agenda committee of the whole township of south · pdf filebetty de haan, cmo cao 2018-2019...

AGENDA

Committee of the Whole

Township of South Stormont

2 Mille Roches Road Long Sault ON

Monday, November 6, 2017 9:00 AM

1. Call Meeting to Order

2. Confirmation of Agenda

3. Disclosure of Pecuniary Interest

4. Adoption of Minutes

a) October 2, 2017 3 - 5

5. Delegations

a) 2018-2019 Insurance Renewal, Carolyn Corkery 6 - 7

b) Newington Water Meter Installation, Marco Vincelli, EVB

Engineering

8 - 13

c) Assessment Review Board Presentation, Cindy Piche

6. Staff Reports

a) Fire and Rescue Department - St. Andrews West former Fire

Hall Facility

14 - 25

b) Public Works Operations - Drainage Superintendent Update 26 - 29

7. Discussion of Additional Items

a) St. Andrews West Heritage Centre

b) Consideration of Municipal Sewer Servicing - Rosedale

Terrace

30 - 39

c) Municipal Delegations - OGRA and/or ROMA

8. Unfinished Business

9. Closed Meeting

a) Personal

Specifically: Employees

10. Adjournment by Resolution

THE TOWNSHIP OF SOUTH STORMONT

COMMITTEE OF THE WHOLE MEETING -DRAFT

October 2, 2017

_____________________________________________________________

A Committee of the Whole meeting of Council commenced at 9:00 AM at the

South Stormont Town Hall.

Present:

Council: Mayor Jim Bancroft

Deputy Mayor Tammy Hart

Councillor Donna Primeau

Councillor David Smith

Councillor Richard Waldroff

Staff: Betty de Haan, Chief Administrative Officer

Cindy Piché, Director of Finance/Treasurer

Ross Gellately, Director of Public Works

Loriann Harbers, Director of Corporate Services/Clerk

Gilles Crepeau, Fire Chief

Kevin Amelotte, Director of Parks and Recreation

1. Call Meeting to Order

2. Confirmation of Agenda

Members were advised of the deferral of Heritage Centre Report

discussion and that the Closed Meeting will commence at 11:00 AM.

3. Disclosure of Pecuniary Interest

4. Adoption of Minutes

Members were advised that the August 28, 2017 minutes were revised in

to include Councillor Primeau’s disclosure of pecuniary interest with the

sale of surplus properties and her employment.

a) July 31, 2017

Resolution No. COTW-035-2017 Moved by Deputy Mayor Hart

Seconded by Councillor Smith

That the Committee of the Whole minutes dated August 28, 2017 be

adopted as circulated.

CARRIED

October 2, 2017

Committee of the Whole October 2, 2017 Page 2

5. Delegations

Rick Eamon, Caneau Water and Sewage Operations Services was in

attendance to discuss the proposed Agreement for Water/Wastewater

Operating Services with Caneau Water and Sewage Operations Inc.

6. Staff Reports

a) Administration and Corporate Services – Proposed Yard Maintenance

By-law Director Harbers explained the proposed by-law and described how the

new by-law is intended to improve efficiencies and effective response

times for non-complicated matters.

b) Fire and Rescue - Signage

Fire Chief Crepeau provided explained the suggested signage for fire halls in the Township, commencing with Station No. 4.

c) Finance Department - Use of Township-Owned Vehicles

Harry Hutchinson, Building Inspector, joined the meeting.

Director Piché provided an overview of the report as presented in

addition to the Standard Operating Procedure (SOP). The SOP will be revised to provide more clarification with relation to “on-call” and who

is authorized to take home a Township vehicle. It is anticipated a final

version will be presented to Council in coming months.

d) Finance Department – Part-time Assistance Director Piché provided an overview of the report and explained the

added benefit of the part time assistance.

e) Finance Department – 2018 Budget Schedule Council was provided an overview of dates for both Operations and

Capital Budget discussion.

7. Discussion of Additional Items

a) Chase Meadows Stormwater Management Pond

Discussion ensued regarding a request to reconsider the installation of a fountain at entrance to the Chase Meadows Subdivision. Mr. Brown

will need to provide documentation from Ministry of the Environment and Climate Change and Raisin Region Conservation Authority.

