370 helen ringgold

Identifiers: Their Care and Feeding - Best Practices and New Developments for Scholarly Publishers

Institutional Identifiers

Helen Henderson

Ringgold

Purpose of Institutional Identifiero Identify institutions of all types. Each identifier will

be globally unique and will represent sufficient metadata to differentiate institutions unambiguously.

o Identify institutions engaged in the selection, purchase, licensing, storage, description, management and delivery of information (“information supply chain”).

What is the need?

oMarketingo Licensingo Delivery and entitlementso Access rightso Hierarchy

Organizations

o OCLC Symbolo Library identifiero Maintained by OCLC

o ISNI (International Standard Name Identifier – ISO 27729)o Recently adoptedo Emphasis on individualso Central registryo Registration agencies

o D-U-N-S …. and many tax related identifierso Related to corporate entities

o ISIL (International Standard Identifier for Libraries - ISO 15511)o Libraries onlyo National agencies

o MARC Org Codeo Library identifiero Maintained by LC

More organizationso OCLC WorldCat Registry ID

o Library identifiero Voluntary registration and maintenance

o NISO I2o International Institutional Identifiero Hierarchical structure with relationshipso Identifies “licensing units”

o Ringgold Identifiero 220,000 institutions or institutional entitieso Worldwide, all categorieso Used by over 50 publishers and agents

Peopleo ISNI (International Standard Name Identifier)

o “Names” include people and organizationso Initial emphasis rights holderso Maintained by International ISNI Agency (consortium of national

libraries and bibliographic utilities)o Virtual International Authority File

o Jointly run by LC, BnF, DNB and OCLCo Implemented and hosted by OCLCo ~20 files from around the worldo 13 million name recordso 10 million clusterso Plan to include other names

• Corporations, works, geographics, families, imaginary characters, etc.

More Peopleo Proprietary Author Identifiers

o Scopus (Elsevier)o Scholar Universe (COS)o Researcher ID (Thomson Reuters)o RePEc (Research Paper in Economics)

o ORCID (Open Researcher and Contributor ID)o Open version of Thomson Reuter’s Researcher IDo Most ‘social’

• Claiming IDs; Interactive verification of associated works; Pulling together several current initiatives

o Driven by STM, university communitieso Primarily interested in researchers; Large number of participantso Mostly concerned with present and future names

Pain Points – where does it hurt?

Pain Points – Information Chain Workflow

o Missing issues – subscription not startingo Lost access to electronic journalso Confusion over renewals o Problems with titles that moved to a new

publisher.o Resolve issues with identifiero Accurate (and quick) entry of ordero Change in agentso Change in publisherso Change in online hostso Update in IP ranges

NISO I2

o Working Group of stakeholderso Librarieso Archiveso Consortiao Subscription agentso Distributorso Publisherso Hosting Serviceso Bibliographic utilities

Scenarioso Electronic Resources• Agents• Publishers• Hosting services

o Institutional repositories• Libraries• Archives

o Library workflows

Existing Identifiers Investigated for use with I2

Identifier Name Current Status

ISIL (ISO 15511) International Standard

OCLC symbol OCLC specific

OCLC WorldCat Registry ID OCLC specific

MARC organization code MARC standard

ISNI (ISO 27729) ISO 27729

SAN Standard address number NISO standard Z39.43-1993

GLN Global location number GS1 (formerly EAN international)

DUNS Data Universal Numbering Dun and Bradstreet

International Standard for Describing Institutions with Archival Holdings Information (ISDIAH) New standard 2008 – International Council on Archives

Metadata Requirements

Data Element Sub-Element or Attribute Definition Function

institution Identifier attribute: typeOrSource String of characters serving to uniquely identify an institution Identify, Obtain

alternate Identifier attribute: typeOrSource Alternative or supplementary identifier that identifies an institution Find, Identify, Obtain

name language Primary or preferred name under which an institutional entity or organization operates Find, Identify, Select

type Primary type of institution Find, Identify

Variant Name usageDate: from, language Other names (legal, common, etc.) by which an institution is known Find

location country, state or region, city, language

Group of data elements that give a geographic location or place associated with an institution Identify, Select

URL Uniform resource locator to the website of the institution Identify, Select

domain Domain(s) registered to the institutional entity Identify, Select

Related organization identifier

Complex element for any related organization that is important for either differentiating the organization being registered from other organizations or to uniquely identify the organization being registered.

Find, Identify, Select

Contact information Uniform resource locator to contact information for the institution Find

note Free text field for addition of information considered necessary for further clarification Select

type type of institution Find, Identify

Features and Attributeso Can identify all organizations in the

information supply chaino Be opaqueo Support the creation a core metadata set that

describes an institutiono Support registration of institutions in a

decentralized mannero Address community-specific registry needso Allow URI(s) from 3rd-party registries to be

submitted and stored

Central registryo Assign identifiers to new institution recordso Store core metadata about those institutionso Provide look-up services to allow participating

member registries to see if an institution has already been identified

o Provide one or more web-based Application Programming Interfaces (APIs)

ISNIo Comparing metadatao Canvassing for Registration Agencies

o www.isni.orgo www.niso.org/workrooms/i2

Thank you

Questions?

helen@ringgold.com