appendix 5 building condition assessment audit form
Post on 03-Jun-2018
220 Views
Preview:
TRANSCRIPT
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
1/21
Building ComponentsComponents Asset Component Details Useful Lives
Building Structure S footings, floors, doors, walls, windows, ceilings, stairs, ramps, frame 50 YearsRoof R roof structure and cladding 40 Years
Floor Coverings C carpets, lino, vinyl, etc 10 Years
Other Services OSecurity alarms, fire alarms & panels, electricity cabling and distribution boards,
plumbing, hot water, air conditioning, building management system 15 Years
Fittings & Fixtures F toilets, basins, urinals, hardware fittings, kitchen cupboards, 25 Years
Transport T Passenger lifts, hoists/dumb waiters, automatic doors 20 years
Source: CVC Assets Accounting Policy (draft March 2010)
We may have our Useful Lives too short and the last page gives an opportunity to review what you think each components' useful life should be
For example, 10 years maybe ok for a total useful life for carpet, however, concrete & floor tiles would generally have a longer useful life.
APPENDIX 5 Bu ilding Condi tion Assessment Audi t Form, wi th Tips
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
2/21
Action Required
VH Very High Risk Immediate corrective
H High Risk Prioritised action required
M Medium Risk Planned action required
L Low Risk Manage by routine
Refer to CVC's Risk Management Policy & Plan for further information:
K:\ASSETS\ADMINISTRATION\Risk Management\1_29_Risk_Management[1].pdf
Risk Rating
http://../BUILDING%20MANAGEMENT/ADMINISTRATION/Risk%20Management/1_29_Risk_Management%5b1%5d.pdfhttp://../BUILDING%20MANAGEMENT/ADMINISTRATION/Risk%20Management/1_29_Risk_Management%5b1%5d.pdf -
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
3/21
ELEMENT 1 2 3 4 5Very Good Good Condition Moderate Condition Poor Condition Very Poor Condition
Up to 45 90 to 100
Structure Sound structure Functionally soundstructure
Adequate structure,
some evidence of
foundation
movement, minor
cracking.
Structure functioning
but with problems
due foundation
movement. Some
significant cracking.
Structure has serious
problems & concern
is held for the
integrity of the
structure.
External Appearance affectedby minor cracking,staining, or minor
leakage. Indications
of breaches of
weatherproofing.
Minor damage to
coatings.
Fabric damaged,
weakened ordisplaced.
Appearance affected
by cracking, staining,
overflows, or
breakages. Breaches
of weatherproofing
evident. Coatings in
need of heavy
maintenance or
renewal.
Fabric is badly
damaged orweakened.
Appearances affected
by cracking, staining,
overflows, leakage, or
damage. Breaches of
waterproofing.
Coatings badly
damaged or non-
existent.
Internal Appearance affectedby minor cracking,
staining or minor
leakage, some
dampness or mildew.
Minor damage to
wall/ceiling finishes.
Fabric damaged,
weakened or
displaced.
Appearance affected
by cracking, staining,
dampness, leakage
or breakages.
Breaches of
waterproofing
evident. Finishes of
poor quality & in need
of replacement.
Fabric badly damaged
or weakened.
Appearances affected
by cracking, staining,
leakage, or wilful
damage. Breaches of
waterproofing.
Finishes badly
damaged, marked &
in need of
replacement.
Services All componentsoperable & well
maintained.
All components
operable.
Occasional outages,
breakdowns or
blockages. Increased
maintenance
required.
Failures of plumbing
electrical &
mechanical
components common
place.
Pluming electrical &
mechanical
components are
unsafe of inoperable.
Fittings Well secured & Operational & Generally operational.Fittings of poor Most are inoperable
Fabric constructed
with sound materials,true to line & level.
No evidence of
deterioration or
discolouration.
Showing minor wear
& tear & minordeterioration of
surfaces.
Condition Grading System for Building AssetsCONDITION GRADE
Estimatedproportion of lifeconsumed Between 45 to 90
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
4/21
ImmediateMaintenance
Grade 1
ServicesSource: International Infrastructure Management Manual V3, 2006
Small items of immediate maintenance which if repaired in the short term will restore the element to a higher condition grade.
In such an instance the assessor will both grade the element at the higher condition grade & report the immediate
maintenance required.
