certification of obligations finance workshop april 29, 2008

Certification of Obligations

Finance WorkshopApril 29, 2008

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What is the Certification of Obligations?

An annual review and certification that all outstanding obligated balances are:

• Valid• Supported by documentation• Correct• Complete

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Why Do We Certify Obligations?

• Required by NAO 203-34• Assures obligations reported on financial statements

are accurate• Provides an opportunity to clear obsolete obligations• Congress expects agencies to recover money through

deobligations

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What is the process?

• Finance Office sends the request to Line Office CFOs mid-July to review obligations as of June 30

• LO CFOs send requests to FMCs• FMCs review obligations; certify to LO CFOs• LO CFOs send certifications to FO by

September 1

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How to Review Obligations

• Use Data Warehouse/Discoverer Workbook CAMSADM.Certification-of-Obligations

• To Review:– POs, Contracts & Grants use “High Level - PO”

Worksheet (tab)– Other Obligations use “High Level - Non-PO”

Worksheet– Deob Candidates Worksheet

• For More Details:– Transaction Detail - Reference No. Worksheet– Transaction Detail - Doc Group & No. Worksheet

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DW/Discoverer Open Workbook Screen

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High Level PO, Non-PO & Deob Candidates Worksheets

Parameter Screen

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High Level - PO Worksheet Query Results (1)

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High Level - PO Worksheet Query Results (2)

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High Level - PO WorksheetData Items

• Page Items– Bureau Code– Affected Doc Group

• Column Headings– Affected Document No– Vendor Report Name– Affected Item type– Fund Code Fiscal Year– Fund Code– Program 1 - 4 Code– Org 1 - 7 Code

– Project Code– Object 1 - 2 Code– UDO + UDO DWADJ– UEXP + UEXP DWADJ– PEXP + PEXP DWADJ– Total Obligs (with

DWADJ)– Max Trans Date

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High Level - Non-PO Worksheet Query Results

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Deob Candidates Worksheet Query Results

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Transaction Detail - Doc Group & No. Worksheet Parameter Screen

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Transaction Detail – Doc Group & No. Worksheet Query Results

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Transaction Detail – Doc Group & No. Worksheet Query Data Items

• Page Items– Bureau Code– Affected Doc Group– Project Code

• Column Headings– Affected Document Number– Affected Document Type– Affected Item Type– Affected Reference No– PO Feeder Sys No– Fiscal Year– Fund Code Fiscal Year– Org1 Code– Org2 Code– Org3 Code

– Fund Code – Task Code– Object 1 - 2 Code– Trans Date– Prior Year Record Flag– UDO– UEXP– PEXP– Subsystem Code– Trans Source– UDO DWADJ– UEXP DWADJ– PEXP DWADJ– Org 1 - 7 Code

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Transaction Detail - Reference No. Worksheet Parameter Screen

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Transaction Detail - Reference No. Worksheet Query Results

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Transaction Detail - Reference No. Worksheet Query Data Items

• Page Item– Bureau Code

• Column Headings– Affected Doc Group– Affected Document No– Affected Document Type– Affected Item Type– Affected reference No– PO Feeder Sys No– Fiscal year– Fund Code Fiscal Year– Org1 Code– Org2 Code – Org3 Code

– Fund Code – Project Code– Task Code Object 1 - 2 Code– Trans Date– PY Record Flag– UDO– UEXP– PEXP– Subsystem Code– Trans Source– UDO DWADJ– UEXP DWADJ– PEXP DWADJ

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Deobligation Requests and Corrections

• Send deobligation requests and corrections to AOD/FFB for documents other than contracts and grants

Identify CBS obligation #, reference #, document type, FCFY, ACCS, amount

• Send deobligation requests to AGO for contracts and grants