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A DIVISION OF ASP SHIP MANAGEMENT PTY LTD
ASP Defence Support Services
6 Leach Crescent
Rockingham
Western Australia 6168
PO Box 809, Rockingham, 6968
Tel +61 8 9529 4311 Fax +61 8 9529 4211
www.aspships.com
ABN: 81 080 401 949
ASP SUPPORTING TRS This Supporting TRS shall form part of all contracts for work and must be read in conjunction with:
Purchase Orders for specific tasks
Technical Repair Specifications for specific tasks
ASP Terms and Conditions
CERTIFICATION OF NAVY WORK REQUIREMENT
Table of Contents
1. Introduction ................................................................................................................................ 2
2. Ship particulars ........................................................................................................................... 2
3. Task Requirements ..................................................................................................................... 2
4. Spare Parts / Materials: .............................................................................................................. 6
5. Contractor Access ...................................................................................................................... 6
6. Classification Society Requirements - Inspections / Verification .............................................. 7
7. general Contractor Requirements: .............................................................................................. 7
8. Safety and Environmental Precautions ....................................................................................... 8
Attachment A: Technical Repair Specification Critique Sheet ................................................... 14
Attachment B: Glossary of Terms or List of Acronyms .............................................................. 15
Attachment C: Definitions of Functions Required ...................................................................... 16
Attachment D: Contract Change Proposal ................................................................................... 21
Attachment E: HMAS Sirius Confined Spaces............................................................................ 22
Attachment F: Confined space transfer sheet .............................................................................. 25
Attachment G: Safe working method statement .......................................................................... 28
HMAS SIRIUS SUPPORTING TRS
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1. INTRODUCTION
General conditions and requirements which are applicable to all tasks performed on HMAS
SIRIUS are detailed in this Supporting TRS, which will form a part of the contractual
arrangements between ASP and the successful tenderer.
Conditions and requirements which apply to specific tasks will be detailed in the TRS for that
task.
Where there is any inconsistency between the general conditions and requirements in this
Supporting TRS and the specific conditions and requirements associated with the task being
tendered for, that inconsistency shall to be bought to the attention of ASP for resolution before
any work commences.
2. SHIP PARTICULARS
Description: HMAS SIRIUS and its surrounds
Manufacturer: Hyundai Mipo Dockyard Co. Ltd (Ulsan Korea)
Displacement: 37,400 tonnes (fully laden)
Model: Auxiliary Oiler Large (AO)
Identification: IMO No. 9283772
Configuration and Modification status: Configured to Naval Oiler including RAS
3. TASK REQUIREMENTS
Request for Quote
Request for quote responses must include allowances for the below items, where
applicable:
Sub contractor inductions / safety requirements;
All crane / scaffolding / requirements;
All transport requirements;
All classification society programming and tracking;
All Safe Working Method Statements (SWMS) requirements;
Gas freeing of spaces;
All permits to work;
All inclement weather allowances;
All penalty rates;
All materials requirements;
All labour requirements;
All preparation & preservation requirements;
Project management;
All lighting & ventilation requirements; and
Government Furnished Equipment (GFE)/Contractor Furnished Equipment (CFE)
sheets
HMAS SIRIUS SUPPORTING TRS
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Mandatory Planned Maintenance Items (MPMI)
The contractor shall be cognisant of the levels of Objective Quality Evidence (OQE)
required for MPMIs. Due to the critical nature of these items, certificates shall be provided
following any testing, replacement or maintenance conducted on them. Contractors shall
provide relevant OQE which assures conformance to specification on completion of
manufacture, inspection, replacement, repair and subsequent test. The OQE provided shall
include certification of material and system integrity.
Items classified as MPMI are individually identified. When performing inspections or
maintenance on MPMI, the Contractor is responsible for returning the same item(s) intact,
and each of these item(s) shall be accompanied by OQE.
Standards and Special Instructions:
All test/measuring equipment used must be in calibration and traceable to a recognised
standard in accordance with AS3912.1:1993 (ISO 10012.1:19992) “Metrological
Confirmation System for Measuring Equipment”.
All work must be carried out in accordance with the RAN Technical Regulatory
Framework detailed in ABR 6492.
All work must be carried out in accordance with the OEM manufacturer’s instructions
unless formally overruled by an authorised TRS.
Technical Manuals:
As detailed herein and within the specific TRS.
Relevant Drawings:
As detailed herein and within the specific TRS.
Other References:
As detailed within the specific TRS.
Tools and Equipment:
The contractor shall supply all tools and equipment to carry out the task, except where ship
specific “special tools” are held by the ship. These items will normally be detailed within
the specific TRS.
Contractor’s tools and equipment are entirely the responsibility of the Contractor.
Pre-Work Condition and Operating Performance:
As detailed within the specific TRS.
Removal Requirements:
As detailed within the specific TRS.
The contractor shall ensure that all MPMI items to be removed from the ship have been
correctly identified in accordance with the specific TRS, or are part of the parent
equipment nominated.
All MPMI removed from the ship shall have intact tags (or appropriate identification). If
there is any doubt regarding correct identification the contractor shall seek advice from the
Ship’s Engineer Officer or his nominated representative and shall inform ASP accordingly.
After any work on any MPMIs, eg, calibration of gauges, meters or sensors, the contractor
is to ensure that the unique ID tag is in good condition.
Disassembly Requirements
As detailed within the specific TRS.
See also the Opening Report requirements below. Items classified as MPMI are
individually identified with attached bar codes or other appropriate identification when
performing inspections or maintenance on MPMI items. The contractor is responsible for
returning the same item(s) with identification intact, and each of the items shall be
accompanied by OQE.
HMAS SIRIUS SUPPORTING TRS
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SWMS and Schedule Requirements:
Contractor shall submit a SWMS for each task being undertaken, as part of its tender
response, itemising all known statutory and/or Lloyds Class witness and hold points. ASP
will review and incorporate any further witness and hold points required by ASP and/or
Navy. Each SWMS is to be approved by ASP before work commences, as described
above. A sample SWMS is attached at Attachment F.
Note the requirement in the SWMS for ship staff to give formal written approval to
commence the task. This is a Mandatory HOLD point in the SWMS.
Maintenance Requirements:
As detailed herein and within the specific TRS. See also the OQE requirements below.
Reassembly Requirements:
As detailed within the specific TRS. See also the OQE requirements below.
Replacement Requirements:
As detailed within the specific TRS. See also the OQE requirements below.
Set to Work Requirements Including Test and Trials:
Refer to the specific TRS. See also the OQE requirements below.
Prior to any testing or Set to Work procedures Danger Tags are to be removed by all
originators in consultation with ship’s staff and completed in the Ship’s Danger Tag Log.
On completion of all maintenance actions, the Contractor, in conjunction with ship staff,
shall conduct Equipment Installation Checks and Set to Work requirements in accordance
with the TRS. At this time, it may be that ship’s staff will also be conducting their
Materiel Condition Assessment (MCA) process, and the set to work may be conducted in
conjunction with the MCA. That said, to be clear, the contractor has no involvement in the
MCA process, other than to set to work the piece of equipment that was the subject of the
TRS. All Set to work examination test records are to be entered on the SWMS.
Serial Numbers and calibration status of test equipment used shall be forwarded to ASP
with Data Sheets and critique of the TRS.
The contractor shall record Set to Work and examination readings and include them in the
Closing Report.
