bbp - hcm - final[1]
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8/13/2019 Bbp - Hcm - Final[1]
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL SAP Implementation
At
EMAMI COSMETICS LIMITED
Business Blueprint
for
HUMAN CAPITAL MANAGEMENT
ERP ECC !"#
$ERSION %"#
CREATED ON #%"%%"&#%%
PRO'ECT MANAGER MR"(RISHNA PRASAD
PRO'ECT MENTOR MR"MADHUSUDHAN
PREPARED B) HCM TEAM
Plot #26, Durga Nagar Colony Ameerpet, Hyderabad
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Confi*entialit+ Statement
This document contains information that is proprietary and confidential to Reliance
Global Services Pvt. Ltd, which shall not be disclosed outside HUL, transmitted, or
duplicated, used in whole or in part for any purpose other than its intended
purpose. ny use or disclosure in whole or in part of this information without
e!press written permission of Reliance Global Services Pvt. Ltd is prohibited.
ny other company and product names mentioned are used for identification
purposes only, and may be trademar"s of their respective owners.
DOCUMENT RELEASE NOTICE
#ustomer$ %&&' #(S&%T'#S L'&'T%) *%#L+
Proect$ SP 'mplementation for %#L
)ocument details$ Human #apital &ana-ement usiness lue Print
Name $ersion Des,ription
Human #apital&ana-ement
*H#&+
/./ This document outlines the Human
Resources business processes of %#L -roup
and how these will be implemented in SP.
Revision details$
A,tionta-en
Pre,e*in0pa0e No"
Ne1pa0e
Re2isionDes,ription
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL #han-e Re-ister serial numbers covered$
The documents or revised pa-es are subect to document control.
Please "eep them up0to0date usin- the release notices from thedistributor of the document.
These are confidential documents. Unauthorised access or copyin- isprohibited.
pproved by$ )ate$
uthorised by$ )ate$
DOCUMENT RE$ISION LIST
#lient$ %&&' #(S&%T'#S L'&'T%)
Proect$ SP 'mplementation
)ocument 1ame$ usiness lueprint for H#&
Release 1otice Reference *for release+$
Re2"No
Re2isionDate
Re2isionDes,ription
Pa0eNo"
Pre2iousPa e
A,tionTa-e
A**en*a / Ne1
a e
ReleaseNoti,eReferen,
/
2
3
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
E5ECUTI$E SUMMAR)
SP 'mplementation at %&&' #(S&%T'#S L'&'T%) is bein- carried out
usin- standard SP *ccelerated SP+ methodolo-y su--ested by SP for
implementation.
The consultants from RGS Pvt. Ltd. referred 6 7 )b *6uestion 7 nswer
)atabase+ as su--ested in SP methodolo-y for capturin- the re8uirementsfrom %#L L'&'T%) Group process owners, core users and core team
members. series of various meetin-s were conducted with %#L L'&'T%)
Group process owners, core users and core team members to capture S0'S
process followed in %#L L'&'T%). fter that SP orientation sessions were
administered for the process owners, core users and core team members of
%#L L'&'T%) to -ive them orientation towards the standard SP process
functionality.
(rientation sessions were followed by e!haustive and interactive businesswor"shops with %#L L'&'T%) Group process owners, core users and core
team members, in which RGSPL consultants demonstrated the standard SP
process functionality cycles suitable for %#L L'&'T%) -roup and -ot
confirmation from the process owners, core users and core team members
re-ardin- the 9To0e: processes to be followed in %#L L'&'T%) after SP
implementation. These proposed 9To0e: processes, captured durin-
business wor"shops as well as meetin-s with %#L L'&'T%) Group process
owners, core users and core team members, are consolidated in this business
blueprint document.
This business blueprint is prepared based on the inputs -iven by %#L
L'&'T%) Group process owners, core users and core team members till the
date of submission of the business blueprint. #onfi-uration of SP modules
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL for the processes of %#L L'&'T%) -roup will be done as mentioned in the
business blueprint. ny future chan-es in these processes documented and
a-reed upon as part of this blueprint si-n0off will be addressed strictlythrou-h #han-e &ana-ement Procedure as mutually a-reed in the #ontract.
'1)%;
S"NO PARTICULARS PAGE
ORGANI6ATION MANAGEMENT
5/ / 0 #(&P1< PR(='L% />
52 /./ 0 (RG1'?T'(1 &1G%&%1T PR(#%SS '1 SP />
53 /.2 0 #(&P1< STRU#TUR% /@
5> /.2./ 0 S0'S (= #(&P1< STRU#TUR% /@
5@ /.2.2 0 T(0% (= #(&P1< STRU#TUR% /A
5A /.3 0 &%TH()S '1 (RG1'?T'(1 &1G%&%1T /B
5B /.3./ 0 (RG1'?T'(1 7 ST=='1G &%TH() /B
5C /.3.2 0 1D'GT'(1 PTH '1 SP /C
5E /.3.> 0 US'1%SS LU% PR'1T /E
/5 /.> 0 (RG1'?T'(1 STRU#TUR% 25
// /.@ F (S 2//2 /.A F P(S'T'(1S 22
/3 /.B 0 R%P(RT'1G STRU#TUR% 2E
/> /.C F R%LT'(1SH'P 35
/@ /.E 0 '1=( T<P%S US%) '1 (RG1'?T'(1 &1G%&%1T 3B
/A /./5 F ))R%SS 3C
/B /./5./ 0 S0'S (= ))R%SS 3C
/C /./5.2 0 T(0% (= ))R%SS 3C
/E /./5.3 0 1D'GT'(1 PTH '1 SP 3C
25 /./5.> 0 US'1%SS LU% PR'1T '1 SP 3E
2/ /.// 0 R%P(RTS US%) '1 (RG1'?T'(1 &1G&%1T 3E
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 22 PERSONNEL ADMINISTRATION >5
23 2 0 P%RS(11%L )&'1'STRT'(1 PR(#%SS '1 SP >5
2> 2./ 0 P%RS(11%L R% >5
2@ 2././ 0 S0'S (= P%RS(11%L R% >5
2A 2./.2 0 T(0% (= P%RS(11%L R% >/
2B 2./.3 0 1D'GT'(1 PTH '1 SP >/
2C 2./.> 0 US'1%SS LU% PR'1T '1 SP >/
2E 2.2 0 P%RS(11%L SU0R%S >2
35 2.2./ 0 S0'S (= P%RS(11%L SU0R%S >2
3/ 2.2.2 0 T(0% (= P%RS(11%L SU0R%S >2
32 2.2.3 0 1D'GT'(1 PTH '1 SP >3
33 2.2.> 0 US'1%SS LU% PR'1T '1 SP >3
3> 2.3 0 %&PL(<%% GR(UPS >>
3@ 2.3./ 0 S0'S (= %&PL(<%% GR(UP >>
3A 2.3.2 0 T(0% (= %&PL(<%% GR(UP >@
3B 2.3.3 0 1D'GT'(1 PTH '1 SP >@
3C 2.3.> 0 US'1%SS LU% PR'1T '1 SP >@
3E 2.> 0 %&PL(<%% SU0GR(UP >A>5 2.>./ 0 S0'S (= %&PL(<%% SU0GR(UP >A
>/ 2.>.2 0 T(0% (= %&PL(<%% SU0GR(UP >B
>2 2.>.3 0 1D'GT'(1 PTH '1 SP >B
>3 2.>.> 0 US'1%SS LU% PR'1T '1 SP >C
>> 2.@ F #T'(1S >E
>@ 2.@./ F H'R'1G >E
>A 2.@.2 F TR1S=%R @5
>B 2.@.3 F '1#R%&%1TS @/
>C 2.@.> F T%R&'1T'(1 @/
>E 2.@.@ F SUSP%1S'(1 @2
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL @5 2.@.A F R%H'R% @2
@/ 2.@.B 0 R%'1STT%&%1T @3
@2 2.@.C 0 (RG1'?T'(1L R%SS'G1&%1T @3
@3 2.@.E F PR(&(T'(1 @>
@> 2.A 0 R%S(1S =(R #T'(1S @@
@@ 2.B 0 '1=( T<P% &%1US @@
@A 2.C F '1=(T<P% @A
@B 2.C./ 0 S0'S (= '1=(T<P% @B
@C 2.C.2 0 T(0% (= '1=(T<P% @C
@E 2.C.3 0 US'1%SS LU% PR'1T '1 SP @E
A5 2.E 0 '1=( GR(UPS A5
A/ 2./5 0 P%RS(1L )T AA
A2 2.// 0 &R'TL STTUS AA
A3 2./2 0 1U&%R R1G%S AA
A> 2./3 0 =&'L< 1) R%LT%) P%RS(1S AB
A@ 2./> F ))R%SS%S AC
AA 2./>./ 0 S0'S (= %&PL(<%% ))R%SS AC
AB 2./>.2 0 T(0% (= %&PL(<%% ))R%SS ACAC 2./>.3 F GP AE
AE 2./>.> 0 US'1%SS LU% PR'1T AE
B5 2./@ 0 #(&&U1'#T'(1 T<P%S B5
B/ 2./A 0 1 )%T'LS B5
B2 2./B 0 P<&%1T &%TH()S B/
B3 2./C 0 R%P(RTS '1 P%RS(11%L )&'1'STRT'(1 B2
B> TIME MANAGEMENT B3
B@ 3./ 0 Holidays B3
BA 3././ 0 S0'S (= List of holidays B>
BB 3./.2 0 T(0% (= List of holidays B>
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL BC 3./.3 0 US'1%SS LU% PR'1T Public Holidays B@
BE 3.2 0 Holiday #alendar BA
C5 3.2./ 0 S0'S (= Holiday #alendar BB
C/ 3.2.2 0 T(0% (= Holiday #alendar BC
C2 3.2.3 F US'1%SS LU% PR'1T of Public Holiday #alendar BC
C3 3.3 0 Shifts BE
C> 3.3./ 0 S0'S (= Shift )etails C5
C@ 3.3.20 T(0% (= Shift )etails C5
CA 3.3.3 0 Ior" Schedules C/
CB 3.> 0 rea" Timin-s C2
CC 3.>./ 0 S0'S (= rea" Timin-s C2
CE 3.>.20 T(0% (= rea" Timin-s C3
E5 3.>.30 US'1%SS LU% PR'1T of rea" Schedules C3
E/ 3.@ 0 Iee"ly Shifts C>
E2 3.@./ 0 S0'S (= Iee"ly Shifts C>
E3 3.@.2 0 T(0% (= Iee"ly Shifts C>
E> 3.@.3 0 US'1%SS LU% PR'1T of Period Ior" Schedules C@
E@ 3.A 0 =actory #alendar CAEA 3.B 0 Leaves CB
EB 3.B./ 0 S0'S (= Leave types CB
EC 3.B.2 0 T(0% (= bsences CB
EE 3.B.3 0 US'1%SS LU% PR'1T of bsences schedules CB
/55 3.C 0 ttendance CC
/5/ 3.C./ 0 S0'S (= ttendance types CE
/52 3.C.2 0 T(0% (= ttendance CE
/53 3.C.3 0 US'1%SS LU% PR'1T of ttendance Types CE
/5> 3.E 0 (vertime E>
/5@ 3.E./ 0 S0'S (= (vertime Process E>
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL /5A 3.E.2 0 T(0% (= (vertime Process E@
/5B 3.E.3 0 US'1%SS LU% PR'1T (vertime Process E@
/5C 3./5 0 ttendance &ar"in- EA
/5E 3./5./ 0 S0'S (= ttendance &ar"in- EA
//5 3./5.2 0 T(0% (= ttendance &ar"in- EB
/// 3./5.3 0 US'1%SS LU% PR'1T ttendance &ar"in- EB
//2 3.// 0 'nfotypes EC
//3 3.//./ 0 S0'S (= 'nfotypes EC
//> 3.//.2 0 T(0% (= 'nfotypes EC
//@ 3.//.3 0 US'1%SS LU% PR'1T 'nfotypes EC
//A 3./2 0 Reports EE
//B 3.//./ 0 S0'S (= Reports EE
//C 3.//.2 0 T(0% (= Reports EE
//E 3.//.3 0 US'1%SS LU% PR'1T Reports EE
PA)ROLL /55
>.5 0 #URR%1#< /5>
>.5./ 0 SF'S (= #URR%1#< /5>
>.5.2 0 T(F% (= #URR%1#< /5> >.5.3 0 1D'GT'(1 PTH '1 SP /5>
>./ 0 P%R'() PR&%T%R /55
>././ S0'S (= P%R'() PR&%T%R /55
>./.2 T(0% (= P%R'() PR&%T%R /5/
>./.3 1D'GT'(1 PTH '1 SP /5/
>.2 0 )T% &()'='%R /52
>.2./ 0 S0'S (= )T% &()'='%R /52
>.2.2 0 T(0% (= )T% &()'='%R /52
>.2.3 0 1D'GT'(1 PTH '1 SP /52
>.3 0 P<R(LL ##(U1T'1G R% /53
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL >.3./ 0 S0'S (= P<R(LL R% /53
>.3.2 0 T(0% (= P<R(LL R% /53
>.3.3 0 1D'GT'(1 PTH '1 SP /53
>.> 0 P< S#L% STRU#TUR% /5>
>.@ 0 P< S#L% T<P% /5@
>.@./ 0 S0'S (= P< S#L% T<P% /5@
>.@.2 0 T(0% (= P< S#L% T<P% /5@
>.@.3 0 1D'GT'(1 PTH '1 SP /5@
>.A 0 P< S#L% R% /5@
>.A./ 0 S0'S (= &()% (= P< S#L% R% /5@
>.A.2 0 T(0% )(#U&%1T (= P< S#L% R% /5@
>.A.3 0 1D'GT'(1 PTH '1 SP /5@
>.B 0 P< S#L% GR(UP 7 L%D%L /5A
>.B./ 0 S0'S (= P< S#L% GR(UP 7 L%D%L /5A
>.B.2 0 T(0% (= P< S#L% GR(UP 7 L%D%L /5A
>.B.3 0 1D'GT'(1 PTH '1 SP /5A
>.C 0 P< GR)%S /5B
>.C./ 0 S0'S (= P< GR)%S /5B >.C.2 0 T(0% (= P< GR)%S /5B
>.C.3 0 1D'GT'(1 PTH '1 SP /5B
>.E 0 P< 1)S S P%R GR)%S 1) L%D%LS /5B
>./5 0 #UST(& IG% T<P%S /5C
>.// 0 DLUT'(1 (= S% IG% T<P%S /5E
>.//./ 0 S'# P< //5
>.//.2 F HR ///
>.//./ 0 #(1D%<1#% //2
>.//./ F &('L% LL(I1#% //3
>.//./ F #R &'1T%11#% LL(I1#% //>
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL >.//./ F &%)'#L LL(I1#% //@
>.//./ F #H'L) %)U#T'(1 LL(I1#% //A
>.//./ 0 (1US //B
>.//./ F ISH'1G LL(I1#% //C
>.//./ F U1'=(R& LL(I1#% //E
>.//./ F R%L(#T'(1 LL(I1#% /25
>.//./ F L%D% TRD%L LL(I1#% /2/
>.//./ F H(T%L LL(I1#% ##(&(1)T'(1 /22
>.//./ F %1T%RT'1&%1T LL(I1#% /23
>.//./ F &%L LL(I1#% /2>
>.//./ F &%&%RSH'P =%%S /2@
>.//./ F L%D% %1#SH&%1T LL(I1#% /2A
>.//./ 0 GRTU'T< /2B
>.//./ F SP%#'L LL(I1#%S /2C
>./2 0 STTUT(R< 1) D(LU1TR< )%)U#T'(1S /2E
>./3 0 PR(D')%1T =U1) /35
>./3./ 0 S0'S (= PR(D')%1T =U1) /35
>./3.2 0 T(0% (= PR(D')%1T =U1) /3/ >./3.3 0 1D'GT'(1 PTH '1 SP /3/
>./> 0 %&PL(<%% STT% '1SUR1#% *%. S. '+ /32
>./>./ 0 S0'S (= %.S.' /32
>./>.2 0 T(0% (= %.S.' /33
>./>.3 0 1D'GT'(1 PTH '1 SP /3>
>./@ 0 PR(=%SS'(1L T; /3A
>./@./ 0 S 'S (= PR(=%SS'(1L T; /3A
>./@.2 0 T(0% (= PR(=%SS'(1L T; /3A
>./@ F L(UR I%L=R% =U1) /3B
>./@ F (1% )< SLR< )%)U#T'(1/3C
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL >./@ F L(1S
/3E
>./@F '1#(&% T; />/
>./A F P<R(LL '1=(T<P%S />3
>./B 0 R%&U1%RT'(1 STT%&%1T *P< SL'P+ />/
>./B./ 0 S0'S (= P< SL'P />2
>./B.2 0 T(0% (= P< SL'P />2
>./B.3 0 S&PL% P< SL'P />2
>./C 0 '1T%GRT'(1 />A
>./E 0 GL ##(U1T &PP'1GSJ LL SLR< #(&P(1%1TS />C
>.25 0 R%P(RTS '1 P<R(LL *'1)'+ /@@
Compan+ Profile
The inception of %mami Group too" place way bac" in mid seventies when
two childhood friends, &r. R.S. -arwal and &r. R.S. Goen"a left their hi-h
profile obs with the irla Group to set up emco #hemicals, an yurvedic
medicine and cosmetic manufacturin- unit in ol"ata in /EB>.
Today, %mami Limited is led by &r. R S -arwal and &r. R S Goen"a with the
help of the second -eneration Promoter )irectors from the two families.
6ualified and dedicated set of professionals run the day to day operations of
the company. Recently a new corporate office 9%mami Tower: has been
added to the history of the company which houses %mami Limited as well as
all the other Group companies in ol"ata.
%mami #osmetics Limited is located at ol"ata *#orporate (ffice+, 'ndia. The
Human Resource )epartment reco-ni4es the potential of human resources by
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Staffin-, )evelopin- and #ontrollin-, thereby ensurin- or-ani4ational
effectiveness.
O78e,ti2e
The or-ani4ational obectives are obtained by employin- the s"ills and
abilities of the wor"force efficiently, providin- the or-ani4ation with well0
trained and motivated employees, developin- and maintainin- 8uality of
wor" life, ethical policies and socially responsible behavior, mana-in- chan-e
to the mutual advanta-e of individuals, -roups, the enterprise and the public.