Many surveyors are reluctant to assess an element as Grade 1, opting for the conservative assessment of Grade 2. This is a
poor practice as it artificially brings forward predictions of future expenditure on that element. As a guide an element will
generally remain in Grade 1 for 35 50% of its overall life.
Services relate to all plumbing, electrical and mechanical components
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
5/21
CLARENCE VALLEY COUNCIL Structure
Roof
COUNCIL OWNED/CONTROLLED BUILDING AUDIT Coverings
OtherFittings
Classifications - Building Elements TransportHIDE-INTERNAL USE
Level 1 Level 2 Level 3 ASSET
Major Group Elements Group Elements Individual Elements COMPONENT
A. STRUCTURE A1 Substructure A1.1 Foundations Construction S
A1.2 Basement Construction S
A1.3 Notes on Substructure
A2 Structure A2.1 Floor Const ruct ion S
A2.2 Wall Const ruct ion S
A2.3 Roof Construc tion R
A2.3 Notes on Structure
B. EXTERIOR B1 Envelope B1.1 Wall Cladding and Finish S
B1.1.1 Eaves & Fascia S
B1.2 Roof Cladding and Finish R
B1.2.1 Gutters & Downpipes R
B1.3 External Doors and Finish S
B1.3.1 External Locks & Door Hardware S
B1.4 External Windows and Finish S
B1.4.1 Ext Windows Locks & Hardware S
B1.4.2 Window Furnishings F
B1.4.3 External Floors S
B2 Access B2.1 Building Secure
B2.2 Secur it y Systems O
B2.3 General Building Access
B2.4 Disab led Access
B2.5 Fencing
N2.6 Notes on Access
C. INTERIOR C1 Construction & C1.1 Internal Floors & Covernings C
Finishes C1.2 Internal Walls & Partitions S
C1.3 Ceilings S
C1.4 In ter io r Doors S
C1.4.1 Internal Door Locks & Hardware S
C1.5 In ternal Windows S
C1.6 Stairs and Landings S
C1.7 Special Fixtures/Features
C1 8 Disabili ty Access & Facili t ies
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
6/21
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
7/21
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
8/21
Item Description - General Details Details
13 Total property land area:
Please indicate estimated, measure or plan
based (e, m or b)
14 Number of Storeys:
Include basements seaparately ie. 2 Storey
plus basement (carpark)
15 Total Floor area m:Please indicate estimated, measure or plan
based. Include all levels and rooms or areas
covered by a roof
16 Number of Rooms/Offices:
Standard rooms not included below
17 Number of Meeting Rooms:
Rooms specifically for holding meetings
for individual groups or for hire
18 Number of Expanse Areas:
Such as halls, sporting etc.
19 Number of Amenities and Toilets:
20 Number of Disable Toilets:
21 Number of Kitchens:
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
9/21
Condition Rating
Very Good 1
Date: Building/Premise Name: Good Condition 2
Moderate Condition 3
Poor Condition 4
Very Poor Condition 5
Item - Structure Description Comments, Defects, Condition Rating Risk
A1.1 - Subs tructure
Foundations
Describe and Rate
A1.2 - Subs tructure
BasementDescribe and Rate
A1.3 - Notes
on substructure
A2.1 - St ructure
Floor Construction
Describe and Rate
A2.2 - St ructure
Wall Construction
Describe and Rate
A2.3 - St ructure
Roof Construction
Describe and Rate
Include Pitch of Roof
Include description of Eaves
and Gables or other features
A2.4 - Notes on
Structure
include any special features
High Risk, Possible Danger
Very High Risk, Immediate Danger
Risk Rating
Low Risk
Some Risk
Medium Level Risk
Strip foundtions, slab on ground, brickpier, etc. May be a number of methods
Describe general overall
condition & list defects
Basement construction type & finish Describe general overall
condition & list defects
Note any further information on
substructure
Slab on ground, raft, timber, etc. May
be a number of methods.
Describe general overall condition
& list defects
Timber/steel frame, concrete tilt slab,
etc. May be a number of methods
Describe general overall condition &
list defects
Timber/steel frame, steel portal frame, etc.
