citizens comments are included on each regular monthly meeting agenda. no prior appointment is...

•Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.•To speak on a particular agenda item, advise the attendant at the door.•To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.•Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

BOARD AGENDA Regular Meeting

PULASKI COUNTY July 13, 2010PUBLIC SERVICE AUTHORITY 9:00 a.m.ITEM

1. Citizen Comments

2. Financea. Follow-up from May Board Meeting:

1. Refund to Calfee2. Request for Paving of Lee

Highway Mobile Home Park 3. Report on Large Account

Balances – User and Non User Accounts

4. Request for Possible Matching of Real Estate listing to listing of PSA customers as a means of

determining if garbage service is provided

b. Review of Financial Reportc. Balance Due & Lien Report d. Budget Adjustmentse. Billing Adjustmentsf. Accounts Payableg. Caseknife Water Extensionh. Acceptance of Chemical Bid Results

3. Operationsa. Minutes of Previous Meetingb. Inmate Availability Reportc. Special Pick-up Reportd. Drop Site Total & County Landfill

Tonnage Report e. Personnel Changes f. Progress Reports – Water and Sewer

Utilitiesg. Wireless Authorityh. Waterworks Noticei. Increase of Surcredit Pursuant to

Public Authority Contractsj. Town of Dublin 2009 Water Quality

Report

4. Current Authorized Projects (Staff “to do” list)a. Construction of water and sewer service to mobile home parks

b. Construction of Rolling Hills, Orchard Hills, Vista, and Highland Park sewer

c. Skyview/NRV Fairgrounds sewer engineering and

environmental reports d. Commerce Park Utility

engineering, easement acquisition and construction

e. Evaluation of “radio read” water meter option

f. Lakewood Estates emergency management plan

g. Drop Center location serving South side of Claytor Lake

h. Evaluation of joint negotiation of rail crossing fees

5. Other Matters

6. Adjournment

1. Citizen Comments – We have not received any requests from citizens to be placed on the agenda.

2. Finance - (Items having significant financial impact on the Authority)

a. Follow-up from June Board Meeting:

1. Refund to Calfee - Diane Newby checked with the PSA billing staff regarding this refund as the PSA only approved it as part of the billing adjustments. The following is Sandra's reply: "The $2,064.87 is their

credit balance. According to Robert they are wanting a check back for that

amount instead of having a credit with us. The $1,540.81 was an adjustment for what we thought was a leak." The adjustment that was approved was simply a billing adjustment for overcharges during the

period that their meter was not working

properly. The Board only approved the billing adjustment which creates a

large credit on their account. Calfee Inc. would like to be refunded for their current credit balance instead of continuing to carry a credit balance.”

2. Request for Paving of Lee Highway Mobile Home Park - Ron Coake

may have additional information to share at the meeting.

3. Report on Large Account Balances – User and Non User Accounts – I

apologize to the PSA Board that we do not have a break out of non-user

amounts due. I have concerns with the accuracy of the reports. We are working to correct the information generated, and plan to provide the PSA

Board with an update at the meeting.

An overall recommendation in addressing the issue of delinquent

balances is to participate with the Treasurer’s office in the increased use of debt set off and other means of

collecting the accounts over 90-days old while encouraging customers to check into the tax relief for the elderly and disabled in order to qualify for waiver by the PSA of penalty and interest charges.

4. Request for Possible Matching of Real Estate listing to listing of PSA customers as a means of determining if garbage service is provided – We have periodically cross referenced the listing of improved properties in the county with the listing of PSA garbage customers. In the past, this effort has

resulted in a number of garbage customers being added to the PSA

billing system, as many individuals move into their residents and consider garbage service to be a free service or included with their taxes. I will ask John Spangler for his assistance in updating PSA billings for garbage service.

b. Review of Financial Report – Board members have been supplied with copies of the revenues and expenditures summaries.

c. Balance Due & Lien Report – The following are the balance due and lien reports:

d. Budget Adjustments – The following budget adjustment is submitted for the Board’s review and approval.

PSA FUND #8

REVENUES:   

3-500-016080-3000 Miscellaneous Refuse Revenue $4,100.00

TOTAL  $4,100.00

EXPENDITURES:   

4-500-042310-3800 User Charges NRRA  $4,000.00

4-500-042321-5304 Fairlawn Drop Center Property Insurance  100.00

TOTAL  $4,100.00

e. Billing Adjustments - Adjustments totaling $2,417.80 are submitted for review and approval by the Board. f. Accounts Payable - Review and approval of the accounts payable is requested.

g. Caseknife Water Extension - Ron Coake checked the elevations and confirmed that there would be sufficient water pressure to serve the homes in the Caseknife area. We have asked the individual making the request to poll neighbors to see what level of interest there would be in public water service with the understanding that folks would have the option of backing out once the PSA determines what the cost would be.  There are two options: a self-help grant which would cost less financially but require a significant time commitment by residents and a

loan funded option through rural development that would require a higher minimum payment with no unusual time commitment from

residents other than connecting their homes to the water meter (assuming they choose to connect).  A preliminary evaluation indicates that the water bill would be above $80 per month unless a significant health threat justified a federal grant. No action is needed by the PSA at this time.

h. Acceptance of Chemical Bid Results – Board members have been provided the chemical bidding results for Pepper’s Ferry Regional Wastewater Treatment Authority in which the PSA is participating. Acceptance of the results is recommended.

3. Operations:

a. Minutes of Previous Meeting - Minutes of the June 2010 meeting have been provided for the Board’s review and approval.

b. Inmate Availability Report - Staff reports the PSA generally had use of two inmates per day for the month of June.

c. Special Pick-up Report - Pickups pending: 2 brush; 0 large items; 0 tires; 0 refrigerator.

d. Drop Site Total & County Landfill Tonnage Report:

Drop Site Total - June 2010

Site Trips Tons Tons per haul

Dora Highway50 79.04 1.58Dublin 50 121.71 2.43Fairlawn 8 67.27 8.41Totals 108 268.02 2.48

County Landfill Tonnage – June 2010(County customers & Refuse Department

Haulers)

Commercial Residential Tires Brush 1347.77 1194.18 489 126.91

e. Personnel Changes – There are no personnel changes to report at this time.

f. Progress Reports – Water and Sewer Utilities – Board members have been provided an update from the Planning District Commission providing a

summary of the June 9th project team meeting.

g. Wireless Authority - The Pulaski County Wireless Authority is planning to install antennas on the Viscoe Road and Lyons Road water tanks. 

h. Waterworks Notice – Board members have been provided a notice by the PSA of failure to meet the water filtration treatment requirement of the Commonwealth of Virginia/State Board of Health as it pertained to the water supply problems experienced this winter.

i. Increase of AEP Surcredit Pursuant to Public Authority Contracts – Board members have been provided information from the VML/VACo/APCo Steering Committee providing an update on the increase of surcredit pursuant to Public Authority Contracts.

j. 2009 Water Quality Report – Board members have been provided copies of the Town of Dublin and Town of Pulaski 2009 water quality reports.

4. Current Authorized Projects - The staff currently has the following projects on

their “to do” list but we do not have any additional information to report regarding these items at this time.

a. Construction of water and sewer service to mobile home parks

b. Construction of Rolling Hills, Orchard Hills, Vista, and Highland Park

sewer c. Skyview/NRV Fairgrounds sewer

engineering and environmental reports

d. Commerce Park Utility engineering, easement acquisition and

constructione. Evaluation of “radio read” water

meter optionf. Lakewood Estates emergency

management plang. Drop Center location serving South

side of Claytor Lakeh. Evaluation of joint negotiation of rail

crossing fees