October 2, 2017

Committee of the Whole October 2, 2017 Page 3

b) Walking Path – Bethune Park in Long Sault

Council discussed the potential benefits and costs associated with the construction of walking path around the perimeter of the Arnold

Bethune Park. As a result, staff will propose a layout and cost estimate for Council’s consideration in conjunction with the 2018 budget and

subsequent review of the Recreation Master Plan.

c) Parade Float Prize Money A brief discussion ensured regarding the $150 prize money. Following

discussion, members agreed to donate the money to the Newington

Fire Fighters Ladies Auxiliary.

8. Unfinished Business

9. Closed Meeting

Resolution No. COTW-036-2017 Moved by Councillor Waldroff

Seconded by Councillor Smith

Be it resolved that this Council, as provided in Section 239 (2) of the

Municipal Act, 2001 move into a Committee of the Whole closed meeting

at 11:08 AM to address a matter pertaining to personal matters about an

identifiable individual, including municipal or local board employees;

Specifically: Employees.

CARRIED

Resolution No. COTW-037-2017 Moved by Councillor Primeau

Seconded by Deputy Mayor Hart

That Council move out this closed meeting at 12:44 PM.

CARRIED

10. Adjournment by Resolution

Resolution No. COTW-038-2017 Moved by Councillor Smith

Seconded by Councillor Primeau

That Council adjourn this meeting at 2:04 PM and return to the call of the

chair.

CARRIED

______________________

October 2, 2017

Action Request

For discussion as part of COTW November 6, 2017

To: Council

Date of Meeting: November 8, 2017

Subject: 2018-2019 Corporate Insurance Renewal

Recommendation:

That Council approves of Ms. Carolyn Corkery, Vice President of Halpenny Insurance Brokers Ltd. proceed with securing 2018-2019 Corporate

Insurance pricing from JLT and following the receipt of the renewal information, a further report be provided.

Executive Summary:

Following a meeting with Ms. Carolyn Corkery, V.P. of Halpenny Insurance

Brokers on September 25, 2017 with regards to the 2018-2019 Corporate Insurance Renewal and a review of the open claim files, the above noted

recommendation is presented for Council’s discussion and consideration.

Background:

On behalf of JLT, Ms. Corkery has stated that she is pleased to offer the following services to the Township to assist in a potential RFP for

insurance. Halpenny Insurance is the broker for 20 municipal accounts within Eastern Ontario and they work with both JLT and Cowan. They

also have access to Zurich and Travelers. Brokers, on a regular basis approach the market place to obtain

quotations on their accounts – they are not tied to any market. Outstanding brokers are distinguished by a fundamental ability to always

be cognizant of a client’s needs – and anticipating and responding to these ever changing needs. Halpenny has an excellent reputation with

both clients and Insurers for managing, designing and effectively marketing complex, competitive and innovative programs. Their corporate

values embrace trust, integrity, commitment, excellence and innovations. The service provided to the Township is not a conflict of interest – it is the

broker role.

Options:

Following are some options in regards to the renewal of Corporate Insurance requirements effective February 18, 2018 – 2019:

Option 1

Work with JLT / Halpenny to secure pricing – Ms. Corkery will speak

with JLT to determine their position on renewal and will advise.

2018-2019 Insurance Renewal, Carolyn Corkery

Option 2 Halpenny prepare an RFP and forward to JLT and Cowan for

quotations with Halpenny as the broker of record for both proposals. The Township would need to sign a broker of record for

Cowan appointing Halpenny as the broker. We would also approach Zurich and Travelers to determine their risk / appetite.

The proposal will be received and opened by the Township. Halpenny will then pick up the proposals, complete a coverage /

premium comparison and provide their report to the Township. There is no cost to the Township as Halpenny will receive

commission as compensation from the Insurer. Option 3

Halpenny prepare the RFP and forward to Township. The Township would then send to Insurers for quotations

Halpenny would like to be the broker of record for both JLT and Cowan. The Township would need to sign a broker of record for

Cowan appointing Halpenny as the broker. The proposal will be received and opened by the Township.

Halpenny will then pick up the proposals, complete a coverage / premium comparison and provide their report to the Township.

If another broker provides broad cover at a lower premium and the Township decides to proceed with their quotation, Halpenny will no longer be the broker for the Township.

Option 4

The Township work with an outside consultant and handle the RFP. There would be a cost to the Township for this option whereas

Halpenny would not charge a fee for the RFP work as they would receive commission from the Insurer.

Ms. Corkery is available to meet with Township Council to review these options. A copy of the open claim status report will be made available.

Financial Impact:

The costs for Corporate Insurance is included in the operational budgets

by department annually.