The main obectives that necessitate HR can be perceived from societal,
or-ani4ational, functional and personal views i.e. ran-in- from le-al
compliance, benefits, employee0mana-ement relations to ac8uirin- and
trainin- the best employees and ensurin- their hi-h performance,
assessment compensation with which the primary obectives are achieved
ensurin- the or-ani4ational effectiveness.
Or0ani9ational Stru,ture
%mami #osmetics Limited is situated in ol"ata *#orporate (ffice+, Iest
en-al, 'ndia. (r-ani4ation Structure is representation of the reportin-
structure and the distribution of tas"s usin- or-ani4ational units for
e!ample, ranch Iise, )epartments in an enterpriseK branch.
(r-ani4ational structure consists of departments, positions, persons,
tas", relationships and cost center etc.
AS:IS O3
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %mami #osmetics Ltd mainly runs its operations from corporate office at
ol"ata and manufacturin- plants at ol"ata, Pondicherry and warehouse
plants at &umbai 7 #hennai and sales offices at )elhi, &umbai, and #hennai
7 ol"ata.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
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S"NO BRANCHES DEPARTMENTS
/
(OL(ATA : CORPORATE O33ICE
='11#% )%PRT&%1T
2 HR )%PRT&%1T
3 SL%S (==='#%
> &R%T'1G )%PRT&%1T
@ S%#UR'T< )%PRT&%1T
A )&'1'STRT'(1
)%PRT&%1T
B PUR#HS% )%PRT&%1T
/
(OL(ATA MANU3ACTURING PLANT
HR
2 PUR#HS%
3 ST(R%S
> PR()U#T'(1
@ IR%SH(US%
A )&'1'STRT'(1
/
PONDICHERR) ; MANU3ACTURING
PLANT
HR
2 PUR#HS%
3 ST(R%S
> PR()U#T'(1
@ IR%SH(US%
A )&'1'STRT'(1
/
MUMBAI <AREHOUSE PLANT
HR
3 ST(R%S
@ IR%SH(US%
A )&'1'STRT'(1
B S%#UR'T<
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
TO:BE O3
'n SP, the company structure is defined as or-ani4ation structure. The client
%mami #osmetics Ltd. would be mapped as root or-ani4ation unit. 'ts
branches would be mapped as (r-ani4ation Units 7 )epartments would be
mapped as Sub0(r-ani4ation Units.
Transaction #ode$ PP(#%
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/
CHENNAI ; <AREHOUSE PLANT
HR
2 ST(R%S
3 IR%SH(US%
> )&'1'STRT'(1
@ S%#UR'T<
/
DELHI ; SALES O33ICE
HR
2 ST(R%S
3 )&'1'STRT'(1
> SL%S
@ S%#UR'T<
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL BUSINESS BLUE PRINT
Or0ani9ational Units
(r-ani4ational Units represents a functional unit in the company.
ccordin- to occupation tas"s are divided up within an enterprise that
could be a department, -roup or proect team. (r-ani4ational units
differ from other units in an enterprise they are used to depict
structures for e!ample administration or accountin- in the
correspondin- components. Ie depict the functional units of our
enterprise with or-ani4ational units. Ie create an or-ani4ational
structure by assi-nin- these or-ani4ational units to each other. The
hi-hest or-ani4ational unit in an or-ani4ational structure is the root
or-ani4ational unit.
The or-ani4ation structure is defined based on functional re8uirements$
S" No Or0ani9ational Units
/
%mami #osmetics
Limited #(#) 0
ol"ota #orporate
(ffice
ol"ota Sales
(ffice
ol"ota&anufacturin-Plant
Pondicherry&anufacturin-
Plant
/ %mami #osmeticsLimited #(#) 0
&umbaiIarehouse Plant
&umbai Sales(ffice
#hennaiIarehouse Plant
#hennai Sales(ffice
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL )elhi Sales (ffice
CONFIDENTIALPage 19 of 158
2. Human Resource )epartment
Recruitment
(perations
%mployee Relations
Pay Roll
3.
dministration )epartment
General dministration
>. =inance )epartment=inance
#ost ccounts
@. Sales 7 )istribution )epartment
Sales rea ol"ata
Sales rea &umbai
Sales rea #hennai
Sales rea )elhi
A. Production )epartmentPlant 0 ol"ata
Plant0 Pondicherry
B. Iarehouse )epartment
Raw &aterial stora-e
Semi finished &aterial stora-e
=inished Products stora-e
Scrap stora-e
C. Security 7 Safety )epartment General Security 7 Safety
E. Purchase )epartment Procurement
/5. Pac"in- department Pac"a-e
//. Stores department Stores
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL ORANISATION STRUCTURE
pa = spa">ls>
AS:IS
t %mami, obs are classified at various locations based on the business and
nature of wor".
TO:BE
'n SP, obs are mapped at the time of creation of positions. 't is
represented with 9#:.
BUSINESS BLUE PRINT
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL obs are classifications of functions in an enterprise *for e!ample
administrator+, which are defined by the assi-nment of characteristics. obs
serve as ob descriptions that apply to several positions with similar tas"s or
characteristics. obs are -eneral classification for sets of tas"s or functions
that an employee is re8uired to perform. Ihen creatin- or-ani4ational plan,
obs help you to create positions further specifications with in the
or-ani4ation.
S" No 'o7 ,o*e 'o7 te>t
/ CHR #hairman
2. BOD oard (f )irectors
3. COO #hief (peratin- (fficer
>. PRE President
@. GMR General &ana-er
A. $PE Dice President
B. MGR &ana-er
C. ASM ssistant &ana-er
E. E5E %!ecutive
/5. SPR Supervisor
//. OPR (perator
/2. CLR #ontract Labour
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL AS:IS
Total positions at #corporate office, &anufacturin- plants, Iarehouse plants7 Sales (ffices of %mami #osmetics Ltd is as follows
S"NO" LOCATION POSITION NAME NO"O3POSITIONS
/
(LT
#(RP(RT% (=='#%
#hairman 7 &) /
2 #%( /
3 Dice President 0 HR /
> General &ana-er 0 Purchase /
@ Dice President F Sales 7
)istribution
/
A Dice President 0 dministration /B General &ana-er 0#ompany
Secretary 7 Le-al
/
C General &ana-er 0 =inance /
E G&0 =inance /
/
(LT&1U=#TUR'1GPL1T
Dice President 0 Production /
2 General &ana-er 0 HR /
3 General &ana-er 0 Production /
> Plant &ana-er 0 Production /
@ &ana-er 0 Purchase /
A &ana-er 0 Stores /
B &ana-er 0 Iarehouse /
C &ana-er F Security 7 Safety /
E &ana-er 0 HR /
/5 &ana-er 0 ccounts /
/
General &ana-er 0 HR
/
2 P(1)'#H%RR<&1U=#TUR'1GPL1T
General &ana-er 0 Production /
3 Plant &ana-er 0 Production /
> &ana-er 0 Purchase /
@ &ana-er 0 Stores /
/ &U&' IR%H(US% PL1T
&ana-er 0 Stores /2 Supervisors 2
3 %!ecutive 0 dministration /
> Security (fficer /
CONFIDENTIALPage 22 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL / #H%11' IR%
H(US% PL1T&ana-er 0 Stores /
2 Supervisors 2
3 %!ecutive 0 dministration /> Security (fficer /
A &ana-er 0 Iarehouse /
B &ana-er F Security 7 Safety /
C &ana-er 0 HR /
E &ana-er 0 ccounts /
/5 %!ecutive 0 dministration /
// Security (fficer /
/ (LT SL%S(=='#%
Re-ional Sales &ana-er 2
2 rea Sales &ana-er >
3%!ecutive 0 Sales
C
> %!ecutive 0 HR /
@ %!ecutive 0 dministration /
A Security (fficer /
/ #H%11' SL%S(=='#%
Re-ional Sales &ana-er 2
2 rea Sales &ana-er >
3 %!ecutive 0 Sales C
> %!ecutive 0 HR /
@ %!ecutive 0 dministration /
A Security (fficer /
/ &U&' SL%S
(=='#%
Re-ional Sales &ana-er 2
2 rea Sales &ana-er >
3 %!ecutive 0 Sales C
> %!ecutive 0 HR /
@ %!ecutive 0 dministration /
A Security (fficer /
/ )%LH' SL%S (=='#% Re-ional Sales &ana-er 2
2 rea Sales &ana-er >
3 %!ecutive 0 Sales C
> %!ecutive 0 HR /
@ %!ecutive 0 dministration /
A Security (fficer /
T( %
CONFIDENTIALPage 23 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Positions are the individual employee assi-nments. Positions are occupied bypersons. 't is represented with 9S:.
'n SP, we map these positions by Transaction #ode PP(#%
BUSINESS BLUE PRINT
Position Represents a post, which can be occupied by a person
*employee+ in the staff assi-nments of an or-ani4ational unit. =or e! &G
M &ana-er. (r-ani4ational units describe the various units in your
enterprise that usually structured accordin- to tas"s and functions.
&ultiple or-ani4ational units and their hierarchical relationships form
or-ani4ational structure. Positions are specification tied to or-ani4ational
units and are held by individuals in u r enterprise. %ach position is
typically occupied by an employee or more than an employee.
CONFIDENTIALPage 24 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
?
@
3inan,e Department
Sales = Distri7ution
3$P Dice President finance /
3MG &ana-er =inance /
3AMssistant &ana-er
=inance>
3E5 %!ecutives =inance >
$PSDice president Sales 7
)istribution
/
NSM 1ational Sales &ana-er 2
RSM
Re-ional Sales &ana-er C
ASM rea Sales &ana-er %!
E5S %!ecutives Sales ?&
CONFIDENTIALPage 25 of 158
SL" NODEPT" COD
POSITIONS NO
%BOARD O3
DIRECTORSBOD )irectors 3
& HR Department
H$P Dice President Hr /
HMG &ana-er Hr A
HE5 %!ecutives Hr >
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
PRODUCTION
PPR Dice president Production %
PGM General &ana-er Production&
PMG &ana-er Production &
PAMssistant &ana-er
Production@
PE5 %!ecutives Production @
PSP
Supervisors production @
POP
(perator production
PCL
#ontract labour
production
!Materials
Pro,urement
MP$Dice president &aterials %
MPM&ana-er &aterials %
MPE%!ecutives &aterials @
Pro,ess Control CMG&ana-er #ontrol %
CAM sst. &ana-er #ontrol %
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL CE5
%!ecutive #ontrol &
Lo0isti,s
Department
LMG
&ana-er Lo-istics %
LGM ssistant mana-er Lo-istics %
LE5 %!ecitives Lo-istics %
LCL#ontract labour
production
@
Se,urit+ = Safet+
Department
SMG
&ana-er Security %
SAM ssistant &ana-er Security %
SSCSenior Security
#ommandant
&
SSG Security Guard
CONFIDENTIALPage 27 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL REPORTING STRUCTURE
CONFIDENTIALPage 28 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
Relations4ip
Relationships describe the lin"s between various departments, obs,
positions, cost centers, tas"s, persons etc.
A##& an* B ##& is a "ind of direct relation ship .it is reciprocal if a ob
describes a position, and then in turn will be described by the ob. These
relationships are distin-uished by the identification or . 552 means
reports to and 552 means supervisor of, the various relations are,
Human Resour,e
Department"
E>e,uti2e
A#
#&
B##&
Asst mana0er
Asst man0er A#
#&
B##&
Mana0er
CONFIDENTIALPage 29 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
Mana0er
A#
#&
B##&
General
mana0er
General
mana0er
A#
#&
B##&
$i,e
presi*ent
$i,e
presi*ent
A#
#&
B##&
Presi*ent
A##?an*B##?
position belon-s to or-ani4ational unit A##?an*B##? an or-ani4ational
unit incorporates a position. Positions are related to or-ani4ational units in
the or-ani4ational plan. They will inherit certain characteristics of the
or-ani4ational unit such as cost center assi-nment. Ihen a position holds a
position they will also inherit the characteristics of the position related to
or-ani4ational unit. 553 means belon-s to and 553 means incorporates to.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
Human Resour,e
Department
E>e,uti2e
A
##?
B##?
Human resour,e
Department
Asst man0er
A
##?
B##?
Human resour,e
Department
Mana0er
A
##?
B##?
Human resour,e
Department
General
Mana0er
A
##?
B##?
Human resour,e
Department
CONFIDENTIALPage 31 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
$i,e
Presi*ent
A
##?
B##?
Human resour,e
Department
Presi*ent
A
##?
B##?
Human resour,e
Department
A## an* B##
ob describes a position by 55B and a position is described by 55B.when
a position is described by a ob it will inherit certain characteristics of the ob
such as associated tas"s. ob may describe several positions and a position
may be described by several obs .ob obects are best used as -eneral
classification of positions that are more specific. 55B means describes and
55B means described by.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Human
resour,e
Department
%!ecutive
A##
B##
%!ecutive hr
ssistant
&ana-er
A##
B##
sst man-er hr
&ana-er
A##
B##
&ana-er hr
General &ana-er
A##
B##
General mana-er
hr
Dice President A##
B##
Dice0president hr
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
President
A##
B##
President hr
A#%%
#ost #enter #an e Related to (r-ani4ational Units and Positions .The
Relationship between (r-ani4ations and #ost #enter re Hierarchically
'nherited alon- the Structure. #ost center is represented by (F" #ost centers
are maintained by finance department are lin"ed to or-ani4ational units. #ost
centers assi-nments are inherited alon- the or-ani4ational unit structure.
5// means cost center assi-nment to units.
dministration department
A#%% COST
CENTER
&ar"etin- )epartment A#%%
COST
CENTER
CONFIDENTIALPage 34 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
=inance )epartment A#%%
COST
CENTER
Lo-istics )epartment A#%%
COST
CENTER
Production )epartment A#%%
COST
CENTER
Human Resource )epartment
A#%% COST
CENTER
Info T+pes Reuire* 3or Or0ani9ational Mana0ement
The followin- info types are re8uired for or-ani4ational mana-ement.
%### O78e,t
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
Or0ani9ational
Mana0ement
%##% Relations4ip
%##& Des,ription
%##? Department/staff
%## Planne* ,ompensation
%## $a,an,+
%## A,,ount assi0nment
%#%? Emplo+ee 0roup/su7
%#% Cost *istri7ution
AS:IS O3 ADDRESS
=ollowin- are the addresses of the %mami #osmetics Ltd manufacturin-
plants are located in ol"ata 7 Pondicherry and #orporate office at ol"ata$
LOCATION ADDRESS
(ol-ata Corporate Offi,e EMAMI TO<ERS ! Anan*apur EM
B+pass
(ol-ata ; ## %#
(ol-ata Manufa,turin0
Plant
%? B T Roa*
(ol-ata ; ## #!
(ol-ata Sales Offi,e Bentin,- Street
%#
t4
floor Ta4er Mansion
(ol-ata ; ## ##%
Pon*i,4err+ Manufa,turin0 CS:@= @ PIPDC In*ustrial Estate
CONFIDENTIALPage 36 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Under JcreateJ mode, after definin- the or-. unit, we can see the followin-
tabs li"e account assi-nment, basic data, address */52C info type+, cost
distribution, wor" schedule.
Under address tab, maintain the addresses of respective (r-ani4ation Units.
'nfo type /52C is used for maintainin- addresses.
Reports use* in or0ani9ational mana0ement
/. (r-ani4ation Units and Sub0units Report.
2. )epartment0wise obs and Positions Report.
3. )epartment0wise Persons Report.
>. )epartment0wise Dacancy Report
@. )epartment0wise Structure Report.
A. )epartment0wise Hierarchy Report.
B. #ost #enter Report.
CONFIDENTIALPage 38 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Reportin0 Stru,ture of HR Dept"
CONFIDENTIALPage 39 of 158
HR Department
VICE PRESIDENT
General Manager
Managers
Assistant Managers
Executives
Oice Atten!ants
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL PERSONNEL ADMINISTRATION
Definition Personnel A*ministration $ Personnel dministration is that
part of administration which is concerned with people at wor" and with
their relationships within a n or-anisation. 't refers to the entire spectrum
of an or-anisationOs interaction with its human resources from recruitment
activity to retirement process. 't involves personnel plannin- and
forecastin-, appraisin- human performance, selection and staffin-, trainin-
and development and maintenance and improvement of performance and
productivity.
Personnel administration is closely related to an or-anisationOs overall
effectiveness.
AS:IS DOCUMENT
Emami Cosmeti,s runs its 7usinesses from t4e follo1in0 lo,ations
S"No Lo,ation
/ ol"ata F #orporate
2 ol"ata F&anufacturin- plant
3 Pondicherry &anufacturin- plant
> )elhi Sales (ffice
@ &umbai Iarehouse Plant
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL A #hennai Iarehouse Plant
TO BE DOCUMENT
Ie have been mapped the above listed locations as Personnel reas in SP.%ach Personnel rea is represented by a uni8ue, >0characters alpha0numeric
code.
Definition Of Personnel Area
Personnel rea is nothin- but the physical location of a business unit it couldbe within a same -eo-raphical state or a different state.
PATH
SPR( J '&G J %nterprise Structure J )efinition J HR& J Personnel rea
Business Blueprint
Personnel Area
personnel area is a specific entity for personnel administration, it
represents a sub division of company code .The personnel area, which is used
in personnel administration, personnel time mana-ement, and payroll
accountin- in SP, is uni8ue in each client, which should be assi-ned to the
company code.
Personnel area performs the followin- functions
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL o 't allows to -enerate default values for data entry, for e!ample, for the
payroll accountin- area *e.-. determination of payroll accountin-
areas+
o cts as a selection criterion for reportin- and
o cts as a unit in authori4ation chec"s.
