applicant tracking - bowdoin college · pdf fileall job pos ngs and all ac ons related to job...
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How do I post a staff job?
Applicant Tracking
All job pos ngs and all ac ons related to job pos ngs are located in the Applicant Tracking Module. Once you have logged into
Recruit, go to the Module Menu at the top right, and choose Applicant Tracking. When you have changed to this module, the col‐
or of the top bar will be blue.
To begin the process of pos ng a job
1. use the Shortcuts menu on the right side of the home page with
two links: Create New Staff Job Descrip on, and Create New
Casual Job Descrip on, or
2. Click on the Job Pos ngs tab at the bo om of the color bar and
choose Staff.
The Job Pos ngs page lists all job
pos ngs that you have access to, includ‐
ing the current status of the pos ng, the
date the pos ng was last modified, and
the number of applicants a ached to
that pos ng. To create a new pos ng,
click the orange Create New Job Pos ng
at the top right .
NOTE: if you want to post a Staff job and you are making changes to the job descrip on, you must first Modify the Job Descrip on
in the Posi on Management Module.
On the Create New page select:
1. Create from Job Template—select this op on for Casual posi ons ONLY
2. Create from Job Pos ng—typically select this op on for Casual jobs and
consult with HR before using it for Staff posi ons
3. Create from Staff Job Descrip on—select this op on for most Staff job
pos ngs to ensure that the person you hire is seated into a job descrip on once
the hiring proposal is approved.
Once you've chosen Create from Staff Job Descrip on a list of all staff job
descrip ons to which you have access will be displayed. Hover your mouse
icon over the Ac ons menu to the far right of the record you want to use,
and choose Create From.
NOTE: If the menu includes either Posi on Request Outstanding or Job Pos ng Outstanding, you will not be able to use this
job descrip on to create a pos ng.
Once you've selected a job descrip on from which to create your pos ng, a Summary page will be displayed, where you
can indicate any tle, division, or department changes, and what types of applica ons you will accept. Be sure to chose
both Employment Applica on and Internal Applica on for any posi on that is open to the public. Click Create New Job
Pos ng when you’re done.
Tabs —Each sec on of the job pos ng is broken out into tabs on the le side of the page.
Pos ng Details includes all the informa on that will be available to the applicant when the pos ng has been approved.
This also displays the fields that determine which users will have access to the pos ng.
NOTE: in the Applicant Reviewer field you should enter the person or persons
who will be managing the search. Hiring Managers can view applica ons, but
cannot change applicant statuses or view search commi ee evalua ons.
The Supplemental Ques ons tab allows you to choose any avail‐
able ques ons from the library to include with your pos ng. Click
the Add A Ques on bu on, select any ques ons you wish to add
to your job pos ng, and click Submit. You can reorder these ques‐
ons via the Posi on column, and make any of them Required
(the applicant must answer the ques on when comple ng his/
her applica on). You may also submit a new supplemental ques‐
on, if there is one specific to your pos ng that you would like to
include. Human Resources must approve all new ques ons.
NOTE: Human Resources will automa cally add the adver sing source and
criminal history ques ons to any pos ng.
Click on the Applicant Documents tab to select all documents you want your appli‐
cants to upload.
Use the Search Commi ee tab to enter the names of search commi ee members
for your posi on search. You can search for and add members , or, if you do not
find the person you would like to include in your commi ee, you may request that
HR add a search commi ee member. If your pos ng will not have a search com‐
mi ee, you may skip this tab. Remember! Search Commi ee Members cannot
change applicant statuses. Those helping to manage this search should be added as Applicant Reviewers.
The search commi ee members may provide basic data about their rankings of the applicant pool. The Evalua ve
Criteria tab houses a library of ques ons you can choose from, and like Supplemental Ques ons, you can submit ques‐
ons of your own.
The Budget Informa on tab includes all informa on regarding the posi on FTE and salary. Most fields on this tab are
required.
Use the Pos ng Documents tab to upload any documents associated
with your pos ng request (e.g., grants or suggested ad copy). Hover over
the Ac ons menu to the right of the document type you choose, and se‐
lect either Upload New or, if you wish to write the document directly
into the pos ng request, Create New. You can also use documents in‐
cluded with previous pos ng requests, by selec ng Choose Exis ng.
Move to the Request Summary tab to submit it into the approval work‐
flow. Save the request and finish it later by clicking Keep Working On
This Job Pos ng, or you may Cancel it if it was done in error or is no longer needed. If you are a Hiring Manager 1, you
will have the op on to Submit to Hiring Manager 2 for Approval, and if you are a Hiring Manager 2, will have the op‐
on to Submit for Department Head Approval.
If you saved this posi on request and need to come back to it later, access it by clicking the Staff Job Descrip ons tab, and choose
Staff Posi on Requests from the menu. Any Posi on Request to which you have access will be listed in the records table below,
sorted by date of last system ac on. To narrow this search, use the Search field above the records table.
Applican
t Tracking
Staff
Posngs Requests an
d W
orkflow
Jo
b p
os
ngs
an
d p
os
ng
req
ues
ts (
req
uis
io
ns)
are
NO
T co
up
led
wit
h jo
b d
escr
ipo
n a
co
ns
.
P
os
ngs
may
be
crea
ted
fro
m o
ther
po
sn
gs, f
rom
staff
job
des
crip
on
s, o
r, in
th
e ca
se o
f ca
sual
an
d/o
r fa
cult
y p
os
ngs
, fro
m jo
b t
emp
late
s.
A
ll ac
on
s re
late
d t
o p
os
ng
a jo
b o
ccu
r in
th
e A
pp
lican
t Tr
acki
ng
Mo
du
le.
Create a New
Casual Posng Request
Go
to
: Ap
plic
ant
Trac
kin
g M
od
ule
Ch
ange
use
r gr
ou
p:
Hir
ing
Man
ager
1, H
irin
g M
anag
er 2
, or
Dep
artm
ent
Hea
d
Ch
oo
se: J
ob
Po
sn
gs
Ch
oo
se: C
asu
al
Ch
oo
se: C
reat
e N
ew J
ob
Po
sn
g
Ch
oo
se: C
reat
e fr
om
Jo
b T
emp
late
Ch
oo
se: A
co
ns
(far
rig
ht)
an
d C
reat
e Fr
om
Create a New
Staff Posng Request
Go
to
: Ap
plic
ant
Trac
kin
g M
od
ule
Ch
ange
use
r gr
ou
p:
Hir
ing
Man
ager
1, H
irin
g M
anag
er 2
, or
Dep
artm
ent
Hea
d
Ch
oo
se: J
ob
Po
sn
gs
Ch
oo
se: S
taff
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