Reviewed & Approved By:

Betty de Haan, CMO

2018-2019 Insurance Renewal, Carolyn Corkery

Newington Drinking Water System

Water Meter Installation

November 6, 2017

Newington Water Meter Installation, Marco Vincelli, EVB Engineering

Water Usage in the Township

Water System Water Used per Residential Account1

Long Sault – Ingleside System 52.3 m3/quarter

Newington System 69.5 m3/quarter

Eamers Corners - St. Andrews System 51 m3/ quarter

Water System Water Rates

Long Sault – Ingleside System $33.52/quarter + $0.87/m3 (above 38.5 m3)

Newington System $139.74/quarter (flat rate)

Eamers Corners - St. Andrews System

$48.14/quarter + $1.251/m3 (above 38.5 m3)

Average Residential Water Use per Quarter

1 Based on Watson & Associates Water Rate Study Report

South Stormont Water Rates

Why Do We Want to Install Water Meters

• Standardize how the Township will recover the cost for the provision of municipal water

• Move towards a Regional Water/Wastewater Rate

• Account for all costs related to the operation of the water system

• Better manage municipal infrastructure

• Meters encourage conservation practices

• Reduces energy consumption

• The Township has received Clean Water and Wastewater

Fund (CWWF) Funding in the amount of $56,250 for this

project, which represents 75% funding for this project

Water Meter Rates Option 1 – Flat Rate

• Currently, Newington Water Rates are fixed at $139.74 per quarter ($558.74 per year)

• The cost of the water meter installation is approximately $150 per house, after 75% funding.

• To recover this cost over 2 years (8 quarterly payments), the flat water rate would increase to approximately $158.50 per quarter ($634 per year).

• The Township will initiate water billing on the metered rate once the Regional Water Rate By-law is in place.

Water Meter Rates Option 2 – Metered Rate

• To provide Newington water users with the ability to reduce their water billing, the Township can introduce a Newington Specific Water Rate.

• The recommended Newington Water Rate is $137.53 per quarter (including 38.5 m3/quarter) plus $0.87/m3 above the 38.5 m3/quarter.

• Historically, residential consumption decreases by 10% after switching from a flat rate to a metered rate.

Water Usage 69.5 m3/quarter 62.6 m3/quarter 52.3 m3/quarter

Quarterly Payment

$164.50(+$26.97/quarter)

$158.50(+$20.97/quarter)

$149.54 (+$12.01/quarter)

Annual Cost $658.00 $634.00 $598.16

Current Annual Cost = $558.96

Next Steps

• Public Meeting (January 2018)

• Water Meter Installation (February – April 2018)

• Implement Newington Specific Water Rate (January 1, 2019)

• Regional Water Rate By-law (TBD)

Fire and Rescue Department

Key Information Report

November 6, 2017

Subject St. Andrews West former Fire Hall Facility

Comments and Observations

The original St. Andrews West Fire Hall building was constructed in 1969. An addition was constructed in 1982 and the building is approximately 3,100

square feet. The building is comprised of an office, mechanical room, laundry room, kitchenette, washrooms, training room and a truck bay. In May, 2000

Thompson Rosemont Group prepared a Condition Survey report of the St Andrews West Fire Hall to assess the condition of the entire building and

structure and to indicate the present life expectancy of various building elements. The report indicated various deficiencies and recommendations; an

excerpt is attached.

Pursuant to provincial legislation, in April 2016, WSP conducted an Asbestos

Survey Report. The applicable report is attached for your review. Briefly however, asbestos was identified within vermiculite, fitting insulation, ceiling

tiles, drywall and asphalt roofing material. Lead was also suspected in the pipe solder and gaskets. Silica was suspected within the cement, masonry,

etc. Mercury was suspected in the florescent lamps and thermostats. PCB is suspected in the florescent light ballasts and transformers installed before

As we are aware, if there is an incident in the St. Andrews West area, firefighters are responding to the new location. The entrance to the St.

Andrews West Fire Hall and recreation area is very congested especially during the summer months with on-going pool, park and tennis activities.

With the increased activity during the summer months, the possibility of an accident occurring will be greater.

If the Fire Hall is demolished, we could create fire lanes for fire vehicles and leave the existing lanes for the public to access and enter the pool, park and

tennis for activities.

In consideration of the building’s condition as provided, it may not be feasible that the facility be utilized for public purposes.

Recommendation

Demolish the original St. Andrews West Fire Hall and allow for the creation of fire lanes for safety of the public and responding fire trucks.