May be a number of methodsDescribe general overall condition
& list defects
Include any comments on the structure, any
special features, etc
Describe general overall condition &
list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
10/21
Condition Rating
Very Good 1
Date: Building/Premise Name: Good Condition 2
Moderate Condition 3
Poor Condition 4
Very Poor Condition 5
Item - Exterior Description Comments, Defects, Condition Rating Risk
B1.1 - Envelope
Wall Cladding
Describe and Rate
Include finish and colour(s)
B1.1.1 - Eaves & Fascia
B1.2 - Envelope
Roof Cladding
Describe and Rate
Include finish and colour
Include description of any
features
B1.2.1 - Gutters &
Downpipes
B1.3 - Envelope
External Doors
Describe and Rate
Include frame type, finish &
total number. Include other
doors such as garage roller,
security etc.
Risk Rating
Low Risk
Some Risk
Medium Level Risk
High Risk, Possible Danger
Very High Risk, Immediate Danger
Timber, steel, cement fibreboard,
etc. May be multiple styles
Describe general overall condition &
list defects
Steel (corrugated iron, trimdeck,
etc), concrete, tile, etc. May be
multiple styles
Describe general overall condition &
list defects
Timber, steel clad, garage, etc. Painted,
stainless, varnish, features, etc.
Describe general overall condition
& list defects
Describe general overall condition
& list defects
Describe generall overallcondition & list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
11/21
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
12/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Exterior Description Comments, Defects, Condition Rating Risk
B2.3 - Access General Access
Describe & rate public access
for paths, steps, ramps, door
swings & openings, horticulture
slip & trip. Compliancy
B2.4 - Access
Disabled Access
Describe & rateAvailable? Other Disabled
Services? Compliancy?
B2.5 - Fencing
Describe & rate
B2.6 - Special Features
Describe & rate
B2.7 Notes on Access
Concrete steps, timber steps, ramp,
footpath, etc
Describe general overall condition & list
defects & compliancy
Disable access Y/N, lift, ramp,
toilets #, amenities, etcDescribe general overall condition &
list defects & compliancy
Colourbond, timber, wire mesh,
strand, security, strand, gates, etcDescribe general overall condition & list
defects & compliancy
Describe general overall condition & list
defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
13/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Interior Description Rating and Comments Rating Risk
C1.1 - Construction /
Finishes
Internal Floors
Describe and Rate
C1.2 - Construction /
Finishes
Internal Walls
Describe and Rate
C1.3 - Construction /
Finishes
Internal Ceilings
Describe and Rate
C1.4 - Construction /
Finishes
Internal DoorsDescribe and Rate
Include Doors and Frames
C1.4.1 - Internal Doors
Locks & Door Hardware
Describe & rate
continued
Carpet, vinyl, concrete, etc. May be a
number of methods. Name roomsDescribe general overall condition &
list defects
Fibreboard, plasterboard, timber, etc. May be
a number of methods. Name rooms.
Describe overall condition & list
defects
Fibreboard, plasterboard, timber, etc. May be a
number of methods. Name rooms.
Describe overall condition & list
defects
Timber flush, timber feature, steel or
timber frame, passage set. Number of
Describe overall condition & list
defects
Describe overall condition & list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
14/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Interior Description Rating and Comments Rating Risk
C1.4.1 - Internal Doors
Locks & Hardware
continued from previous
page
C1.5 - Construction /
Finishes
Internal Windows
Describe and Rate
Include Window Hardware
C1.6 - Construction /
Finishes
Stairs and LandingsDescribe and Rate
C1.7 - Construction /
Finishes
Special Features
Describe and rate any
outstanding or noteworthy
items that should be recorded
C.1.8 - Disability Access
& Facilities
Describe & rate access
facilities & compliance
Aluminium or timber frame, fixed, etc. May be a
number of styles. Number of
Describe generall overall condition &
list defects
Fibreboard, plasterboard, timber, etc. May be
a number of methods. Name Rooms
Describe general overall condition
& list defects
Historical connections, Heritage
significance, items of expense, etcDescribe general overall condition & list
defects
Describe general overall condition &
list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
15/21
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
16/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Services Description Comments, Defects, Condition Rating Risk
D2.2 - Electri cal
Lighting and Circuits
Describe and Rate
D2.3 - Electri cal
Other Electrical
Describe and Rate
D2.4 - Electri cal
Emergency Exit
Lighting
Describe & rate
D2.5 Energy Saving
Devices / Measures
Describe & rate
D3.1 - Fire Protection
Extinguisher/Hose Reel
Describe and Rate
D3.2 - Fire Protection Sprinkler Systems
Describe and Rate
D3.3 - Fire Protection
Standpipes/Hydrants
Describe and Rate
D3.4 - Fire Protection
Fire Panels and EWIS
Describe and Rate
Switches, light fittings, conduits, wiring
circuits, GPO's, etcDescribe general overall condition & list
defects
Pumps, generators, etc Describe general overall condition & list
defects
Describe general overall condition & list
defects
Describe general overall condition & list
defects
Number & type of extinguishers, hose reels,
etc
Describe general overall condition & list
defects
System, coverage, type, etc Describe general overall condition & list
defects
Number, description, locations, etc Describe general overal condition & list
defects
Type, model, locations, etc Describe general overall condition & list
defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
17/21
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
18/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Equipment Description Comments, Defects, Condition Rating Risk
E1.1 - Equipment &
Furnishings
Whitegoods
Describe and Rate
E1.2 - Equipment/Furn.
