allocation of resources 2009-10 financial estimates presentation to board: may 5, 2009 presented by:...

ALLOCATION OF RESOURCESALLOCATION OF RESOURCES

2009-102009-10FINANCIAL ESTIMATESFINANCIAL ESTIMATES

Presentation to Board: May 5, 2009

Presented by:•Susan LaRosa , Director of Education &

Secretary of the Board •John. Sabo, Associate Director - Leading Services & Treasurer of the Board

Presented by:•Susan LaRosa , Director of Education &

Secretary of the Board •John. Sabo, Associate Director - Leading Services & Treasurer of the Board

OBJECTIVEOBJECTIVE

•To present a review of the status of the development of the 2009-10 Financial Estimates

• To distribute and present the 2009-10 Allocation of Resources Workbooks (binder)

• To present the 2009-10 Revenue Estimates

STATUS OF DEVELOPMENT OF STATUS OF DEVELOPMENT OF 2009-10 Financial Estimates2009-10 Financial Estimates

•Allocation of Resources Design Team

• Currently developing Financial Estimates for presentation to the Board for review, discussion and approval

• Other related staff committees:

• Facilities Design Team

•Information Systems Leadership Team

STATUS OF DEVELOPMENT OF STATUS OF DEVELOPMENT OF 2009-10 Financial Estimates2009-10 Financial Estimates

Key Dates

Design Team Meetings

• Various May to June

Board/Committee Meetings

• Labour Relations – May 12(tentative)

• Accommodation – June 9

• Board – May 26, June 16 & June 30

2009-10 ALLOCATION OF 2009-10 ALLOCATION OF RESOURCES WORKBOOK (binder)RESOURCES WORKBOOK (binder)

• Materials are pre-loaded into binder (with exception of expenditure support materials)

• Expenditure support materials are under review with the Allocation of Resources Design Team

• Workbooks will allow orderly filing by section and will facilitate future discussions

• Updates will be provided over next few Board meetings up to date of final approval

2009-10 ALLOCATION OF 2009-10 ALLOCATION OF RESOURCES WORKBOOKSRESOURCES WORKBOOKS

Workbook binders are pre-labeled with eight sections1. Introduction

2. Reserve Analysis

3. Revenue Support Material

4. Expenditure Support Material

5. Final Budget Information

6. Supplementary Information

7. 2008-09 Revised Estimates

8. Special Education

(includes 70 slide PowerPoint)

(includes 40 slide PowerPoint)

Financial Position OverviewFinancial Position Overview• Past…….influences

• Current……..which influences

• Future

Financial Position OverviewFinancial Position Overview• Past

• Financial Position at August 31, 2008

• Current

• 2008-09 Operating Budget

• 2008-09 Revised Estimates

• Future

• 2009-10 Financial Estimates (Operating Budget)

• 2010-11 & Future Financial Estimates

2009-102009-10REVENUE PROJECTIONSREVENUE PROJECTIONS

May 5, 2009

REVENUE PROJECTIONSREVENUE PROJECTIONS• Included under “Revenue Support Material” section of

Allocation of Resources Workbook

• 2009-10 Revenue Projections presentation (40 slides)

• 2009-10 Revenue Estimates Module (47 page module) provides detailed analysis of revenue projections with associated notes, assumptions and detailed calculations.

ENROLMENT PROJECTIONSENROLMENT PROJECTIONS

2008-09 Revised Estimates

2009-10 Projections

Increase (Decrease) %

ELEMENTARY

Students of the Board 34,376.79 34,330.31 -46.48 -.13%

Visa 56.00 56.00

TOTAL ELEMENTARY 34,432.79 34,386.31 -46.48 -.13%

SECONDARY

Students of the Board 17,419.02 17,848.19 429.17 2.46%

Visa 70.00 70.00

TOTAL SECONDARY 17,489.02 17,918.19 429.17 2.45%

TOTAL 51,921.81 52,304.50 382.69 .74%

OPERATING REVENUE SUMMARYOPERATING REVENUE SUMMARY

2008-09 Revised Estimates

2009-10 Preliminary

Revenue

Increase (Decrease)

$ %

Grants for Student Needs $ 451,265,313 $ 469,486,798 $ 18,221,485 4.04

Other Grants 1,000,000 500,000 (500,000) -50.0

Other Revenue 4,845,436 4,313,000 (532,436) -10.99

Continuing Education 3,940,700 3,997,264 56,564 1.44

TOTAL (Excluding Transfers from Reserves)

$ 461,051,449 $ 478,297,062$

17,245,6133.74%

Transfer from Reserves 3,391,132 tbd (3,391,132)

TOTAL (Including Transfers from Reserves)

$ 464,442,581 $ 478,297,062 $ 13,854,481 2.98%

2009-10 REVENUE PROJECTIONS2009-10 REVENUE PROJECTIONS

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections

Total Increase $ 18,221,485 4.04%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections

Total Increase $ 18,221,485 4.04%

Resulting from: (estimated)

Enhancements (PFA & Other misc) $ 15,685,473 3.48%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections

Total Increase $ 18,221,485 4.04%

Resulting from: (estimated)