Objective Quality Evidence (OQE):
The following points detail the minimum OQE that the Contractor shall provide in the
process of completing tasks:
Safe Working Method Statement (SWMS) - submit with the tender response.
The SWMS shall itemise all known ASP, Navy, statutory and Lloyds Class
involvement, including any verification activities. See Attachment F.
The competency requirement is on the front page of the specific TRS. In addition,
certificates of competency for personnel with specialist skills are to be provided,
e.g. welding qualifications (witnessed on SWMS).
Contractor’s competency requirements for certification must be acknowledged on
the front page of the SWMS as part of the contractor’s quotation.
The SWMS shall detail all Safety and Environmental hazards and appropriate
mitigations associated with the performance of the task. The SWMS must be
submitted to ASP with the tender response and must be approved by ASP before
work commences. See Attachment F for further information.
Material Safety Data Sheets (MSDS) – submit to both ASP and the ship’s
Engineering Officer (or their nominated representative) before work commences.
MSDS for compounds and chemicals intended to be used in completion of the task
are to be provided (witnessed on SWMS).
Schedule – The contractor shall submit before work commences
ASP will nominate the window in which each task is to be completed by providing
HMAS SIRIUS SUPPORTING TRS
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the contractor start and finish dates. The contractor shall confirm his intended start
and finish dates within the nominated window as a minimum; more complex tasks
will necessitate a more detailed schedule, updated on a weekly basis.
The Opening Report shall be submitted to ASP immediately after initial review of
the work site, or upon opening an item for survey. The Opening Report shall detail
the condition of the site or item under survey. No emergent work is to be
undertaken without written approval from ASP.
Closing Report - submit on completion. Within 4 days of the Completion of the
work a Closing Report shall be submitted to ASP detailing all work undertaken on
the task together with all clearances, readings, continuity checks and other required
tests recorded. The Closing Report shall include, but is not limited to:
An authorised, signed and completed SWMS
TRS critique sheet
Calibration certificates for any equipment under test
Calibration certificates for any test equipment
Certificates of Conformity for any contractor supplied parts
Certification of the grade of any materials being supplied
Certificates of any continuity, pressure, strain or other tests applied to
equipment being supplied
Certification of any design modifications
Audits:
ASP will, as part of its ongoing quality assurance program, carry out random audits of
contractors whilst they are conducting tasks. These audits will seek to assure ASP that
contractors are fully compliant with all aspects of the specific requirements of the task and
other requirements such as identified within this and the ASP Terms and Conditions
documents.
Point of Contact:
If additional information is required to complete the task, this information is to be sourced
via the ASP Ship Management Rockingham office. Your first point of contact should be
the author of the specific TRS (as indicated on the front cover).
Contractors can contact ASP at:
Phone 08-9529 4311
Fax 08-9529 4211
Address 6 Leach Crescent, Rockingham WA 6168
By liaising with ASP, a day and time can be arranged to view applicable drawings/
documentation.
For work associated with a Docking and any Maintenance Activity at locations remote
from Garden Island, Western Australia, specific contact details will be advised separately.
Schedule. Contractor shall submit a service/work schedule in “Microsoft Project” (or
similar) to ASP prior to tender acceptance. The schedule provided shall contain the TRS
number and Job Title as well as an estimated start and stop time. Where known or where
necessary for job progression, various jobs should show required linkages. ASP will utilise
these schedules to provide a Master Schedule for all works. A degree of contractor
compromise may be required and this will be negotiated on a case by case basis. Each
contractor shall provide ASP with any schedule amendments as and when those
amendments become known. Additionally contractors shall provide a weekly update of
percentage complete, TRS by TRS. Timing of the update will be 24 hours prior to the
Weekly Project Progress Meeting which will be advised prior to the Maintenance
Availability commencing.
Defect(s) found as a result of the disassembly and cleaning inspection shall be submitted to
ASP in writing. The submission shall include the nature of the defect(s) and quotation for
HMAS SIRIUS SUPPORTING TRS
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the proposed repair action. Repair work to rectify these defect(s) is not to proceed until
authorised in writing by ASP.
When the contractor considers that identified defect(s) may compromise the safety of the
Ship and Ship’s personnel, the Contractor shall provide a copy of the defect(s) to ASP and
Ship’s Engineer Officer or his/her representative.
Emergent Work, Changes in Scope and Contract Change Proposal Procedure (CCP)
The CCP Procedure exists for emergent work (work that could not reasonably have been
identified in the original tender) and changes in scope. The format for a CCP is as at
Attachment D.
The Contractor shall raise an Opening or Interim Report detailing the nature of any
emergent work or change in scope, including all GFE and CFE requirements. Unless
advised otherwise, CCPs shall be presented as an attachment to an Opening/Interim Report.
For simple tasks, ASP may authorise use of description section of the CCP as the
Opening/Interim Report. For particularly complex issues, ASP may direct that an Interim
Report be submitted with a CCP.
CCPs shall be accompanied by an updated SWMS for any emergent work and for any
changes of scope which affect inspections, tests and working conditions.
No work associated with emergent work and changes in scope is to be commenced
without ASP approval.
4. SPARE PARTS / MATERIALS:
Unless otherwise specified within the TRS, the Contractor is to allow for all consumable
materials, tools, equipment and labour to complete the task.
ASP will supply the parts listed in the GFE table within the TRS.
Unserviceable and unused parts are to be returned to ASP and labelled with: Manufacturer,
Part Number, Quantity, and Status (eg Unserviceable, New, Repairable). All additional
spare parts identified as essential to completing this task are to be listed and costed in the
tender.
Note: If an alternative part or material (with the same ‘fit, form and function’) is proposed,
an engineering deviation must be approved by the Commonwealth. In this regard the
contractor will be required to provide all relevant technical information to support the
deviation. In all instances written approval from AASSPO and ASP must be obtained prior
to fitting the alternate part.
5. CONTRACTOR ACCESS
Ship: All contractor personnel working on HMAS SIRIUS must complete the online ASP
safety induction prior to boarding the ship to commence work. Access will be denied to
contractor personnel who cannot produce a valid ASP Ship Induction card. All contractors’
personnel must have their Construction Industry White Card. Again, access will be denied to
contractor personnel who cannot produce their White Card.
Fleet Base West (FBW): Access to Garden Island, HMAS STIRLING and Fleet Base West
(FBW) is restricted. Passes will normally be arranged for those who do not already have
access to the Island as part of the induction process.
Common User Facility (CUF): Contractors who wish to enter the CUF must hold a
‘Maritime Identification Security Card’. Access to the ship whilst at the CUF will only be
granted if the contractor has an ASP Induction card. Timing and location of daily CUF
Induction/Safety briefings will be advised.
HMAS SIRIUS SUPPORTING TRS
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6. CLASSIFICATION SOCIETY REQUIREMENTS - INSPECTIONS / VERIFICATION
As detailed within the specific TRS and as required by the Classification Society and the
RAN. Note the OQE requirements detailed above and within the specific TRS.
7. GENERAL CONTRACTOR REQUIREMENTS:
Electrical cables and/or equipment Cables and equipment that may be damaged as a
consequence of work associated with the task shall be adequately protected from
mechanical damage. Isolated Cabling that requires disconnection and removal shall be
tagged, coiled, bagged and stored in an appropriate lay apart area. On reinstallation of
cabling the Contractor shall verify satisfactory operation of equipment with Ship’s Staff
(this requirement shall be included in the SWMS for the relevant task).