Hot Water Urns
Describe and Rate
E1.3 - Equipment/Furn.
Other Kitchen Equip.
Describe and Rate
**Not all will be CVC's**
E1.4 - Equipment/Furn.
Special Equipment
Describe and Rate
**Not all will be CVC's**
E1.5 - Equipment/Furn.
Moveable Equipment
Describe and Rate
E1.6 - Equipment/Furn.
Fixed Furnishings
Describe and Rate
Refrigerators, stoves, microwaves, record
Asset Tag # of each
Describe general overall condition & list
defects
Wall mounted fixed urns, portable urns,
Boilex units under sink, etc
Describe general overall condition & list
defects
Garbage disposal systems, deep fryers, etc.
Items not covered in E1.1 or E1.2. Record
Asset Tag #
Describe general overall condition &
list defects
Projectors, Audio, etc. Record Asset Tag
#Describe general overall condition & list
defects
Tables, chairs, desks, office equipment,
etc. Record Asset Tag #
Describe general overall condition &
list defects
Stage, curtains, blinds, wall fixings, etc Describe general overall condition &
list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
19/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Equipment Description Comments, Defects, Condition Rating Risk
E1.7 - Notes on
Equipment &
Furnishings
Special features - describe
& rate
Describe general overall condition &
list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
20/21
Condition Rating Risk Rating
Very Good 1 Low Risk
Date: Building/Premise Name: Good Condition 2 Some Risk
Moderate Condition 3 Medium Level Risk
Poor Condition 4 High Risk, Possible Danger
Very Poor Condition 5 Very High Risk, Immediate Danger
Item - Landscape Description Comments, Defects, Condition Rating Risk
F1.1 - Grounds
Driveways
Describe and Rate
F1.2 - Grounds
Carpark
Describe and Rate
F1.3 - Grounds
Landscaping
Describe and Rate
F2.1 - Structure
Special Structure
Describe and Rate
F3.1 - Designated
Disabled Parking
Describe and Rate
Concrete, bitumen, gravel, natural ground,
etcDescribe overall condition and list defects
Concrete, bitumen, gravel, natural ground,
etc
Describe general overall condition & list
defects
Gardens, lawns, ponds, etc ? weedsDescribe general overall condition & list
defects
Clocktower, features, unusual structures not
included in other categories
Describe overall condition & list defects
Describe disabled parking, signage, number of
spaces available, etc
Describe overall condition & list defects
-
8/12/2019 Appendix 5 Building Condition Assessment Audit Form
21/21
Date: Building/Premise Name:
Item - Useful Lives Remaining Useful Life for Component Review of Total Useful Life for Component
FINANCE -
TOTAL
USEFUL LIFE
G.1 Structure
50
G.2 Roof
40
G.3 Floor Coverings
10
G.4 Other Serv ices
25
G.5 Fittings & Fixtures
15
G.6 Transport
20
Give how many years left of it's life
the component has - refer to date
built & previous remaining life
Give Total Useful Life for that
component. Is it the same as what
Finance use (it doesnt have to
be)?
top related