all ms word 2013
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K.D.Ashan Ravindra Dissanayake
Word 2013
Word processing package
Microsoft
K.D.Ashan Ravindra Dissanayake
How to Load MS Word 2010
Start All Programs Microsoft Office MS Word
Start Select MS Word Icon or Double click on the Desktop Shortcut Or
K.D.Ashan Ravindra DissanayakeStart All Programs Microsoft Office MS Word Blank Document
Create a New Document
K.D.Ashan Ravindra Dissanayake
Basic Parts of MS Word 2010
Tab (Home)
Group (Font)
Dialogue Box Launcher RulerTitle Bar
Quick Access Toolbar
Status bar Zoom Slider
Ribbon
Working Area
K.D.Ashan Ravindra Dissanayake
Change the Basic view
↓ View Tab
↓ Views Group
↓ Select Layout you Need
K.D.Ashan Ravindra Dissanayake
Show / Hide Ruler ,Grid Lines, Navigation Pane
↓ View Tab
↓ Show Group
↓ Select (Check) Ruler/Grid Lines/Navigation Pane
K.D.Ashan Ravindra Dissanayake
Zoom In /Zoom Out Document
↓ View Tab
↓ Zoom Group
↓ Click “Zoom” Button
↓ Select Zooming Level
↓ Ok
* Use Zoom Slider on the Status bar to change the zooming level
K.D.Ashan Ravindra Dissanayake
Open New Document Window
↓ View Tab
↓ Window Group
↓ Click “New Window” Button
* Work Different places on the same document (it will open another windows)
K.D.Ashan Ravindra Dissanayake
Save / Save as Document
↓ File
↓ Save
↓ Select a Location
↓ Type a File Name
↓ Select “Save as Type”
↓ Save
K.D.Ashan Ravindra Dissanayake
Save document with Password
↓ File
↓ Save as
↓ Select a Location
↓ Type a File Name
↓ Select “Tools”
↓ General Options
↓ Type Password as Required OK Re Enter Passwords Save
K.D.Ashan Ravindra Dissanayake
Insert Blank Page
↓ Insert Tab
↓ Pages Group
↓ Blank Page
K.D.Ashan Ravindra Dissanayake
Add Button to Quick Access Tool Bar
↓ Click “Customize Quick Access toolbar” Button
↓ More Commands
↓ Select Commands
↓ Press “Add” Button
↓ OK
* To remove quick access tool bar buttons use the same path and Click “Remove” button
K.D.Ashan Ravindra Dissanayake
Customize The Ribbon
↓ File Tab
↓ Options
↓ Customize Ribbon
↓ Select Commands
↓ Add
↓ Ok
* You can add New tab using customize ribbon dialogue box
K.D.Ashan Ravindra Dissanayake
Formatting Text
↓ Select The Text
↓ Home Tab
↓ Font Group
* Use Dialogue Box Launcher to do More Changes
Bold
Italic
Underline
Strikethrough
Subscript
Superscript
Font Effects
HighlightFont Color
Clear Formatting
Change CaseIncrease/Decrease Font Size
Font Type Font Size
*
K.D.Ashan Ravindra Dissanayake
Copy/Cut/Paste/Format Painter
↓ Select The Text
↓ Home Tab
↓ Clipboard Group
* Use Dialogue Box Launcher to do More Changes
Format Painter
*
Paste
Cut Copy
K.D.Ashan Ravindra Dissanayake
Find & Replace
↓ Home Tab
↓ Editing Group
↓ Find / Replace
* Use Replace /Replace all accordingly to replace the similar word or words
K.D.Ashan Ravindra Dissanayake
Text Align
↓ Home Tab
↓ Paragraph Group
↓ Align Left / Right / Center / Justify
Align Left
CenterAlign Right Justify
K.D.Ashan Ravindra Dissanayake
Line and Paragraph Spacing
* Use Dialogue Box Launcher to make More Changes
↓ Home Tab
↓ Paragraph Group
↓ Line and paragraph Spacing
Line & Paragraph Spacing
K.D.Ashan Ravindra Dissanayake
↓ Select the Text
↓ Home Tab
↓ Paragraph Group
↓ Bullets / Numbering
↓ Select a Bullet /Number Style or Define your Own
Bullets & Numbering
* Use Change List level to make it more adequate
Bullets / Numbering
K.D.Ashan Ravindra Dissanayake
↓ Select the Text/Number
↓ Home Tab
↓ Paragraph Group
↓ Sort
↓ Arrange the Relevant options
↓ OK
Sort text /Number
* Use Number /Text /Date to sort
Sort
K.D.Ashan Ravindra Dissanayake
