captain’s career course
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2/26/02 CCC A4-216 Slide 1
CAPTAIN’S CAREER COURSE
LESSON: SUPERVISE UNIT PERSONNEL AND ADMINISTRATIVE
FUNCTIONS
2/26/02 CCC A4-216 Slide 2
TERMINAL LEARNING OBJECTIVE
• ACTION: Identify Company Level Personnel Supervisory Functions and Administrative Procedures.
• CONDITIONS: In a classroom, given required references and student handouts,
• STANDARD: Identify company level personnel supervisory functions and administrative procedures IAW required references and student handouts.
2/26/02 CCC A4-216 Slide 3
SAFETY, RISK, AND ENVIRONMENTAL CONCERNS
• Safety Considerations: None
• Risk Assessment Level: Low
• Environmental Considerations: None
2/26/02 CCC A4-216 Slide 4
• AR 25-400-2 The Modern Army Record Keeping System
• AR 165-1 Chaplain Activities in the United States Army
• AR 220-45 Field Organizations and Duty Rosters
• AR 340-21 The Army Privacy Program• AR 600-8-2 Suspension of Favorable
Personnel Actions (Flags)• AR 600-8-8 The Total Army Sponsorship
Program
PRIMARY REFERENCES
2/26/02 CCC A4-216 Slide 5
• AR 600-8-22 Military Awards• AR 600-9 The Army Weight Control Program • AR 600-20 Army Command Policy• AR 600-200 Enlisted Personnel Management
System• AR 601-280 Army Retention Program• AR 611-201 Enlisted Career Management
Fields and Military Occupational Specialties
• AR 614-200 Enlisted Assignments and Utilization Management
PRIMARY REFERENCES
2/26/02 CCC A4-216 Slide 6
• AR 623-105 Officer Evaluations• AR 623-205 Enlisted Evaluation Reporting
System Revision• AR 630-10 Absence Without Leave,
Desertion, and Administration of Personnel Involved in Civilian
Court Proceedings• AR 635-100 Officer Personnel• AR 635-200 Personnel Separations Enlisted
Personnel
PRIMARY REFERENCES
2/26/02 CCC A4-216 Slide 7
MAINTENANCE OF RECORDS
AR 25-400-2
The Modern Army Record
Keeping System
“MARKS”
2/26/02 CCC A4-216 Slide 8
MAINTENANCE OF RECORDSAR 25-400-2
Purpose: • Properly manage information from creation
through final disposition according to laws and regulations.
• Ensures information is available when needed. • Provides for a systematic removal of less active
records from office space.• Records support the interests of soldiers during
and after their period of service.• Basis for pay and awards.
2/26/02 CCC A4-216 Slide 11
STANDING OPERATING PROCEDURES (SOP)
FM 101-5
2/26/02 CCC A4-216 Slide 12
Three Types:• Administrative.• Tactical/Field.• External.
Promotes:• Teamwork.• Efficiency.• Reduces the need for repetitive instructions.
STANDING OPERATING PROCEDURES (SOPs)
2/26/02 CCC A4-216 Slide 13
AR 220-45
DUTY ROSTERS
2/26/02 CCC A4-216 Slide 14
DUTY ROSTERS
• Provides: An equitable determination of duty.
• Maintained: Alphabetically by rank.
• Three authorized abbreviations: A = Authorized absence D = Detailed to perform another duty U = Unauthorized absence
2/26/02 CCC A4-216 Slide 15
DOD MANUAL 4525.6-M Vol. II
MAIL OPERATIONS
2/26/02 CCC A4-216 Slide 16
MAIL OPERATIONS
• Ensure:– Mail room and trained staff to operate it.– Perform daily and weekly inspections.– Prepare SOP. – Convenient mail call hours.
• Unit mail is a function of the Battalion S1, deploys with the force, and has a big influence on morale, especially during wartime.
2/26/02 CCC A4-216 Slide 17
AR 165-1and
AR 600-20
RELIGIOUS ACTIVITIES
2/26/02 CCC A4-216 Slide 18
RELIGIOUS ACTIVITIES
Policy: Approve requests for accommodating religious practices that will not adversely impact:
• Military readiness.• Unit cohesion.• Standards.• Health.• Safety.• Discipline.• Interfere with the performance
of duties.
2/26/02 CCC A4-216 Slide 19
SUSPENSION OF FAVORABLE PERSONNEL ACTIONS
(FLAGS)AR 600-8-2
2/26/02 CCC A4-216 Slide 20
FLAGS
• FLAG - initiated immediately when soldier’sstatus changes from favorable to unfavorable.
