
Devon Audit Partnership
Audit and FMSiS Update
Devon Audit Partnership
FMSiS – Moving Forwards
• When is the deadline for achievement ?• 31st March 2010 & that requires the LA to be
aware of and able to agree this !
• Whose responsibility is it ?• Who is in the driving seat ?
• What are they doing to meet the FMSiS ?
The Governors & Headteacher
Devon Audit Partnership
• What are you doing ?
• Who has it planned for :– This week ?– This month ?– This Term ?
• Where can you get help?
FMSiS – Moving Forwards
Audit Website & Team & Finance Officer
Devon Audit Partnership
FMSiS Current Position
FMSiS Position at :
School Name Overall of which "n" are over 85%
complete
Overall of which "n" are over 85%
complete
Primary 116 14 17 97 53 48 26 24316 37% 4% 5% 31% 17% 15% 8% 8%
Secondary 27 1 2 6 6 1 1 037 73% 3% 5% 16% 16% 3% 3% 0%
Special 6 0 0 1 0 0 0 310 60% 0% 0% 10% 0% 0% 0% 30%
Grand Total All Schools
Met Not MetFrom
AccreditationConfirmed
Self- assessment
Unconfirmed Self-
assessment
From External Assessment From Self-assessment No Return
130 186
04/11/2009
164 199
28 9
6 4
Devon Audit Partnership
FMSiS - ACHIEVEMENT
116
31
24
97
145
48
Met - Accredited
Met - self assessed
Not started FMSiS
Not Met - at Audit
Not Met - Self-Assessed
FMSiS – Primary Position
Over 55% of these schools are nearly there but are not doing anything !
Still not Started FMSiS
Devon Audit Partnership
FMSiS - Common Problems
• Governance – not well evidenced• Governors competencies – are they
known ?• Benchmarking – not done & not
challenging• School Development Plan is not costed
properly & is not shown fully in the budget• Statement of Internal Control – not done
properly
Devon Audit Partnership
FMSiS - Governance
• Are the key items in FMSiS approved by governors ?
• Ensure there is a good cyclic plan of governor business.
• Ensure the minutes record key approvals e.g. budget, SDP, procurement, policy
• Utilise the cyclic plan, house keeping checklist and calendar of mtgs to ensure all business is completed
Devon Audit Partnership
FMSiS – Competencies
• You need to be clear where your skills lie in the school
• Complete the competencies matrices for:– Staff FMSiS – R11– Governors FMSiS – R20
• Identify what training needs are identified
• Set a plan to meet these needs
Devon Audit Partnership
FMSiS - Benchmarking
• Sign on to the benchmarking website, choose statistical neighbours, select your schools parameters & view the charts
• Highlight the problem areas to governors
• Ask governors to identify any other areas of concern to check in the benchmarking
• Agree an action plan to make some improvements !
Devon Audit Partnership
FMSiS - SDP
• If the SDP is not costed & these costs not evident in the budget you will fail FMSiS !
• Use the tools available:– Financial summary on the Audit Website– SDP memorandum column in the 3 yr budget
plan
• Make sure the budget shows where the SDP is being spent !
Devon Audit Partnership
FMSiS - SIC
• The Statement of Internal Control is available on the FMSiS website.
• It is not sufficient to print it & sign it !– You must amend it to reflect the school i.e. all the bits that are
highlighted at least– Record in para 4 any key elements from your last audit report
not yet addressed– Record in para 4 if you have not set up a risk assessment /
register– Record in para 5 what you are going to do this year to correct
these things
• You must complete a SIC each year !– May is the best time for the previous year
Devon Audit Partnership
FMSiS – the consequences of non-achievement
• Reduced Ofsted report– Section A of the SEF Leadership & Management is
supported by FMSiS– Section C of the SEF (Statutory Requirements)
includes FMSiS
• FIPS consider the schools achievement of FMSiS in their decisions for support
• Increased cost of audit from delay in concluding recommendations for accreditation
Devon Audit Partnership
FMSiS - Solutions
• Model answers to the self-assessment on the Audit website with other support
• Key timelines (on audit website) will help set your time plan
• Put this information in front of your governors
• Support available from Finance & Audit staff
Devon Audit Partnership
Devon Audit Partnership
• New partnership from 1 April 09• Joined services with Torbay & Plymouth• All staff trained in the school audit
programme• Service the same as provided previously,
just with a few different names• Confidentiality is retained through
professional code of conduct and secure files
Devon Audit Partnership
Audit Team
Devon Office
• David Curnow• Alexis Saffin• Claire Moore• Amy Melluish
Plymouth Office
• Tony Rose• Gary Sprately
Torbay Office
• Chloe Tompkins
Devon Audit Partnership
New Audit Programme
• Following very much from our previous school self-assessment
• Incorporates some new areas from other authorities– risk assessments for H&S, Fire– contracts
• Extends some existing areas e.g. safeguarding, personnel appointments & pay
Devon Audit Partnership
New Ways of Working
• We will follow-on with the approach that you will all be familiar with
• We will extend the use of electronic communications & information gathering with the school– booking letter and report– copies of policies, minutes, SIMS extracts
• We will not extend the amount of information we request
Devon Audit Partnership
New Ways of Working
• FMSiS and systems self-assessments will be reviewed electronically and responded to electronically
• Laptop based audit test programme
• Digital camera for copying sample documents
Devon Audit Partnership
Benefits of new approach
• Increased efficiency of audit improving the review
• Improved sharing of audit findings
• Reduction in cost of copying and staff time for the school
• Contribution to the authority’s corporate “green goals”
Devon Audit Partnership
DAP - Final Thought
• FMSiS – who is going to challenge their Headteacher & Governors to achieve FMSiS ?
• Safeguarding - have you got a complete and up to date “single central record” of checks (with supporting evidence) to prove that all staff, supply, agency, governors, volunteers and contractors are safe to work with your children ?– You will immediately be “of concern” at inspection if
not !
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