Other options may include, sale of the building or storage.

Fire and Rescue Department - St. Andrews West former Fire Hall Facility

Financial Impact

A quote in the amount of $99,000 has been received for the removal of the asbestos. This is in addition to the estimated cost for the

demolition of the building, being approximately $50,000. Thereby, it is anticipated the total cost for the complete removal of the former fire

hall facility will be upwards of $150,000 and does not include such items as hydro disconnection, etc.

Prepared by: Gilles Crepeau

Fire Chief

Fire and Rescue Department - St. Andrews West former Fire Hall Facility

Public Works Operations

Key Information Report November 6, 2017

Subject Drainage Superintendent Update

Background Council had requested an update since implementation of the new

Lead Hand/Drainage Superintendent position created in July of 2016.

Comments/Observations Kris St. Thomas was appointed Lead Hand/Drainage Superintendent on

July 20, 2016. He had previously been part-time Lead Hand and currently holds his Class I Water Distribution and Waste Water

Collection certificates. Kris had completed the provincially mandated drainage and survey courses prior to the appointment.

Initially, Kris worked with the former Drainage Superintendent, Harry

Hutchinson, to gain knowledge of the current system of record keeping, mapping, and the billing process. Special attention was paid

to requests for maintenance for which applications to Department of

Fisheries and Oceans and Conservation Authority had previously been submitted. Also, the first mandated meetings with residents for

maintenance were co-hosted by the current and former Drainage Superintendents.

Kris has been set up with an office and phone extension at the

municipal office. Requests for maintenance are typically received and recorded in the Township Complaint/Request Tracker. Some requests,

mostly updates from residents and or approval authorities, are received through phone messages.

The objective is for drainage requests and enquiries to be

acknowledged within 48 hours. Residents are updated as information becomes available. For the most part, this objective is being met.

Some efficiencies have been realized since Drainage has come under the Public Works umbrella, including coordination of work and staffing,

shared resources (mostly involving equipment rentals) and some supervision.

Public Works Operations - Drainage Superintendent Update

The position of Tile Drainage Inspector has also been added to the

responsibilities of the Drainage Superintendent, a position which was previously contracted out.

Kris is a participating member of the Drainage Superintendents

Association of Ontario, attending quarterly meetings and participating in training seminars and site visits when offered.

A list of completed, planned and requested drainage maintenance

projects are attached.

Additional responsibilities for the current position of Lead Hand/Drainage Superintendent also include:

Locates to meet requirements of Ontario Underground Infrastructure Notification System Act, 2012.

Water distribution and waste water collection repairs and

maintenance. Traffic counter setup and downloads.

Summer and winter patrol, as required. Lead Hand supervision of Public Works projects as required. In

2017, special projects included: o Storm sewer inventory and condition surveys (ongoing),

o Hydrant flow testing surveys (ongoing).

Time Spent From a time perspective, in 2016 approximately 15% of Kris’ total

hours worked was spent on drainage.

The same comparison for 2017 is somewhat skewed as a result of personnel issues in Public Works. For much of 2017, Public Works was

short a licensed Water and Waste Water Operator and Lead Hand

which resulted in Kris performing all locate requests received, water and waste water complaints and snow patrol as required. This

situation has now been resolved with the return of the Water and Waste Water Operator and the appointment of a second full-time Lead

Hand to Public Works.

As a result Kris’ 2017 hours worked for drainage to-date is 13% of his total hours. It is anticipated, with maintenance scheduled for

November and December, the range could be 15% which appears to be typical.

Conclusions

After one year plus, it is staff’s opinion the transfer of Drainage Superintendent to Public Works has been a success.

A good working relationship has been established with the Department

of Fisheries and Oceans, both the Raisin Region and South Nation Conservation Authorities and the Drainage Coordinator for the

province.

Requests for maintenance and general enquiries, with few exceptions, are addressed on a timely basis.

Though new to the responsibilities of the Drainage Superintendent,

Kris fortunately has a wealth of knowledge and resources available including the current CBO and Building Inspector, having in excess of

30 years’ experience. Both these individuals provide guidance when

requested.