• MPRJ’s - will be maintained in a flagged status.
• All active flag cases will be reviewed monthly.
• Flag - removed immediately after soldier’sstatus returns to favorable status.
Two Categories:
Transferable, e.g., weight control program.
Non-transferable, e.g., courts-martial.
2/26/02 CCC A4-216 Slide 21
FLAGS
Circumstances requiring non-transfer flag:
• Adverse Actions:– Charges, restraints, or investigation.– Courts-martial.– Nonjudicial punishment.– Absent without leave (AWOL).– Administrative reduction.– Letter of censure or reprimand .
2/26/02 CCC A4-216 Slide 22
FLAGS
Circumstances requiring transferable flag:• HQDA directed reassignment of a flagged
soldier.
• Movement of adverse action into the punishment phase if punishment does not require the presence of the soldier.
• APFT failure, or failure to take APFT in required period.
• Entry into the Weight Control Program.
2/26/02 CCC A4-216 Slide 23
FLAGS
• Retirement.• Advance or excess leave.• Pay of enlistment or reenlistment
bonuses.• Assumption of command.• Family member travel to overseas
area.• Command sponsorship of family
members in overseas area.
More actions prohibited by a flag:
2/26/02 CCC A4-216 Slide 24
• Flags for APFT failure:- Block promotion, reenlistment, and extension only.- No flag if soldier has a profile prohibiting APFT.
Actions Prohibited by a Flag (exceptions):
FLAGS
2/26/02 CCC A4-216 Slide 25
• Flags for weight control block only the following actions:
- Attendance at full time civilian or military schools.- Promotion.- Awards and decorations.- Assumption of command.- Reenlistment or extension.
Actions prohibited by a flag (more exceptions):
FLAGS
2/26/02 CCC A4-216 Slide 26
• Retention beyond ETS/ESA: - Soldiers will not be retained beyond their ETS/ESA
because they are flagged without HQDA approval.
FLAGS
Actions prohibited by a flag (more exceptions):
2/26/02 CCC A4-216 Slide 27
• Maintain a copy locally of all supporting documents.
• Attach DA 268 transferring flag to all original supporting documents and place in MPRJ.
• Mail flagged MPRJ to gaining commander, registered mail.
FLAGS
Transfer flags:
2/26/02 CCC A4-216 Slide 28
FLAGS
• Flag will be declared void and of no effect if found to be erroneous.
• Any favorable actions that would have occurred during the flagged period will be granted retroactively.
Erroneous flags:
2/26/02 CCC A4-216 Slide 29
ABSENT WITHOUT LEAVE(AWOL)
Absent without proper authority.
AR 630-10
2/26/02 CCC A4-216 Slide 30
DROPPED FROM THE ROLLS
Absent without proper authority for 30consecutive days.
(DFR)
AR 630-10
2/26/02 CCC A4-216 Slide 31
WEIGHT CONTROL PROGRAM
AR 600-9
2/26/02 CCC A4-216 Slide 32
WEIGHT CONTROL PROGRAM
• Ensures personnel:- Are able to meet the physical demands of the duties.- Present a trim appearance.- Assist in establishing and maintaining:
Discipline. Operational readiness. Physical fitness. Health. Effectiveness. Establish body fat standards.
- Provide assistance in meeting the standards.- Foster high standards.
2/26/02 CCC A4-216 Slide 33
RETENTION PROGRAMAR 601-280
2/26/02 CCC A4-216 Slide 34
• Reenlist, on a long-term basis, the greatest number of highly qualified soldiers consistent with Army
needs.
• Enlist/transfer and assign qualified soldiers into a RC, ARNG/USAR unit.
• Achieve and maintain Army force alignment.
• Obtain maximum command involvement.
RETENTION PROGRAM
OBJECTIVES:
2/26/02 CCC A4-216 Slide 35
DISCHARGESAR 635-100 and AR 635-200
2/26/02 CCC A4-216 Slide 36
Two Types:
- Voluntarily, e.g., retirement.
- Involuntarily, e.g., overweight.
DISCHARGES
2/26/02 CCC A4-216 Slide 37
AR 600-8-8
SPONSORSHIP PROGRAM
2/26/02 CCC A4-216 Slide 38
SPONSORSHIP PROGRAM
• A peacetime function:
- Assist during reassignment.
- Assist during family separation.
- Improve unit cohesion.
- Support the personnel life-cycle function.
