bullhorn process - complete
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Candidate Sourcing Process (Bullhorn
CRM)Section 1 - Goal:
To increase training efciency, and ensure consistency and compliance in the
sourcing process.
Section 2 - Method:
The steps belo are to be !olloed to source candidates into Bullhorn CRM
!or speci"c roles.
#. $denti!y the %acancy and e%aluate the need.&. 'e%elop the position description.. 'e%elop the recruitment plan.. Search !or candidates.*. Maintain +uality o! ob candidates by de%eloping a shortlist.-. Reach out to the candidates.. Select hire./. 0inali1e recruitment.
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Section 3 - Steps:
These are the se+uence o! actions to be done on a daily basis. The steps
pro%ide opportunities to departments in aligning sta< s=ill sets to initiati%es
and goals, and also !or departmental and indi%idual groth. Proper planning
and e%aluation o! the need ill lead to hiring the right person !or the role and
team.
#. 4ely created position 6 ill be recei%ed %ia email !rom the $nterim
Manager.
Conduct a +uic= analysis o! the gi%en tas=. Chec= !or gaps.
Re%ie the role.
&. 2 ell>ritten description o! the position posted.
8eneral in!ormation %aries !or each position being sourced, hich
includes?> Basic position @ Aor=ing title> Pay in!ormation
e: info@twassistant.comw: http://twassistant.com
The orld, your assistant
mailto:info@twassistant.comhttp://twassistant.com/http://twassistant.com/mailto:info@twassistant.com -
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> 'epartment name
Position Speci"cations
> 0ull> Time or Part> Time> The number o! openings
3ssential !unctions> describes the duties and responsibilities o! aposition. ob see=ers ill ha%e a clear understanding o! the role and
duties to be per!ormed.
Minimum re+uirements
> 'uties and responsibilities o! the ob.> So!t s=ills
Pre!erred +uali"cations
> Primary +uali"cations o! s=ills and eperience in addition to basic
+uali"cations.
3ample?
;ur client in the 8aming industry has partnered ith TA>Technology
Resources to "nd a Senior So!tare 3ngineer to lead, on and manage the
So!tare 'e%elopment Dit (S'D) !or the de%elopment community located in
Toronto. This position is a contractual basis.
Key responsibilities/accountabilities consist of (but are not limited
to):
> 9ead, ;n and de"ne the S'D and Plugin strategy
> 9ead, ;n and dri%e the S'D roadmap and !eature integration.> 9ead, ;n and dri%e the o%erall orld class Euality o! so!tare solutions
ith etremely high>speed de%elopment o! so!tare solutions
> Per!orming other duties as re+uired.
Skills:
> Bachelors, MasterFs or Ph.'. 'egree in Computer Science, Computer
3ngineering, So!tare 3ngineering, or related "eld.
> *G years o! eperience as a senior so!tare engineer.
> Pro%en 3perience ith 8ame 3ngine> Must =no atleast one? CSS, :TM9*, RubyonRails, a%ascript.
Nice to have:
> Strong interest in 2ugmented Reality and Hirtual Reality.
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> 3perience ith %irtual reality technologies, such as head mounted
displays, na%igation, redirected al=ing, and motion trac=ing.
. 'e%elop the Recruitment Plan>>a care!ully structured approach thatmaps out the strategy !or attracting and hiring the best +uali"ed
candidates and to ensure applicant pool.
Resume ban=s are a good source !or identi!ying +uali"ed
candidates. $t is here obsee=ers post their resumes hich are then
searched by prospecti%e employers.> 3amples? $ndeed.com and Aor=opolis.com
$nternal candidates !rom the 'atabase itsel!. (Bullhorn)
. Search !or Candidates
3tract all candidates !rom the site by the use o! a Boolean method. 3ample? I8ame 'e%eloperJ 24' css ;R html* ;R a%ascript ;R
rails
*. Maintain +uality o! ob candidates by de%eloping a shortlist. Re%ie
applicants and enter shortlisted candidates in Bullhorn and upload
their resumes.
-. Reach out by emailing candidates i! theyKre interested in applying and
chec= !or their a%ailability !or an inter%ie.
> 2lays put notes on e%ery action made in Bullhorn.
. ;nce the candidate is interested and has replied, !orard to $nterim
Manager !or a phone call inter%ie.> $n!orm the candidate that they ill be !orarded to a recruiter !or
an initial screening.
/. Possible hires ill no be selected and "nali1ed a!ter the inter%ie.
Section 4 - Daily Reporting:
#. 'ocument all emailed candidates ith their contact in!ormation to an
ecel sheet.&. 3nter the data they ha%e pro%ided.. 7pload to the shared 8oogle 'ri%e.