SL" No Personnel Area ,o*e Personnel Area Te>t
/ #5/ ol"ota #orporate (ffice
2 &5/ ol"ota &anufacturin- Plant
3 P&5/ Pondicherry &anufacturin-
Plant
> )S5/ )elhi Sales (ffice
@ &I5/ &umbai Iarehouse Plant
A #I5/ #hennai Iarehouse Plant
AS:IS DOCUMENT
%mami #osmetics location wise operations are as follows
S"No Lo,ation Operations
/ ol"ata
• #orporate (ffice
consistin- variousdepts. Li"e HR,
=inance,
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Procurement,Sales 7
)istribution etc
• Sales (ffice
• &anufacturin-
Plant consists ofvarious depts. Li"eProductionPurchase, Stores,
dmin, HR etc
2 Pondicherry
• &anufacturin-
Plant consists of
various depts. Li"eProduction
Purchase, Stores,dmin, HR etc
3 &umbai
• Iarehouse
consists of various
depts. Li"e Stores,HR, dmin etc
• Sales (ffice
consists of various
depts. Li"e Sales,
HR, dmin etc
> #hennai
• Iarehouse
consists of various
depts. Li"e Stores,HR, dmin etc
• Sales (ffice
consists of variousdepts. Li"e Sales,HR, dmin etc
@ )elhi
• Sales (ffice
consists of various
depts. Li"e Sales,HR, dmin etc
A ol"ata
• Sales (ffice
consists of various
depts. Li"e Sales,
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL HR, dmin etc
TO BE DOCUMENT
The above )epartments in #orporate, Production and Sales offices have beenmapped as Personnel Subareas. %ach Personnel Subarea is represented by auni8ue alpha0numeric code.
PERSONNELSUB:AREA
Personnel Subarea is nothin- but a department or a business process activity
*production of certain -oods K service+ that are responsible to perform aspecific business process.
PATH
SPRO J IMG J Enterprise Stru,ture J Definition J HRM J PersonnelArea J Create Personnel Su7:area
Business Blueprint
Personnel su7 area
Personnel sub0areas are sub divisions of personnel areas. Personnel sub0area
is the smallest element in the company. The principal or-ani4ational aspects
of human resources are controlled at this level, namely the pay scale and
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL wa-e type structures and the plannin- of wor" schedules. The personnel sub0
area is assi-ned a four0character alphanumeric identifier.
CONFIDENTIALPage 45 of 158
SL" No Personnel Su7 area ,o*e Personnel Su7 area Te>t
/. /555 Human Resource )epartment
2. 2555 dministration )epartment.
3. 3555 Sales 7 )istribution )epartment
>. >555 =inance )epartment
@. @555 Lo-istics )epartment
A. A555 Production )epartment
B. B555 Procurement )epartment
C. C555 Security 7 Safety
E. C55/ ol"ata Sales (ffice
/5. C552 &umbai Sales (ffice
//. C553 #hennai Sales (ffice
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
AS:IS DOCUMENT
There are two types of employment in %mami #osmetics Limited.
/+ Permanent %mployment.
2+ #ontract %mployment.
TO BE DOCUMENT
'n SP, we map these employment types as %mployee Groups. %ach%mployee Group is represented by a uni8ue, sin-le character code.
S No Emplo+ee Group
/ Permanent
2 #ontract
PATH
SPRO J IMG J Enterprise Stru,ture J Definition J HRM J Define
Emplo+ee Group
BUSINESS BLUE PRINT
'n SP, we map these employment types as %mployee Groups. %ach%mployee Group is represented by a uni8ue, sin-le character code.
CONFIDENTIALPage 46 of 158
S" NO" CODE EMPLO)EE GROUP/ P P%R&1%1T %&PL(<%%
2 # #(1TR#T %&PL(<%%
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
AS:IS DOCUMENT
t %mami #osmetics Ltd these Permanent 7 #ontract employees are further
classified into -roups as &ana-er, %!ecutive, (ffice ttendant, (peratives,Supervisors, helpers etc based on their 8ualification and e!perience.
TO BE DOCUMENT'n SP, we map these positions as %mployee Sub-roups. %ach %mployee
Sub-roup is represented by a uni8ue code, two character code.
%"#@ Su7 ,lassifi,ation of Emplo+ment
Definition of Emplo+ee Su70roup
%mployee Sub-roup is nothin- but the sub0division of %mployee Group whichhas common Payroll 7 Time Re-ulations.
PATH
SPRO J IMG J Enterprise Stru,ture J Definition J HRM J DefineEmplo+ee Su70roup
Business Blueprint
Emplo+ee Group an* Su70roups
Emplo+ee 0roup
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %mployee -roup is used to classify employees in -eneral terms. 't defines the
position of the employee with in the companyOs wor" force. %mployee -roups
are used to -enerate default values for data entry, selection criterion for
reportin-, as an entity for authori4ation chec"s. %mployee -roup consists of a
number of employee sub -roups
Emplo+ee Su70roup
Standardi4e or differentiate an employee is dealt with for a personnel
calculation rule usin- the -roupin- of employee sub-roups. =or e!ample, we
can control whether an employeeOs remuneration is calculated on a monthly
or hourly basis usin- this -roupin-.
)etermined which wa-e types are permissible for which employee sub-roups
usin- the employee sub-roup -roupin- for the primary wa-e types
S"NO Emplo+ee
Group
Co*e
Emplo+ee Group
Te>t
Emplo+ee
Su70roup
Co*e
Emplo+ee
Su70roup te>t
/. P Permanent
PM &ana-erial
PE %!ecutive
PS Supervisor
PO (perators
2 C #ontract CR Supervisor
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL CO (perators
CC #onsultant
CL Labour
CT Technical Trainee
CM &ana-erial Trainee
CS Security Personnel
Personnel A,tions
AS:IS O3 HIRING PROCESS
%mami #osmetics Ltd maintains the followin- information while hirin- an
employee.
S NO DETAILS
5/ =ull 1ame
52 Gender
53 )ate of irth5> Place of irth
5@ P1 #ard 1umber
5A Passport 1umber
5B Hi-hest 6ualifications
5C #ontract %lements
5E #urrent #T# and %!pected #T#
/5 Previous %mployer )etails
// Reasons for Leavin- the Past ob
/2 =amily )etails
/3 1ominees/> Guardians
/@ Local #ontact Person
/A 1ationality
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL /B lood Group
/C
Permanent ddress K Present
ddress/E #ontact )etails F &obile K %mail
25%mer-ency #ontact Person K1umber
TO BE O3 HIRING PROCESS
Ihen a new employee is hired in the or-ani4ation, a lar-e amount of dataabout the employee has to be entered.Ie enter the employee data in different 'nfo types in the SP RK3 System.
Ie hire the employee by performin- a Personnel ction. Ihen we performthe Hiring personnel action type, all of the info types that need to maintain tohire an employee are displayed automatically, one after the other.
PATH
SPRO :::J IMG :::J PM :::J PA :::J Customisin0 pro,e*ures :::JA,tions
BUSINESS BLUEPRINT O3 HIRING PROCESS
'n SP, we maintain these re8uirements in the form of 'nfo types. %ach info
type is represented by a uni8ue four di-it numeric code. Ie perform lot ofactions maintainin- the info -roup menus. Ie create various info -roupsbased on the action you would li"e to perform.
S"NOIN3O
T)PEIN3O T)PE TE5T
5/ 5555 #T'(1S
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 52 555/
(RG1'?T'(1
SS'G1&%1T
53 5552 P%RS(1L )T
5> 555A ))R%SS
5@ 555B PL11%) I(R'1G T'&%
5A 555C S'# P<
5B 555E 1 )%T'LS
5C 552/=&'L< &%&%R K
)%P%1)%1TS
5E 5522 %)U#T'(1
/5 5523(TH%R K PR%D'(US
%&PL(<%RS
// 552C'1T%R1L &%)'#L
S%RD'#%S
// 55>/ )T% SP%#'='#T'(1S
AS:IS O3 TERMINATION
Termination process in the company occurs with reasons as Plant shutdown,Process ramp down, )isciplinary action 7 Performance inaction.
TO BE O3 TERMINATION
Ihen a employee is terminated in the or-ani4ation, by performin- aPersonnel ction
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Ihen we perform the Termination personnel action type, all of the info types
that need to maintain to terminate an employee are displayed automatically,one after the other.
PATH
SPRO :::J IMG :::J PM :::J PA :::J Customisin0 pro,e*ures :::J
A,tions
Business Blueprint O3 TERMINATION
IN3O
GROU
NO OPERATIONIN3O
T)PE
IN3O T)PE TE5T
T%R&'1T'(1
/ '1S 5555 #T'(1S
2 #(P 555/(RG1'?T'(1
SS'G1&%1T
3#(P
555A ))R%SS
> L'SE 555E 1 )%T'LS
@ L'SE 55/>R%#URR'1G
P<&%1TS K
A #(P 55/@ ))'T'(1L P<&%1TS
AS:IS O3 REHIRE PROCESS
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Rehire process in the company occurs with reasons as Process e!pansion,new process,
Replacement
TO BE O3 REHIRE PROCESS
Rehire is similar to the hirin- process .it is included as a separate model for
two reasons. (ne the reasons associated may be different than the hirin-
process and secondly, the employee will have a personnel number on file
which can be re0activate. Utili4in- the same personnel number provides a
continuous history in the lifecycle of the employeeOs involvement with in the
or-ani4ation.
PATHSPRO :::J IMG :::J PM :::J PA :::J Customisin0 pro,e*ures :::JA,tions
BUSINESS BLUEPRINT O3 REHIRE PROCESS
IN3O
GNO OPERATION
IN3O
T)PEIN3O T)PE TE5T
R%H'R%
/ '1S 5555 #T'(1S
2 '1S 555/(RG1'?T'(1
SS'G1&%1T
3 '1S 555A ))R%SS
> '1S 555B PL11%) I(R'1G T'&%
@ '1S 555C S'# P<
AS:IS O3 TRANS3ER PROCESS
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %mployees are transferred from manufacturin- unit to other based on there8uirement of the business.
TO BE O3 TRANS3ER PROCESS
'n SP, Ihen an employee is transferred from one business unitKlocation to
another we modify the employee data
PATHSPRO :::J IMG :::J PM :::J PA :::J Customisin0 pro,e*ures :::JA,tions
BUSINESS BLUEPRINT O3 TRANS3ER PROCESS
IN3O
GR NO OPERATION
IN3O
T)PEIN3O T)PE TE5T
TR1S=%R
/ '1S 5555 #T'(1S
2 #(P 555/(RG1'?T'(1
SS'G1&%1T
3 #(P 555A ))R%SS
> #(P 555B PL11%) I(R'1GT'&%
@ #(P 555C S'# P<
AS:IS O3 PROMOTION PROCESS
%mployees are -ettin- promoted based on the performance appraisal.
TO BE O3 PROMOTION PROCESSIn SAP 14en an emplo+ee 0ets promote* 1e mo*if+ t4e follo1in0*ata of t4e emplo+ee
PATH
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL IN3O
GRO
UP
No OperationInfo
t+peInfo t+pe Te>t
R%T'R%&%1T
/ '1S 5555 ctions
2 #(P 555/ (r-ani4ation ssi-nment
3#(P
555A ddress
> L'SE 555E an" )etails
@ L'SE 55/> Recurrin- payments Kdeductions
A #(P 55/@ dditional Payments
AS:IS O3 EMPLO)EE IN3ORMATION
Ot4er information of Emplo+ee maintaine* 7+ t4e ,ompan+ is asfollo1s
S"No" Details
5/ =ull 1ame
52 Gender
53 )ate of irth
5> Place of irth
5@ Hi-hest 6ualifications
5A =amily )etails
5B 1ominees
5C Guardians
5E
%mer-ency #ontact Person K
1umber
TO BE O3 EMPLO)EE IN3ORMATION
In SAP 1e maintain t4ese information in Infot+pes ###& ###! ##&%##&& #%#
S No" Details
5/ =ull 1ame
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 52 Gender
53 )ate of irth
5> Place of irth5@ Hi-hest 6ualifications
5A =amily )etails
5B 1ominees
5C Guardians
5E
%mer-ency #ontact Person K
1umber
BUSINESS BLUEPRINT O3 PERSONAL ACTIONS
'n the standard SP System, the followin- basic personnel procedures are
represented as personnel actions in the HR master data system$
A,tion
Co*e
A,tion Te>tInfo 0roup
,o*e
Info 0roup te>t
EH Hirin- EH Hirin-
EO (r-ani4ation #han-e EO (r-ani4ation #han-e
EP Promotion EP Promotion
ET Transfer ET Transfer
E5 Termination E5 Termination
ES Suspension ES Suspension
ER Rehire ER Rehire
%" Hirin0
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Ihen a new employee is hired in the or-ani4ation, a lar-e amount of data
about the employee has to be entered. Ie enter the employee data in
different 'nfo types in the SP RK3 System. Ie hire the employee by
performin- a Personnel ction. Ihen we perform the Hiring personnel action
type, all of the info types that need to maintain to hire an employee are
displayed automatically, one after the other.
Co*e Info 0roup No Operation
Info
t+peInfo t+pe Te>t
%HHirin-
5/ '1S 5555 ctions
52 '1S 555/ (r-ani4ation ssi-nment
53 '1S 5552 Personal )ata
5> '1S 555A ddress
5@ '1S 555B Planned Ior"in- Time
5A '1S 555C asic Pay
5B '1S 555E an" )etails
5C '1S 552/ =amily &emberK)ependents
5E '1S 5522 %ducation
/5 '1S 5523 (therKPrevious %mployers
// '1S 55>/ )ate Specifications
&" Or0ani9ational reassi0nment
Ihen we hire an employee, assi-n him or her to the %nterprise Structure and
the Personnel Structure. 'f durin- the course of his or her employment, the
employee chan-es positions, cost centers, or is moved to another subsidiary,
his or her or-ani4ational assi-nment also chan-e.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL To record one of these developments in the system, you run a Personnel
ction. 'n the personnel action type (r-ani4ational reassi-nment, the system
automatically displays all the 'nfo types, one after another, that must be
maintained in order to record such a reassi-nment in the system.
Co*e Info 0roup No OperationInfo
t+pe
Info t+pe Te>t
%(
(r-ani4ation
#han-e
5/'1S 5555 ctions
52 #(P 555/ (r-ani4ation ssi-nment
?" Promotion
Ihen we hire an employee, assi-n him or her to the %nterprise Structure and
the Personnel Structure. 'f durin- the course of his or her
employment, the employee is promoted or demoted, we record one
of these developments in the system and run Personnel ction. 'n
the personnel action type Promotion, the system automatically
displays all the 'nfo types, one after another, that must be
maintained in order to record in the system.
@" Transfer
CONFIDENTIALPage 59 of 158
Co*eInfo 0roup
No Operation Info t+peInfo t+pe Te>t
%P Promotion
5/ '1S 5555 ctions
52 #(P 555/ (r-ani4ation ssi-nment
53 #(P 555B Planned Ior"in- Time
5> #(P 555C asic Pay
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Ihen an employee is transferred them one business unitKlocation to another
and retain its identity after the transfer .So 1ew recruits for a new location
will not be considered as a transfer. &ovin- from a city to other, which by
virtue are same cities will not be considered as a transfer.
Co*e Info 0roup No OperationInfo
t+pe
Info t+pe Te>t
%T Transfer
5/ '1S 5555 ctions
52 #(P 555/ (r-ani4ation ssi-nment
53 #(P 555A ddress
5> #(P 555B Planned Ior"in- Time
5@ #(P 555C asic pay
" Termination
lar-e amount of employee data is stored in the system durin- the period of
employment in the company. This data is stored in individual 'nfo types.
'f the employee leaves the company, certain info types must not be chan-ed
as they contain data that is used to create histories. (ther info type records
must be delimited in the system. =urthermore, you must ensure that the final
payroll has run successfully, and that retroactive accountin- runs have also
been performed, if necessary.
Ihen an employee leaves your company, the administer it usin- a Personnel
ction. The personnel action type leavin- only offers the data records for
maintenance if they must be edited when an employee leaves the company.
1ote, an employeeOs personnel number must never be deleted when they
leave your company.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL distinction must be made between employees, who have left the company,
and$
• %mployees who have retired
• %mployees who are absent for a lon- period of time, for e!ample, for
maternity protection or military or non0military service
Co*e Info 0roup No OperationInfo
t+pe
Info t+pe Te>t
T; Termination
5/ '1S 5555 ctions
52 #(P 555/ (r-ani4ation ssi-nment
53#(P
555A ddress
5> L'SE 555E an" )etails
5@ L'SE 55/>Recurrin- payments
Kdeductions
5A #(P 55/@ dditional Payments
!" Suspension
Suspendin- an individual from his re-ular duties due to violation of company
norms such as, sleepin-, solicitation and falsification of information.
Co*e Info 0roup No OperationInfo
t+pe
Info t+pe Te>t
%S Suspension5/ '1S 5555 ctions
52 #(P 555/ (r-ani4ation ssi-nment
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 53 #(P 555A ddress
" Re4ire
Rehire is similar to the hirin- process .it is included as a separate model for
two reasons. (ne the reasons associated may be different than the hirin-
process and secondly, the employee will have a personnel number on file
which can be re0activate. Utili4in- the same personnel number provides a
continuous history in the lifecycle of the employeeOs involvement with in the
or-ani4ation.
Co*e Info 0roup No OperationInfo
t+pe
Info t+pe Te>t
%R Rehire
5/ '1S 5555 ctions
52 '1S 555/ (r-ani4ation ssi-nment
53 '1S 555A ddress
5> '1S 555B Planned Ior"in- Time
5@ '1S 555C asic pay
Reasons for A,tions
S no A,tions No Reasons
%H Hirin-
5/ 1ew Hire
52 %!pansion
53 Special proect
5> ttrition
%( (r-ani4ation #han-e 5/ Reor-ani4ation
%& Promotion5/ Pay increase
52 Performance
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %T Transfer
5/ %mployee Re8uest
52 'nterim move
%; Termination
5/'nvoluntary
Retirement
52 Doluntary Retirement
53 Resi-nation
5> #ontract e!pired
5@ )ismissal
%S Suspension 52 (bservation
%R Rehire 53 Rehire
Info t+pe Menus
MenusMenu te>t
No Info
t+pe
Info t+pe te>t
PPersonnel
administration
5/ 5555 ction
52 555/ (r-ani4ational assi-nment
53 5552 Personal data
5> 555A ddresses
5@ 555B Planned wor"in- time
5A 555C asic pay
5B 555E an" details
5C 55>5 (bect on loan
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 5E 5/5@ #ommunication
P' Payroll information
5/ 55/> Recurrin- payments
52 55/@ dditional payment
53 @C5 Previous employment ta!