Prepared by: Ross Gellately

Director of Public Works

NameApprovals

CompleteNotes

1 Lunenburg County Drain X X

2 Stoney Creek Drain - Lower Section X X Spoils to be levelled

3 Stoney Creek Drain - Upper Section X Delayed - beavers/low water

4 Gove Branch and Extension X November, 2017

5 Duprau Municipal Drain X X

6 Osnabruck Drain X X Spoils to be levelled

7 Quinn Drain X X

8 Southworth-Gallinger Drain X November, 2017

9 Neill Branch of the Dafoe Drain X November, 2017

10 Campbell Drain Waiting on Approvals

11Cummings/Day Branch of Campbell

DrainWaiting on Approvals

12 Murray Drain X November, 2017

13 County Rd 18 Drain "B" Waiting on Approvals

14 Beaver Creek Drain Request for Maintenance

15 R.E. Rombough Drain Request for Maintenance

DEPARTMENT OF INFRASTRUCTURE AND MUNICIPAL WORKS OFFICE OF THE GENERAL MANAGER P.O. Box 877, 1225 Ontario Street Cornwall, Ontario, K6H 5T9 613-930-2787, ext. 2201 email: jstmarseille@cornwall.ca

DÉPARTEMENT DE L’INFRASTRUCTURE ET DES SERVICES MUNICIPAUX BUREAU DU DIRECTEUR GÉNÉRAL C.P. 877, 1225, rue Ontario Cornwall, Ontario, K6H 5T9 Fax: 613-932-8891 www.cornwall.ca

October 25, 2017

P.O. Box 84

2 Mille Roches Road

Long Sault, ON K0C 1P0

Attention: Betty de Haan, CAO

Re: Consideration for Municipal Sewer Servicing – Rosedale Terrace

Dear Ms. deHaan:

Further to our telephone conversation of October 25, 2017, the City of Cornwall wanted to formally

introduce the opportunity for the Township of South Stormont to consider municipal sewer servicing, to

Cornwall, from the Rosedale Terrace subdivision. The City of Cornwall currently provides municipal

water services to the subdivision as part of an Agreement with the Township. The Rosedale Terrace

residence’s rely on individual, on-site systems for sewage service.

As the Township is aware, many developers and property owners along Brookdale Avenue north (from

Tollgate Road to Cornwall Centre Road), have asked the City of Cornwall to now complete the final

(municipal sewage) full servicing of this area. In 2010, municipal water service was provided to service

this area with an expectation of municipal sewage service in the near future.

Pending City Council approval, the proposed municipal sewer infrastructure would terminate near the

intersection of Brookdale Avenue and Cornwall Centre Road. This terminus could serve as the connection

point for sewer servicing for Rosedale Terrace. With Council, and other agency approvals, this project

would be undertaken in the 2018-2019 timeframe.

The design and planning concepts, as well as financial aspects, will be further discussed at the City’s

Planning Advisory Committee (PAC) meeting on Monday November 20, 2017.

Please let us know if the Township has any questions or comments in this regard.

Sincerely,

John St. Marseille, M.Sc., P.Geo., P.Eng., FEC

General Manager, Infrastructure & Municipal Works

c.c. Maureen Adams, CAO Cornwall

I:\Shared\ENG Admin\JOHN St. Marseille Documents\LETTERS\SStormont_deHaan_NBrookdaleServiceRosedale.docx

Consideration of Municipal Sewer Servicing - Rosedale Terrace

October 11, 2017 Mr. Bob Peters Division Manager, Economic Development City of Cornwall 100 Water Street East, 1st Floor Cornwall, ON K6H 6G4 Dear Mr. Peters,

Thank you for the invitation to make a submission to the Council session on October 16, 2017. We appreciated the interest that the City of Cornwall has shown our company as we work through the logistics of our proposed Big Stop development and the redevelopment of our existing site.

Related to the proposal by the City of Cornwall to have landowners along Brookdale Avenue

share the cost of extending municipal services to Brookdale Avenue North, our company supports the idea. We believe that the extension of services to this area will spur development and enhance property values for the whole area.

Irving Oil is excited to begin construction on this redevelopment of our current I-24 site into a Big Stop location in 2018. We believe that our expansion will make the Cornwall Big Stop one of our flagship locations offering motorists, professional drivers, and the general public services that are second to none. Our 24 acre (+/-) site will be home to a new building of approximately 14,000 ft2 which will encompass:

4,230 ft2 of convenience store space; A 150 seat family restaurant; A fast food restaurant with drive-thru; and A fast food restaurant with no drive-thru.