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APPEN!" # $ %S!N& '%*+N
SE,,!N& %P '%*+N
#. 7se $nternet 3plorer? .bullhorn.comL 9ogin. 3nter your user $'
Passord as pro%ided. $3 is the recommended broser due to
compatibility issues.
&. The "rst time you log into Bullhorn, you ill need to con"gure $nternet
3plorer !or Bullhorn?
$n Bullhorn L :elp L search !or Con"gure $3
:;M3 page
http://www.bullhorn.com/http://www.bullhorn.com/ -
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#. Clic= into
the
article
ICon"guring $nternet 3plorer !or BullhornJ
:39P
This is here e canchange our $M status?
> ;nline> 2ay> ;Oine
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&. Clic= the lin= IClic= here to launch the toolJ L Run
. 2 small indo ill popup L Clic= ICon"gure $3 !or BullhornJ
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. Ahen complete, clic= 3it. 9og out !rom Bullhorn, close all $nternet
3plorer tabs. ou may no launch $3 again and log into Bullhorn.
SE,,!N& '%*+N P+E-E+EN.ES
#. Clic= 'es=top L Pre!erences
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&. Reset your passord 6 your ne passord needs to contain a minimum
o! / characters including one number.
. Set your email signature
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. Sa%e hen you are "nished setting your pre!erences.
+E!E0!N& 1*' *+E+S
Chec= your Bullhorn $nboQ you ill o!ten be sent a clic=able lin= to the
ob by email.
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ou may also loo= up a ob by typing the obKs $' number into 0ast
0indK in the top le!t corner o! Bullhorn.
Clic= into the ob to see the description and other details about this
proect. 4ote that the IPublished 'escriptionJ is the only %ersion o! the
ob description that e are able to share ith our candidates, because
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it ill not contain in!ormation that e need to =eep con"dential, such
as the customerKs name.
SEA+. -*+ .AN!A,ES !N '%*+N
#2 -rom the 3ain 3enu: .andidates4 .andidate Search
3nter a Boolean search statement i! desired.
3amples o! Boolean search may be !ound in BullhornL :elp L search
!or 7nderstanding Boolean 9ogic, or clic= the !olloing lin=?
https?@@na#&.sales!orce.com@articles@'ocumentation@7nderstanding>
Boolean>9ogicpopuptrue
Select an appropriate Recruiter (select BTR to see all $T candidates)
Select an 2ppropriate 'ate 2dded (select 2ll 2cti%ity i! the date they
ere originally created in the system isnKt important)
ou may usually lea%e Radius, City, Pro%ince and Country blan=, unless
you need to search !or candidates ho li%e in a speci"c region.
Clic= 2dd 2dditional Criteria i! you need to search !or?
o BTR :otlist Categoryo 'ate o! 9ast 4ote is a good indication o! ho recently the "le as
updated
Clic= Search.
https://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=truehttps://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=truehttps://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=truehttps://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=true -
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52 3ana6in6 your search results
Clic= 3dit i! you need to re"ne your +uery. Sa%e your +uery i! desired? Sa%e Search 2s L Sa%ed Search L Speci!y
a name L Sa%e.o ou ill "nd all o! your sa%ed searches under CandidatesL Sa%ed
Eueries !rom the main menu.
Re%ieing the search results? Clic= the binoculars icon beside each
candidateKs name to +uic=ly see their resume and the most recent note
on their "le.
2dd suitable candidates to a list (Bullhorn call this a tearsheet)?
chec=mar= the bo to the le!t o! their name L Select an 2ction L 2dd
to Tearsheet L 3nter a name i! creating a ne list, or select an eisting
tearsheeto ou may add candidates to a tearsheet one by one, or a!ter
selecting multiple candidates.o 0ind your tearsheets under Candidates L Tearsheets !rom the
main menu.
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S*%+.!N& .AN!A,ES *%,S!E *- '%*+N
Recruiters use various methods to search for candidates. Following is a list of search
options available outside of Bullhorn:
1. Job boards (Monster, or!opolis, etc."#. $ource candidates%. &arsing Resumes'. Mass mails). *in!ed+n
. -eadhunting. eb Responses/. Referrals0etwor!ing2. $ub 3endors14.Bullhorn reach
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#2 Chec= to see i! they are in Bullhorn. Then, update their "le or create
ne i! needed.
$! ne, donload their resumes !rom $ndeed or Aor=opolis. 2ttach
them on the resume i1ard to automatically populate their in!o on the
page and it ill also noti!y i! it has duplicates !or you to chec=.
Clic= on Candidates tab and a drop don ill appear. Choose Resume
Ai1ard then a page ill pop up letting you enter in!ormation or
donload the resume.