5> @C/ Housin- *HR K #L K #(+
5@ @C2 %!emptions
5A @C3 #ar 7 conveyance
5B @C>'ncome from other sources
5C @C@Section C5 deductions
/5 @CBProvident fund contribution
// @CC tutory deductions
/2 @E5 Lon- term reimbursements
/3 @E/ 1ominations
/> 2AB (ff cycle payments
T&Time mana-ement
5/ 555B Planned wor"in- time
52 255/ bsences
53 255A bsence 8uotas
5> 5>/A Time 6uota #ompensation
5@ 25/5 %mployee Remuneration 'nfo
Num7er ran0e inter2als for personnel num7ers
No 3rom num7er To num7er Current no Internal
5/ 5555555/ 555/5555 5
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL PERSONNEL IN3ORMATION
The followin- areas are maintained in personal data.
Marital statusThe most commonly used marital statuses have been
confi-ured into SP.
T+pe Des,ription
5 Sin-le
/ &arried
2 Iidow
3 )ivorce
@ Separated
3amil+ an* relate* persons
The family Krelated personOs info type 552/ the followin- cate-ories are
available. Remember to update this list with all potential benefit plan
dependents beneficiariesO cate-ories.
T+pe Des,ription Time ,onstraint
/ Spouse 2
C Related person 2
// =ather 2
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL /2 &other
22 #hild 2
@ Guardian 2
B %mer-ency contact 2
AS:IS DOCUMENT
Darious addresses collected from the employee while oinin- the company are
as follows$
S"No T+pe of A**ress
/ P%R&1%1T R%S')%1#%
2 T%&P(RR< R%S')%1#%
3 H(&% ))R%SS
> %&%RG%1#< ))R%SS
TO BE DOCUMENT
'n SP, we define these addresses in intopye 555A in personal actions whilehirin- an employee.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL S"No T+pe of A**ress
/ P%R&1%1T R%S')%1#%
2 T%&P(RR< R%S')%1#%
3 H(&% ))R%SS
> %&%RG%1#< ))R%SS
Business Blueprint
The addresses are maintained in info type 555A. %very employee must have
an address type 9/: permanent residence which is include.
T+pe Des,ription Time ,onstraint
/ Permanent residence /
2 Temporary residence 3
3 Home address 2
> %mer-ency address 2
AS:IS DOCUMENT
$arious i*entities of emplo+ees aut4orise* 7+ Go2ernment are alsomaintaine* li-e
SL" No" I*entit+ T+pe
/ P1 1umber
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 2 Passport 1umber
TO BE DOCUMENT
'n SP, we define these personal identities in intop+e #%.
S"No I*entit+ T+pe
/ P1 1umber
2 Passport 1umber
The followin- communication types have also been confi-ured for use on the
address info type 555A.
T+pe Des,ription Cate0or+ Cate0or+ te>t
#%LL #ell phone / Telephone
=;/ =a! machine 2 Telefa!T%L2 Telephone / Telephone
Ban- *etails$
T4e follo1in0 i*entifies t4ose 7an- ,onne,tions t+pe a2aila7le for
use"
T+pe Ban- ,onne,tion t+pe te>t Time ,onstraint
/ &ain ban" /
2 (ther ban" 3
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Pa+ment met4o*s$
Pa+ met4o* Pa+ met4o* te>t
# #he8ue
T Transfer
AS:IS DOCUMENT
3ollo1in0 2arious Reports are maintained in the company
• %!perience wise
• 6ualification wise
• -e wise
• Gender Iise
• &arriedKUnmarried
• )ate of birth wise
• Location
• )epartment Iise
• %mployee List
• %mployee %ntered 7 Left
• =amily members
• irthday List
• List of employees havin- company provided vehicles
• =amily members details
• Service nniversaries *List of employees who have completed specific number
of days+
• %mployees Remuneration Statements.
•
%mployees wa-e type statements.• %mployees bsences and ttendance statements.
• Total no of employees in each department and their Salary related
reports.
• Total no of vacancies in each department.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL • Time Recordin- reports for each employee for every month.
TO BE DOCUMENT
Transa,tion Co*es for 0eneratin0 2arious reports
• Seniority wise $ SPHE>A5552/B
• 6ualification wise $ SPHE>A55522>
• -e wise $ SPHE>A5552/C
• &arriedKUnmarried $ SHRA/5/A3B5
• )ate of birth wise $ SPHE>A55522/
• Location $ SHRA/5/AE@
•
)epartment Iise $ SHRA/5/A@2>
Business Blueprint
Transa,tion Co*es for 0eneratin0 2arious reports
• Seniority wise $ SPHE>A5552/B
• 6ualification wise $ SPHE>A55522>
• -e wise $ SPHE>A5552/C
• &arriedKUnmarried $ SHRA/5/A3B5
• )ate of birth wise $ SPHE>A55522/
• Location $ SHRA/5/AE@
• )epartment Iise $ SHRA/5/A@2>
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
TIME MANAGEMENT
TIME MANAGEMENT$0Time mana-ement enables the human resource
department to evaluate employees ttendances, bsences, (vertime.
S0'S )(#U&%1T
?"%"% List of Holi*a+s %mami #osmetics has the followin- list of holidays.
List of Holi*a+s in Emami
S"NO DATE HOLIDA) NAME $ALIDIT)
/ 5/0an 1%I <%R 25//025/@
2 /@0an P(1GL 25//025/@
3 2A0an R%PUL'# )< 25//025/@
> /A0an &'L)0U101' 25//025/@@ 230&ar GU)' P)I 25//025/@
A 2A0pr P(H%L ('SHH 25//025/@
B 220pr G(() =R')< 25//025/@
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL C 5/0&ay &< )< 25//025/@
E /@0u- '1)%P%1)%1#% )< 25//025/@
/5 3/0u- R&?1 25//025/@
// 5/0SepD'1<#HTURTH' 25//025/@
/2 5A0(ct )USS%HR 25//025/@
/3 2A0(ct )'IL' 25//025/@
/> 5B01ov R') 25//025/@
/@ /501ovGURU11OS'RTH)< 25//025/@
/A 5A0)ec &(HRR& 25//025/@
/B 2@0)ec #HR'ST&S 25//025/@
?"%"&
T( % )(#U&%1T
The above lists of %mami #osmetics holidays are mapped as Public Holidays
in SP system. This is confi-ured usin- the transaction code SCAL/O)#
?"%"?
US'1%SS LU% PR'1T
Emami Pu7li, Holi*a+sPublic holidays are confi-ured as below in SP system.
S"NO DATE HOLIDA) NAMEHOLIDA)SHORTTE5T
SORTCRITERION
$ALIDIT)
/ 5/0an
1%I <%R
#%L%RT'(1 1%I <%R
%H#
25//025/@2 /@0an P(1GL P(1GL %H# 25//025/@
3 2A0an R%PUL'# )< R )< %H# 25//025/@
> /A0an &'L)0U101' &'L)1' %H# 25//025/@
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
List of Public Holidays at &umbai Sales and Iarehouse Location
S"NO DATE HOLIDA) NAME $ALIDIT)
/ 5/0an 1%I <%R 25//025/@
2 2A0an R%PUL'# )< 25//025/@
3 /A0an &'L)0U101' 25//025/@
> 230&ar GU)' P)I 25//025/@
@ 220pr G(() =R')< 25//025/@
A 5/0&ay &< )< 25//025/@
B /@0u- '1)%P%1)%1#% )< 25//025/@
C 3/0u- R&?1 25//025/@
E 5/0SepD'1<#HTURTH' 25//025/@
/5 5A0(ct )USS%HR 25//025/@
// 2A0(ct )'IL' 25//025/@
/2 5B01ov R') 25//025/@
/3 5A0)ec &(HRR& 25//025/@
/> 2@0)ec #HR'ST&S 25//025/@
List of Public Holidays at )elhi Sales (ffice Location
S"NO DATE HOLIDA) NAME $ALIDIT)
/ 5/0an 1%I <%R 25//025/@
2 2A0an R%PUL'# )< 25//025/@
3 /A0an &'L)0U101' 25//025/@
> 220pr G(() =R')< 25//025/@
@ 5/0&ay &< )< 25//025/@
A /@0u- '1)%P%1)%1#% )< 25//025/@
B 3/0u- R&?1 25//025/@
C 5/0SepD'1<#HTURTH' 25//025/@
CONFIDENTIALPage 75 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL E 5A0(ct )USS%HR 25//025/@
/5 2A0(ct )'IL' 25//025/@
// 5B01ov R') 25//025/@
/2 /501ovGURU11OS'RTH)< 25//025/@
/3 5A0)ec &(HRR& 25//025/@
/> 2@0)ec #HR'ST&S 25//025/@
?"&"&
T( % )(#U&%1T
%mami location wise holidays are mapped as Holiday #alendar in the SPSystem" This is confi-ured usin- the transaction code SCAL/O)#
?"&"?
US'1%SS LU% PR'1T
The Public Holiday calendar for both the locations i.e ol"ata and Pondicherry
is derived as follows.
S" No PH Co*e PH Te>t
/ H %mami Public Holiday #alendar for ol"ata
2 HP %mami Public Holiday #alendar for Pondicherry 7
#hennai
3 &H %mami Public Holiday #alendar for &umbai
> )H %mami Public Holiday #alendar for )elhi
List of Holi*a+s in (ol-ata an* Pon*i,4err+ Lo,ation
List of Pu7li, Holi*a+s in (ol-ata Lo,ation
CONFIDENTIALPage 76 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL HOLIDAY
CALENDAR-KOLKATA
List of Pu7li, Holi*a+s in Pon*i,4err+ = C4ennai Lo,ation
HOLIDAY
CALENDAR-PONDICH
List of Pu7li, Holi*a+s in Mum7ai Lo,ation
Holidays forMu!ai.xls
List of Pu7li, Holi*a+s in Del4i Lo,ation
Holidays for Del"i.xls
S0'S )(#U&%1T
?"?"% S4ift Details:Lo,ation <ise
%mami #osmetics has followin- shifts for ol"ata and Pondicherry Locations.
SNO
LOCATION
SHI3T NAME
SHI3T
TIMMINGS
/ (LT
#(RP.(=='#%
G%1%RL SH'=T 5E$55 to /C$55
2 (LT PL1T &(R1'1G SH'=T
=T%R1((1 SH'=T
1'GHT SH'=T
5A$55 to />$55
/>$55 to 22$55
22$55 to 5A$55
3 P(1)'#H%RR< &(R1'1G SH'=T 5A$55 to />$55
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL PL1T =T%R1((1 SH'=T
1'GHT SH'=T />$55 to 22$55
22$55 to 5A$55
> (LKP(1)0
PL1T7#(R
)< (== 55$55 to 55$55
General S4ift: General shift has E wor"in- hours from E$55 to /C$55.This
shift has Sunday has the wee" off.
Mornin0 S4ift: &ornin- Shift has C wor"in- hours from 5A$55 to />$55.
This shift has Sunday has the wee" off.
Afternoon S4ift: fternoon Shift has C hours from />$55 to 22$55 This
shift has Sunday has the wee" off.
Ni04t S4ift : 1i-ht Shift has C hours from 22$55 to 5A$55. This shift has
Sunday has the wee" off.
?"?"&
T( % )(#U&%1T
%mami #osmetics %mployees shift details are mapped as )aily Ior"
Schedules in SP system. This can be confi-ured throu-h the navi-ation path
SPRO
IMG:Time Mana0ementJ<or-S,4e*uleJDail+ 1or- s,4e*uleJDefine*ail+ 1or- s,4e*ules
Define Dail+ 1or- s,4e*ules
?"?"?
US'1%SS LU% PR'1T
Planne* <or-in0 Time
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Planned wor"in- time is defined in %mami #osmetics as the daily wor"in-period from start to end time, 'ncludin- brea"s. y definin- the planned
wor"in- time for #ompany employees, you determine how lon- they mustwor" in %mami on a daily basis.
%mployee planned wor"in- time is assi-ned in the Planned Ior"in- Time infotype *555B+ usin- wor" schedule rules
<or- S,4e*ules
Ior" Schedules are Shift Schedules, which are -enerali4ed for all employees,
even those with a set wor"in- time or fle!i time. %lements of the wor"schedule include )aily Ior" Schedules, Period Ior" Schedules, and Ior"
Schedule Rules
Dail+ <or- S,4e*ules
The )aily Ior" Schedule determines the structure of wor"in- times in the
enterprise at the daily level. <ou can also define actual normal wor"in-
conditions and those that differ from e!ternally or internally determined daily
wor"in- times. 'n this way, you set up wor"in- times defined for specific
employees.
The )aily Ior" Schedule, alon- with brea" schedules comprises the wor"in-times for particular day.
S"NO SHI3T CODE SHI3T Te>t
5/ %GS/ General shift
52 %&S/ &ornin- shift
53 %S/ fternoon shift
5> %1S/ 1i-ht shift
5@ %)(= )ay (ff
S0'S )(#U&%1T
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL ?"@"% BREA(S
%mami has desi-ned the brea" timin-s dependin- on the shifts for ol"ata
and Pondicherry Locations. %mployees wor"ed for overtime for > hours canta"e 35 min brea"
SNOLOCATION
SHI3T/BREA( TE5T BREA( TIMMINGS
/ (LT
#(RP.(=='#%
G%1%RL SH'=T
R%S
/3$55 to />$55
//$55 to //$/5
2 (LT PL1T &(R1'1G SH'=T
=T%R1((1 SH'=T
1'GHT SH'=T
/5$55 to /5$35
/C$55 to /C$35
52$55 to 52$35
3 P(1)'#H%RR<
PL1T
&(R1'1G SH'=T
=T%R1((1 SH'=T
1'GHT SH'=T
/5$55 to /5$35
/C$55 to /C$35
52$55 to 52$35
?"@"&
T( % )(#U&%1T
The rea" timin-s are mapped as rea" Schedules in SP system. This can
be confi-ured throu-h the navi-ation path
SPRO
IMGJTime Mana0ementJ<or-S,4e*uleJDail+ 1or- s,4e*uleJDefineBrea- s,4e*ules
Define Brea- s,4e*ules
?"@"?
US'1%SS LU% PR'1T
CONFIDENTIALPage 80 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Brea- S,4e*ules
'n Ior" rea" Schedules we can specify e!actly when brea"s may be ta"en
with in )aily Ior" Schedule, and whether Paid or Unpaid.
rea" Schedules are defined in the wor" schedule for any particular wor"in-
day and assi-n them to a personnel sub area -roupin- for wor" schedules.
This -roupin- enables you to assi-n a brea" schedule to as many of the
-roupin-Js daily wor" schedules as you want, achievin- ma!imum fle!ibility
in combinin- all elements of the daily wor" schedule.
SNO LOCATION
SHI3T
BREA(S TE5T
BREA(
CODE
BREA(
TIMMINGS
BREA(
T)PE
/ (LT
#(RP.(=='#%
G%1%RL
SH'=T
GS/ /3$55 to
/>$55
//$55 to
//$/5
P')
U1P')
2 (LT
PL1T
&(R1'1G
SH'=T
=T%R1((1SH'=T
1'GHT SH'=T
&S/
S/
1S/
/5$55 to
/5$35
/C$55 to/C$35
52$55 to
52$35
P')
P')
P')
3 P(1)'#H%RR<
PL1T
&(R1'1G
SH'=T
=T%R1((1
SH'=T
1'GHT SH'=T
&S/
S/
1S/
/5$55 to
/5$35
/C$55 to
/C$35
52$55 to
52$35
P')
P')
P')
> &U&' &(R1'1G &S/ /5$55 to P')
CONFIDENTIALPage 81 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL IR%H(US% SH'=T
=T%R1((1
SH'=T
1'GHT SH'=T
S/
1S/
/5$35
/C$55 to
/C$35
52$55 to
52$35
P')
P')
@ #H%11'
IR%H(US%
&(R1'1G
SH'=T
=T%R1((1
SH'=T
1'GHT SH'=T
&S/
S/
1S/
/5$55 to
/5$35
/C$55 to
/C$35
52$55 to52$35
P')
P')
P')
A )%LH' SL%S
(=='#%
G%1%RL
SH'=T
GS/ /3$55 to
/>$55
//$55 to
//$/5
P')
U1P')
S0'S )(#U&%1T
?""% <EE(L) SHI3TS
Iee"ly shift details of employees wor"in- in %mami cosmetics (ol-ata
Plant = Corporate lo,ations.
lo,ations S4ifts %st <ee- &n* <ee- ?r* <ee-
ol"ata
Plant
&ornin- Shift &ornin- fternoon 1i-ht
fternoon
Shift
fternoon 1i-ht &ornin-
1i-ht Shift 1i-ht &ornin- fternoon
CONFIDENTIALPage 82 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL ol"ata
#orp
General Shift General General General
Iee"ly shift details of employees wor"in- in %mami cosmetics Pon*i,4err+
Plant Lo,ation
lo,ations S4ifts %st <ee- &n* <ee- ?r* <ee-
Pondicherry
Plant
&ornin- Shift &ornin- fternoon 1i-ht
fternoon
Shift
fternoon 1i-ht &ornin-
1i-ht Shift 1i-ht &ornin- fternoon
<ee-l+ AND Mont4l+ <or-in0 Hours
%mami General Shift employees wor"s wee"ly @> hours, monthly 2/A hours.
&ornin-, fternoon, 1i-ht shifts employees wor"s wee"ly >C hours, monthy
/E2 hours
?""&
T( % )(#U&%1T
The wee"ly shift details are mapped as Periodic Ior" Schedule in SP
System. . This can be confi-ured throu-h the navi-ation path
SPRO
IMGJTime Mana0ementJ<or-
S,4e*uleJDail+ 1or- s,4e*uleJDefinePerio* 1or- s,4e*ules
Define Perio* 1or- s,4e*ules
CONFIDENTIALPage 83 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
?""?
US'1%SS LU% PR'1T
Perio* <or- S,4e*ules
The Period Ior" Schedule consists of a defined se8uence of daily wor"
schedules. The period wor" schedule reflects a wor" pattern that is repeated
after a defined period of time.
S.1o #ode Shift Period Ior" Schedule =or ol"ata 7
Pondicherry Plants
/ %P&/ &ornin-
/st Iee" 2nd Iee" 3rd Iee" >th Iee"
%&S/ %S/ %1S/ %&S/
%P/ fternoon
Shift
%S/ %1S/ %&S/ %S/
%P1/ 1i-ht
Shift
%1S/ %&S/ %S/ %1S/
2 %PG/ General
Shift
%GS/ %GS/ %GS/ %GS/
<or- S,4e*ule Rules
CONFIDENTIALPage 84 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Ior" Schedule rule is a precise description of the wor" schedule that
specifies the wor"in- times of a -roup of employees.
