basic millennium cataloging training karen y. uc berkeley february 2009 1

Basic Millennium Cataloging Training

Karen Y.

UC Berkeley

February 2009

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Setting Up Export Session in OCLCTools | Options | Export | Create | OCLC Gateway Export | Host Name + Port + Delay

Host Name for Production Server: 169.229.32.116 (effective June 3, 2009)

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Host Name for Training Server: 169.229.32.107

Setting Up Export Session (Cont’)

Record Characteristics | UTF-8 Unicode | OK | Apply | Close

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Exporting from Connexion (cont’)• 949 field(s) to hold constant data, text strings, etc. 949 _ _ *recs=oclcexport;

949 _ 1 ǂz 090 ǂa PS1234 ǂb .B56 1900 ǂi C123456 ǂt 1 ǂl ea ǂv EAST

907 _ _ .b12345678

• Update Holdingo Action – Holdings -- Update Holdings (F8)

• Export o Action – Export (F5)

OCLC Gateway Export Status

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Log on to the system

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Searches in MilCat

• Index Search

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Searches in MilCat (cont’)

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One entry found:

Record in MilCat

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Getting Familiar with MilCat Components

• WYSIWG

• Single window vs. Multiple windows

• Java applications

• Lots of mouse-over and mouse clicks

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Getting Familiar with MilCat Components (cont’)

Na

vig

atio

n B

ar

Current Mode

Menu Bar

Control Menu Box Title Bar Minimize/Maximize/Close Button

ToolbarB

rief Record D

isplay

Bibliographic

Information Tabs

Status Bar10

Working with Records

• Millennium Fixed Field values– Defaults from 008– Unique to Millennium

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Working with Records (cont’)

• To modify a variable field

o Add a variable field

o Delete a variable field

• To modify a subfield

• MARC validation

• Verify the headings

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Working with Records (cont’)

• View / edit bibliographic record: work with buttons

• View / edit item record: work with tabs, tables and button

• View the public display

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Working with Records (cont’)

• Attach, delete, or move Item Records

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Working with Records (cont’)

• Transfer or link records1. Open both Destination Record and Source Record

2. Select the item record(s) you want to transfer

Source RecordDestination Record

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Working with Records (cont’)

• Transfer (or link) records 3. Edit Transfer attached bxxxx

(Edit Link to additional bib record bxxxx)

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Working with Records (cont’)

• Save your edits• Close off record• Status report

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Relationship between Bibliographic Record and Item Record

Bib Record

Item 1

Order RecordCheck-in Record

Authority Record

Item 2

Item Records

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