Irving Oil believes that both families and professional drivers deserve a friendly atmosphere while

travelling; good food, clean washrooms and all the amenities needed to make long hauls or short trips as easy as possible. To achieve this, we will reconfigure and improve our current diesel offering; add professional driver conveniences, such as showers and a lounge area, and provide multiple food choices and a first-rate convenience store. We believe our development with the addition of municipal services will improve the entire Brookdale Avenue North region when completed.

We would appreciate discussing our proposed development at any time convenient to the City of Cornwall. Kind regards, Marc Gosselin Irving Oil Real Estate Development Manager

Cornwall City Council

DEPARTMENT:

Planning, Development and RecreationREPORT NUMBER:

2017-22-PDR-ED

PREPARED BY: Bob Peters, Division Manager, Economic Development REPORT DATE: 10/10/2017MEETING DATE: Oct 16, 2017 05:00 PM SUBJECT: Brookdale North Servicing

PURPOSE

To present Council with information regarding the extension of sewer services in theBrookdale North Corridor.

RECOMMENDATION

(a) That Council receive Report 2017-22-PDR-ED;

(b) That Council direct Administration to bring an update back to Council forconsideration as a 2018 Capital Project.

FINANCIAL IMPLICATIONS

Based upon a preliminary engineering design, the capital project is estimated at $7million. Currently, there are no senior government funding programs available.

The Municipal Act allows municipalities an option to recover costs from benefittingproperty owners through a mechanism called Local Improvement Projects.

For local improvement projects, the City initially pays all the project costs up-frontand then recovers the non-City share from benefitting private property owners.Recent infrastructure projects on McConnell and Marleau Avenues were fundedunder this method.

The City does not have these funds in its Reserves to utilize and should this projectbe approved, the City would finance the cost of the project on behalf of the propertyowners.

Upon completion of the project, each property owner’s share of the project would becalculated. Property owners may pay their share in total or enter into an Agreement

with the City where their share is levied through an annual charge on the propertytax bill known as a local Improvement charge. Any borrowing costs would also berecovered from the property owner. A local improvement charge is attached to theproperty and not the present property owner.

It is expected that approximately 50% of the project costs would be recoveredimmediately upon completion, leaving approximately $3.5 million to be financed overthe mid-term.

STRATEGIC PRIORITY IMPLICATIONS

Completion of servicing along Brookdale Avenue meets a number of objectives inthe City of Cornwall Strategic Plan, under the Economic & Financial Pillar as well asthe Environment Pillar.

BACKGROUND / DISCUSSION

Brookdale North is defined as the immediate lands fronting on Brookdale Avenuefrom Tollgate Road north to Cornwall Centre Road. A lack of municipal sanitarysewers has limited the potential of development in the area. A number oflandowners have requested that the City extend the sewer network to service theirproperty, and have indicated a willingness to share the costs of the project.

Servicing Area

Extension of services along the Brookdale North Corridor will immediately serviceapproximately 166 developable acres (see attached map) owned by 13 propertyowners.

There are an additional 7 properties that are deemed to be not developable in thenext decade, for a number of reasons that include environmental constraints, zoningand lack of access.

Landowner Consultation

Landowners in the corridor have been consulted on a number of occasions in recentmonths to determine the level of interest in extending services. This includesmeetings in 1997, 2013, 2016 and in 2017. In 1997 a third of the landowners wereinterested in service extension and a number of development constraints wereidentified (lack of services, zoning, urban settlement boundary). In 2013, landownerswere more open to the project, yet again wanted zoning constraints resolved. InNovember 2016, property owners expressed interest in examining the project againand were provided with an update on the work to develop a new Official Plan. Adraft development plan with financing options was presented to the group in March2017. Landowners were formally surveyed in April 2017, with a majority respondingin favour of immediately proceeding with the sewer project.

Planning Considerations As projects received development approval in the area, agreements were struck

with property owners that acknowledged their commitment to cost share futuremunicipal servicing projects through site plan agreements.

Work began on the development of a new Official Plan for the City in 2014 and overthe past 3 years there have been numerous consultations with residents, developersand property owners across the entire city, including the area in question.

The new Draft Official Plan anticipates ongoing commercial development in theBrookdale North Corridor. The vast majority of the lands are designated GeneralCommercial, with appropriate zoning already in place. The Draft Urban SettlementBoundary has been realigned to accommodate development on the west side ofBrookdale Avenue.

Environmental Considerations

There are environmentally sensitive lands in the immediate area around the SouthRaisin River (south of Highway 401) and along the CN Rail Corridor These landsare designated Environmental Constraint Area in the new Official Plan. There areother lands in the general area that are also designated Prime Agricultural and RuralArea.