Ior" Schedule rule is assi-ned a Period Ior" Schedule, which intern ismade up of daily wor" schedules. Rotatin- shifts are set up by assi-nin- a
period wor" schedule to several wor" schedule rules.
Ior" Schedule are not stored at all once, but stored for each month. The
wor" schedule is created re-ardless of the len-th of the period wor" schedule
and is not person0specific
S" No Co*e <or- S,4e*ule Rule Te>t
% GP<S <SR for General s4ift
& SP<S <SR for Ot4er S4ifts
?"! 3a,tor+ Calen*ar Same as Holi*a+ Calen*ar
S" No 3H Co*e 3H Te>t
% 3( 3a,tor+ Holi*a+ Calen*ar:(ol-ata
& 3P 3a,tor+ Holi*a+ Calen*ar Pon*i,4err+=
C4ennai? 3M 3a,tor+ Holi*a+ Calen*ar:Mum7ai
@ D3 3a,tor+ Holi*a+ Calen*ar:Del4i
Emami 3a,tor+ Calen*ar
S"NO DATE DA)HOLIDA)NAME
GUARANTEED
/ 5/0an0// STUR)< 1%I <%R 1(
2 />0an0// =R')< P(1GL <%S
3 2A0an0// STUR)< R%PUL'# )< 1(
CONFIDENTIALPage 85 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL > /A0=eb0// I%)1%S)< &'L)0U101' 1(
@ 2A0pr0// THURS)<
P(H%L
('SHH <%S
A 220pr0// =R')< G(() =R')< 1(
B 5/0&ay0// SU1)< &< )< 1(
C /@0u-0// &(1)<
'1)%P%1)%1#%
)< 1(
E 3/0u-0// I%)1%S)< R&?1 <%S
/5 5/0Sep0// THURS)<D'1<#HTURTH' <%S
// 5A0(ct0// THURS)< )USS%HR <%S
/2 2A0(ct0// I%)1%S)< )'IL' <%S
/3 5B01ov0// &(1)< R') 1(
/> 5A0)ec0// TU%S)< &(HRR& 1(
/@ 2@0)ec0// &(1)< #HR'ST&S <%S
/A 230&arch// I%)1%S)< GU)' P)I <%S
/B /501(D0// THURS)<GURU11OS'RTH)< 1(
S0'S )(#U&%1T
?" LEA$E/LEA$E T)PES
%mami has followin- leave types for all the locations.
S" No Lea2e T+pes Pai*/Unpai* Carr+ for1ar*
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL % Casual Lea2e Pai* No
& Si,- Lea2e Pai* No
? Earne* Lea2e .Pri2ile0e
Lea2e
Pai* )es
@ Maternit+ Lea2e Pai* No
Paternit+ Lea2e Pai* No
! Loss of Pa+ Unpai* No
Casual Lea2e:
%mami provides /2 casual leaves per year to all of the employees. 't is a paidleave. %mployees can ta"e ma!imum of 2 days at a time. 'f any of these
leaves has left out, it will not be carry forward to the ne!t year.
Si,- Lea2e$
%mami provides /2 sic" leaves per year to all of the employees. 't is a paidleave. 'f any of these leaves has left out, it will not be carry forward to the
ne!t year.
Pri2ile0e Lea2e $
This Leave is also called as %arned Leave. %mployee can encash the leavesat the time of separation. These leaves will be carryin- forwarded for the
ne!t consecutive years with a cap of 25days carry forward. Theaccumulation of leaves will be ma! up to A5 PL. The rest -ets lapsed.
Maternit+ Lea2e:The female &arried employees can ta"e the leaves at a stretch of 3 months.'t is a paid absence.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Paternit+ Lea2e: 't is a paid absence for male employees. %mployee canta"e @ days of Paternity Leave.
T4e Compan+ 4as se0re0ate* t4ese lea2es asPai* Lea2e: The paid leaves are those for which the employees are paid
durin- their leave period.
Unpai* Lea2e:
The unpaid leaves are those for which the employees are not paid durin-their leave period these are termed as L(P.
Carr+ for1ar*e* Lea2e:
Privile-e Leaves are #arry =orwarded Leaves and Privile-e leaves are also
called as %arned Leave. %mployee can encash the leaves at the time ofseparation. These leaves will be carryin- forwarded for the ne!t consecutive
years with a cap of 25days carry forward. The accumulation of leaves will bema! up to A5 . The rest -ets lapsed
?""%
T( % )(#U&%1T
The above defined leaves are mapped in SP as bsence Types and bsence
6uotas and maintained in 'nfo type 255/ and 255A.
?""&
US'1%SS LU% PR'1T
A7sen,es
n absence is time period durin- an employeeJs planned wor"in- time in
which the employee does not wor", includin- certain types of leave
*vacation+ and illness. n absence represents a deviation in an employeeJs
personal wor" schedule.
T+pes of A7sen,es at Emami Cosmeti,s
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL S" No A7sen,e Co*e A7sen,e Te>t
% ECL% Casual Lea2e
& ESL% Si,- Lea2e
? EEL% Earne* Lea2e .Pri2ile0e Lea2e
@ EML% Maternit+ Lea2e
EPL% Paternit+ Lea2e
! ELP% Loss of Pa+
Countin0 Rules for A7sen,es
The #ountin- Rules is used to define the conditions for countin- the absence
days. 't is mandatory to define a countin- rule for each absence type
S" NO
COUNTING RULE
CODE COUNTING RULE CODE
/ 2// %&&' #SUL L%D%2 2/2 %&&' S'# L%D%
3 2/3 %&&' %R1%) L%D%
A7sen,es Kuotas
n bsence 6uota is an employeeOs time0limited entitlement to an absence.
%ach bsence 6uota type is assi-ned a time constraint class, which is
chec"ed if time info types collide. bsence 8uota types can be loc"ed for
compensation.
Kuota T+pes
S" No Kuota T+pe Co*e Kuota T+pe Te>t
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL % %& Casual Lea2e
& && Si,- Lea2e
? ?& Earne* Lea2e .Pri2ile0e Lea2e
A7sen,es Kuota Entitlement
S" No Kuota T+pe Co*e Entitlement Remar-s
/ /2 /2
't is a paid leave. %mployees
can ta"e ma!imum of 2 daysat a time. 'f any of theseleaves has left out, it will notbe carry forward to the ne!t
year.
2 22 /2
't is a paid leave. 'f any ofthese leaves has left out, it
will not be carry forward tothe ne!t year.
3 32 /@
Privile-e Leave is for /@
days and is also called as%arned Leave. %mployee
can encash the leaves atthe time of separation.These leaves will becarryin- forwarded for the
ne!t consecutive years witha cap of 25days carry
forward. The accumulationof leaves will be ma! up to
A5 PL. The rest -ets lapsed.
ccumulation of leaves will
be ma! up to A5 PL. The
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL rest -ets lapsed.
> E2 The female &arried
employees can ta"e theleaves at a stretch of 3months. 't is a paidabsence.
@ @ Paid absence for male
employees. %mployee canta"e @ days of PaternityLeave.
De*u,tion Rules
The deduction rule is used accordin- to which absences are to be deducted
from the absence 8uotas.
S" No De*u,tion Rule Co*e De*u,tion Rule Te>t
/ /// #asual Leave
2 222 Sic" Leave
3 333 %arned Leave
ROUNDING RULES
Roundin- rule is used to round the decimal values to the nearest numeric
value
S" NO ROUNDING RULE NAME
/ %R %&&' Roundin- Rule
S0'S )(#U&%1T
?""% ATTENDANCE/ATTENDANCE T)PES
%mami has followin- ttendance types for the employees for ol"ata 7
Pondicherry Locations
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL S"NO LOCATION ATTENDANCE T)PE TE5T
/ (LT
#(RP 7
PL1T
/. I(R =R(& H(&%
2. (10S'T% I(R
3. TR'1'1G
>. US'1%SS TR'P
2 P(1)'#H%RR
< PL1T
/ I(R =R(& H(&%
2. (10S'T% I(R
3. TR'1'1G
>. US'1%SS TR'P
?""&
T( % )(#U&%1T
The above defined types are mapped in SP as ttendance types and
maintained in 'nfotype 2552.
?""?
US'1%SS LU% PR'1T
ATTENDANCE
Ior" ttendance is used to "now the number of employees present at wor"
and the total number of hours K days they wor"ed in a particular wee" ormonth.
ATTENDANCE T)PES
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %mami has followin- ttendance types for the employees for ol"ata 7
Pondicherry Locations
S"NO
ATTENDANCE
T)PE CODE TE5T
/ I(R =R(& H(&% %&IH
%&&' I(R =R(&
H(&%
2 (10S'T% I(R %&(S
%&&' (10S'GHT
I(R
3 TR'1'1G %&TG %&&' TR'1'1G
3 US'1%SS TR'P %&T
%&&' US'1%SS
T(UR
COUNTING RULE
countin- rule is assi-ned to the attendance type to determine the payroll
hours and days for the duration of this attendance not durin- his re-ular
wor".
S" NO
COUNTING RULE
CODE COUNTING RULE CODE
/ /// %&&' I(R =R(& H(&%
2 /22 %&&' (10S'T% I(R
3 /33 %&&' TR'1'1G
> />> %&&' US'1%SS TR'P
ATTENDANCE KUOTA T)PE
n attendance 6uota is an employeeOs time0limited entitlement to an
attendance.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
S0'S )(#U&%1T
?""% O$ERTIME
mount of wor" performed by employee beyond his normal wor"in- time is
consider as (vertime in %mami #osmetics
O$ERTIME PROCESS
%mami follow the below process$0
The e!tra hours wor"ed by the employee are treated as (T for that particularemployee
O2er Time Rule
General Da+:%%
Ihen employee wor" (vertime on -eneral day he is paid as / hour wor" /hour salary
<ee-l+ Offs:%&
Ihen employee wor" (vertime on Iee"ly offs he is paid as / day wor" 2
days salary
Pu7li, Holi*a+:%&"
Ihen employee wor" (vertime on Public Holiday he is paid as / day wor"2.@ days salary
The above Rule is same across %mami #osmetics.
?""&
CONFIDENTIALPage 94 of 158
S" NO KUOTA T)PE CODE KUOTA T)PE TE5T
/ // I(R =R(& H(&% 6U(T
2 2/ (10S'T% 6U(T
3 3/ TR'1'1G 6U(T
> >/ US'1%SS TR'P 6U(T
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 5/ THU&
'&PR%SS'(1##%SS #R)S
?"%#"&
T(0% )(#U&%1T
The above mentioned tabular scenario is mapped in SP systems in Time
Recordin- 'nformation 'nfotype055@5 and Time %vents infotype025//
=or Plant employees in SP we use P(S'T'D% T'&% &1G%&%1T with time
status as / and for corporate employees we use 1%G'T'D% T'&%
&1G%&%1T with time status as E in planned wor"in- time infotype0555Bto run time evaluation.
?"%#"?
US'1%SS LU% PR'1T
Plant employees have P(S'T'D% T'&% &1G%&%1T with time mana-ement
status as /0Time %valuation of ctual Time. Here employees will be recordin-
there cloc"0ins and cloc"0outs for recordin- there attendances, Late hours(vertime, daily wor"in- hours etc.
Positive time mana-ement schema T&55
#orporate employees have 1%GT'D% T'&% &1G%&%1T with time status
as E0 Time evaluation of planned times Here employees deviations are readfrom wor" schedule and record (vertime, bsences, comp off etc. The
employee wor"in- time will be calculated usin- )IS of an employee. starttime and end time will be derived from the respective )IS
1e-ative time mana-ement schema T&5>
?"%%"%
S0'S )(#U&%1T
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL List of Information a7out emplo+ee
'n %mami #osmetics Limited, the followin- information would be re8uired for
an employee for maintain the leaves, leave 8uotas and overtime records etc.
S"NO DETAILS
/ Total shifts for an employee
2 1o of days %mployee wor"ed in the or-anisation
3 1o of days the %mployee has ta"en leave.
> The total number of leaves -ranted to employee in the year
@ Types of leaves -ranted to an employee in his service
A %mployee overtime wor"in- information
B %mployee overtime payment information
?"%%"&
T(0% )(#U&%1T
'n SP, we maintain these re8uirements in the form of 'nfo types. %ach info
type is represented by a uni8ue four di-it numeric code
?"%%"?
US'1%SS LU% PR'1T
IN3OT)PES:
%&&' maintains the followin- info types for Time &ana-ement$
S" No Info t+pe Info t+pe Te>t
/ 555B Planned Ior"in- Time
2 255/ bsences
3 255A bsence 6uotas
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL > 2552 ttendances
@ 255B ttendances
A 255@ (vertime
B 25/5 %mployee Remuneration 'nfo
C 25/3 6uota #orrections
E 25// Time %vents
/5 55@5 Time Recordin- 'nformation
S0'S )(#U&%1T
?"%&"% REPORTS
%mami cosmetics follow reports such as$
S"No Reports
/ ttendance Report
2 bsence Report
?"%&"&
T( % )(#U&%1T
The Reports are mapped in SP as below
/. ttendance Report.
PTA>0attandance data overview
PTE5TT attendance data$ calendar view
PTE/TT attendance data$ multiple employee view
PTA2 attendance chec"
PTA@ attendance overview -raphic
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 2. bsence Report.
PTA> absence data overview
PTE5 absence data$ calendar view
PTE/ absence data multiple employee view
PTA@ absence overview -raphic
PA)ROLL
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 'n re-ards to a company, payroll is defined as the collection of financial
records of wa-es, bonuses, deductions, and salaries for an employee. 'n
terms of accountin-, the term means the wa-es paid to employees forservices that they provided for a desi-nated amount of time. Payroll is
vital to a company because it, alon- with payroll ta!es, -reatly impacts
the net income of businesses.
S0'S$
'n %&&' the wa-es are paid only on monthly basis, so the fre8uency is
monthly.
TO:BE
'n SP the fre8uency monthly can be set in period parameter and the
path is
SPRO IMG Pa+roll Pa+roll INDIA Basi, Settin0s Pa+roll
Or0ani9ation Define Perio* Parameter"
P
Perio* Parameter ey that uni8uely identifies payroll periodicity in the
system. <ou can assi-n different period parameters to different payroll
areas so that the a payroll run for them at different intervals
'n SP the fre8uency monthly can be set in period parameter
Sl No" Perio*
Parameter
Name Time Unit
#% 5/ %mami0 &onthly 5/*&onthly+
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL nd the path are$
SPRO IMG Pa+roll Pa+roll INDIA Basi, Settin0s Pa+roll
Or0ani9ation Define Perio* Parameter"
AS:IS
'n %&&' the payment date for plant level employees are 3rd of every
ne!t month and for corporate employees its @th of every ne!t month.
TO:BE
'n SP the payment dates for these employees can be fi!ed at )ate
modifier.
SPRO IMG Pa+ roll Pa+roll INDIA Basi, Settin0s Pa+ roll
Or0ani9ation Define Date Mo*ifier.
P
The payment dates are defined as )ate &odifier in SP terminolo-y$
Sl" No" Date
Mo*ifier.Te>t
Date
Mo*ifier.Co*e
#% ol"ata*#orporate+ (@
#& ol"ata*Plant+ 53
#? Pondicherry*Plant+ 53
SPRO IMG Pa+ roll Pa+roll INDIA Basi, Settin0s Pa+ roll
Or0ani9ation Define Date Mo*ifier
AS:IS
Thou-h %mami has two branches i.e ol"ata and Pondicherry and a-ain it
has been cate-ori4ed into #orporate (ffice and Plant, and the payments
dates for both of them are different. ccordin- to that salaries should be paid
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL TO:BE
Payroll areas are used in SP HR to -roup to-ether employees for whom
payroll is run at the same time, and also to set the dates for the payroll
period.
SPRO IMG Pa+roll Pa+roll In*ia Basi, Settin0s Pa+roll
Or0ani9ation C4e,- Pa+roll a,,ountin0 Area C4e,- Pa+roll Areas
P
Thou-h %mami have )ifferent )ate &odifier for )ifferent Pay scale area. Ie
need to confi-ure accordin- to that$
Pa+roll
area
Pa+roll
area Te>t Perio*
parameter
Perio*
parameter
Te>t
Date
Mo*ifier
Date
Mo*ifier
Te>t
P% Plant staffs / &onthly 53 3rd of every
&onth
P& #orporate
staffs
/ &onthly 5@ @th of every
month
SPRO IMG Pa+roll Pa+roll In*ia Basi, Settin0s Pa+roll
Or0ani9ation C4e,- Pa+roll a,,ountin0 Area C4e,- Pa+roll Areas
Pa+roll Stru,ture
Payroll is one of a series of accountin- transactions dealin- with the process
of payin- employees for services rendered, after processin- of the various
re8uirements for withholdin- of money from the employee for payment of
payroll ta!es, insurance premiums, employee benefits, -arnishments and
other deductions.
Remuneration calculation is primarily done on$
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL #alculation of remuneration elements
Statutory and voluntary deductions *which are country specific+
'n order to run a payroll identification of the companyOs pay scale structure is
important$
Pa+ s,ale stru,ture
AS:IS
Type of industry$
%&&' is dealin- with the manufacturin- type of industry.
TO:BE
%&&' is dealin- with the manufacturin- type of industry.
nd it is mapped into SP as a Pay scale type.
SPRO IMG PM PA Pa+roll *ata Basi, Pa+ Pa+ s,ale t+pe
P
Pa+ S,ale T+pe .Co*e Pa+ S,ale T+pe.Te>t
EC COSMETIC INDUSTR)
An* t4e Pa+ s,ale T+pe s4oul* 7e mappe* into SAP t4rou04 t4e
pat4
SPRO IMG PM PA Pa+roll *ata Basi, Pa+ Pa+ s,ale t+pe
AS:IS
Thou-h %&&' is manufacturin- industry and it has branches i.e ol"ata
7 Pondicherry, &umbai, #hennai, )elhi.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL TO:BE
These locations are mapped as Pay scale area.
SPRO IMG PM PA Pa+roll *ata Basi, Pa+ Pa+ S,ale
area
P
This is defined as the sub division of pay scale type. Thou-h %&&' ismanufacturin- industry and
it has branches i.e ol"ata, Pondicherry, )elhi, &umbai, #hennai.
