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Chapter 7-1
Chapter 7-2
Chapter 7
Accounting Information Systems
Accounting Principles, Ninth Edition
Chapter 7-3
1. Identify the basic concepts of an accounting information system.
2. Describe the nature and purpose of a subsidiary ledger.
3. Explain how companies use special journals in journalizing.
4. Indicate how companies post a multi-column journal.
Study ObjectivesStudy ObjectivesStudy ObjectivesStudy Objectives
Chapter 7-4
Computerized Computerized accounting accounting systemssystems
Manual Manual accounting accounting systemssystems
ExampleExample
AdvantagesAdvantages
Sales journalSales journal
Cash receipts Cash receipts journaljournal
Purchases journalPurchases journal
Cash payments Cash payments journaljournal
Effects of special Effects of special journals on journals on general journalgeneral journal
Basic Concepts Basic Concepts of Accounting of Accounting
Information Information SystemsSystems
Basic Concepts Basic Concepts of Accounting of Accounting
Information Information SystemsSystems
Subsidiary Subsidiary LedgersLedgers
Subsidiary Subsidiary LedgersLedgers Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
Accounting Information SystemsAccounting Information SystemsAccounting Information SystemsAccounting Information Systems
Chapter 7-5
The accounting information system (AIS) collects and processes transaction data and communicates financial information to decision makers.
Includes:
All steps in the accounting cycle.
Documents that provide evidence of transactions.
Manual or computerized accounting system.
Basic Concepts of AISBasic Concepts of AISBasic Concepts of AISBasic Concepts of AIS
SO 1 Identify the basic concepts of an accounting information SO 1 Identify the basic concepts of an accounting information system.system.
Chapter 7-6
Basic Concepts of AISBasic Concepts of AISBasic Concepts of AISBasic Concepts of AIS
SO 1 Identify the basic concepts of an accounting information SO 1 Identify the basic concepts of an accounting information system.system.
Cost Effectiveness - Benefits must outweigh the
costs.
Flexibility - The system should be sufficiently flexible
to meet the resulting changes in the demands
made upon it.
Useful Output
Illustration 7-1 Principles of an efficient and effective AIS.
Chapter 7-7
Software programs (functions include sales, purchases, receivables, payables, cash receipts and disbursements, and payroll).
Generate financial statements.
Advantages:
Typically enter data only once.
Many human errors are eliminated.
More timely information.
Computerized Accounting Systems
Basic Concepts of AISBasic Concepts of AISBasic Concepts of AISBasic Concepts of AIS
SO 1 Identify the basic concepts of an accounting information SO 1 Identify the basic concepts of an accounting information system.system.
Chapter 7-8
Choosing a software package
Entry-Level Software
Common features and benefits:
Easy data access and report preparation
Audit trail
Enterprise Resource Planning Systems
Computerized Accounting Systems
Basic Concepts of AISBasic Concepts of AISBasic Concepts of AISBasic Concepts of AIS
SO 1 Identify the basic concepts of an accounting information SO 1 Identify the basic concepts of an accounting information system.system.
Chapter 7-9
Perform each step in the accounting cycle by hand.
Satisfactory in a company with a low volume of transactions.
Must understand manual accounting systems to understand computerized accounting systems.
Manual Accounting Systems
Basic Concepts of AISBasic Concepts of AISBasic Concepts of AISBasic Concepts of AIS
SO 1 Identify the basic concepts of an accounting information SO 1 Identify the basic concepts of an accounting information system.system.
Chapter 7-10
Chapter 7-11
Used to keep track of individual balances.
Two common subsidiary ledgers are:
1. Accounts receivable (customers’)
2. Accounts payable (creditors’)
Subsidiary LedgersSubsidiary LedgersSubsidiary LedgersSubsidiary Ledgers
SO 2 Describe the nature and purpose of a subsidiary ledger.SO 2 Describe the nature and purpose of a subsidiary ledger.
Each general ledger control account balance must equal the composite balance of the individual accounts in the related subsidiary ledger.
Chapter 7-12
Illustration 7-3
Subsidiary LedgersSubsidiary LedgersSubsidiary LedgersSubsidiary Ledgers
SO 2 Describe the nature and purpose of a subsidiary ledger.SO 2 Describe the nature and purpose of a subsidiary ledger.