The above lands are deemed to be not part of the project.

All other lands are deemed available for development.

Economic Development Strategic Plan

The Economic Development Strategic Plan supports ongoing efforts to attract newcommercial and retail development, specifically the Brookdale North Corridor.

Development Opportunity

Brookdale is one of three main entrances to the City from Highway 401, and one oftwo main entrances from Highway 138. It offers significant exposure to both localand transient traffic. Interest from developers has been high, and a number ofdevelopments have occurred, most notably Irving Oil, Cornwall Mazda and VillarboitCommercial Plaza. Most recently, Cornwall Nissan has acquired lands with anintention of building a new dealership.

Irving Oil has indicated that they plan a significant expansion of their commercialdevelopment that would include a 150 seat restaurant, consumer gas pumps andnew ancillary retail space.

At the current time, a number of existing developments are serviced by privateservices (septic systems). These private services are costly to install, troublesomeand costly to maintain, and have the potential to create negative environmentalimpacts. Private services can also cause development constraints if capacity isreached. Any new development along the corridor would need to build new private

services (at considerable expense) or wait for municipal sewer services.

It is clear that should sanitary sewers be extended in the area, new developmentwould occur at an accelerated rate.

Engineering Considerations

The preliminary design for the servicing of the Brookdale Avenue North Corridorrequired that two (2) pumping stations and a dual (2) 250mm diameter forcemain bebuilt to convey the sanitary flows from the Brookdale Avenue North Corridor to the1950mm diameter combined trunk sewer located at the intersection of BrookdaleAvenue and Ninth Street West. The two (2) pumping stations would be locatedadjacent to the Highway 401 and Canadian National Railway (C.N.R.) corridors. Theexisting 1950mm diameter combined trunk sewer outlet at Brookdale Avenue andNinth Street West was determined to have sufficient capacity in order to the supportthe proposed commercial development along the Brookdale Avenue North Corridor.The required extension of the water network to provide water service to theBrookdale Avenue North properties required that a 300mm diameter watermain beinstalled from the existing 600mm diameter watermain at Tollgate Road to the200mm diameter watermain located approximately 200m south of Cornwall CentreRoad along Brookdale Avenue.

In 2006, the dual (2) 250mm diameter sanitary forcemain was installed along theeast side of Brookdale Avenue from Tollgate Road to Fourteenth Street West as acomponent of the Brookdale Avenue Reconstruction project. The forcemain wasinstalled in this location in order to support the future sanitary sewer extension alongBrookdale Avenue North. The forcemain was capped and is not in service. The Citycompleted the installation of the forcemain at the same time as the reconstruction ofBrookdale Avenue in 2006, as deferring the installation of the forcemain untilrequired for the sanitary sewer extension to the Brookdale Avenue North Corridorwould result in disturbing infrastructure recently reconstructed. The installation of theforcemain would also serve as a City contribution to the servicing of the BrookdaleAvenue North Corridor.

In 2010, the 300mm diameter watermain was extended along the Brookdale AvenueNorth Corridor from Tollgate Road to Cornwall Centre Road. The City installed thewatermain in order to complete a water network loop which provided redundancyand overall water system improvements for the northern area of the City. Theextension of water to service private properties would typically be completed by thedeveloper/owner; however, the City completed this work to not only complete anetwork loop and provide redundancy but to serve as the City's contribution to theservicing of the Brookdale Avenue North Corridor. Also included as a part of thewatermain extension project, 600mm diameter casings were installed beneath theHighway 401 corridor as well as the South Branch of the Raisin River (S.B.R.R.) inorder to accommodate the future sanitary sewer extension along the BrookdaleAvenue North Corridor. The casings for the sanitary sewer were installed adjacent tothe casings required for the watermain crossings of the Highway 401 corridor andthe S.B.R.R.

At the present time, the existing commercial properties that are currently developedalong the Brookdale Avenue North Corridor remain 'partially' serviced with amunicipal water supply and on-site sewage treatment system (septic system). TheOntario Provincial Policy Statement along with the Ministry of Environment andClimate Change (MOECC), strongly discourage any form of 'partial' servicing. On-site sewage treatment systems require significant maintenance and inevitably failwhich requires a significant investment to replace. The failure of an on-site systemtreatment system can cause significant harm to the environment. On-site sewagetreatment systems in the area are known to be experiencing issues. In addition tomaintenance and lifetime issues, on-site sewage treatment systems limit the size ofthe development on the parcel of land and also consume a large portion of thedevelopable surface area.