Contractors own electrical equipment must conform to all current work safe legislation
and be tagged as such.
All chippings/flakes, dust etc raised from work associated with the removal of deck
coverings and /or paint shall be placed in sealed containers for disposal.
Work Site Access - access to the work site is restricted to those personnel necessary for the
completion of the work. In consultation with Ship’s Staff, and where appropriate to the
work being undertaken, the Contractor shall erect signs and barricades delineating the work
area boundaries and warning personnel of the hazards therein.
Hot Work. Prior to any “Hot Work” (welding, burning, grinding etc) the Contractor shall
have formal approval from the Ship via a form TM130 “Welding and Burning Permit”,
signed by the responsible Ship’s Staff representative. Application for a TM130 is to be
made at least 24 hours prior and the TM130 approved prior to work commencing.
Note 1: Welding for RAN surface vessels shall be in accordance with Department of
Defence document STD-00-A014308 – Applicable Welding and Allied
Process Standards and Specifications. During welding, burning or heating
operations in ships and vessels under repair, the possibility of fire outbreaks is
large. The contractor shall ensure that adequate notice is provided to ASP or
nominated authority and permission granted before undertaking any of these
actions. The contractor shall take all precautions possible to protect personnel
from injury and the ship or vessel from damage. Welding operations are
likely to produce toxic or oxygen depleting fumes. It is for this reason that
supply and exhaust ventilation systems must be adequate to prevent the
concentration of these fumes at the welding site. If fitted systems are not
deemed adequate then portable fans and trunking are to be rigged as required.
Note 2: The contractor must supply all qualified fire and tank sentries
Lifting Points and Lifting Equipment The contractor shall ensure that all applicable
lifting equipment, including slings, chain blocks, pulleys etc, as well as strong points or
other lifting points being used by them are in good condition and have a registered and in
date calibration certificate of Safe Working Load (SWL). On no account shall SWL be
exceeded.
Restrictions to Access – The Contractor shall brief the Engineer Officer (EO) or his
designated representative and ASP of all areas of the ship that will be restricted as a
consequence of production work (compartments, passageways, ventilation and other
systems isolations etc). The Contractor shall clearly highlight access/exit restrictions and
expected duration of these restrictions. The briefing should be conducted 24 hours prior to
the requirement and reiterated at the Daily Work Meeting.
HMAS SIRIUS SUPPORTING TRS
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Waste – The Contractor shall review and comply with all Local, State and Federal
legislation applicable to the containment, handling and disposal of waste developed as a
consequence of the task.
Oil spills – In the event of a minor oil spill (it is not envisaged that any major volumes
shall be transferred or disposed of, thereby limiting the possibility to a minor spill), either
onboard the ship or on the wharf area, ASP shall have an emergency oil spill kit available
for immediate use. The location and procedure for the use of this kit shall be covered
within the ASP induction process. In the unlikely event of a more major spill, an
emergency telephone number, which shall be clearly visible and available within the ASP
office, shall be called for immediate attention. Whilst alongside FBW this emergency
number is 32222 internal and 9553 2222 from any external phone. All instances of oil spill,
whether major or minor, shall be reported to the Project Manager, the ship’s Engineering
Officer or their nominated representative, and the local facility manager immediately. The
oil spill shall be cleaned up by the contractor.
Minor oil, water or chemical spills shall be wiped clean by the Contractor immediately.
Cranage: Where known, cranage requirements shall be detailed and provided by the
Contractor in the return quotation (tender).
Notes: Under normal circumstances on site cranage requirements will be supplied by and
coordinated by ASP. During Docking Work and any Maintenance Activity at locations
remote from Garden Island, Western Australia, the Docking Contractor will normally
coordinate these requirements.
During the production period all crane requirements are to be confirmed with the Crane
Coordinator 24 hours in advance detailing:
Position of lift,
Rigging and dogman requirements,
Weights of components to be lifted, and
Duration of lift.
Lifts will be programmed to coincide with other ship requirements and occasional delays
/compromises can be expected.
Painting. In the event the contractor damages any paint work during the course of carrying
out the contracted task, the contractor shall restore the paint work iaw the Sirius Paint
Scheme.
The contractor is to remove all debris and trade waste on a daily basis.
Any other special contractor requirements shall be addressed in the tender. New special
contractor requirements arising post contract award shall be addressed to ASP via the
Contract Change Procedure (CCP)
8. SAFETY AND ENVIRONMENTAL PRECAUTIONS
Contractors shall abide by all safety and environmental legislation pertaining to their work
with due cognisance of the location in which the work takes place. In addition:
A SWMS must be completed by the Contractor and approved by ASP prior to any task
work commencing. The analysis shall cover all relevant safety, environmental and other
hazards associated with performing the task. While, where they have been identified,
hazards specific to the task will be listed in the TRS document, this list should not be
considered exhaustive. For each hazard, appropriate mitigation measures shall be
identified and detailed on the SWMS. Minimising the likelihood, or the consequences of a
hazard are both appropriate mitigation measures. ASP on-site Technical Coordinators will
monitor the progress of all tasks and ensure all mitigation detailed in the subcontractors
HMAS SIRIUS SUPPORTING TRS
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SWMS for any given task is being adhered to and that the task is being carried out safely
with zero or minimal impact on the environment.
Contractor Safety Induction – all contractor and subcontractor personnel carrying out
work on HMAS SIRIUS shall undertake a Contractor Safety Induction prior to any task
work commencing. Access to the ship will not be granted without the member holding the
ASP induction card. The Safety Induction can be accessed from the web site
www.aspdss.com
Safety and Security on Board - where appropriate the requirements provided in the RAN
Guidance for Safety and Security On-Board HMA Vessels shall be adhered to.
Health and Safety at Work - All personnel directly or indirectly involved in the repair
and maintenance work described in any TRS, shall comply with the Work Health and
Safety Act 2011, the Work Health and Safety Regulations 2011, any relevant Occupational
Safety and Health Australian Standards, RAN Safety and Security regulations and AS1470
– Health and Safety at Work.
Electrical and Mechanical Tag-out (isolation and de-isolation) Requirements When
repair or maintenance action is to be undertaken on electrical or mechanical equipment, and
a requirement exists for that equipment to be electrically or mechanically isolated, Danger
Tags (OSI) or Temporary Danger Tags (C 594) shall be used, DI(N) LOG 72-5, Annexes A
and B refers.
Notes:
Double tag-out of systems (electrical, mechanical, hydraulic, pneumatic etc) is
mandatory. This applies to all mechanical, piping and electrical systems.
Ship’s Staff shall carry out all isolations and de-isolations, and prove such, with the
Contractor observing. The Contractor shall attach Contractor DANGER TAGS
alongside the Ship’s Staff DANGER TAGS, thereby creating a ‘double tag out’
situation.
On completion of repair or maintenance action the Danger Tag is to be removed
and the Danger Tag Log completed accordingly.
Personnel, other than originators, are not permitted to remove Danger Tags, with
the exception of circumstances listed in ABR 5230, Chapter 3, Annex J.
Circuits, valves or other isolating mechanisms on the equipment shall be entered
into the Danger Tag Log held in Engine Control Room (ECR).
Ship’s Staff and the Contractor when conducting isolations must not fail to observe
the interconnection of systems; e.g. electrically operated hull and fire main valves
must be both electrically and mechanically isolated.
Zinc Chromate Safety and Environmental Precaution – No paints containing zinc
chromate are to be used on HMAS SIRIUS. No paints containing zinc chromate were used
in the construction of the ship.
