chart of accounts - swedish central government...the collection and consolidation of financial data...

Chart of accounts -

Swedish Central Government

EPSAS Working Group

November 19-20, 2018

Anne-Marie Ögren, Senior Advisor

The Swedish Public Sector and administration

Most

countries Sweden

Government Government

Agencies

Ministries

Organisation of Central government

Parliament The Riksdag

(Parliament)

Ministries

The people The people

Central government organisation

THE RIKSDAG

(Parliament)

GOVERNMENT

The Riksbank

(Central Bank)

The Swedish

National Audit

Office

Ministry of Finance

The National

Institute for

Economic

Research

The Swedish

National Financial

Management

Authority (ESV)

Swedish Fiscal

Policy Council

The Swedish

National Debt

Office

Statistics Sweden

10 ministries

Government

agencies

The collection and consolidation

of financial data

Separate accounting

systems at 230

government agencies

Database for

aggregated central

government financial

data

ESV’s quality

assurance &

processing

Aggregated financial

information in

different dimensions

A recommended Chart of accounts

– Agencies can use the recommended chart of accounts when they build

up their own chart of account

– It is based on the concept used by private companies

– Most of the agencies use this recommended chart of accounts but

different agencies can choose different accounts from the recommended

accounts

– Every agency´s chart of account has to be linked to mandatory reporting

codes, S-codes

A mandatory plan of reporting codes

– The plan of reporting codes are mandatory.

– The S-codes are conducted to be used for budget follow-up, reporting to

national accounts and for the annual consolidated whole of Central

government accounts.

– There are special S-codes for internal transactions within Central

government.

Plan of codes, S-codes, reporting groups

1 Assets

2 Liabilities and capital

3 Revenue

4 Employee costs

5 Cost of premises, office services, external services

6 Sales of assets, Depreciation

7 Collection of taxes, transfers

8 Change in capital

1 Assets

– Intangible fixed assets

– Tangible fixed assets

– Financial fixed assets

– Lending

– Inventories

– Receivables

– Cut-off items (deffered

charges and accrued income)

– Current investments

– Cash and bank

2 Liabilities and capital

– Capital

– Provisions for pensions

– Other provisions

– Liabilities

– Cut-off items (accrued expenses and deffered income)

3 Revenue

– Revenues from appropriations

– Income from fees

– Income from contributions

4 Employee costs

– Salaries

– Social costs

– Training costs for employees

– Other employee costs

5 Other current costs

– Cost of premises

– Cost of goods

– Cost of services

– Financial costs

6 Sales of assets, Depreciation

– Sales of assets

– Depreciations

– Impairments

7 Taxes and transfers

– Collection of taxes

– Collection of fees

– Contributions (transfers) received

– Submitted contributions (transfers)

– Financial income

8 Change in capital

– Results from participations in owned companies

– Change in capital

Consolidation

Counterparty accounting

– The agencies are obliged to register their counterpart, if it is a

government agency, in the CG accounting system

– The agencies are obliged to reconcile balances with another agency

– The reconciliation is used to eliminating internal items, e.g.

receivables/payables, contributions, revenue/expenditure

Inflow to ESV by agencies

Monthly reporting

– Use of appropriations

– Report on revenues by

revenue items

– Payments made

Quarterly reporting

– Reporting on S-codes for

financial statistics for NA

Annual reporting

– Revenue, Expenses

– Assets, Liabilities, Capital

(Net Worth)

– Annual Report for the

Agency

Outflow from ESV

Monthly reporting

– The Central Government

Budget

– Cash flow

Quarterly reporting

– Financial statistics for NA

– Budget Forecasts

- Outcome of Appropriations

Annual reporting

– Consolidated Annual

Report for CG

– Other statistics

Consolidated Whole of Central

government accounts

– Income statement

– Balance sheet

– Statement of cash flows

– Disclosures

– The Government budget

and government budget outcome

– National declaration together with

contributions to and reflows from the EU

Anne-Marie Ögren

Anne-marie.ogren@esv.se