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CP-96
Reasons to Revolutionize
your Costpoint Solution
Presented by Lexell Blue, LLC
Jami Benson
Kelly Nighland
Lowell Ranger
©2016 Deltek, Inc. All Rights Reserved 2
Agenda
Introductions
Reasons to Revolutionize Costpoint
– You have been acquired or are part of a merger
– Your organization has significantly changed its strategic direction
– Your company is not using Costpoint to its fullest potential
– Executives struggle to get consumable data they need for optimal decision making
Questions and Contacts
Introductions
3
Lexell Blue, LLC headquartered in Northern Virginia
Comprised of four partners and a team of consultants with extensive experience with the Deltek GovCon suite of products
Costpoint consulting services
– CP / TE Implementations including Project Manufacturing
– Data Migration, Merges, Restructures, and Divestitures
– Extensibility
– Interfaces
– Reporting
– Product Installations
– Product usage assessments
You have been acquired or are part of a merger
©2016 Deltek, Inc. All Rights Reserved 4
Mergers & Acquisitions (M&A)
Requires rapid integration• To gain successful economies of
scale and resource synergies, disparate business systems must be rapidly consolidated
• For every day that passes without true business integration, money is squandered
• Business process re-engineering should happen before – not after – you migrate the data of an acquired company
©2016 Deltek, Inc. All Rights Reserved 5
Resulting in…• Lack of operative integration
• Lack of mature data standards across systems and functional areas, resulting in significant data quality and interoperability issues
• A hodge podge of data that causes issues in efficiency and reporting and often is never addressed
• Jammed in data versus planned integration of the data (best practices) to combine the data
©2016 Deltek, Inc. All Rights Reserved 6
Acquisition Data to be Reviewed
Reports
• Dashboards, printed reports, etc
• Are they needed to conduct daily operations
Interfaces
• Inbound/Outbound – any systems that may push or pull information from Costpoint
Conversion
• Master Data
• Transactional history
Your organization has significantly changed its strategic direction
©2016 Deltek, Inc. All Rights Reserved 7
©2016 Deltek, Inc. All Rights Reserved 8
Has your Company changed strategic direction?
Costpoint has been deployed for a number of years and may not fit today’s needs
Reorganizations have occurred without accounting for the impact to configuration
High turnover has lead to inconsistent processes
Inherited processes have become a “we have always done it that way” approach
Data from the system isn’t aligned with the business causing issues with efficiency as well as the
relevancy of the information
©2016 Deltek, Inc. All Rights Reserved 9
Is your Costpoint clock running out?
Process bottlenecks
Manual processes
Multiple database instances without a configuration management plan
Degraded system performance
Current Costpoint setup lacks agility and flexibility
Cookie Cutter approach may have been used initially
©2016 Deltek, Inc. All Rights Reserved 10
Where are we now… where could we be?
Review the as-is business processes and how they align with Costpoint functionality
– Confirm requirements and strategy for future inclusion
– Review the existing processes
– Gap analysis between the as-is process and the requirements
– Recommendations for re-design
Review the technical infrastructure supporting Costpoint and highlight related stability and
performance issues
Identify, understand, prioritize and create a plan to address existing pain points impacting end
users, system administrators, and other stakeholders
Document actionable opportunities for improvement related to the utilization of current functionality
within system and expected near and long term outcomes
©2016 Deltek, Inc. All Rights Reserved 11
Don’t boil the ocean…there are options
Training
– Desktop procedures
Reporting
– Re-design the executive management reports
– Enable dashboard reporting / KPIs
– Deploy mobile analytics
Deploy unused functionality
Review and replace ineffective processes
Restructure specific data, such as
– Accounts / Orgs / Projects
– Vendors / Customers / Employees
Re-implement
– Start new with an empty database
– Re-design
– Convert only the data you need, archive the rest
Your company is not using Costpoint to its fullest potential
©2016 Deltek, Inc. All Rights Reserved 12
©2016 Deltek, Inc. All Rights Reserved 13
Leveraging your findings from the gap analysis
Manual processes
– Everyone’s go to system… Excel
• Billing done in spreadsheets
• Pool calculations
• Expense reports
• Consolidated financial statements
– Manually keying data in to agree to other systems (i.e. other books of record)
– Manual work-arounds
• Manually extracting data for other 3rd party systems (versus scheduled / automatic)
• Keying in high volumes of data versus leveraging the preprocessors
Disparate / redundant / offline systems
©2016 Deltek, Inc. All Rights Reserved 14
Functionality you may not be leveraging
Identify unused Costpoint functionality
Extensibility
Web Integration Console
Efficiency Gained
©2016 Deltek, Inc. All Rights Reserved 15
Costpoint has come a long way Things have changed since you went live on version X….