Safety Precaution – if the presence of zinc chromate is suspected then the
Contractor shall inform the ASP personnel. Where suspicions are justified the
Contractor shall be instructed to raise a CCP for testing the suspected area.
If the presence of zinc chromate is confirmed, then its removal shall be the subject
of further CCP action (contractors removing zinc chromate shall do so in
accordance with AS 4361.1 1995 Guide to Lead Paint Management).
During the taking of samples and removal of paint containing zinc chromate, the
Contractor shall ensure overalls and work clothes are washed in the Contractor’s
Facility and not taken home. Face and hands are to be washed before eating,
drinking or smoking. On completion of work, personnel are to shower prior to
changing into clean clothing.
HMAS SIRIUS SUPPORTING TRS
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High and ultra-high pressure hydro blasting – The contractor shall seal and/or
protect against the ingress of water or debris into the equipment and all access
openings, scuppers, air escapes, pre-wetting fittings, deck drains, motors sounding
tubes and immediate ship fittings.
Special care is to be taken to ensure the equipment and surrounds are totally
protected against the ingress of water or debris. ASP is to approve the protection
fitted to the equipment and surrounds prior to the commencement of hydro blasting
operations.
Waste products (paint chippings/flakes, insulation materials and waste debris) from
this task shall be classified as toxic waste and as such shall be placed in sealed
containers for disposal on a daily basis. The area shall be cleaned of all dirt, dust,
etc, resulting from the installation of this task. The Contractor shall comply with
all Local, State and Federal Legislation applicable to the containment, handling and
disposal of all waste material. Disposal shall be the sole responsibility of the
Contractor.
Contract Authority (AASSPO) and Ship Staff Representative will inspect and
confirm all masking and protection is acceptable, prior to any work commencing.
Confined Spaces All contractors working in confined spaces must adhere to the relevant
sections of the Work Health and Safety Act and Work Health and Safety Regulations.
Ship Staff will conduct the initial opening of all confined spaces, including all tanks,
unless the contractor is specifically tasked to so in the TRS. Ship staff will also conduct the
first atmosphere test of the confined space/tank and provide the initial safe to enter
certificate, unless the contractor is specifically tasked to so in the TRS. Control of the
confined space from ship staff to contractor will be formally handed over via the Confined
Space Transfer Sheet, a copy is attached as Attachment E. All subsequent testing and
certification must be arranged by the contractor in control of the confined space.
In addition to adhering to the standard Working in Confined Spaces Act and Regulations,
the Contractor shall provide adequate temporary mechanical ventilation in all confined
spaces. The exhaust outlets shall be placed at a sufficient distance from the ship to ensure
that no airborne contaminates drift or are blown back onboard the ship.
Escape and Rescue Plan. The contractor shall develop an Escape and Rescue Plan for
each confined space to be entered. The Contractor shall provide a suitably trained Sentry,
Rescue Equipment and Rescue Personnel with the ability to enter the confined space and be
able to extract all personnel in the confined space in the event of an “incident”. The escape
and rescue plan must address how the contractor will rescue personnel from the confined
space without risking the personnel conducted the rescue.
Note:
The Contractor shall provide confined space qualification certificates for all
personnel entering the confined space and the confined space sentries. All
qualifications and certifications shall be in date and presented to ASP for
confirmation. ASP will keep a copy of the certificates.
Personnel Protective Equipment (PPE) - in addition to the requirement for all personnel
to be wearing appropriate PPE for the general work site (safety boots, hard hats, safety
glasses etc) the Contractor is responsible for the provision and use of additional specific
PPE necessitated by the task.
Working Aloft – 24 hours notice of the requirement to work aloft is to be lodged with both
ASP and the Ship. The contractor must be authorised under the Ship’s Standing Orders for
“Man Aloft” work and specific care shall be exercised to ensure that:
Persons working aloft conform to standard PPE requirements .i.e. the wearing of
safety harness and the attachment of the harness to a strong point to arrest any falls.
Contractor to supply and post a qualified sentry at the foot of the gantry whilst
HMAS SIRIUS SUPPORTING TRS
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personnel are working aloft.
Tools in use are to be adequately tied off to prevent injury from accidental
dropping.
Radiation Hazards (RADHAZ) Aligned to, but not necessarily limited to Working Aloft
is the problem of RADHAZ. There are more RADHAZ risks in warships than in ships of
the Merchant Marine, primarily because of the communications and radar systems fitted.
RADHAZ can also emanate from a nearby ship. HMAS SIRIUS’ Safety Procedures cover
RADHAZ as part of their Working Aloft Safety Procedures. While ASP will cover
RADHAZ in the Contractor Induction, the Contractor shall be ultimately responsible for
ensuring that their personnel follow the procedures. Contractors must contact the
gangway staff and ultimately the Officer of the Day to get permission to proceed aloft.
Containment of dust and fumes – When required the working area shall be sealed off
using plastic sheeting taped over all openings. Closed doors and hatches shall be sealed
with tape. Openings that provide access for fitted ventilation trunking shall be closed off in
a manner that ensures the most effective seal is attained. Any non gas-tight bulkhead and
deck penetrations shall also be sealed.
Asbestos: No parts containing asbestos are to be used on HMAS SIRIUS. No parts
containing asbestos were used in the construction of the ship. Notwithstanding the above,
although HMAS SIRIUS is regarded to be free of asbestos fibre, no guarantee can be
provided.
Precaution – If the presence of asbestos is suspected then the Contractor shall
cease all work on that item / in that area immediately, vacate and secure the area
and inform ASP personnel. ASP staff will in turn notify the Ship’s Marine
Engineering Officer (MEO) or the Captain (CO) or the Executive Officer (XO) in
that order of preference, then the AASSPO Platform Manager and or Maintenance
Manager. In all such instances, as all fitted equipment is Commonwealth owned,
any issues re asbestos are to be dealt with by the Commonwealth in accordance
with its Asbestos Management Plan, DI(N) PERS 32-1. Specifically, the
responsibility of ASP is limited to:
Highlighting the issue with AASSPO and/or ship’s staff;
If any suspect material is in ASP’s custody, transferring the material to
AASSPO’s physical custody until the issue is resolved;
If the suspect material was procured by ASP, assisting AASSPO with any
investigations as to the source and composition of the material (however,
ASP will not under any circumstances take or maintain custody of suspect
items, nor will it be responsible for their disposal.); and
ASP will only instigate asbestos remediation works, on a survey and quote
basis, once a formal request for quote/purchase order is received from the
Commonwealth.
Hazardous Substances: Except as detailed in the Technical Repair Specification, the
Contractor shall not provide supplies containing any Hazardous Substances or Ozone
Depleting Substances unless prior written approval has been received from ASP. The
contractor is to maintain a register of any Hazardous Substances and Ozone Depleting
Substances used in the production of the Supplies.
HMAS SIRIUS maintains a hazardous substance register. No additional Hazardous
Substances are to be introduced into HMAS SIRIUS. All substances that pose a hazard to
personnel and/or the environment are to be handled in accordance with the WHS Act,
WHS Regulations and Australian Standards.
Ozone Depleting Substances: No additional Ozone Depleting Substances are to be
introduced into HMAS Sirius. All ozone depleting substances are to be handled iaw Ozone
Protection and Synthetic Greenhouse Gas Management Regulation Amendment 2012.