Pa+ S,ale Area.Co*es Pa+ S,ale Area.Te>t
E( EMAMI(OL(ATA
EP EMAMIPONDICHERR)
EC EMAMICHENNAI
ED EMAMIDELHI
EM EMAMIMUMBAI
AS:IS
The EMAMI #ompany pays the In*ian Rupee *INR + as a currency type to
all the employees.
TO:BE
'n order to -ive the 'ndian Rupee as a currency to all the employees we
should maintain the path as
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll *ata Basi, pa+ Define 4ourl+ rates 1it4
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL se2eral *e,imal pla,es C4e,- an* ,4an0e 2ie1 Assi0n pa+
s,ale ,urren,+"
BBP
The %&&' #ompany pays the 'ndian Rupee *'1R+ as a currency type to all
the employees.
'n order to -ive the 'ndian Rupee as a currency to all the employees we
should maintain the path as
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll *ata Basi, pa+ Define 4ourl+ rates 1it4
se2eral *e,imal pla,es C4e,- an* ,4an0e 2ie1 Assi0n pa+
s,ale ,urren,+"
Pa+ S,ale T+pe Pa+ S,ale Area Curren,+
EC E( INR
EC EP INR
EC EC INR
EC ED INR
EC EM INR
AS:IS=or #ontract %mployees the asic salary is 2555 7 for Permanent
%mployees the ran-e differs based on -rades here we have different
-rades in permanent employees with the salary structure too$
P< GR)% (= %&&'.!ls
TO:BE
An* t4is s4oul* 7e mappe* into SAP t4rou04 t4e ,onfi0uration
pat4
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL SPRO IMG Personnel mana0ement personnel
a*ministration pa+roll Data Basi, Pa+ Re2ise Pa+ S,ale
Groups an* le2els"
BBP
Emami 4as ,ertain Pa+ S,ale Le2el an* Pa+ s,ale Groups 14i,4
s4oul* 7e assi0ne* a,,or*in0 to pa+ s,ale t+pe an* pa+ s,ale
areas"
SPRO IMG Personnel mana0ement personnel
a*ministration pa+roll Data Basi, Pa+ Re2ise Pa+ S,ale
Groups an* le2els"
P< GR)% (= %&&'.!ls
AS:IS
Emami 4as ,ertain ,ompensation 7enefits a,,or*in0 to 0ra*e or
*esi0nation 1ise"
TO:BE
T4ou04 Emami 4as ,ertain ,ompensator+ 7enefits a,,or*in0 to 0ra*e
1ise 1e nee* to assi0n allo1an,e 0roupin0 a,,or*in0 to pa+ s,ale
0roup pa+ s,ale le2el pa+ s,ale area an* pa+ s,ale t+pe"
SPRO IMG Pa+roll Pa+roll In*ia Pa+s,ale Grouppin0s
BBP
Pa+ S,ale Groupin0 for Allo1an,es *efines 0roups of emplo+ees"Ea,4
of t4ese 0roups s4are a set of ,4ara,teristi,s to 14i,4 a stan*ar*
set of rules ,an 7e applie*"
SPRO IMG Pa+roll Pa+roll In*ia Pa+s,ale Grouppin0s
Allo1an,e Group.Al0rp Allo1an,e Group .Te>t
E##% EMAMI Allo1an,e Groupin0"
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL An* t4ese allo1an,e 0roup assi0ne* li-e t4ese
Assi0n Pa+ S,ale Groupin0s for Allo1an,es
Pa+ S,ale
Area
Pa+ S,ale
T+pe
Pa+ S,ale
Gruop
Pa+ S,ale
Le2el
Allo1an,e
0roup
E( %# #%( / %55/
EP %# Plant &ana-er > %55/
S0'S$
Payments are the wa-e elements that are paid to the employee based on the
#ompensation structure applicable$
PA)MENTS
'n Emami there are followin- wa-e components -iven to the employees that would
be applicable based on their -rades.
nswer$ The wa-e components are
/. asic 2. HR *House Rental llowances+
3. #onveyance allowance >. &obile allowance
@. #ar maintenance allowance A. &edical allowance
B. #hildren education allowance C. Re-ular bonus
E. Shift llowance /5. Leave encashment
//. Special llowance /2. Iashin- allowance
/3. Uniform allowance />. Relocation %!penses
/@. Leave travel allowance /A. Hotel accommodation
/B. %ntertainment allowance /C. &eal llowances
/E. Gratuity 25.&embership fees
asic F35Q on based on monthly #T#.
Li"e for #%($
Sl No" Le2el/Gra*e Desi0nation/Group Cost to Basi, <a0e
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Compan+
.CTC
Co*e
#% / #%( 3,33,33> /55555 %555
The wa-e components for the employees can be created by followin- the
path.
SPRO IMG Personnel mana0ement Personnela*ministration Pa+roll Data Basi, pa+ <a0e t+pes Create
1a0e t+pe ,atalo0"
S0'S $
HR F @5Q on basic
T(0% $
The wa-e components for the employees can be created by followin- the
path.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data Basi, pa+ <a0e t+pes Create
1a0e t+pe ,atalo0"
P
HR F @5Q on basic
Li"e for #%($
Sl Le2el/Gra*e Desi0nation/Group Cost to Basi, HRA <a0e
CONFIDENTIALPage 108 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL No" Compan+
.CTC
Co*e
#% / #%( 3,33,33> /55555 @5555 %55/
S0'S $
#onveyance F limited to Rs C55, fi!ed.
T(0%$
The wa-e components for the employees can be created by followin- the
path.
SPR('&GPersonnel mana-ementPersonnel administrationPayroll
)ataasic payIa-e types#reate wa-e type catalo-.
P
#onveyance F limited to Rs C55, fi!ed.
Li"e for #%($
Sl
No"
Le2el/Gra*e Desi0nation/Group Cost to
Compan+
.CTC
Basi, HRA Con2" <a0
Co*
#% / #%( 3,33,33> /55555 @5555 C55 %552
S0'S$
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL &obile allowance is Rs./555K0 to Rs.@55K0 per month which is fi!ed, at the
end of the fiscal year the employee can submit the bills to -et e!empted
from ta!able.
T(0%$
Mo7ile Allo1an,e ,an 7e mappe* in to SAP t4rou04 ,onfi0uration
pat4 7+ treatin0 it as a A**itional Pa+ments"
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments"
P
&obile allowance is Rs.@55K0 per month which is fi!ed, at the end of the
fiscal year the employee can submit the bills to -et e!empted from
ta!able.
Sl No" Le2els/Gra*e Mo7ile
Allo1an,e
Amount <a0e Co*e
#% / to 3 %li-ible /555 %553
#& > to C %li-ible @55 %553
#? E 1ot %li-ible 1il %553
&obile llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+
S0'S $
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 2>55K0pm. 's provided to the employee on car maintenance,'f the car is in
use of partially for personal purpose and partially for official purpose then
The e!emption is limited to Rs. /,C55 per month *en-ine capacity M/A55cc+ and Rs. 2,>55 per month *en-ine capacity N /A55cc+. ny amount
over and above the e!emptions is fully ta!able
T(0% $
#ar &aintenance llowance can be mapped in to SP throu-h confi-uration
path by treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments"
BBP
#ar &aintenance llowance is Rs.2>55K0 up to per month which is fi!ed,
at the end of the fiscal year the employee can -et e!empted from ta!able.
Sl No" Le2els/Gra*e Car
Maintenan,e
Allo1an,e
Amount <a0e Co*e
#% / to 3 %li-ible Up to
Rs2>55K0
%55>
#& > to E 1ot %li-ible 1il %55>
#ar &aintenance llowance can be mapped in to SP throu-h confi-uration
path by treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL S0'S $
Rs /2@5K0 yearly and for -eneral medical reimbursement, Rs /@,555 is thema!imum ta! brea" that an individual can avail of a-ainst actual supportin-
documents.
T(0%$
&edical llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments"
BBP
&edical llowance$ Rs /2@5K0 yearly and for -eneral medical reimbursement,
Rs /@,555 is the ma!imum ta! brea" that an individual can avail of a-ainst
actual supportin- documents.
Sl No" Le2els/Gra*e Me*i,al
Allo1an,e
Amount <a0e Co*e
#% / to E %li-ible*for all
-rades+
Rs/2@5K0 %55@
&edical llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL S0'S $
#an be reimbursement up to Rs./2555K0 yearly and it can be claimedmonthly with a limit of Rs./,555K0
T(0% $
#hild %ducation llowance can be mapped in to SP throu-h confi-uration
path by treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments"BBP
#hild %ducation allowance #an be reimbursement up to Rs./2555K0 yearly
and it can be claimed monthly with a limit of Rs./,555K0
Sl No" Le2els/Gra*e C4il*
E*u,ation
Allo1an,e
Amount <a0e Co*e
#% / to E %li-ible*for all-rades+
Rs/555K0 %55A
#hild %ducation llowance can be mapped in to SP throu-h confi-uration
path by treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+.
S0'S $
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL &inimum bonus is C.33Q of basic salary earned durin- the accountin-
year and &a!imum is 25Q under the payment of onus ct,/EA@.
nd the rest of level employees, may -et fi!ed amount of Rs.@555K0,
whose #T# is less than /5,55,555K0
T(0% $
<early onus can be mapped in to SP throu-h confi-uration path by treatin-
it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
BBP
&inimum bonus is C.33Q of basic salary earned durin- the accountin- year
and &a!imum is 25Q under the payment of onus ct,/EA@.
Sl No" Le2els/Gra*e )earl+ Bonus Amount <a0e Co*e
#% / %li-ible 25Q of asic %55B
#& 2 to E %li-ible =i!ed Rs@555K0 %55B
<early onus can be mapped in to SP throu-h confi-uration path by treatin-
it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+.
S0'S $
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL The washin- allowance will be admissible to employees who have been
provided with uniform at the rate of Rs. /55K per month .1o washin-allowance shall be paid durin- re-ular leave other than casual leave
e!ceedin- /@ days.
T( % $
Iashin- llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnela*ministration Pa+roll Data A**itional Pa+ments
BBP
Iashin- llowance
The washin- allowance will be admissible to employees who have been
provided with uniform at the rate of Rs. /55K per month .1o washin-
allowance shall be paid durin- re-ular leave other than casual leave
e!ceedin- /@ days.
Sl No" Le2els/Gra*e <as4in0Allo1an,e
Amount <a0e Co*e
#% C to E %li-ible Rs/55 %55C
Iashin- llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+.
CONFIDENTIALPage 115 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL S0'S $
Uniform allowance paid by %&&' one in a year i.e, in the month of
anuary every year.
GRADE3EES.Rs
% to ?###
@ to @###
to &###
T(0% $
Uniform llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
BBP
Uniform allowance paid by %&&' one in a year i.e, in the month of anuary
every year.
GRADE3EES.Rs
<a0e Co*e
% to ? ### %55E
@ to @### %55E to &### %55E
CONFIDENTIALPage 116 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Uniform llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+.
S0'S $
%&&' provides the relocation e!penses to all the employees who are
transferrin- one branch to another.
Relo,ation 7enefit
Relocation %!p..!ls!
Relocation e!penses for 1ew oiners who are re8uired to move from their city
to the wor" location
Distan,e in (ilometers
Belo1 or up
to ##
#% to
%###
%### to
%##
%#% an*
a7o2eOperator/E>e,uti2e
B,@55 /2,@55 /C,555 &@###
Super2isor/ Offi,er %&## %### &&### ?####
T(0% $
Relocation %!penses can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL BBP
Relocation %!penses can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments
Relocation benefit
Relocation %!p..!ls!
Relo,ation e>penses for Ne1 'oiners 14o are reuire* to mo2e from
t4eir ,it+ to t4e 1or- lo,ation
Distan,e in (ilometers
Belo1 or up
to ##
#% to
%###
%### to
%##
/@5/ and
aboveOperator/E>e,uti2e
B,@55 /2,@55 /C,555 &@###
Super2isor/ Offi,er %&## %### &&### ?####
Sl No" Gra*e Relo,ation
E>penses
<a0e Co*e Amount
#% % to Eli0i7le E#%# 5555
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
nd mention the amount into 'nfotype 55/@*dditional Payments+.
nd -et e!empted the same amount maintain infotype 5@C2*%!emptions+
S0'S $
Leave Travel #oncession received by an employee if certain basic
conditions are satisfied$
• The e!emption is available in respect to actual e!penditure
incurred for ourneys performed by assessee and his family
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL • The e!emption can be availed only in respect of two ourneys
performed in bloc" of four calendar years
• 'f assessee has not availed LT# durin- any of the four0year
bloc" on one or both permitted occasions, e!emption can be availed
in the calendar year immediately followin- that bloc"
=amily means$
• The spouse and children of the employee
• The parents, brothers and sisters of the employee, or any of
them wholly or mainly dependent on the employee
Ihat is the 8uantum of e!emption in LT
%!emption is limited to actual e!penditure subect to followin- ma!imum
limits$
CONFIDENTIALPage 119 of 158
'ourne+s performe* 7+air
<4ere pla,e of ori0inan* *estination are,onne,te* 7+ rail an*
8ourne+ is performe* 7+an+ ot4er means
<4ere pla,e of ori0inan* *estination of
8ourne+ or part is not,onne,te* 7+ rail
Air e,onom+ fare of t4enational ,arrier .In*ianAirlines or Air In*ia 7+s4ortest route to t4epla,e of *estination
Air ,on*itione* first,lass rail fare 7+ t4es4ortest route to t4epla,e of *estination
<4ere re,o0ni9e*pu7li, transport e>istsfirst ,lass fare of su,4transport" Else fare
eui2alent to air,on*itione* first ,lassrail fare for t4e*istan,e of t4e 8ourne+7+ s4ortest route as ift4e 8ourne+ 4as 7eenperforme* 7+ rail"
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL T(0% $
Leave Travel llowance can be mapped in to SP throu-h confi-uration path
by treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
BBP
Leave Travel llowance *LT+
Lea2e Tra2el Allo1an,e Allo1an,e ,an 7e mappe* in to SAP t4rou04
,onfi0uration pat4 7+ treatin0 it as a A**itional Pa+ments"
Sl No" Gra*e Lea2e Tra2el
allo1an,e
<a0e Co*e Amount
#% / to E %li-ible %5// s per norms
SPRO IMG Personnel mana0ement Personnela*ministration Pa+roll Data A**itional Pa+ments
An* mention t4e amount into Infot+pe ##%.A**itional Pa+ments"
An* 0et e>empte* t4e same amount maintain infot+pe
#&.E>emptions"
AS:IS
't can be reimbursement. 'f the total cost of accommodation in hotel, for
re-ular stay of employee, is borne by the employer, then the followin-
shall be treated as per8uisite of employee for the purpose of calculation of
ta!able income$
• 35Q of asic , or
• ctual char-es of hotel accommodation, whichever is lower.
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL However, in case employee pays part of the hotel rent, the case shall be
treated as concessional accommodation and the amount above as
adusted by rent so paid by the employee shall be treated as ta!ableper8uisite
=urther, no such accommodation provision shall be treated as per8uisite
in the below listed circumstances$
• provision of stay in a hotel for a period not e!ceedin- /@ days
• provision of stay in hotel where the same has been provided after
transfer of the employee from one place to another
TO:BE
Hotel A,,ommo*ation ,an 7e mappe* in to SAP t4rou04 ,onfi0urationpat4 7+ treatin0 it as a A**itional Pa+ments"
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
BBP
Hotel ccomondation
't can be reimbursement. 'f the total cost of accommodation in hotel, for
re-ular stay of employee, is borne by the employer, then the followin-
shall be treated as per8uisite of employee for the purpose of calculation of
ta!able income$
• 35Q of asic , or
ctual char-es of hotel accommodation, whichever is lower
Sl No" Gra*e Hotel
A,,omo*ation
<a0e Co*e Amount
#% / to B %li-ible %5/2 35Q of basic or
actual rentwhichever is
less
#& C to E 1ot %li-ible %5/2 1il
CONFIDENTIALPage 121 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
An* mention t4e amount into Infot+pe ##%.A**itional Pa+ments"
An* 0et e>empte* t4e same amount maintain infot+pe
#&.E>emptions"
AS:IS
%ntertainment llowances F &onthly payment
ctual amount of %ntertainment llowance
@Q of basic salary
&a!imum amount Rs. @555
TO:BE
Entertainment A,,ommo*ation ,an 7e mappe* in to SAP t4rou04
,onfi0uration pat4 7+ treatin0 it as a A**itional Pa+ments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
BBP
%ntertainment allowance$ %ntertainment llowances F &onthly payment
ctual amount of %ntertainment llowance
@Q of basic salary
&a!imum amount Rs. @555
Sl No" Gra*e EntertainmentAllo1an,e <a0e Co*e Amount
#% / to E %li-ible %5/3 @Q of basic or
limit Rs@555K0,
CONFIDENTIALPage 122 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL whichever is
less
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
An* mention t4e amount into Infot+pe ##%.A**itional Pa+ments"
An* 0et e>empte* t4e same amount maintain infot+pe
#&.E>emptions"
S0'S $
(ur company provides Sode!ho &eal Douchers to all employees as =ood
llowanc.The said amount is ta! free in hands of employee.
=or Grade / to 3 is Rs 255 per day.
=or Grade > to B is Rs/55 per day.
=or Grade C to E is Rs@5 per day.
T(0% $
&eal llowance can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
(R
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data Lun,4 Allo1an,e
BBP
&eal llowances$
(ur company provides Sode!ho &eal Douchers to all employees as =ood
llowanc.The said amount is ta! free in hands of employee.
CONFIDENTIALPage 123 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL =or Grade / to 3 is Rs/55 per day.
=or Grade > to #2 is Rs@5 per day
Sl No" Gra*e Meal
Allo1an,e
<a0e Co*e Amount
#% / to 3 %li-ible %5/> Rs.255 per
day
#& > to B %li-ible %5/> Rs./55 per
day
#? C to E %li-ible %5/> Rs.@5 per
day.
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data A**itional Pa+ments
OR
SPRO IMG Personnel mana0ement Personnel
a*ministration Pa+roll Data Lun,4 Allo1an,e
An* mention t4e amount into Infot+pe ##%.A**itional Pa+ments"
An* 0et e>empte* t4e same amount maintain infot+pe
#&.E>emptions
S0'S $
)ues or fees that a state employee or-ani4ation re8uires a state
employee to pay to maintain membership in the or-ani4ation.