2/26/02 CCC A4-216 Slide 39
ASSIGNMENT AND UTILIZATION POLICY
AR 614-200
2/26/02 CCC A4-216 Slide 40
Primary Goal:
– To satisfy the personnel requirements of the Army.
Secondary Goals:
– Equalize assignments by assigning the most eligible soldier from among those of like MOS and grade.
– Equalize hardships of military service.
– Ensure assignments allow for professional development and promotion.
– Meet the soldier’s personal desires.
ASSIGNMENT AND UTILIZATION POLICY
2/26/02 CCC A4-216 Slide 41
OBJECTIVE OF UTILIZATION OF PERSONNEL
• Ensure efficient use of enlisted members in accomplishing the Army mission.
• Place soldiers in positions that require skill, knowledge, and abilities as shown by their Primary MOS, Career Progression MOS, Secondary MOS, or additional Military Occupational Specialties.
• Provide policies on personnel utilization that will strengthen and broaden MOS qualifications and prepare a soldier for:
- Career Progression - Greater Responsibility
- Diversity of Assignment
2/26/02 CCC A4-216 Slide 42
UTILIZE A SOLDIER UNDER:
• Proper utilization: The primary concern of commanders and supervisors will be to ensure soldiers are assigned to authorized positions in hisor her PMOS or CPMOS, up to two grades higher.
• Authorized exceptions: The assignment is under actual combat conditions or the assignment is tomeet an urgent military requirement to satisfy an exceptional need for special duty.
2/26/02 CCC A4-216 Slide 43
AWARDS PROGRAMAR 600-8-22
2/26/02 CCC A4-216 Slide 44
The objective of the program is to provide tangible recognition for:• Acts of valor include:
– Exceptional service or achievement.– Special skills or qualifications.– Acts of heroism.
AWARDS PROGRAM
2/26/02 CCC A4-216 Slide 45
AWARDS AND DECORATIONS ARE:(Paragraph 1-9, AR 600-8-22)
• A wartime military personnel function.
• Defined in the tables of organization and equipment (TOE).
• Deployed with the tactical force.
• The functional responsibility of the Personnel Operations Work Center and its tactical counterpart.
2/26/02 CCC A4-216 Slide 46
INDIVIDUAL AWARDS ARE GROUPED INTO
THE FOLLOWING CATEGORIES:
• Decorations - MSM,ARCOM, AAM etc.
• Good Conduct Medal.
• Service Medal - Southwest Asia Service Medal.
• Service Ribbons - Overseas Service Ribbon.
• Badges and Tabs - Special Forces, Ranger, Air Borne, Air Assault, Diver, etc.
• Certificates and Letters.
2/26/02 CCC A4-216 Slide 57
ENLISTED PROMOTIONS(AR 600-8-19 with changes)
2/26/02 CCC A4-216 Slide 58
System Objectives:
• Promote the best qualified.
• Provide for career progression.
• Recognize the best qualified soldiers.
• Preclude promotion of unqualified soldiers.
• Provide an equitable system.
ENLISTED PROMOTIONS
2/26/02 CCC A4-216 Slide 59
• Decentralized: Advancements to PV2 thru SPC Promotion Authority: Unit Commander.
• Semi-centralized: Promotions to SGT thru SSG Promotion Authority: Bn Commander.
• Centralized: Promotions to SFC thru CSM Promotion Authority: HQDA.
ENLISTED PROMOTIONS
Promotion Selection:
2/26/02 CCC A4-216 Slide 60
• Promotion, Advancement, or Lateral Appointment?
• Primary Zone vs. Secondary Zone.
• Primary Zone Counseling per AR 600-8-19, 3-12g Initial and Periodic.
• Waivers for advancement to PV2, PFC, and SPC.
• DA Form 4187: Used for all advancements.