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The Contractor shall ensure that, for all Hazardous Substances:
Full details of the authorised substances incorporated into the supplies, including
the location and protective measures adopted, are provided to ASP in the format of
a Material Safety Data Sheet in accordance with NOHSC 2011 (1994) ‘National
Code of Practice for the Preparation of Material Safety Data Sheets’;
All documentation supporting the supplies clearly identifies the nature of the
hazard;
All supplies containing the authorised substance are labelled to clearly identify the
nature of the substance and its associated hazards.
To the extent consistent with their function the supplies shall not emit fumes, liquids,
solids, heat noise, electromagnetic or other radiation, which could be detrimental to
personnel, the environment or the operation of other equipment.
Any temporary Hazardous Substance being used onboard by contractors shall be
supplied in quantities for immediate use only, (i.e. one days supply). No Hazardous
Substance may be left unattended or onboard overnight.
Precaution – If the presence of a hazardous substance, including ozone depleting
substances is unexpectedly suspected, then the Contractor shall cease all work on that item
/ in that area immediately, vacate and secure the area and inform ASP personnel. ASP staff
will in turn notify the Ship’s Marine Engineering Officer (MEO) or the Captain (CO) or the
Executive Officer (XO) in that order of preference, then the AASSPO Platform Manager
and or Maintenance Manager. In all such instances, as all fitted equipment is
Commonwealth owned, any issues re hazardous substances are to be dealt with by the
Commonwealth in accordance with the WHS Act and Regulations. Specifically, as with
asbestos, the responsibility of ASP is limited to:
Highlighting the issue with AASSPO and/or ship’s staff;
If any suspect material is in ASP’s custody, transferring the material to AASSPO’s
physical custody until the issue is resolved;
If the suspect material was procured by ASP, assisting AASSPO with any
investigations as to the source and composition of the material (however, ASP will
not under any circumstances take or maintain custody of suspect items, nor will it
be responsible for their disposal.); and
ASP will only instigate hazardous substance remediation works, on a survey and
quote basis, once a formal request for quote/purchase order is received from the
Commonwealth.
Incident Reporting: All incidents requiring first aid shall be reported by the contractor to
ASP and the Ship (specifically the Gangway staff), irrespective of how severe the incident
is considered to be and irrespective of whether it is thought that Ship’s Staff have already
been informed. Near misses shall also be advised to the Ship, partly to reassure Ship’s
Staff that while there was an incident from which there could have been an injury requiring
first aid, no actual injury has incurred. All incidents shall also be reported to the CR at the
first opportunity and again on ASP Form SMOP 405a ASP Shore Based Event
Investigation Report. This report includes sections on corrective and preventative actions to
limit any re-occurrence.
Environmental Issues: Notwithstanding the Safety and other management controls in
place during the EMA, environmental issues may well arise from the nature of the repair
work being undertaken. Guided by the local Commonwealth regulations, including HMAS
SIRIUS’ Standard Operating Procedures, the on-site management staff will maintain a
critical overview of the work and processes involved to ensure that environmental issues
are recognised and dealt with as early as possible. Prior to any work commencing, all
subcontractors are required to submit a SWMS detailing all Environmental hazards
associated with the individual task and the mitigation the subcontractor intends to take to
HMAS SIRIUS SUPPORTING TRS
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reduce the risk of any possible Environmental damage. The subcontractor will not be
permitted to start work until the SWMS has been approved by ASP. ASP will only approve
the SWMS when the Project Manager, or his delegate, is satisfied the subcontractor has
identified all the possible hazards and the appropriate mitigation has been identified.
During the conduct of the EMA, the on-site ASP Technical Coordinators (TC) will monitor
all tasks to ensure the mitigation detailed in the SWMS has been implemented and is
effective. If found that the mitigation has not been implemented as stated or is not
effective, the TC’s may instruct the subcontractor to halt all work until corrective action
has been taken to the satisfaction of the Project Manager or his delegate. On completion of
all tasks contractors are to ensure there are no residual environmental hazards left at the
work site. During the sub-contractor induction, sub-contractors will be alerted to the need
of vigilance in environmental matters and the dangers inherent in their work on board.
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Attachment A: Technical Repair Specification Critique Sheet
Contractor Section:
Final acceptance of the work specified in this TRS is contingent on the completion by the
contractor of the contractor critique section and its receipt by ASP.
1. Was there any requirement to deviate from the TRS?
(Circle the appropriate answer. YES NO
If yes, why?
2. What discrepancies were identified in the TRS? Any recommended changes?
3. On the scale below indicate the quality of the TRS (circle the appropriate number)
Very Poor Average Excellent
1 2 3 4 5 6 7 8 9 10
4. Any further comments:
AASSPO Comments:
On Completion of this critique please forward to ASP with the Closing Report
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Attachment B: Glossary of Terms or List of Acronyms
ABR Australian Book of Reference
AD514 Request for Problem Resolution (RPR)
AID Assembly Identification Designator
APL Assembly Parts List
AS Australian Standard
CCA Circuit Card Assembly
CCP Contract Change Proposal
CFE Contractor Furnished Equipment
CLO Class Logistics Office
CMC Common Management Code
CML Contingency Material List
CMP Class Maintenance Plan
DFT Dry Film Thickness
DI(N) Defence Instruction (Navy)
DIR Dimensional Inspection Report
DSN Defence Stock Number
EIC Equipment Identification Code
ECP Engineering (Configuration) Change Proposal
GFE Government Furnished Equipment
HAT Harbour Acceptance Trial
IAW in accordance with
ID Intermediate Docking
ISO International Standards Organisation
ME Marine Engineering
MRA Materiel Readiness Assessment
NCM Naval Construction Manual
NDT Non Destructive Test
NES Naval Engineering Standard
OAL Outfit Allowance List
PCB Printed Circuit Board
PCC Printed Circuit Card
PMS Planned Maintenance Schedule
QA Quality Assurance
QC Quality Control
RMS Root Mean Square
RPR Request for Problem Resolution (AD514)
STE Support and Test Equipment
SWL Safe Working Load
SWMS Safe Working Method Statement
TEM Technical Equipment Manual
Form TM 200 Maintenance Control Record
TML Task Material List
TMP Technical Maintenance Plan
TRS Technical Repair Specification
TSM Technical Support Manuscript
VA Vibration Analysis
UxE Upkeep Exchange
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Attachment C – Definitions of Functions Required
INTRODUCTION
The purpose of this Standard Term Document is to provide a more easily read and understood common set
of definitions that shall be used in the preparation of Technical Repair Specifications (TRSs) Installation
Instructions and Technical Maintenance Standards (TMSs).
GLOSSARY OF STANDARD ACTIVITY DEFINITIONS
The key words used to identify the specific functions required are defined as follows.
ALIGN: To match a particular equipment, sub-assembly or display to a specific datum. For example
‘ALIGN pinion and wheel marks’ or ‘ALIGN after steering repeat to master wheelhouse reading’.
ALLOW FOR: The scale and scope of work which is to be assumed when producing cost estimates for the
specified work. All the work covered by an ‘ALLOWED FOR’ is to be of a similar nature to permit
sensible costing.
ASSEMBLE: To build an assembly/equipment from components or sub assemblies in a suitable
environment.
CALIBRATE: To correlate the readings of meters, equipment or instruments with a standard and to
‘CHECK’ and adjust in accordance with the appropriate technical manual specification.
CAUTION: An examining or testing procedure or practice which must be followed or risk damage to or
destruction of the equipment.
