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Defense Commissary Agency (DeCA)

American Logistics Association (ALA)

Power HQ Vendor Portal

April 27-28, 2017

Collaborate

• Web-based collaboration tool for communication between vendors and DeCA.

• Facilitates item and cost management for every day and promotions.

Enable

• Enables Vendors to enter or import data electronically.

• Vendor Deals

• Future Cost Changes

Simplify

• Cost Book View

• Vendors are able to see current and future costs and adjustments.

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Vendor, Items, Costs & Allowances Key Challenges

3

VENDOR PORTAL

PHASE 1 1

Vendor Portal – Phase 1

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Neg

otia

ted P

rom

otio

ns

• Managers Specials – Ability to load Scan Downs (Requires Event)

• DeCA / Vendor - negotiations occur outside of system

Adju

stm

ents

• Ability to load the following adjustment types off-invoice

• Non-Negotiated Promotions

• Power Buy – off invoice

• National Promotions – off invoice

• One Time Buy – off invoice

Base C

ost • Ability to Load

Base Cost

Cost B

ook V

iew

• View to enable the vendors to see current and future costs and adjustments

• The ability to download the Cost Book (use the same downloaded file to upload future costs changes)

Data Flow – Phase 1

Vendor Portal

Vendor

Maintenance

Vendor Deals

Vendor Cost

Cost Book View

Electronic Imports

Staged Data

Reviewed by DeCA

Accept, Reject

HQ

Operational Tables

Vendor

Portal

Staged

Data

Reject

Or

Accept

HQ

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Access to Vendor Portal The portal is accessed by the vendor and DeCA users via a browser. Authorized users are logged in to an appropriate

profile which determines their roles, permissions and menu options as assigned in Power HQ security settings.

7

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Vendor Maintenance

8

Depending on permissions granted, the vendor is able to manage contact information.

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Vendor Cost Entry

9

Allows entering item cost information or to review information that was delivered via a

previously-executed electronic import of data.

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Vendor Item Deals

10

Displays future deal information: Off Invoice, Manager’s Specials, etc.

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Cost Book View Screen

11

Export cost book template

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Electronic Imports

12

Select new to start the process.

Replaces DeCA F 40-16 for Promotions!

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Electronic Imports

13

Select type of import or use the search to select the type from a list.

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Electronic Imports

14

The list of import types is presented for selection.

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Electronic Imports

15

Select file, load and save.

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Electronic Imports

16

Import results will display.

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Electronic Imports

17

Results of the Upload of data.

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Vendor Portal Schedule – Phase 1

Personalization/Development – April-May

DT & E 1 – May-June

DT & E 2 – June-July

OT & E - August-September

Apr-17 Nov-17May Jun Jul Aug Sep Oct Nov

Apr - May

Personalization/DevelopDeployMay - Jun

DT&E 1

Jun - Jul

DT&E2

15

Test Readiness Review 21

AuthorizationTo Operate

26

Risk Management

/ CS Scans

6

Vendor Testing

Start

8

Vendor Review

Date

9

Vendor Training

Feedback

Aug - Sep

OT&E

1

Vendor Pilot

Go Live

25

Production Readiness

Review

VENDOR PORTAL

PHASE 2 2

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Vendor Portal New Functionality – Phase 2

20

Vendor Onboarding Agreements Item Maintenance

New Items Bill Back Manager

Contracting

• RODS MOU/MOA

• BPA

• IQC

• Purchase Orders

• EDI ROA

• NON-EDI ROA

• RTC

Data Flow New Functionality – Phase 2

Vendor Portal

Contracts

ROA

Purchase Orders

IQC / RTC

BPA

RODS MOU/MOA

Staged Data

Reviewed by DeCA

Forms

Accept, Reject

HQ

Accepted, Applied

Operational Tables

Vendor

Portal

Staged

Data

HQ

Accepted

Contract

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Logon Screen

22

Authorized users are logged in to an appropriate profile which determines their roles,

permissions and menu options as assigned in Power HQ security settings.

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Logon Screen

23

New users enter Vendor Portal registration to be approved by DeCA. Vendors will receive

an e-mail with further instructions for login and usage.

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Vendor Maintenance

24

Depending on permissions granted, the vendor is able to manage contact information.

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Zones and Stores

25

Vendor Portal has been extended to permit approved vendors to define their Cost Zones.

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Item Maintenance

26

Allows vendor user to enter new items by keying in data designated as required by DeCA or to

review item information that was delivered via a previously-executed electronic import of data.

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Vendor Cost Entry

27

Allows entering item cost information or to review information that was delivered via a

previously-executed electronic import of data.

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Vendor Item Deals

28

Displays future deal information off invoice, Manager’s Specials, Scan down etc.

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Electronic Imports

29

Select type of import, select file, load and save. Import results will display.

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Agreements

30

Provides the capabilities for a vendor, broker, or manufacturer working in Vendor Portal

to create and process an agreement for bill back and lump sum deals.

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Submitting an Agreement

31

When all the terms, conditions and detail have been captured, the vendor can

submit the deal for review and approval.

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Contracts

32

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Contract Items and Comment tab

33

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Contract Stores and Modification tab

34

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Cost Book View Screen

35

Export cost book template

Vendor Training / Onboarding / Support

36

37

Phased Launch of Vendor Portal – Phase 1

DeCA will offer Vendor Portal Training at DeCA HQ.

Web Based Training (WBT) and Webinars will be made available.

All Vendors are required to complete training prior to onboarding.

An NTT will be released soon to provide Training, Scheduling and

Onboarding options instructions.

Vendor Training / Onboarding / Support

38

Phase I Training will Include:

Submitting Negotiated and Non-Negotiated Offers

Submitting Adjustments

Submit Base Cost (Replaces Web Pricing)

Creating and Viewing Cost Book

Vendor Training / Onboarding / Support

Vendor Training / Onboarding / Support

39

Toll-Free Help Desk - (7x24x365)

All support Calls will go the NCR DeCA EBS Help Desk to guide users

in the correct usage of the application.

Login assistance and password reset support.

Answering and/or escalating user questions to the appropriate DeCA

personnel regarding application workflows.

Vendor Support

NCR will provide Vendor Portal Support:

QUESTIONS?