– New revenue / billing formulas
– Vendor classification codes
– A home for old udefs
Unused functionality
– Credit reclass pools
– Revenue redistribution
– Billing format and reporting options
Modules licensed but not deployed –
– IWOs
– Purchasing / Requisitions
– Fixed Assets
– HR / Benefits
©2016 Deltek, Inc. All Rights Reserved 16
What is Extensibility?
New in Costpoint 7.0
Product customization built upon the Costpoint framework
– Segregated from Deltek code (including data, metadata, logic)
– Enhancement, patch and upgrade “friendly”
Role-based customizations
– Control who has access to extended screen and who sees the standard application
Extensibility Designer
– New tool to create customizations
New admin functions within Costpoint to manage extensions
– Activate/inactivate
– Manage user profiles to control access
What can extensibility do?
Field Extensions
• Add new
• Hide existing
• Make non-required fields required
• Customization of labels
• Custom validations
• Default values
• Reposition fields and labels
©2016 Deltek, Inc. All Rights Reserved 17
Costpoint Report Extensions
Custom logic from process / action
• Java class
• Database stored
procedures
©2016 Deltek, Inc. All Rights Reserved 18
Extensibility example
©2016 Deltek, Inc. All Rights Reserved 19
Web Integration Console (WIC)
Choose Costpoint applications to be exposed as web service
– Provides access to Costpoint data without requiring access to the Costpoint database
– Execute insert/update/delete commands on most applications leveraging the same front-end
validations
Build and deploy generated web services
Test and administer web services through an easy to use GUI
Generate sample java code for invoking web services
Export web service modules developed in test environment as deployable packages to the
production environment
©2016 Deltek, Inc. All Rights Reserved 20
When should I leverage WIC
Best used when there is a need for 3rd party applications to integrate with Costpoint.
Import data examples
– Master Data (Projects, Employees, Vendors)
– Financial data (JEs, Vouchers, Budgets, Cash Receipts)
– Materials Data (Purchase Orders, Sales Orders, MO Issues)
– High volume
Export data
– 3rd party applications
– Filtered as needed
Automate data calls and eliminate reliance on manual process
©2016 Deltek, Inc. All Rights Reserved 21
Costpoint…make the most of it
Consider reviewing Costpoint to see where it can be
– Improved
– Streamlined
– Integrated
– Automated
Gain
– Greater efficiency
– Increased profitability
– More flexibility
– Growth potential
Come to our booth for more information
– Extensibility demo
– Benefits of a Costpoint Health Check
Executives struggle to get consumable data they need for optimal decision making
©2016 Deltek, Inc. All Rights Reserved 22
©2016 Deltek, Inc. All Rights Reserved 23
Management Reporting Challenges
Data deluge
– Receive emails with actionable information through alerts
– Monitor key metrics through executive dashboards
Empower staff while limiting exposure through effective security
Always on the run
– leverage mobile analytics
Come visit our booth for a live demo
©2016 Deltek, Inc. All Rights Reserved 24
Receive Actionable Emails
Projects
– Projects that have reached XX% of funded value
– New project(s) - billing and revenue formulas are not setup correctly based on rules
– New project(s) - structure is incorrect based on rules
Accounts Receivable
– A/R Balances over 90 days in excess of $20K
Accounts Payable
– A/P Due over 90 days in excess of $20K
©2016 Deltek, Inc. All Rights Reserved 25
Receive Actionable Emails
Time & Expense
– List of active employees with 0 hours charged for the day or week.
Procurement
– Notification that a purchase requisition has been approved or rejected
HR
– List of employees that were hired or terminated
©2016 Deltek, Inc. All Rights Reserved 26
Monitor Key Metrics
Dashboard screen
– Top 5 and Bottom 5 performing contracts by profit% and $
– Profitability % by project type
– Days Sales Outstanding
©2016 Deltek, Inc. All Rights Reserved 27
Empower staff through effective security
Cognos & Costpoint applications utilize their own security
Define who should and should not have access
– Roles
– Packages
– Folders
– Reports
– Columns
– Data (Org & Projects)
Leverage custom security table
Define security efficiently to minimize administration
©2016 Deltek, Inc. All Rights Reserved 28
Leverage Mobile Analytics
©2016 Deltek, Inc. All Rights Reserved 29
Leverage Mobile Analytics
©2016 Deltek, Inc. All Rights Reserved 30
Leverage Mobile Analytics
©2016 Deltek, Inc. All Rights Reserved 31
Come Visit Our Booth for a Live Demo
©2016 Deltek, Inc. All Rights Reserved 32
Questions & Contacts
Jami Benson
– JamiBenson@LexellBlue.com
– Mobile: 703.608.9490
Kelly Nighland
– KellyNighland@LexellBlue.com
– Mobile: 703.622.6550
Lowell Ranger
– LowellRanger@LexellBlue.com
– Mobile: 202.744.7419
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