CHECK: To compare to a specified standard. Applies to a specific parameter rather than an assembly as a
whole.
CLEAN: To make free from dirt or other contamination without damaging the surfaces.
CROP and RENEW: To remove by cutting (either by flame or power tool) any area of steel or aluminium
plate, frame, longitudinal, stiffener, etc and replace (by welding, brazing, etc) with a matching material to
the appropriate standard in order to restore to original functionality.
DISMANTLE: To remove all covers, casings seals and major components in a suitable environment and
‘CLEAN’ to allow Inspection Check(s) or repair of internal components.
EMERGENT WORK:
means the change to the supplies as at the Signature Date of the Contract and included in the Contract by a
Contract Change Proposal;
excludes “New Work” and work defined as “Allow For”; and
means the change to New Work supplies included in the Contract by a Contract Change Proposal approved
by ASP.
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EQUIPMENT SURVEY: Not to be used. ‘INSPECT’ or ‘TEST’ to be used as appropriate.
FLUSH: To prime and cycle an appropriate fluid round an item or system to prove it is unobstructed and to
remove contamination. ‘CHECK’ and TEST’ procedures are to be carried out as required by Reference
documents.
FUNCTIONAL TEST: To check the operation of an equipment, system, printed circuit board module or
structure to demonstrate the serviceability status and determine whether further work is required.
INSPECT: To visually examine an item (without Dismantling’ it) for defects and REPORT’ with
recommendations for action.
INSTALL: To check the condition of mountings and carry out any changes required to ensure fitness for
purpose. To unpack, ‘INSPECT’ and transport the item to its position / seating, secure, connect (using new
interface seals, packings etc. as appropriate), align and demonstrate satisfactory performance against
Installation Inspection. Following the fitting of the item, conduct Test’ and performance requirements (Set
To Work (STW) and Harbour Acceptance Trial (HAT) as appropriate). To bring the item to the specified
performance conditions.
ISOLATE: To remove from service and make a system, part system, or equipment safe for the purpose of
carrying out work.
KEEP ALIVE: The provision of supplies, services protection and routine maintenance to ensure a system /
equipment (or part of an equipment/system) not being operated or worked on does not deteriorate.
LIMITED OVERHAUL: To carry out an overhaul to meet a specified requirement. Details of the
`OVERHAUL” including its scope, are always to be provided when LIMITED OVERHAUL’ is specified.
The details may be stated in the Specification or included in reference documentation. The specified
requirement may be in a code of practice, a Specification or another Reference document. LIMITED
OVERHAUL’ will often be limited to some aspects, or components of an item. The form of use would be
as follows:
LIMITED OVERHAUL the xyz to Class C in reference NN”; or
LIMITED OVERHAUL the xyz to meet the following requirements: a,b & c etc.”
NEW WORK: means:
a. any agreed work that is additional to the scope of work under the Contract as at the Contract Signature
date and such work is included in the Contract by a Contract Change Proposal approved by ASP, and
b. excludes Emergent Work.
NOTE: Will be used where necessary to highlight an examining or testing procedure or condition. Notes
may precede or follow the procedure to be highlighted.
OBJECTIVE QUALITY EVIDENCE (OQE): OQE is required to be submitted to prove that the Supplies
meet the specification of the Repair Specification. OQE includes but is not necessarily limited to:
Certification of the grade of materials being supplied,
Certificates of calibration for test equipment used,
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Material Safety Data Sheets for the supply of chemicals or compounds used to complete the task,
Certificates of continuity, pressure, strain or other tests applied to equipment being supplied, and
Certification of personnel undertaking specific tasks, i.e. welding, NDT and X-ray activities.
OPERATIONAL.TEST: To operate a system or equipment, in accordance with testdocumentation, to
determine and record its ability to meet the requirements for which it was designed. Actual performance
figures are to be recorded whenever possible in lieu of ‘Pass/Fail’ assessments.
OVERHAUL: The following list of Definitions is an explanation of common Terms and Words used in
OVERHAUL. To carry out a comprehensive OVERHAUL of an item which is listed consists of the
following:
a. ISOLATE’ and ‘TAG-OUT the item as appropriate to allow the work to be carried out.
b. CLEAN to the standard specified, or to an appropriate standard for subsequent operations.
c. The condition of the item is to be assessed before it is ‘DISMANTLED’, to determine whether it is
more cost effective for the RAN to RENEW’ it rather than continue with the ‘OVERHAUL’ Subject to the
agreement of the Ship Repair Contract Office, the item is to be ‘RENEWED’ if this is cost effective.
d. DISMANTLE to the lowest component level. After the item has been DISMANTLED’, the condition
of the components is to be assessed to determine whether it is more cost effective, for the RAN, to
RENEW’ any of them. ‘RENEWAL’ of components is to be carried out when it is assessed to be cost
effective.
e. CLEAN’ the components to the standard specified, or to an appropriate standard for subsequent
operations.
f. INSPECT the component parts.
g. CHECK’ and TEST the dimensions and operating parameters of all components against those
specified in Reference documentation, or the specification.
h. Correct all inadequacies in the components so that the assembled item will meet the requirements of
the specification and Reference documentation, and be fit for purpose.
i. ‘ASSEMBLE’ in accordance with good engineering practice, specifications, reference documentation,
and drawings using new fasteners, seals, joints, bearings, electrical brushes, and other consumable items.
Components are to be lubricated, or have surface finishes applied, as specified during ‘ASSEMBLY’. The
dimensional, and operating parameters of sub-assemblies are to be ‘CHECKED’ and TESTED’ against
those specified.
j. Prepare the item by ‘FLUSHING’, TESTING” CALIBRATING’, or other actions as appropriate.
k. SHOP TEST the item if appropriate.
l. CLEAN’ the item.
m. If necessary INSTALL the item.
n. TEST, CALIBRATE’, ‘SET TO WORK, and FLUSH as appropriate.
PRESERVE COATINGS: To remove all loose or flaking paint to firm edges. To remove all corrosion and
surface contaminant in order to achieve a sound surface for preservation. To repaint the bare material and
the remaining coatings in accordance with reference documentation or the specification.
PRESSURE AND ENDURANCE TEST: To test a system, assembly, or equipment to a specified pressure
using the specified fluid for the specified duration, in accordance with the documentation.
QUOTE: To provide a quotation, written or verbal as specified to ASP detailing cost and other resources
as applicable to undertake the defined work or task.
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REINSTALL: Return the item to its original location using the INSTALL’ procedure.
REFIT FOR SHIP: Combination of ‘OVERHAUL and INSTALL’.
REFURBISH: To examine for damage and cosmetic appearance. To make good defects and to improve
appearance to the general standard of the compartment in which the item is sited. Refurbishment is to
return the item to an acceptable working standard without major renewal or material exchange. Any items
considered beyond economic repair by ‘REFURBISHMENT’ are to be reported to ASP for assessment.
REMOVE: To detach an item from its fitted position. To protect the item, associated systems and
remaining components from mechanical and environmental damage. To transport the item to the work
station or store.
RENEW: To ‘REMOVE’ an Item equipment or component, and ‘INSTALL’ a new or reconditioned
replacement unit which is of a pattern or type acceptable to the RAN and has the relevant certification of
quality.
RENEW COATINGS: To remove existing coatings and re-coat in accordance with reference
documentation and the specification.
REPLACE: Not to be used. REINSTALL or UxE to be used as appropriate.