CONFIDENTIALPage 124 of 158
GRADE 3EES.Rs
% to ? ##
@ to ?## to %##
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL TO:BE
This should be mapped into SP
SPRO IMG Personnel mana0ement personnel
a*ministration pa+roll Data Mem7ers4ip 3ees"
BBP
&embership =ees$
)ues or fees that a state employee or-ani4ation re8uires a state employee to
pay to maintain membership in the or-ani4ation.
Sl No" Gra*e Mem7ers4ip 3ees <a0e Co*e
#% / to 3 @55 %5/@
#& > to B 355 %5/@
#? C to E /55 %5/@
This should be mapped into SP
SPRO IMG Personnel mana0ement personnel
a*ministration pa+roll Data Mem7ers4ip 3ees"
AS:IS
The followin- conditions must be satisfied in case of other employees$
• The leave encashed must be earned leaveO
• The encashment must be received at the time of retirement
•
The retirement should be on superannuation or otherwise
8uantum of e!emption for Leave %ncashment
Least of the followin- is e!empt$
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %mployees less in the
above stated
AS:IS
ny llowance which is -iven under the followin- circumstances$
/+ To Re-ularise Salary Structure$
=or e!ample$ Suppose while recruitin- a person for a particular position
*say )y. &ana-er+ the annual #T# a-reed upon is /2.55 lacs. 1ow, -ivin-
all allowances, per8uisites alon- with the Salary for )y. &ana-ers in you
#ompany comes to //.55 lacs. 1ow this e!tra /.55 lac can be -iven by
way of Special llowance
2+ To save post retiral benefits$=or e!ample $ 'f the asic Pay of %mployees are increased it has
cumulative effect on P=, Gratuity and Leave Pay, so most companies when
-ivin- hi-h rise in Salary usually -ive the rise in Special llowance to save
themselves from payin- hi-h retiral benefits and hi-her contribution to P=,
Gratuity and Leave Pay.
TO:BE
Special llowances can be mapped in to SP throu-h confi-uration path by
treatin- it as a dditional Payments.
SPRO
IMG
Personnel mana0ement
Personnela*ministration Pa+roll Data A**itional Pa+ments
BBP
Special allowance$
ny llowance which is -iven under the followin- circumstances$
/+ To Re-ularise Salary Structure$
=or e!ample$ Suppose while recruitin- a person for a particular position
*say )y. &ana-er+ the annual #T# a-reed upon is /2.55 lacs. 1ow, -ivin-
all allowances, per8uisites alon- with the Salary for )y. &ana-ers in you
#ompany comes to //.55 lacs. 1ow this e!tra /.55 lac can be -iven byway of Special llowance
2+ To save post retiral benefits$
=or e!ample $ 'f the asic Pay of %mployees are increased it has
cumulative effect on P=, Gratuity and Leave Pay, so most companies when
CONFIDENTIALPage 128 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL -ivin- hi-h rise in Salary usually -ive the rise in Special llowance to save
themselves from payin- hi-h retiral benefits and hi-her contribution to P=,
Gratuity and Leave Pay.
Sl No" Gra*es Spe,ial
Allo1an,es
<a0e T+pe Amount
#% / to E %li-ible for all
Grades
%5/C Spl. llowM
Gross Salary F
*ll allowances
V all
)eductions+
AS:IS
The statutory deductions are Provident fund, %mployee State 'nsurance,
Labour Ielfare =und
Provident =und$
The P= trust name for %&&' industry is %&&'K(LKP=K/23@ Trust.
3or (ol-ata
Offi,e of t4t A**itional Central Pro2i*ent 3un* Commisioner.<estBen0alNER='4ar-4an*D(:Blo,-Se,tor:II Salt La-e Cit+
(arunamo+ee(ol-ata;###%"
E:maila,,"1784neepfin*ia"0o2"in
<B .(OL <B .'LP NER 'H(X
Emplo+eesQ Pro2i*ent 3un* Or0anisation
Re0ional Offi,e C4ennai Re0ion an* Pu*u,4err+
No" ? Ro+apetta4 Hi04 Roa* C4ennai : !###%@"
P4one #@@ : &%?&##
Email ro",4ennai.atepfin*ia.*ot0o2.*otin
%mployee #ontribution$ /2Q on asic Salary
%mployer #ontribution$ /3.A/ Q on asic Salary, it consists of$
CONFIDENTIALPage 129 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL *Kc 1o.5/+ %mployee Provident =und 3.ABQ
*Kc 1o./5+ %mployee Pension C.33Q
*Kc 1o.52+ dmin #har-es on Total wa-es /./5Q*Kc 1o.2/+ %)L' on Total Ia-es 5.@5Q
*Kc 1o.22+dmin #har-es on Total Ia-es 5.5/Q
#eilin- limit is Rs A@55K0
TO:BE
'n SP the statutory deductions can be maintained by followin- path
Provident =und
SPRO IMG Pa+ roll Pa+ roll INDIA Statutor+ So,ialContri7ution Pro2i*ent 3un*
BBP
T4e P3 Contri7ution is *one li-e t4is
Provident =und$
%mployee #ontribution$ /2Q on asic Salary
%mployer #ontribution$ /3.A/ Q on asic Salary, it consists of$
*Kc 1o.5/+ %mployee Provident =und 3.ABQ*Kc 1o./5+ %mployee Pension C.33Q
*Kc 1o.52+ dmin #har-es on Total wa-es /./5Q
*Kc 1o.2/+ %)L' on Total Ia-es 5.@5Q
*Kc 1o.22+dmin #har-es on Total Ia-es 5.5/Q
Sl
No"
P3 A/, No" Name <a0es
Basi,
Emplo+ee
Cont"
%&
Emplo+er
on EP3
?"!
Pension
"??
#% %&&'K(LKP=K/23@ &r.
;<?
A555 B25 225 @55
No1 Total <a0es is !###
CONFIDENTIALPage 130 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL A/, No"#% .?"! &&#
A/, No"%# ."?? ##
A/, No"#& .%"%# !!
A/, No" &% .#"# ?#
A/, No" && .#"#% #"!#
An* )ou ,an pro2i*e t4e P3 Trust *etails t4rou04 t4e pat4
The P= trust name for %&&' industry is %&&'K(LKP=K/23@ Trust.
3or (ol-ata
Offi,e of t4t A**itional Central Pro2i*ent 3un* Commisioner.<estBen0alNER='4ar-4an*D(:Blo,-Se,tor:II Salt La-e Cit+
(arunamo+ee(ol-ata;###%"
E:maila,,"1784neepfin*ia"0o2"in
<B .(OL <B .'LP NER 'H(X
Emplo+eesQ Pro2i*ent 3un* Or0anisation
Re0ional Offi,e C4ennai Re0ion an* Pu*u,4err+
No" ? Ro+apetta4 Hi04 Roa* C4ennai : !###%@"
P4one #@@ : &%?&##Email ro",4ennai.atepfin*ia.*ot0o2.*otin
SPROIMGpa+roll pa+roll INDIA Statutor+ so,ial
,ontri7ution pro2i*ent fun* *efine trust *etails for pro2i*ent fun*"
AS:IS
%S' %mployer #ode llotted 1umber
%&&'K(LK%S'K/23@ for "ol"atta
%&&'KP(1K%S'K/23@ for Pondicherry.
ESI HOSPITALS IN PONDICHERR)
Sl" Pla,e/A**ress Tel" No"
CONFIDENTIALPage 131 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL No
%" G(R'&%)U
&edical Supdt.,%S' Hospital,
Gorimedu,P(1)'#H%RR<
22B2/23
ESI HOSPITALS IN (OL(ATA
Sl"No
Pla,e/A**ress Tel" No"
%" S1S(L&edical Supdt
%S' Hospital,
anyapur, sansol,UR)I1 )'STT.
22@3E>A
%S' F /.B@Q %mployee contribution on -ross salary
>.B@Q %mployer contribution on -ross salary
#eilin- limit is Rs /@555K0
TO:BET4is ESI Contri7ution Mappe* into SAP t4rou04 t4e pat4
SPRO IMG Pa+roll Pa+roll INDIA Statutor+ So,ial
Contri7ution Emplo+ee State Insuran,e
BBP
T4is ESI ,ontri7ution is *one li-e t4is
%S' F /.B@Q %mployee contribution on -ross salary >.B@Q %mployer contribution on -ross salary
Sl No" ESI NO" Name Gross
Salar+
Emplo+ee
Cont"
Emplo+er
Cont"
CONFIDENTIALPage 132 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %" @"
#% %&&'K(LK%S'K/23@ &r. ;<? /5555 /B@ >B@
%S' %mployer #ode llotted 1umber
%&&'K(LK%S'K/23@ for "ol"atta
%&&'KP(1K%S'K/23@ for Pondicherry.
ESI HOSPITALS IN PONDICHERR)
Sl"No
Pla,e/A**ress Tel" No"
%" G(R'&%)U&edical Supdt.,
%S' Hospital,Gorimedu,P(1)'#H%RR<
22B2/23
ESI HOSPITALS IN (OL(ATA
Sl"No
Pla,e/A**ress Tel" No"
%" S1S(L&edical Supdt%S' Hospital,
anyapur, sansol,UR)I1 )'STT.
22@3E>A
T4is ,an 7e mappe* into SAP
SPPRO IMG Pa+roll Pa+ roll In*ia Statutor+ so,ial
,ontri7ution Emplo+ee state insuran,e Define Personnel Area
an* Su7 Area Groupin0 for ESI
CONFIDENTIALPage 133 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL ESI LIMIT
'f employee -ets less than Rs /@555 then the employee will be eli-ible
and he has to wor" for minimum 22 days.
T4is ,an 7e mappe* into SAP
SPPRO IMG Pa+roll Pa+ roll In*ia Statutor+ so,ial
,ontri7ution Emplo+ee state insuran,e Maintain ESI eli0i7ilit+
limit Maintain ESI Basis Limit
AS:IS
The %&&' is located in 2 states so the Professional Ta! slabs for those 2
states are -iven below.
=or I%ST %1GL
In,ome Ta> to 7e impose*
Upto %## 1il
3rom %#% To Rs &##% Rs. /C
3rom &##% To Rs ?##% Rs. 2@
3rom ?##% To Rs ##% Rs. 35Rs" ##% Rs. >5
3rom !##% :##% Rs. >@
3rom Rs"##% to Rs"### Rs.@5
3rom Rs"##% to Rs"### Rs.E5
3rom Rs"##% to Rs"%### Rs.//5
3rom Rs"%##% to Rs"&### Rs./35
3rom Rs"&##% to Rs"@#### Rs./@5
Be+on* Rs"@###% Rs.255
=or Pondicherry
In,ome Ta> to 7e impose*
Upto Rs"&%### 1il
3rom Rs"&%##% to Rs"?#### Rs.B@
CONFIDENTIALPage 134 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 3rom Rs"?###% to Rs"@### Rs./CC
3rom Rs"@##% to Rs"!#### Rs.3E5
3rom Rs"!###% to Rs"### Rs.@C@More t4an Rs"##% Rs.C/5
=or &umbai
In,ome Ta> to 7e impose*
Upto Rs"&## 1il
3rom Rs"&#% to Rs"?## Rs.A5
3rom Rs"?#% to Rs"### Rs./25
3rom Rs"##%to Rs"%#### Rs./B@
More t4an Rs"%#### Rs.255
1ew )elhi
In,ome Ta> to 7e impose*
Upto %%#### Nil
3rom %%#### To %@### Nil
3rom %@### To %#### %#
3rom %#### To %### &#
3rom %### To &#### &#
More t4an &#### ?#
#hennai
In,ome Ta> to 7e impose*
Upto &%### 1il
3rom &%##% to ?#### B@
3rom ?###% to @### /CC
3rom @##% to !#### 3E5
3rom !###% to ### @C@
More t4an ##% C/5
TO:BE
CONFIDENTIALPage 135 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL SPROIMGPa+roll Pa+roll INDIAProfessional Ta> Assi0n
Amounts 3or Professional Ta> De*u,tions
BBP
The %&&' is located in @ states so the Professional Ta! slabs for those 2
states are -iven below.
This can be computed as li"ewise$
In,ome No" ofEmplo+ees
Ta> to 7eimpose*
Amount ofTa>De*u,te*
Upto Rs"&%### 1il 1il 1il
3rom Rs"&%##% toRs"?####
25 Rs.B@ /@55
3rom Rs"?###% toRs"@###
/5 Rs./CC /CC5
3rom Rs"@##% toRs"!####
35 Rs.3E5 //B55
3rom Rs"!###% toRs"###
25 Rs.@C@ //B55
More t4an Rs"##% /5 Rs.C/5 C/55
SPRO
IMG
Pa+roll
Pa+roll INDIA
Professional Ta>
Assi0nAmounts 3or Professional Ta> De*u,tions
AS:IS
Labour welfare =und #ontribution
CONFIDENTIALPage 136 of 158
TAMILNADU
Emplo+ee Rs.@K0*<early+
Emplo+er Rs./5K0*<early+
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
TO:BE
SPRO IMG Pa+roll Pa+roll INDIA Statutor+ So,ial
Contri7ution La7our 1elfarefun*"BBP
Labour welfare =und #ontribution
CONFIDENTIALPage 137 of 158
<EST BENGAL
Emplo+ee Rs.3K0*Half <early+Emplo+er Rs.AK0*Half <early+
DELHI
Emplo+ee Re. 5.B@K0*Half <early+Emplo+er Rs.2.2@K0*Half <early+
MAHARASHTRA
Emplo+ee Rs./2K0*Half <early+
Emplo+er Rs.3AK0*Half <early+
TAMILNADU
Emplo+ee Rs.@K0*<early+
Emplo+er Rs./5K0*<early+
8/13/2019 Bbp - Hcm - Final[1]
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL
SPRO IMG Pa+roll Pa+roll INDIA Statutor+ So,ial
Contri7ution La7our 1elfarefun*"
(TH%R )%)U#T'(1S$
AS:IS
Salary )eductions towards Relief =und
CONFIDENTIALPage 138 of 158
<EST BENGAL
Emplo+ee Rs.3K0*Half <early+
Emplo+er Rs.AK0*Half <early+
DELHI
Emplo+ee Re. 5.B@K0*Half <early+
Emplo+er Rs.2.2@K0*Half <early+
MAHARASHTRA
Emplo+ee Rs./2K0*Half <early+
Emplo+er Rs.3AK0*Half <early+
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL %mployee and even employer also can contribute one day salary
deduction for a relief cause li"e Prime &inister Relief =und, #harities =und
etc.i.e (ne day of asic Salary will be deducted.
TO:BE
T4is ,an 7e mappe* in to SAP t4rou04
SPRO IMG Pa+roll Pa+roll INDIA One Da+ Salar+De*u,tion Maintain Details for One Da+ Salar+ De*u,tion"
BBP
(ne )ay Salary )eduction
%mployee and even employer also can contribute one day salary deduction
for a relief cause li"e Prime &inister Relief =und, #harities =und etc.
i.e (ne day of asic Salary will be deducted.
T4is ,an 7e mappe* in to SAP t4rou04
SPRO IMG Pa+roll Pa+roll INDIA One Da+ Salar+ De*u,tion MaintainDetails for One Da+ Salar+ De*u,tion"
Li-e
Sl No" Name CTC Basi, Salar+ One Da+
Salar+
De*u,tion
#% &r. ;<? C33> 2@55 2@55
AS:IS
%&&' provides two types of loan facilities to their employees
CONFIDENTIALPage 139 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL #hild %ducation Loan *upto Rs@,55,555K0+ and Rate of 'nterest /5Q,
should be paid in 3yrs. *6uarterly Payment+
Dehicle Loan *upto RsB,55,555K0+ and Rate of 'nterest />.@Q, should bepaid in 3yrs. *&onthly Payment+
TO:BE
SPRO IMG Personnel mana0ement personnel
a*ministration pa+roll Data Re,urrin0 Pa+ments an* De*u,tions
BBP
%&&' provides two types of loan facilities to their employees
#hild %ducation Loan *upto Rs@,55,555K0+ and Rate of 'nterest /5Q,
should be paid in 3yrs. *6uarterly Payment+Dehicle Loan *upto RsB,55,555K0+ and Rate of 'nterest />.@Q, should be
paid in 3yrs. *&onthly Payment+
Sl No" T+pe of
Loan
<a0e
Co*e
Amount Rate of
Interest
No of
Installments
Mont4l+
Re,o2er+
#% #hild
%ducation
Loan
%5/E Upto
@,55,555
/5Q 3A &onths /@,2BC
#& Dehicle
Loan
%5/E Upto
B,55,555
/>.@Q 3A &onths 22,2A>
AS:IS
The will be deducted by the employer and paid to the 'ncome ta! (ffice as
per the rule of the Government at the end of every financial year i.e. &arch
Recent 'ncome ta! slabs:
Sla7 .Rs" Ta> .Rs"
less t4an %#### 1il%#### to ##### *T' F /,C5,555+ W /5Q
##### to ##### 3>,555 V *T' F @,55,555+ W 25Q
Greater t4an ##### E>,555 V *T' F C,55,555+ W 35Q
CONFIDENTIALPage 140 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Iomen a-ed A@ years or less
Sla7 .Rs" Ta> .Rs"
less t4an &##### 1il&##### to ##### *T' F 2,55,555+ W /5Q
##### to ##### 3/,555 V *T' F @,55,555+ W 25Q
Greater t4an ##### E/,555 V *T' F C,55,555+ W 35Q
Senior #iti4ens *'ndividuals a-ed above A@ years+
Sla7 .Rs" Ta> .Rs"
less t4an &@#### 1il
&@#### to ##### *T' F 2,>5,555+ W /5Q
##### to ##### 2A,555 V *T' F @,55,555+ W 25Q
Greater t4an ##### CA,555 V *T' F C,55,555+ W 35Q
TO:BE
SPRO IMG Pa+roll Pa+roll INDIA Statutor+ So,ial
Contri7ution Ta>
BBPThe will be deducted by the employer and paid to the 'ncome ta! (ffice as
per the rule of the Government at the end of every financial year i.e. &arch
'ncome ta! slabs:
Sla7 .Rs" Ta> .Rs"
less t4an %#### 1il
%#### to ##### *T' F /,C5,555+ W /5Q
##### to ##### 3>,555 V *T' F @,55,555+ W 25Q
Greater t4an ##### E>,555 V *T' F C,55,555+ W 35Q
Iomen a-ed A@ years or less
Sla7 .Rs" Ta> .Rs"
CONFIDENTIALPage 141 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL less t4an &##### 1il
&##### to ##### *T' F 2,55,555+ W /5Q
##### to ##### 3/,555 V *T' F @,55,555+ W 25QGreater t4an ##### E/,555 V *T' F C,55,555+ W 35Q
Senior #iti4ens *'ndividuals a-ed above A@ years+
Sla7 .Rs" Ta> .Rs"
less t4an &@#### 1il
&@#### to ##### *T' F 2,>5,555+ W /5Q
##### to ##### 2A,555 V *T' F @,55,555+ W 25Q
SPRO IMG Pa+roll Pa+roll INDIA Statutor+ So,ial
Contri7ution Ta>
R%&U&1%RT'(1 SL'P$
AS:IS
fter Salary )isbursement, every employee -et the payslip, to "now the
earnin-s and deductions and deductions towards statutory compliances
for the month.