Enhancements (PFA & Other misc) $ 15,685,473 3.48%

Constraints (2,466,000) (0.55)%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections

Total Increase $ 18,221,485 4.04%

Resulting from: (estimated)

Enhancements (PFA & Other misc) $ 15,685,473 3.48%

Constraints (2,466,000) (0.55)%

Net Funding increases (before growth) $ 13,219,473 2.93%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections

Total Increase $ 18,221,485 4.04%

Resulting from: (estimated)

Enhancements (PFA & Other misc) $ 15,685,473 3.48%

Constraints (2,466,000) (0.55)%

Net Funding increases (before growth) $ 13,219,473 2.93%

Growth increase 5,002,012 1.11%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections

Total Increase $ 18,221,485 4.04%

Resulting from: (estimated)

Enhancements (PFA & Other misc) $ 15,685,473 3.48%

Constraints (2,466,000) (0.55)%

Net Funding increases (before growth) $ 13,219,473 2.93%

Growth increase 5,002,012 1.11%

Total increase $ 18,221,485 4.04%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

HIGHLIGHTS OF GRANT CHANGESHIGHLIGHTS OF GRANT CHANGES

Detailed in Ministry memorandum and staff reports under Supplementary Information section

Main increases in grant are in support of Provincial Framework Agreement (PFA) - Previously referred to as Provincial Discussion Table (PDT)

NOTE: As per Ministry B4 memorandum “a board must fulfill the conditions of the PFA’s to benefit from the enhancement described in the PFA’s”

Other minor increases in support of School Operations for energy and other costs

Introduction of new “Constraint” measure concepts

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

HIGHLIGHTS OF GRANT CHANGES (cont’d)HIGHLIGHTS OF GRANT CHANGES (cont’d)

CONSTRAINT MEASURES $ 2.46 million decrease

Pupil Foundation Grant

Textbooks funding reduced $ 700,000

Classroom computers funding reduced $ 700,000

Staff Development funding eliminated $ 600,000

Student Transportation – 1% route reductions targeted $ 166,000

Special Education and Learning Opportunities (staff development component) $ 300,000

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

HIGHLIGHTS OF GRANT CHANGES (cont’d)HIGHLIGHTS OF GRANT CHANGES (cont’d)

FUTURE CONSTRAINT MEASURES 2010-11

Student Transportation

50% factor applied to growth

School Operations & Renewal Top-up

[2010/11 -2%] [2011/12 – 5%]

Excludes new schools for first five years

Board Administration 1%

Grants for Student Needs (GSN)Grants for Student Needs (GSN)

HIGHLIGHTS OF OTHER GRANT CHANGESHIGHLIGHTS OF OTHER GRANT CHANGES

CAPITALCAPITAL

New Energy Efficient Schools Funding Announcement (2009:B5 Memorandum)

No other known changes at this time (other than communicated re NPP/Growth Schools etc.)

TRANSFERS FROM RESERVESTRANSFERS FROM RESERVES

Preliminary Revenue Estimates DO NOT INCLUDE any provision for Transfers from Reserves

Reserves are NOT a source of revenue

Amount of utilization will be dependent upon

“Budget Balancing Process” as per Board motion/direction

2008-09 Operating Budget2008-09 Operating Budget

RESERVE POSTION as at August 31, 2008RESERVE POSTION as at August 31, 2008Worker’s Safety Insurance Board $ 1,666,303

Employee Benefits Rate Stabilization 537,288

Information Technology Initiatives 195,272

Retirement Gratuities 1,801,133

Transportation 323,570

Total “Unprotected” $ 4,523,566

Alternate Accommodation Reserve $ 906,829

G.S.B. 800,776

School Council Reserve 77,171

Scholarship Reserve 10,492

Total “Protected” $ 1,795,268

TOTAL $ 6,318,834

Note: Protected vs. Unprotected determined by Board motion

RESERVE POSITIONRESERVE POSITION Balance as at August 31, 2008 $ 6,318,834

–Less protected 1,795,268

–Available amount $ 4,523,566

Available amount will be required to fund:

– Year-end 2008-09 as per Revised Estimates $ 3.39 million

– Budget 2009-10 TBD

MINISTRY “MINISTRY “FINANCIAL”FINANCIAL” REQUIREMENTS REQUIREMENTS

Estimates to be filed by June 30, 2009 (or request an extension)

Compliance requirements

NO deficit

Envelopes i.e. admin & gov., spec. ed, accommodation

Key staffing e.g. class size

REPORTING & ACCOUNTABILITYREPORTING & ACCOUNTABILITY

Ministry controls re non-compliance

Withholding grants

Requiring boards to file deficit management plans

“Directing” boards to take measures to become compliant

NEXT STEPSNEXT STEPS

•Budget review/presentations – May & June

• Internal Staff Review – Design teams

• Board Review – Committee and Board

• Public Input/Budget Review

• Scheduled meetings May 26, 2009 & June 16, 2009

• Final budget review/presentation (including finalized Revenue projections) targeted for June 16, 2009

• Final budget approval June 30, 2009

QUESTIONS ?