3nter in!ormation here. 'o not !orget to add the BTR :otlist, email
address, phone number and their location.
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'uplicate records !or candidates must be mergeda. 8o to candidate record in Bullhorn and ISelect 2ctionK on the top right
hand cornerb. Clic= IMerge RecordsJc. Type in the name o! the Candidate and clic= ISubmitJ
52 Send an email to the candidate, tied to the ob (see details belo)
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+ecommended: %se the email template in 'ullhorn to track
your emails2
'o not !orget to put on 4otes 6 set 2ction to 3mail then add the ob
;rder 4umber on the ob Re!erence "eld. This is !ound ust belo the
page.
3ample?
Ahere you can enter the ob number or you may clic= on the blue
arro to choose.
$! the candidate responds, pass the response on to Recruiter !or !ollo>
up.
.*N,A., .AN!A,ES
;nce identi"ed, call and pre>screen the candidate.
$! candidate is a%ailable to tal=, continue ith pre>screening otheriselea%e a message and or email. 7pdate edit screen on B: based on
your actions
Ahen Client calls bac=, continue ith pre>screening and update edit
screen on B:.
EA!N& *!.E3A!
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See appendi on %oicemail scripts and other resources (lin= to & docs)
8o to Bullhorn and clic= 2dd 4oteK
2dd rele%ant in!ormation in the 4ote section
Select I9e!t messageJ or I9ess mess and send emailJ
2dd ob re!erence number !or documentation purposes (it can be !ound
in the ob section in Bullhorn)
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E3A! .AN!A,E
#. Create an email message template speci"c to this ob
Clic= your inbo L 4e L Message Templates L 4e Message
Template
$nclude a suitable greeting and the P7B9$S:3' %ersion o! the ob
description
4ame the template ith the ob $' number ob title
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3nter the name(s) o! the candidates in the T; "eld *the frst time you
do this, you may fnd that the candidates cannot be ound and a new
window will pop up. Change the flter on the top o that window rom
My People to All People.
$! you are mailing more than one candidate at a time, protect their
pri%acy by setting Message Type to Mass Mail. The candidates ill not
be able to see that there are other recipients !or this message this ay.
Scroll to belo the contents o! the message L set Record an 2ction to
3mail
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3nter the ob $' number in the ob Re!erence "eld L enter on your
=eyboard *the frst time you do this, you may fnd that a window pops
up and doesnt show you any !obs. Change the flter on the top o that
window rom My "obs to My #roups "obs.
Send
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-*+ .AN!A,ES 0* +ESP*N
#2 4oti!y Recruiter by ha%ing him@her ccKd on the response you ill ma=e.
These templates are to be used?
7-i 5555,
Thank you for the prompt reply.
I have copied one of our recruiters to this email and she will reach out to you with further details.
Best Regards,
Or:
-i 5555,
Thank you for the prompt reply.
I will pass along your details to a Recruiter who will reach out with more details.
Best Regards,
&. Second option depending on the instructions gi%en to you.
0rom the message L Select an 2ction L 2dd 4ote. 2ction Type should
be set to Con%ersation.
3nter the ob $' number in the ob Re!erence "eld
3mail 4oti!y? enter RecruiterKs name
Sa%e.
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*0 ,*: ook up a .andidate
7se the 0ast 0indK in the top le!t corner o! Bullhorn to loo= up
candidates by name or by email address.
4ote that hen loo=ing up by name, you should eclude and middle
names or middle initials 6 loo= up by "rst name last name only. ou
may also loo= up by partial "rst name and last name 6 e.g. candidate
'a%id Martin might be in Bullhorn as 'a%e MartinQ you may ish to
loo= !or 'a% Martin.
$! you "nd results ith the same name as your candidate, clic= into
their "les and chec= their resume to determine i! this is the same
person.
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*0 ,*: %pdate a .andidate +esume
Clic= into the candidateKs record L clic= the 0iles Tab L 2ttach "le L
upload the current resume.
;nce uploaded, clic= the resume L Parse as 3isting L Sa%e. The
record ill no be updated ith the current address etc. !rom theneest resume !or this candidate.
*0 ,*: See ,he .andidates 8ou ave %ploaded
Clic= Candidates L Candidate 9ist !rom the main menu
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*0 ,*: +evie9 another +ecruiters 3essa6e ,emplates
0rom your inbo, clic= 4e L Message Templates L My 8roupKs
Message Templates
ou ill no see any you ha%e created as ell as all belonging to BTRKs
recruiters. Scroll to any suitable template L clic= it. $t ill no beinserted into a message. ou may re%ie !rom here, send the message
to a candidate, or delete the message i! you donKt need to send it out.
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