Emami Pa+slip">ls>
TO:BE
'n SP to desi-n custom payslip, we need to confi-. nd desi-n the
payslip throu-h
Transa,tion Co*e PE%
BBP
fter Salary )isbursement, every employee -et the payslip, to "now the
earnin-s and deductions and deductions towards statutory compliances for
the month.
Emami Pa+slip">ls>
CONFIDENTIALPage 142 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 'n SP to desi-n custom payslip, we need to confi-. nd desi-n the
payslip throu-h
Transa,tion Co*e PE%
Pa+roll *ri2er It calculates payroll. 'ndian payroll driver is
HINCALCO
SP has -iven the ability to capture the data of the employees by the use of
info types. The info types that would be maintained for runnin- the payroll of%&&' employees are$
Info t+pe E>planation Remar-s
A,tion
.IT####
A,tion info t+pe ,an 7e use* to store an+ ma8or
emplo+ment 4istor+ for ea,4 emplo+ee .e"0" 4irin0
transfer 1it4*ra1al .retire/resi0n" It also stores t4e
emplo+ment status for ea,4 emplo+ee .eit4er a,ti2e
ina,ti2e 1it4*ra1al et," Onl+ emplo+ees 1it4 a,ti2e
status 1ill 7e re,o0ni9e* 7+ t4e s+stem for pa+roll
pro,ess" T4rou04 t4is info t+pe a ne1 emplo+ee 1ill 7e
assi0ne* 1it4 a personnel num7er"
Man*ator+
for Pa+roll
Or0anisational
Assi0nment
.IT###%
T4rou04 Or0anisational Assi0nment infot+pe emplo+ee
is assi0ne* to 4is/4er respe,ti2e personnel area
personnel su7area an* pa+roll area" T4is infot+pe also
,ontrols pa+roll a,,ountin0 an* postin0 to appropriate
Business area = Cost Centre"
Man*ator+
for Pa+roll
Personal Data
.IT###&
T4e Personal Data info t+pe stores *ata for i*entif+in0 an
emplo+ee i"e" it stores emplo+eeFs name *ate of 7irt4
pla,e of 7irt4 nationalit+ marital status an* emplo+eeFs
reli0ion"
Man*ator+
for Pa+roll
CONFIDENTIALPage 143 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Pa+roll Status
.IT###?
T4is info t+pe is use* to store t4e *ata on t4e Pa+roll
status i"e" t4e s+stem stores t4e *ate of t4e last pa+roll
run performe* for t4e emplo+ee in t4e Pa+roll Status"
Man*ator+
for Pa+roll
A**ress
.IT###!
A**ress info t+pe stores emplo+eesF a**resses" More
t4an one a**ress is permitte* for ea,4 emplo+ee" Ea,4
emplo+eeFs a**ress *ata ma+ ,onsist of 4is/4er
Permanent a**ress Mailin0 A**ress A**ress of
Go2ernment House t4at nee*s to 7e *e,lare* in EC form
et,"
Man*ator+
for Pa+roll
Planne*
<or-in0 Time
.IT###
T4is info t+pe stores emplo+eesF 1or-in0 time for a
spe,ifi, perio*" T4is info t+pe stores a 0eneri, emplo+ee
1or-in0 time suffi,ient to pro,ess pa+roll purposes onl+"
Man*ator+
for Pa+roll
Basi, Pa+
.IT###
Basi, Pa+ info t+pes stores emplo+ee 7asi, salar+
information" It stores emplo+ee fi>e* 1a0e an* salar+
elements t4at are pai* at e2er+ pa+roll perio*" It is
entere* to t4e s+stem in t4e form of 1a0e t+pes in t4is
info t+pe 1it4 2ali*it+ perio* salar+ s,ale"
Man*ator+
for Pa+roll
Ban- Details
.IT###
Ban- Details info t+pe stores t4e emplo+eeFs 7an-
a,,ount *etails to 14i,4 t4e salar+ is transferre* an* t4e
pa+ment met4o* .transmit/,4e,-/,as4"
Man*ator+
for Pa+roll
Personal IDs
.IT#%
In t4is info t+pe emplo+eesF i*entifi,ation num7er e"0" IC
.ol* an* ne1 = Passport num7er" T4e first ! *i0its of
t4e ne1 emplo+ee num7er entere* in t4is info t+pe 1ill
7e ,4e,-e* a0ainst emplo+eeFs 7irt4 *ate in Info t+pe
###& Personal Data"
Man*ator+
for Pa+roll
Cost
Distri7ution
.IT##&
In t4is info t+pe ,osts to 7e *istri7ute* for an emplo+ee
to *ifferent a,,ount assi0nment o78e,ts ,an 7e
*etermine*" T4is info t+pe ,an 7e use* 7esi*e IT###%:
Or0ani9ational Assi0nment if t4ere is a reuirement to
*istri7ute emplo+ee e>pense to more t4an one ,ost
,entre for pa+roll postin0"
Man*ator+
for Pa+roll
CONFIDENTIALPage 144 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Info t+pe E>planation Remar-s
Su7t+pes
LTA / MDA / CEA /
CHA
.IT#&
E>emptions Info t+pe .#&
stores t4e *etails of t4e tra2el
su7mitte* as proof for Lea2e
Tra2el Allo1an,e .LTA ta>
e>emptions" T4e *etails in t4is
su7t+pe are use* *urin0 t4e
,al,ulation of LTA ta> e>emption"
T4is info t+pe ,an 7e ,reate* at
an+ point of time *urin0 a
finan,ial +ear" T4e info t+pe
re,or*s are rea* for t4e entirefinan,ial +ear" Ea,4 time t4ere is a
re0ular pa+roll run"
T4e MDA su7t+pe of t4e
E>emptions Info t+pe .#&
stores t4e *etails of t4e 7ills
su7mitte* as proofs for me*i,al
e>emptions" T4is in,lu*es t4e
*etails of proofs su7mitte* for
• Me*i,al reim7ursements
• Me*i,al Insuran,e
• Me*i,al reim7ursement
treate* as insuran,e"
T4e SCEA an* SCHA su7t+pes of
t4e E>emptions Info t+pe .#&
stores t4e *etails of e>pen*iture
su7mitte* as proofs for
e>emptions on ,4il* e*u,ation an*
4ostel allo1an,es respe,ti2el+"
Info t+pes for
Pa+roll
House Rent Allo1an,e T4ese info t+pes ,apture In*ian spe,ifi,
CONFIDENTIALPage 146 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Info t+pe E>planation Remar-s
.IT#% emplo+eeFs 4ousin0 *etails"
Housin0 .HRA / CLA/ COA" T4is
info t+pe ,aptures if t4e emplo+ee
is usin0 o1n 4ouse or rente* or
,ompan+ a,,ommo*ation et,"
Info t+pes for
Pa+roll
Car = Con2e+an,e
.IT#?
T4is info t+pe stores for an
emplo+ee t4e *etails of t4e
a Con2e+an,e t+pe
Car an* *ri2er for t4e *ifferent
Car S,4emes
In*ian spe,ifi,
Info t+pes for
Pa+roll
In,ome from ot4er
sour,es .IT#@
T4is info t+pe stores t4e *etails of
in,ome from sour,es ot4er t4an
t4at from +our emplo+ment for
t4e ,urrent finan,ial +ear"
T4ere are t1o su7t+pes to t4is info
t+pe
• Su7t+pe ###% : In,ome
3rom House Propert+
• Su7t+pe ###& : In,ome
3rom Ot4er Sour,es
7
In*ian spe,ifi,
Info t+pes for
Pa+roll
Se,tion # De*u,tion
.IT#
, T4is info t+pe -eeps a re,or* of
t4e propose* an* a,tual
,ontri7utions ma*e 7+ an
emplo+ee to1ar*s Se,tion #
su7se,tions an* *i2isions"
T4ese info t+pes ,apture
emplo+eeFs in2estment 1it4
respe,t to t4e #CCC
#CCC Contri7ution to ,ertain
pension fun*s
#D Me*i,al Insuran,e Premium
In*ian spe,ifi,
Info t+pes for
Pa+roll
CONFIDENTIALPage 147 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Info t+pe E>planation Remar-s
#DD Me* Treatment / Depts" of
4an*i,appe* *epen*ents
#DDBMe*i,al Treatment
#E Repa+ment of loan for 4i04er
e*u,ation
#G Donations to ,ertain fun*s
,4arita7le "institution"
#GG De*u,tion in respe,t of rent
pai*
#GGADonation for
S,ientifi,/Rural De2elopment
#L Interest on Certain
Se,urities/Di2i*en*s
#RR Prof In,ome from 3orei0n
Sour,es
#RRA Remuntn re,2* for
ser2i,es ren*r* a7r*
* #U Permanent P4+si,al
Disa7ilit+
Se,tion De*u,tions
.#!
e T4is info t+pe -eeps a re,or* of
t4e propose* an* a,tual
in2estments ma*e 7+ an
emplo+ee to1ar*s Se,tion "
In*ian spe,ifi,
Info t+pes for
Pa+roll
CONFIDENTIALPage 148 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Info t+pe E>planation Remar-s
Pro2i*ent fun*
,ontri7ution .#
T4is o78e,t stores t4e Pro2i*ent
3un* information of an emplo+ee"
T4is ,omponent 4elps +ou ,reate
an* maintain information on
emplo+ee Pro2i*ent 3un*"
Pro2i*ent 3un* is a statutor+
,ontri7ution an* ,onsists of t1o
parts
Pro2i*ent 3un* .P3 : Bot4 t4eemplo+ee an* t4e emplo+er,ontri7ute a fi>e* per,enta0eof t4e P3 7asis to1ar*s aPro2i*ent 3un*" T4e minimumper,enta0e ,ontri7ute* is asspe,ifie* 7+ t4e aut4orities"
2 Pension 3un* : T4e emplo+er,ontri7utes a fi>e* per,enta0eof t4e P3 7asis to1ar*s t4ePension 3un* of an emplo+ee"T4e minimum per,enta0e,ontri7ute* is as spe,ifie* 7+t4e aut4orities"
f
In*ian spe,ifi,
Info t+pes for
Pa+roll
Ot4er Statutor+
De*u,tion .#
0 T4ere are t4ree su7 t+pes to
t4is info t+pe
%"Su7t+pe ###% ; ESI Emplo+eesQ
State Insuran,e .ESI is a 7enefit
pro2i*e* to an+ emplo+ee earnin0
1a0es 7elo1 a spe,ifie* limit to
pro2i*e for
• Hospital fa,ilities an* out:
patient fa,ilities
•
Me*i,ines pro2i*e* 7+ t4e4ospital
Compensation in ,ase of a,,i*ent
CONFIDENTIALPage 149 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Info t+pe E>planation Remar-s
or *eat4
Lea2e su78e,t to ESI 4ospitals or
*o,tors ,ertifi,ate of ill:4ealt4"
&" Su7 t+pe ###& ; L<3 La7our
<elfare 3un* .L<3 is a
,omponent of ,ompensation
pro2i*e* to promote t4e 1elfare of
La7our in t4e state" Emplo+ees
14o are eli0i7le for L<3
,ontri7ute a statutor+ amount to
t4e L<3 fun*"
?" Su7 t+pe ###? ; PT5
Professional Ta> is a ta> on
emplo+ment an* it is *e*u,te*
from t4e 1a0es pa+a7le to all
emplo+ees 1it4 t4e e>,eption of
,ertain ,ate0ories su,4 as *isa7le*
an* so on 7ut ma+ 2ar+ in*ifferent States as per t4e la1s
t4at 0o2ern t4em"
4
Nominations
.IT#%
T4is info t+pe stores t4e
nomination *etails of emplo+ees
for t4e follo1in0 7enefits
i Emplo+ee StateInsuran,e
8 Gratuit+
- Maternit+ A,t
l Pro2i*ent 3un*
CONFIDENTIALPage 150 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Info t+pe E>planation Remar-s
m Pension
n
efore runnin- the payroll of the employees, the above list of info types are
mandatory to be
&aintained.
Processin- nd Postin- of Salaries Throu-h an".
an" )etails$
=or "ol"alta $ '1G Dsysa
=or Pondicherry $ #iti an"
AS:IS
fter preparin- the salary statement the HR department will send the
statement to =inance )epartment, and the =inance )epartment, will send
an %!cel predefined format to the concerned ban" for salaries credited to
the employees account.
TO:BE
This same is defined in SP, throu-h subse8uent activities y symbolic
ccount, where the payroll results from HR will be transferred to GL Kc. in
='.
SPRO IMG Pa+roll Pa+roll In*ia Reportin0 for Postin0 Pa+roll
Results to A,,ountin0 A,ti2ities in t4e HR S+stem Emplo+ee
Groupin0 an* S+m7oli, A,,ounts Define S+m7oli, A,,ount"
CONFIDENTIALPage 151 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL BBP
fter preparin- the salary statement the HR department will send the
statement to =inance )epartment, and the =inance )epartment, will send an%!cel predefined format to the concerned ban" for salaries credited to the
employees account.
This same is defined in SP, throu-h subse8uent activities y symbolic
ccount, where the payroll results from HR will be transferred to GL Kc. in
='.
SPRO IMG Pa+roll Pa+roll In*ia Reportin0 for Postin0 Pa+roll
Results to A,,ountin0 A,ti2ities in t4e HR S+stem Emplo+ee
Groupin0 an* S+m7oli, A,,ounts Define S+m7oli, A,,ount"
an" Transfer Process$
AS:IS
The =inance )epartment will send a Preformatted #opy of the salary
details of all the employees to -et transferred the amount into the
respective accounts.
TO:BE
fter Postin- and processin- the salary, it is re8uire a ban" as for thespecification provided by respective ban"s to e!chan-e the data from SP
to their concerned )ata =ormat.
Transa,tion Co*e PC##M@#CDTA
BBP
The =inance )epartment will send a Preformatted #opy of the salary details
of all the employees to -et transferred the amount into the respective
accounts.
fter Postin- and processin- the salary, it is re8uire a ban" as for thespecification provided by respective ban"s to e!chan-e the data from SP to
their concerned )ata =ormat.
CONFIDENTIALPage 152 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Transa,tion Co*e PC##M@#CDTA
=(R&S (R R%P(RTS$
ASIS
fter contribution towards Statutory #ompliances and on other aspects
%&&' "eeps a record off all in way of forms.
P= =(R&S$
P= forms$ @, /5 7 /2*&onthly+
P= =orms$ 3 7 A*nnual returns+
Pension forms$ B 7 C
Salary Statement
%S' =(R&S $ A 7 B
Professional Ta!
'ncome Ta!
onus
Gratuity, etc
ToBE
These forms are termed in SP as R%P(RTS, after confi-uration and
maintainin- data in various aspects, you can -et a report of the data, andcan be -enerate it into print out form.
SAP EAS) ACCESS Human Resour,es Pa+roll Asia/Pa,ifi, INDIA
CONFIDENTIALPage 153 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL 'n SP these all reports can be -enerated throu-h TR1S#T'(1 #()%S$
Provident =und$
P#55&>5%P= 0 P= forms @, /5 7 /2
P#55&>5%P1 0 P%1S'(1 =(R&S >, @ 7 A
P#55&>5P=< 0 11UL P= =(R&S 3 7A
P#55&>5P1< 0 11UL P%1S'(1 =(R&S B 7 C
%mployee State 'nsurance$
P#55&>5%S'= 0 %S' =(R&S A 7 B
P#55&>5%S' 0 T#H PR(GR& =(R %S'
P#55&>5%S'U 0 &(1THL< %L'G''L'T< #H%#
'ncome Ta!$
P#55&>5=/A 0 =(R& /A
P#55&>5=2> 0 =(R&2>
Professional Ta!$
P#55&>5PT; 0 PR(=%SS'(1L T; R%P(RTS
onus$
P#55&>5(1S 0 T#H PR(GR& =(R (1US
Gratuity$
P#55&>5GR< 0 GRTU'T< L'ST'1G
Labour Ielfare =und$
P#55&>5LI= 0 LI= R%P(RT
House Rent llowance$
P#55&>5HR 0 R%1T R%#%'PT UP)T% #H%#
CONFIDENTIALPage 154 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL Payroll Results$
P#55&>5#LSTR 0 P<R(LL R%SULTS
Payment 7 )eductions$
SHRA/5/@A5C
an" )etails$
SHRA/5/@A5E
BBPfter contribution towards Statutory #ompliances and on other aspects
%&&' "eeps a record off all in way of forms.
P= =(R&S$
P= forms$ @, /5 7 /2*&onthly+
P= =orms$ 3 7 A*nnual returns+
Pension forms$ B 7 C
Salary Statement
%S' =(R&S $ A 7 B
Professional Ta!
'ncome Ta!
onus
Gratuity, etc
CONFIDENTIALPage 155 of 158
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PROJECT: AVANTA
CLIENT: EMAMI COSMETICS LIMITED
SAP IMPLEMENTATION ASSOCIATE: RGSPL P#55&>5LI= 0 LI= R%P(RT
House Rent llowance$
P#55&>5HR 0 R%1T R%#%'PT UP)T% #H%#
Payroll Results$
P#55&>5#LSTR 0 P<R(LL R%SULTS
Payment 7 )eductions$
SHRA/5/@A5C
an" )etails$
SHRA/5/@A5E
CONFIDENTIALPage 157 of 157
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