In order to 'fully' service (both watermain and sanitary sewer) the Brookdale AvenueNorth Corridor the following remains to be constructed: two (2) pumping stationslocated adjacent to the Highway 401 and C.N.R. corridors, dual (2) 250mm diameterforcemain along the Brookdale Avenue North from the proposed pumping stations tothe proposed sanitary sewer south of the S.B.R.R. and to the existing forcemaininstalled at Tollgate Road, dual (2) 250mm diameter forcemain from the existingforcemain at Fourteenth Street West to connect to the 1950mm diameter combinedtrunk sewer located on Brookdale Avenue at Ninth Street West. The estimated costfor this work is estimated to be $6 to $7 million. The City will be undertaking thiswork on behalf of the landowners as 'Local Improvement' under the Municipal Act.The landowners are expected to contribute based on a special charge calculatedbased on developable area. This same method of distributing costs based ondevelopable area was utilized in 2003 by the City for the Local Improvement projectwhich extended water and sanitary sewer on Marleau Avenue from 1200 MarleauAvenue (Esso Gas Station) to 1800 Marleau Avenue (east of Hamilton Crescent)and connecting to the existing sanitary sewer at the Hamilton Crescent and LynnStreet intersection. The property owners paid for both the water and sewercomponents of the project. Other Local Improvement projects completed by the Cityon behalf of the property owners were McConnell Avenue from Twelfth Street toTollgate Road and Tollgate Road from Brookdale Avenue to Vincent Massey Drive.

Motion to receive Report 2017-22-PDR-ED.

Moved By: Andre Rivette, Councillor Seconded By: Elaine MacDonald, Councillor

Motion Carried Motion to refer this 2018 Capital Project to the Planning and Hearing Advisory

Committee and for Administration to include a further breakdown of the cost perproperty.

Moved By: Denis Carr, Councillor

Seconded By: Bernadette Clement, Councillor

Motion Carried

ACCESSIBILITY IMPACT

ATTACHMENTS

BrookdaleAv_SanitaryCatchmentArea.pdf

Letter from Irving re Mun Services.pdf

Approval

October 11, 2017 03:26 PM

Mark A. Boileau General Manager, Planning, Development and

Recreation

October 11, 2017 03:57 PM

John St Marseille General Manager, Infrastructure and Municipal

October 11, 2017 04:47 PM

Tracey Bailey General Manager, Financial Services

October 11, 2017 09:02 PM Maureen Adams Chief Administrative Officer

Moved By: Andre Rivette, Councillor Seconded By: Elaine MacDonald, Councillor

HIGHWAY 401

TOLLGATE RD W

CORNWALL CENTRE RD

EMMA AVMERCIER AV W

BRIARHILL AV

E DR CA

PATRICK ST

CUMBERLAND ST

McKENZIE ST

CARIERE AV

CADEB AV

IRVING OIL24.1 Acres

GRAVELEY HUGH ESTATE30.1 Acres

PURANIK PRAKASH11.9 Acres

CORNWALL MAZDA8.6 Acres

SEAWAY GM5.6 Acres

VILLARBOITBROOKDALE

SQUARE10.9 Acres

SUPER 82.3 Acres

BODY STAN2.3 Acres

CORNWALL NISSAN5.7 Acres

GRAVELEYHUGH ESTATE

15.7 Acres

EDWARDSONDEVELOPMENT

16.2 Acres

EDWARDSONDEVELOPMENT

12.6 Acres

AUTOPOINTLAND HOLDINGS

8.9 Acres

CORNWALLCAMPING CENTRE

4.5 Acres

MT PLEASANTOPERATING

3.9 Acres

SEAWAY TRAVELCENTRE LTD

2.9 Acres

South Raisin River

Sout h Raisin River

Infrastructure Planning DivisionD. Lalonde October 2017

Brookdale North Sanitary ServicingBrookdale North Sanitary Servicing

0 10050 Meters

Total Area in Proposed NewCatchment Area: 166.3 Acres

Legend

GC - General CommercialPR AGR - Prime AgriculturalRA - Rural AreaECA - Env. Constraint AreaU RES - Urban Residential

Official Plan - Schedule 1, Draft 2Watermains

SewersSanitaryStormCombined

Urban Settlement Boundary

FSA - Future Study Area

New Catchment Area Lands

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