Relationship of general ledger and subsidiary ledgers
Chapter 7-13
1. Show in a single account transactions affecting one customer or one creditor.
2. Free the general ledger of excessive details.
3. Help locate errors in individual accounts.
4. Make possible a division of labor.
Subsidiary LedgersSubsidiary LedgersSubsidiary LedgersSubsidiary Ledgers
SO 2 Describe the nature and purpose of a subsidiary ledger.SO 2 Describe the nature and purpose of a subsidiary ledger.
Advantages of Subsidiary Ledgers
Chapter 7-14
Chapter 7-15
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Used to record similar types of transactions.
If a transaction cannot be recorded in a special journal, the company records it in the general
journal.
Illustration 7-5
Chapter 7-16
Each of the following is a subsidiary ledger except the:
a. accounts receivable ledger.
b. accounts payable ledger.
c. customer’s ledger.
d. general ledger.
Review QuestionReview Question
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
Chapter 7-17
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Sales Journal
Illustration 7-6
Under a perpetual inventory system, one entry at selling price in Sales Journal results in a debit to Accounts Receivable and a credit to Sales.
Another entry at cost results in a debit to Cost of Goods Sold and a credit to Merchandise Inventory.
Chapter 7-18
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Illustration 7-7
Companies make daily postings from the sales journal to the individual
accounts receivable in the subsidiary ledger.
POSTING THE SALES JOURNAL
Chapter 7-19
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Illustration 7-7
Posting to the general ledger is done monthly.
POSTING THE SALES JOURNAL
Chapter 7-20
One-line entry for each sales transaction saves time.
Only totals, rather than individual entries, are posted to the general ledger.
A division of labor results.
Advantages of Sales Journal
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Chapter 7-21
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
In the cash receipts journal, companies record all receipts of cash.
The posting of the cash receipts journal is similar to the posting of the sale journal. See complete Illustration 7-9 in the text.
Illustration 7-9Cash Receipts Journal
Chapter 7-22
Cash sales of merchandise are recorded in the:
a. cash payments journal.
b. cash receipts journal.
c. general journal.
d. sales journal.
Review QuestionReview Question
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Chapter 7-23
Which of the following is not one of the credit columns in the cash receipts journal:
a. Other accounts.
b. Accounts payable.
c. Accounts receivable.
d. Sales.
Review QuestionReview Question
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 3 Explain how companies use special journals in journalizing.SO 3 Explain how companies use special journals in journalizing.
Chapter 7-24
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 4 Indicate how companies post a multi-column journal.SO 4 Indicate how companies post a multi-column journal.
Illustration 7-13
Daily postings are made from the purchases journal to the accounts payable subsidiary
ledger.
Purchases Journal
Chapter 7-25
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 4 Indicate how companies post a multi-column journal.SO 4 Indicate how companies post a multi-column journal.
Illustration 7-13
Purchases Journal
At the end of the accounting period, the company posts totals
to the general ledger.
Chapter 7-26
All of the following are advantages of using subsidiary ledgers except they:
a. show transactions affecting one customer or one creditor in a single account.
b. free the general ledger of excessive details.
c. eliminate errors in individual accounts.
d. make possible a division of labor.
Review QuestionReview Question
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
Chapter 7-27
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
In a cash payments (cash disbursements) journal, companies record all disbursements of cash.The procedures for posting the cash payments journal are similar to those for other journals.
Illustration 7-16Cash Payments Journal
SO 4 Indicate how companies post a multi-column journal.SO 4 Indicate how companies post a multi-column journal.
Chapter 7-28
Credit purchases of equipment or supplies other than merchandise are recorded in the:
a. cash payments journal.
b. cash receipts journal.
c. general journal.
d. purchases journal.
Review QuestionReview Question
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 4 Indicate how companies post a multi-column journal.SO 4 Indicate how companies post a multi-column journal.
Chapter 7-29
Cash payments of merchandise are recorded in the:
a. cash payments journal.
b. cash receipts journal.
c. general journal.
d. purchases journal.
Review QuestionReview Question
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 4 Indicate how companies post a multi-column journal.SO 4 Indicate how companies post a multi-column journal.
Chapter 7-30
Special journals substantially reduce the number of entries that companies make in the general journal.
Only transactions that cannot be entered in a special journal are recorded in the general journal.
Also, correcting, adjusting, and closing entries are made in the general journal.
Effects of Special Journals on the General Journal
Special JournalsSpecial JournalsSpecial JournalsSpecial Journals
SO 4 Indicate how companies post a multi-column journal.SO 4 Indicate how companies post a multi-column journal.
Chapter 7-31
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