REPORT: To provide the customer with a written report in the format required by reference documentation
or the specification.
SET TO WORK (STW): To carry out activities on the completion of the specified work to bring the
equipment / system to the specified operational condition.
NOTE: Following installation, unless otherwise stated, all equipment is to be STW both individually and
as part of an overall System. STW involves the progressive process of setting up, testing, tuning and
checking the serviceability of a system in a logical manner to ensure that the overall performance meets the
Agreed Characteristics as detailed in the relevant reference document. STW involves an element of repair
work to replace defective items arising from the process. Records of STW are to be made in accordance
with Test Forms which are to be available at the start of the Harbour Acceptance Trial (HAT) / Materiel
Readiness Assessment (MRA). The seven levels of individual tests for each item of equipment are as
follows:
STAGE 1 MATERIAL RECEIPT INSPECTIONS
STAGE 2 INSTALLATION AND FINAL INSPECTIONS
STAGE 3 EQUIPMENT TESTS
STAGE 4 INTRA-SYSTEM TESTS
STAGE 5 INTER-SYSTEM TESTS
STAGE 6 SPECIAL TESTS
STAGE 7 TRIALS.
SHOP TEST: The test of an equipment, fitting, or pipe to specified design requirements, prior to
installation or storage.
SUPPLEMENTARY WORK: Work defined as EMERGENT’ on new work.
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SURVEY: To examine protective coatings to establish soundness (of adhesion, future serviceability, extent
and degree of breakdown, and to recommended remedial action. To determine the extent and degree of
corrosion, wastage or structural failure and recommended remedial action. Includes the necessary removal
and replacement of linings and insulation. The survey findings to be a reported in a format specified in the
contract or reference documentation.
TAG OUT: To affix DANGER tags to all isolation points and starter switches for equipment and systems
that have been ISOLATED, in order to clearly identify them as such. (Physical measures such as
equipment locking/ roping off 1 fuse pulling etc) are to be used where operating procedures dictate.)
Equipment/systems that have been TAGGED-OUT are then to be entered in a register that clearly identifies
each isolation point, the date of isolation/de-isolation and the individuals responsible.
TEST: To carry out FUNCTIONAL TESTS’, ‘OPERATIONAL TESTS, PRESSURE and ENDURANCE
TESTS’, SHOP TESTS” or other actions required by the specification or reference documentation to
confirm that the item exhibits the required characteristics and performance.
UPKEEP BY EXCHANGE (UxE): To ‘REMOVE an item and INSTALL a replacement. To store in a
suitable environment. If necessary obtain disposal instructions from ASP. Then pack and return to ASP, or
otherwise as directed by ASP.
WARNING: An examination or testing procedure or practice which must be observed or risk either loss of
life or injury to personnel or damage to equipment.
WORK IN WAY: The necessary REMOVAL’ and INSTALLATION’ of obstructions or connection items,
including the rectification of any damage caused, whilst carrying out a specified task.
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Attachment D: Contract Change Proposal
TRS NUMBER: CCP NUMBER: RAISED BY:
DATE: COMPANY:
DESCRIPTION (including parts and materials):
MANHOURS: ………….. SIGNATURE: ………………………………………………………..
CFE Table (may be deleted if not required)
Part Name Original
Manufacturer Original Manufacturer’s No Quantity
Unit Cost (ex
GST)
TAB TO ADD MORE
LINES
LABOUR COST: $ EX GST
CONSUMABLES: $ EX GST
PARTS/MATS: $ EX GST
SUBCONTRACTOR □ YES □ NO NAME:
MANHOURS: LABOUR COST: $ EX GST
TOTAL COST: $ EX GST
ASP FEE: $ ASP TO COMPLETE
TOTAL COST: $ ASP TO COMPLETE
ATTACHMENTS and ASSOCIATED REPORTS:
Updated SWMS Attached? □ YES □ NO
GFE Required? □ YES □ NO If GFE is required, details must be provided (GOVERNMENT FURNISHED EQUIPMENT)
RELATED CCPs
LATE FINISH DATE: DURATION: days/hours
IMPACT ON MILESTONES
TECHNICAL APPROVAL (ASP) APPROVAL (PROJECT AUTHORITY)
NAME: NAME:
SIGNATURE SIGNATURE
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ATTACHMENT F – CONFINED SPACE TRANSFER SHEET
HMAS SIRIUS CONFINED SPACE
TRANSFER SHEET
HMAS SIRIUS This section is to be completed on transfer to Contractor/RA
Date:
Name of Compartment:
Compartment location:
AC869 No:
Ship Sign:
Contractor Sign:
CONTRACTOR This section is to be completed on transfer to HMAS SIRIUS
Date:
Name of Compartment:
Compartment location:
AC869 No:
Contractor Sign:
Ship Sign:
One copy of this form is to be held in the Confined Space Transfer Register folder at
all times.
One copy is to be given to the Contractor on handover.
HMAS SIRIUS – CONFINED SPACE
HANDOVER CHECKLIST
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# All items to be initialled by authorised SIRIUS CSS and Contractor
representative on HOTO from Ship Staff to Contractor
CONTRACTOR’S CONFINED SPACE MANAGEMENT PLAN HAS BEEN
PROVIDED AND IS ENDORSED BY EO
CONTRACTOR’S CS RESCUE PLAN HAS BEEN PROVIDED AND IS ENDORSED
BY EO
CONFINED SPACE QUALIFICATIONS SIGHTED FOR ALL CONFINED SPACE
WORKERS
SITE INSPECTED BY SIRIUS CSEPAA AND CONTRACTOR SUPERVISOR,
HAZARDS IDENTIFIED AND MITIGATION PLAN AGREED UPON
VENTILATION ROUTES APPROVED
OOD INFORMED
CSS AND CSEPAA IDENTIFIED BY CONTRACTOR
ISOLATIONS CONDUCTED BY SHIPS STAFF AND CONTRACTOR, AND
CHECKED CORRECT
CONTRACTOR, WHILST WORKING ON HMAS SIRIUS, IS AWARE OF 10HR
MAXIMUM LIFE OF AUTHORISED ENTRY PERMIT, UNDER EITHER
MANGEMENT SYSTEM
CONTRACTOR, WHILST WORKING ON SIRIUS, IS AWARE THAT “TIME
WAITED AVERAGES” ARE NOT TO BE USED AND NO PERSONNEL ARE TO BE
EXPOSED TO CONCENTRATIONS ABOVE “THRESHOLD LIMIT VALUE” AT
ANY POINT, REGARDLESS OF EXPOSURE TIME
CONTRACTOR AWARE THAT IF ANY CHANGE TO SCOPE OF WORK, THAT
SHIPS STAFF MUST BE NOTIFIED AND NEW RISK ASSESSMENT CONDUCTED
SIRIUS CSEPAA CONTRACTOR
Name: Name:
Date: Date:
Sign: Sign:
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HMAS SIRIUS – CONFINED SPACE
TAKEOVER CHECKLIST
# All items to be initialled by authorised SIRIUS and Contractor representative on
HOTO from Contractor, back to SIRIUS Ship Staff
CONTRACTOR DECLARES CONFINED SPACE IS BEING RETURNED IN
SERVICEABLE STATE, WITH NO TOOLS OR WASTE REMAINING (any agreed
exceptions such as known defect in tank, to be listed at bottom)
SIRIUS CSS AUTHORISED MEMBER HAS CONDUCTED FULL INTERNAL
INSPECTION OF CONFINED SPACE
ALL CONTRACTOR DE-ISOLATIONS HAVE BEEN CONDUCTED AND
CHECKED CORRECT
SIRIUS ACCEPTS RETURN OF ADMINISTRATIVE CONTROL OF CONFINED
SPACE, AND WILL REFIT ANY TANK TOPS AS REQUIRED
SIRIUS CSEPAA CONTRACTOR
Name: Name:
Date: Date:
Sign: Sign:
Page 28 of 35
ATTACHMENT G – SAFE WORKING METHOD STATEMENT
ACTIVITY: HMAS SIRIUS TRS No: XXXX
SAFE WORK METHOD STATEMENT (SWMS) - Part 1
Company Name: Address: ABN:
Company Contact: Position: Phone No.:
Project Details
TRS Description:
Relevant workers must be consulted in the development, approval and communication of this SWMS: SWMS Approved by Employer/PCBU/Director/Owner:
Print Name Name: (Include names of workers
who were consulted in relation to the
development of this SWMS)
Signature: Job Title: Date:
Signature:
Date:
Name of Principal Contractor: CO HMAS SIRIUS Principal Contractor Company Name: Department of Defence
Date SWMS provided to ASP Ship Management: ASP Project Manager Approval Signature: Date:
Name of person responsible for ensuring compliance with SWMS:
Signature: Date:
Contractor Competency Acknowledgement. (See front page of TRS)
Signature: Date:
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SWMS Scope
Personal Protective Equipment (PPE) Ensure all PPE meets relevant Australian Standards. Inspect, and replace PPE as needed.
