a look at powerpoint 2000
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A Look at PowerPoint 2000
The , the , and the
About This Presentation
This presentation was prepared for the PowerPoint Extreme workshop of the Training 2000 conference held in Atlanta, February 20, 2000.To see the animations on every slide, you’ll need the flash 4 player; download it free from www.macromedia.comCheck out the notes pages--some slides have notesAll content is the opinion of Cathleen Belleville only, and is not guaranteed to be correct
What Users Will Like
real tables
support for animated GIFsaliased fonts (with Windows 98) and font previewspicture bulletsauto-fit textsaving to webimproved narrationanimated bullets--but are they a good idea?
What Users May Not Like
support for animated GIFs onlytri-pane viewsaving to webon-line collaborationpresentation broadcastingshort menus
Saving to the Web
Save, or Publish?
Saving to the Web: the Choices
Save
PublishNetscape 3 or higher
IE 4 or higher
both
IE 5
Netscape 4.7
file size large small largeextra-large
Saving to the Web: Recommendations
if you can mandate IE5, you’ll be happy– remember to set animations to play when
saving
if you have to support other browsers than IE5:– don’t rely on transition effects: you won’t see
them– avoid builds: use multiple slides to get same
effect– don’t use animation effects, sound, video– okay to use fonts, pictures, tables, and links to
other slides– publish using Netscape 3 or higher, or “both”
option
Presentation Broadcasting
AudiencePresenter
1. Presenter schedules broadcast;email sent to audiences with info
2. Presenter sets up link to Public Server
3. Audience clicks on link in mail to connect to Public Server
4. Presenter gives presentation; audience sees slides, camera video and audio
5. Presentation archived to server for non-live access
Online Collaboration
AttendeesLeader
1. Leader schedules meeting;email sent to attendees with info
2. Leader sets up link to Public Server and phone conference call
3. Attendees clicks on link in mail to connect to Public Server
4. Leader adds people to meeting; attendees sees slides, listens to audio through telephone
5. Leader controls who can edit the presentation
Broadcasting & Collaboration
both require network administration assistanceboth require big, fast public servers– not designed for peer-to-peer, LAN, or ISP-based
networks
broadcasting: you’ve got to really want it– requires extremely fast machine: 300 Mhz
minimum– use 2 machines; one for video, one for pres & audio
collaboration: might be faster to fly there– very cryptic setup; no UI for passing of controls– consider using mature third-party products
Finally, Tables
UI Improvements and Their Curestri-pane view ctrl-slide view
buttonauto-fit text tools/options: edit
tabfont previews in font bar
tools/customize: options tab
short menus tools/customize: options tabuncheck “menus show recently used commands”
shortcut keys in tool tips
tools/customize: options tab
getting animations to play when saved as web pages
tools/options: general tab,click “web options” button
Other New Features
‘Detect and Repair’ (help menu) for fixing installimproved reviewing toolsmultiple items on clipboardnarration--now it’s usablepaste into clip art galleryyour UI changes & toolbar configurations stored in:c:\windows\application data\microsoft\
powerpoint\ppt.pcb
label
cathy belleville:
why aren’t you using initial caps in your bullets?
cathy belleville:
why aren’t you using initial caps in your bullets?
PowerPoint Version Info
2000 and ‘97 same file format, no down-rev saving2000 tables: display in ‘97, but can’t be edited– ungroup tables in 97 to edit– when reopened in 2000 they are not editable
animated gifs from 2000 display but won’t play in ‘97mac version of 2000 (Office 2001) due by end of year– won’t have presentation conferencing or
collaboration– will have tables, animated gif support
Cathy’s Favorite Shortcuts & Tricks
change case w/shift f-3saving fonts with presentation (file/save as: tools)ctrl-drag to copyblack and white view, right-mouse to set print settings for each object individuallyesc to shift to object selectionshift-slide view button to go to slide masterctrl-slide show button for tiny preview in slide show modectrl-drag guide for multiple guides; using guides to measure
More Tips & Tricks
alt to release grid and guide “tug”nudging with arrows, using ctrl to nudge by pixeltab to select objects on slidetransparent fillsmaking transparent bitmapsfreeform tool, making curvesediting freeform objects and curves3-d drawing features and their problems
Shameless Self Promotion
www.bitbetter.com – powerpoint FAQ with many many
pages of questions– “ask powerpoint”: powerpoint
questions answered– powerpoint tips and tricks– resources for presenters– screenbeans clip art, with new
“business communication”collection
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