ENLISTED PROMOTIONSTerms to Discuss
2/26/02 CCC A4-216 Slide 61
CO1 REPORT
2/26/02 CCC A4-216 Slide 62
CO1 REPORT
2/26/02 CCC A4-216 Slide 63
ACTION PV2 PFC SPC/CPL
1 Total number soldiers 10 37 48assigned and attached
2 Multiply step 1 by total x 0.20 0.20 0.10allowable with waiver
3 Total allowable with waiver 5 ( 7.4 ) = 7 ( 4.8 ) = 4
4 # soldiers already assigned 8 5 7with less than required TIS
5 Subtract 4 from 3 for 0 2 0total waivers authorized
COMPUTE WAIVER ALLOCATIONS
2
(E4 Waiver % Published Monthly by PERSCOM)
2/26/02 CCC A4-216 Slide 64
PERSONNEL ACTION For use of this form, see AR 600-8-6 and DA PAM 600-8-21; the proponent agency is ODCSPER
(Section III).Used by soldier in accordance with DA PAM 600-8-21 when requesting a personnel action on his/her own behalf
Identification CardIdentification TagsSeparate Rations
Leave - Excess/Advance/Outside CONUS
Change of Name/SSN/DOB
11. I certify that the duty status change (Section II) or that the request for personnel action (Section III) contained herein -
DATA REQUIRED BY THE PRIVACY ACT OF 1974
SECTION II - DUTY STATUS CHANGE (AR 600-8-6)
SECTION I - PERSONAL IDENTIFICATION
SECTION IV - REMARKS (Applies to Sections II, III, and V) (Continue on separate sheet)
SECTION V - CERTIFICATION/APPROVAL/DISAPPROVAL
7. The above soldier's duty status is changed from to
effective hours,
SECTION III - REQUEST FOR PERSONNEL ACTION
IS APPROVEDRECOMMEND APPROVAL IS DISAPPROVEDRECOMMEND DISAPPROVAL
PREVIOUS EDITIONS ARE OBSOLETEDA FORM 4187, APR 95
HAS BEEN VERIFIED
8. I request the following action: (Check as appropriate)
USAPPC V5.00
AUTHORITY:PRINCIPAL PURPOSE:
DISCLOSURE:
Title 5, Section 3012; Title 10, USC, E.O. 9397.
Voluntary. Failure to provide social security number may result in a delay or error in processing of the request forpersonnel action.
ROUTINE USES: To initiate the processing of a personnel action being requested by the soldier.
5. GRADE OR RANK/PMOS/AOC
PV2 E2 / 11B1P6. SOCIAL SECURITY NUMBER
111-54-94584. NAME (Last, First, MI)
Bush, George
2. TO (Include ZIP Code)
Commander 1st Bn, 509th Inf (ABN) APO, AE 09630
3. FROM (Include ZIP Code)
Commander A Co, 1st Bn, 509th Inf (ABN)
APO, AE 09630
1. THRU (Include ZIP Code)
Special Forces Training/Assignment
On-the-Job Training (Enl only) Retesting in Army Personnel TestsReassignment Married Army Couples
Reclassification
Officer Candidate SchoolAsgmt of Pers with Exceptional Family Members
19
Service School (Enl only) ROTC or Reserve Component DutyVolunteering For Oversea ServiceRanger Training
Reassignment Extreme Family Problems
Exchange Reassignment (Enl only) Airborne Training
Other (Specify)
9. SIGNATURE OF SOLDIER (When required) 10. DATE
ADVANCED TO: Private First Class AUTHORITY: AR 600-8-19, para 2-5 DATE OF RANK: 1 January 2001 EFFECTIVE DATE: 1 January 2001
ADDITIONAL INSTRUCTIONS: NA
12. OMMANDER/AUTHORIZED REPRESENTATIVE 13. SIGNATURE 14. DATE
1 December 2001 RONALD REGAN, CPT, INF
2/26/02 CCC A4-216 Slide 65
ENLISTED PROMOTIONS
DA Form 3355 Promotion Point Worksheet.• Initial.• Reevaluation.• Point adjustments.• Timely point turn in for EDAS.• Points are awarded for:
-PT Score. 50 -Weapons score. 50-Duty performance. 150-Awards. 100-Military education. 200-Civilian education. 100
2/26/02 CCC A4-216 Slide 66
Promotion Point Standing ListC-10 REPORT
2/26/02 CCC A4-216 Slide 67
REQUEST AND AUTHORITY FOR LEAVE AND PASS
AR 600-8-10
2/26/02 CCC A4-216 Slide 68
REQUEST AND AUTHORITY FOR LEAVE AND PASS
Purpose:- Officially authorize and account for soldiers on leave, TDY, or on a pass (DA Form 31).
Designed for:- Soldiers requesting regular or emergency leave.- Soldiers requesting permissive TDY.- Soldiers requesting other (pass).- Usage in conjunction with official travel.- Accountability for soldiers.
2/26/02 CCC A4-216 Slide 78
During this lesson, you reviewed a myriadof policies and procedures that can greatlyimpact the careers of the soldiers in your command and yourself. Merely knowing the answer is not good enough. Soldiers want to see it, read it or know where to find it. Eliminate any guess work and tab your regulations, make a notebook or have extracts. I guarantee that you will see most of these topics again during your career.
SUMMARY
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