Foot Protection
Hearing Protection
High Visibility
Head Protection
Eye Protection
Face Protection
Hand Protection
Protective Clothing
Breathing Protection
Sun Protection
Broad brimmed hat, UV rated clothing, SPF 30+ sunscreen, tinted safety glasses with adequate
UV protection)
High Risk Work Dangerous Goods / Hazardous Chemicals List all High Risk work (as defined in the Work Health and Safety Act 2011 and Work Health and Safety Regulations 2011)
List all dangerous goods or hazardous chemicals that will be used (as defined in the Work Health and Safety Act 2011 and Work Health and Safety Regulations 2011)
Hazards - What can cause harm? Risks - What can happen? Inspection Activity
Job Step: Conduct double tag-out
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V H Hold point for SS
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Approval to Start (Hold Point for Ship Staff)
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V H Hold point for SS
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
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Job Step: Open/Measure/Test/Inspect etc
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Opening Report
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V R, V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: List the remainder of the task steps required to conduct the task safely
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Review of SWMS on submission of CCP at any stage of Task Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
H H Hold point for ASP
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
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Risk Score: Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Risk Score:
Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
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V
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Set to Work in conjunction with SS
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V W W
Control Measures to Reduce Risk Hazards (Safety/Environment/Physical etc) Risks Mitigations
Person responsible to implement control measures: (Print Name)
Job Step: Submit Closing Report
Risk Score: Supplier ASP Ship Management Third Party (SS, Lloyds) Remarks
Activity Sign/Date Activity Sign/Date Activity Sign/Date
V R, H
Control Measures to Reduce Risk
Person responsible to implement control measures: (Print Name)
Inspection Key
V = Visual Inspection/Verify
W = Witness, Independent certification: Supplier QA/ASP/3rd
party (Lloyds)
H = Hold/Classification
R = Review
D = Documentation
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Emergency Procedures / Emergency Response
Garden Island Emergency Response: Call 9553 2222 or 000 immediately. Emergency response plan for the site
- Assembly point is the wharf adjacent to the ship - In case of an emergency inform ship staff immediately - Immediate First aid can be provided by ship staff - Fire Extinguishers may be provided and operated by ship staff
Develop site-specific rescue procedures/SWMS. All workers are to ensure they are familiar with emergency and evacuation procedures. SEE ASP online induction)
Review
To ensure controls are implemented and monitored effectively:
Toolbox /pre-work meetings will be undertaken
Relevant persons will be consulted on hazards and contents of SWMS, work plans and other applicable information
Control measures will be monitored throughout works by way of: o Spot checks o Consultation o Scheduled audits
Corrective actions will be recorded and rectified in a timely manner. SWMS will be reviewed and updated accordingly (in consultation with relevant persons)
Ensure all controls are reviewed as per the following:
If controls fail to reduce risk adequately
When changes to the workplace or work activity occur that create new / different risks where controls may no longer be effective
On submission of a Contract Change Proposal (CCP)
New hazards identified
After an incident involving work activities relevant to this SWMS
During consultation with relevant persons indicate review is needed
A Health and Safety Representative (HSR) requests a review in line with the requirements of the legislation.
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SAFE WORK METHOD STATEMENT - Part 3
This SWMS has been developed in consultation and cooperation with employee/workers and relevant Employer/Persons Conducting Business or Undertaking (PCBU). I have read the above SWMS and I understand its contents. I confirm that I have the skills and training, including relevant certification to conduct the task as described. I agree to comply with safety requirements within this SWMS including risk control measures, safe work instructions and Personal Protective Equipment described.
Overall Risk Rating after Controls 1 Low 2 Medium 3 High 4 Extremely High
Employee/Worker Name Job Role / Position Signature Date Time Employer/PCBU/Supervisor
Review No. 1 2 3 4 5 6 7 8
Name
Initial
Date
HIERARCHY OF CONTROLS
ELIMINATION - Risk will be eliminated where possible
SUBSTITUTION ISOLATION ENGINEERING - Where risk remains, one/combination of
controls will be used
ADMINISTRATIVE - Where risk remains, administrative controls
will be used.
PERSONAL PROTECTIVE EQUIPMENT (PPE) - Where risk still remains, it will be reduced as far as reasonably practicable with
use of PPE.
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RISK ASSESSMENT MATRIX
Step 1: Determine Likelihood What is the possibility that the effect will occur?
Criteria Description
Frequent Expected in most circumstance Effect is a common result
Probable Will probably occur in most circumstance
Effect is known to have occurred or has occurred
Occasional Might occur at some time Effect could occur or has been heard to occurred
Remote Could occur at some time Effect in not likely to occur or has not been heard to have occurred
Improbable May occur only in exceptional circumstances
Effect is practically impossible
Step 3: Determine the Risk Score
Consequence
Cat
astr
op
hic
Cri
tica
l
Maj
or
Min
or
Probability
1 2 3 4
Frequent 5 1 3 7 13
Probable 4 2 5 9 16
Occasional 3 4 6 11 18
Remote 2 8 10 14 19
Improbable 1 12 15 17 20
Score 1-5 Extremely High (Intolerable)
Score 6-9 High (Unacceptable)
Score 10-17 Medium (Acceptable with continuous review)
Score 18-20 Low (Acceptable with periodic review)
Step 2: Determine Consequences What will be the expected effect? Level of Effect Example of effect on Safety Example of effect on Environment
Minor Failure could result in First Aid or minor supportive medical treatment
Failure would result in short term damage to the environment requiring no rectification activities
Major Failure could result in temporary partial disability, hospitalisation, or emergency medical treatment
Failure would result in short term damage to the environment which would be readily rectifiable
Critical Failure could result in permanent partial disability or temporary total disability
Failure would result in significant short term damage to the environment which would be difficult to rectify
Catastrophic Failure could result in death or permanent total disability
Failure would result in significant long term damage to the environment which would be extremely difficult to rectify
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