↓ Select the Text/Paragraph
↓ Home Tab
↓ Paragraph Group
↓ Increase /Decrease Indent
Increase/Decrease Indentation
Increase/Decrease Indent
K.D.Ashan Ravindra Dissanayake
↓ Select the Text/Paragraph
↓ Home Tab
↓ Paragraph Group
↓ Increase /Decrease Indent
Increase/Decrease In dentation
Increase/Decrease Indent
K.D.Ashan Ravindra Dissanayake
↓ Insert Tab
↓ Pages Group
↓ Select Cover/Blank page/Page break
Insert Page Break/Cover page/Blank Page
K.D.Ashan Ravindra Dissanayake
↓ Insert Tab
↓ Illustrations Group
↓ Picture
↓ Browse and Select a Picture
↓ Insert
Insert Picture
* Select picture and Use Formatting tab to make any changes to the picture
K.D.Ashan Ravindra Dissanayake
↓ Insert Tab
↓ Illustrations Group
↓ Select a Shape
↓ Click and Drag to Draw Picture
Insert Shapes
* Select picture and Use Formatting tab to make any changes to the picture
K.D.Ashan Ravindra Dissanayake
↓ Select the shape
↓ Format Tab
↓ Shape Style Group
↓ Shape Fill
↓ Select the Color / Fill Style
Format Shape (Fill Color)
K.D.Ashan Ravindra Dissanayake
↓ Select the shape
↓ Format Tab
↓ Shape Style Group
↓ Shape Outline
↓ Select the Color / Weight/Dashes
Format Shape (Shape Outline)
K.D.Ashan Ravindra Dissanayake
↓ Select the shape While Holding Shift Button
↓ Right Click on the Selected Shapes
↓ Group
↓ Group
Grouping Shapes
* To Ungroup Right Click on the Grouped Shape Group Ungroup
K.D.Ashan Ravindra Dissanayake
↓ Select the shape
↓ Format tab
↓ Arrange group
↓ Bring forward / Send backward
Change Shape Order (Front /Back)
K.D.Ashan Ravindra Dissanayake
↓ Insert Tab
↓ Illustrations Group
↓ Smart Art
↓ Select Smart Art Type
↓ Select Smart Art Style
↓ Ok
Insert Smart Art
* Select Smart art and use Design and Format tab to make changes
K.D.Ashan Ravindra Dissanayake
↓ Design Tab
↓ Document Formatting group
↓ Themes/Style/Page Background/
Change Page background/formatting/theme
K.D.Ashan Ravindra Dissanayake
↓ Select Text /Title
↓ Home Tab
↓ Styles Group
↓ Select or Create a New Style
Change Text Style
K.D.Ashan Ravindra Dissanayake
↓ Insert Tab
↓ Header & Footer Group
↓ Header /Footer / Page Number
↓ Arrange Settings
↓ Close Header & Footer
Insert Page Number / header / Footer
K.D.Ashan Ravindra Dissanayake
↓ Page Layout Tab
↓ Page Setup Group
↓ Margins
↓ Custom margin
↓ Arrange Settings
↓ OK
Change Page Margins
K.D.Ashan Ravindra Dissanayake
↓ Page Layout Tab
↓ Page Setup Group
↓ Orientation
↓ Landscape / portrait
Change Page Orientation
K.D.Ashan Ravindra Dissanayake
↓ Page Layout Tab
↓ Page Setup Group
↓ Orientation
↓ Landscape / portrait
Change Page Size
K.D.Ashan Ravindra Dissanayake
↓ Page Layout Tab
↓ Page Setup Group
↓ Columns
↓ More Columns
↓ Select number of Columns
↓ OK
Columns
* Use Break Column Break to move next Column
K.D.Ashan Ravindra Dissanayake
↓ References Tab
↓ Table of Contents Group
↓ Table of Contents
↓ Select a Style
Table of Contents
* Use Custom Table of Contents to make more changes
K.D.Ashan Ravindra Dissanayake
↓ Review Tab
↓ Proofing group
↓ Spelling & Grammar
↓ Change /Change All
Spelling & Grammar
* Use Ignore all or ignore if you don’t wanna make changes
K.D.Ashan Ravindra Dissanayake
↓ Type your letter
↓ Mailings Tab
↓ Start mail merge group
↓ Start Mail Merge
↓ Step by step mail merge wizard
↓ Select letter
↓ Next
↓ Use Current Document
↓ Next
↓ Type New List
↓ Create
Mail Merge
* Use Ignore all or ignore if you don’t wanna make changes
↓ Customize Columns
↓ OK
↓ Select Recipients
↓ Ok
↓ Next
↓ Next
↓ Next –Finish Mail Merge Wizard
↓ Edit individual letters
↓ All
↓ Ok
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