acot intro/copyright succeeding in business with microsoft excel 20101

Succeeding in Business with Microsoft Excel 2010 1

ACOT Intro/Copyright

Succeeding in Business with Microsoft Excel 2010 2

Course Learning Outcomes

Upon completion of this course, students will be able to:• Navigate online computer platforms to acquire and distribute

information.• Apply Excel skills and tools in business problem solving.• Solve problems with statistical analysis tools.• Apply logic in decision making.• Retrieve data for computation, analysis, and reference.• Evaluate the financial impact of loans and investments.• Organize data for effective analysis.• Apply data tables and excel scenarios for what-if analysis.• Synthesize smart worksheets.• Enhance decision making with Solver.

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Roadmap

Chapter 5Retrieving Data for Computation, Analysis, and Reference

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Chapter Objectives

• Organize and evaluate data in vertical and horizontal look up tables

• Analyze and retrieve data from multiple worksheets to solve problems

• Use named range references in formulas to retrieve data from multidimensional tables

• Nest lookup and reference functions to perform complex calculations

Working with Lookup Tables

• Contain data that can be used to create worksheets that list items, and then perform calculations

• Automate the process of looking up data to use in calculating unit and total prices

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Working with Lookup Tables

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Retrieving Data from a Vertical Lookup Table

• VLOOKUP function– Most effective and flexible way to retrieve data

organized in columns– Searches specified part of worksheet for data,

starting with the first column– =VLOOKUP(lookup_value,table_array,

col_index_num,range_lookup)– Must specify col_index_num

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VLOOKUP Function Arguments

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Results of Using the VLOOKUP Function

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Examining the VLOOKUP Algorithm

• Steps that Excel performs when VLOOKUP type is TRUE and key data is sorted in ascending order:1. Look for an exact match2. Check first value in lookup table3. Check next value in lookup table4. Check last value in lookup table

• If using lookup type of FALSE, VLOOKUP function looks only for an exact match of the lookup value

• Values in lookup table need not need be sorted in ascending order• VLOOKUP function displays #N/A in cell if exact match is not found

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VLOOKUP Function with a FALSE Lookup Type

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Retrieving Data from a Horizontal Lookup Table

• HLOOKUP function– Looks up a value by testing for a criterion across a

row– HLOOKUP(lookup_value,table_array,

row_index_num,range_lookup)– Must specify row_index_num

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HLOOKUP Function Arguments

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HLOOKUP Type TRUE Algorithm

• Works in same way as for VLOOKUP function, except that values are tested across the row (instead of down the first column)

• First row of lookup table must be sorted in ascending order

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Using HLOOKUP Function

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Retrieving Data from Multiple Worksheets

• Use VLOOKUP and HLOOKUP formulas– This is especially useful when lookup tables are

long

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Retrieving Data from Multiple Worksheets

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Using VLOOKUP with Multiple Worksheets

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Retrieving Data from Multiple Worksheets

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Looking Up Data in a One-Row or One-Column Range

• Use LOOKUP function– Looks up the greatest value that does not exceed a

specified value anywhere in a table or range– Can retrieve data from a lookup table with a

vertical or horizontal orientation– Uses only a TRUE lookup type; column or row

containing lookup values must be in ascending order

– LOOKUP(lookup_value,lookup_vector,result vector)

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LOOKUP Function Arguments

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Using the LOOKUP Function

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Retrieving Data from Multidimensional Tables

• Use INDEX function with two- or three-dimensional tables– Returns the value in a table based on row and

column numbers that you specify– =INDEX(reference,row_num,column_num,

area_num)– Has several guidelines

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INDEX Function Arguments

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Using an INDEX Function with a Two-Dimensional Table

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Using an INDEX Function with a Three-Dimensional Table

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Refining the Order Form

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Using the ISBLANK Function

• ISBLANK functions– Nine functions that test a value or cell reference,

then return a TRUE or FALSE value depending on results

– Often used in formulas to test the outcome of a calculation

– When combined with IF function, help locate data-entry errors

– =ISBLANK(value)

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IS Functions

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Nesting Lookup Functions to Calculate the Price Per Unit

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Nesting VLOOKUP in an IF Function to Determine the lookup_value

Using the CHOOSE Function to Determine the table _array

• A Reference and Lookup function that can return a value or a range for up to 254 different values

• =CHOOSE(index_num,value1,value2,…)

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Using the CHOOSE Function to Determine the table_array

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Determining the col_index_num

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Determining the range_lookup

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Calculating Totals

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Calculating the Discount Amount

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Calculating the Shipping Costs Using MATCH and INDEX Functions

• INDEX function– =INDEX(reference,row_num,column_num,

area_num)• MATCH function– Designed to return relative position of an item in a

list– MATCH(lookup_value,lookup_array,

match_type)– Has several guidelines

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MATCH Function Arguments

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Using the INDEX Function

• Determine reference argument of INDEX function

• Determine row_num of INDEX function• Determine col_num of INDEX function by

using MATCH function• Determine area_num of INDEX function

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Creating the Complex INDEX Formula and Completing the Worksheet

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Creating the Complex INDEX Formula and Completing the Worksheet

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Chapter Summary

• Performing basic lookups to calculate and evaluate data

• Performing more complex lookups involving multiple worksheets and multidimensional tables

• Nesting lookup and reference functions to retrieve and calculate data

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Objectives