2016 parks, recreation & forestry organizational chart · direction of the department, ......
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CULTURE AND RECREATION ~ Administration
Residents of
West Bend
Common Council/Mayor
Director
Project
Manager
Parks & Forestry
Superintendent
Park Leadman
HorticulturistGrounds
Specialist
P & F
Maintenance (3)Mechanic
Seasonal
Staff
Forestry
Leadman
Arborist
(2)
Seasonal
Staff
Office Coordinator
Administrative Assistant I (.7)
Tourism & Events Coordinator
Recreation Supervisor
(Enterprise Fund)
Seasonal Staff
Conservation Supervisor
(.7)
LLC Volunteers
Park & Recreation Commission LLC Policy Board
2016 Parks, Recreation & Forestry Organizational Chart
PRFADM - 1
CULTURE AND RECREATION ~ Administration
MISSION:
Provide and maintain essential, quality and affordable parks, recreation and forestry facilities and services for the community.
The Park, Recreation and Forestry Director is responsible for leading and supervising the overall vision and direction of the Department, and is responsible for acquiring and developing new and existing park land and facilities and working closely with community groups to help provide important park and recreation services.
The Landscape Architect is responsible for the planning and construction of new and existing park and forestry development including securing grants and donations, developing plans and budgets for projects, preparing contracts, supervising construction activities, and working with community support groups.
The front office staff is responsible for, but is not limited to: handling and/or directing all incoming phone calls and customer service; updating all class registration information and facility rental information for on-line and in-house registrations, registering and receiving payments for class participants; reserving and receiving payments for all rental facilities, athletic fields and courts; setting-up and revising of tri-annual activities booklets, and offering support to the Department.
The front office staff is responsible for maintaining Department financial records including invoicing, deposits, general ledger accounts, budgets, inventory, grant reimbursements, donations, payroll, reconciling daily beach deposits and maintaining employee files.
The front office staff is responsible for preparing agendas and attending all Park and Recreation Commission meetings and Lac Lawrann Wildlife and Conservancy Policy Committee meetings and maintaining records for these meetings.
The front office staff is responsible for coordinating the cleaning of all park facilities and restrooms.
VALUE TASK FORCE:
The Park, Recreation & Forestry Department has addressed all components of the Value Task Force Report. A substantial portion of the Value Task Force report focused on the Recreation Division. With our successful transition to a self-funded Enterprise Account, we have addressed all of those questions and recommendations.
Additionally, we have created a separate Special Events budget, requested additional training money, continue to work on energy efficient lighting for our parks and trails, answered questions on Quaas Creek Park and completed construction of the new courts, gained a greater on-line presence with our Activity Guide and worked collaboratively with numerous Departments and organizations for better marketing. The only item that we would still like to complete is a community needs assessment and satisfaction survey. We will complete some surveying and gather community feedback regarding the future direction of our Department this fall, but to do a full-fledged community survey, we would need additional funding.
PRFADM - 2
CULTURE AND RECREATION ~ Administration
COMMUNITY VISION:
Our Department plays an integral part in 6 of the 9 platforms listed in the Community Vision.
Natural AssetsWe manage and maintain almost 1300 acres of Natural Assets, including much of the Milwaukee River shoreline.
Cultural AttractionsWe operate Regner Park which has many quality of life attractions and events. We also work closely with MOWA, Chamber of Commerce, parades, run/walks, festivals etc. to improve the quality of life in West Bend.
Downtown & Retail BaseWe strongly support the Downtown and are very involved in the planning and construction of the future Downtown Pedestrian Bridge, Vest Pocket Park and Riverwalk improvements, which will ensure the vibrancy of Downtown for many years to come.
Recreational ActivitiesWe operate a self-funded Recreation Enterprise account which provides essential recreational programs for thousands of participants each year.
Health & SafetyWe promote, encourage and conduct numerous healthy programs including fitness, sports, dance and gymnastics programs. The Dirty Ninja Mud Run for Kids event was developed to encourage children to improve their fitness and health, while having fun doing it.
Leadership/GovernanceWe are a leader in the community in public/private partnerships. Some of the many partners we work with include: Friends of Parks & Recreation, Friends of Lac Lawrann Conservancy, WB Athletic Association, WB Baseball Association, Regner Rejuvenation Group, Roots & Branches, Rotary, Kiwanis and Lions clubs, School District, K9 Friends, Disc Golf Club and numerous businesses and foundations.
PRFADM - 3
CULTURE AND RECREATION ~ Administration
ADMINISTRATION ~ Expenditures
01553101.50100 SALARIES:
Director 82,414
Parks Project Manager 49,490
Office Coordinator 43,592
Administrative Assistant 23,938
199,434$
5% of Directors and 20% of Parks Project Manager Salary paid by Park Trust
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 208,167 168,527 - - - - 39,640
2016 199,434 199,434 - - - - -
01553101.50200 FRINGE:
0.50201 WRS 13,163
0.50203 FICA 15,257
0.50205 Life Insurance 598
29,018$
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 31,309 25,660 - - - - - 5,649
2016 29,018 29,018 - - - - - -
01553102.51600 TELEPHONE:
Internet Service 2,992
VOIP Phones 622
448
Centrex 825
4,887$
4 Centrex phones ~ 2 at workshop, bathhouse and LLC, 11 VOIP users, 11 Internet users
40% of Parks Project Manager expenses paid by Park Trust
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 5,075 4,746 - - - - - 329
2016 4,887 4,887 - - - - - -
01553102.51700 POSTAGE:
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 692 692 - - - - - -
2016 730 730 - - - - - -
2016 Department Detail Information
Cell Phones
PRFADM - 4
CULTURE AND RECREATION ~ Administration
ADMINISTRATION ~ Expenditures
2016 Department Detail Information
01553102.52000 MEMBERSHIP AND DUES:
ASCAP 353
Volunteer Center of Washington County 75
National Arbor Day Foundation 15
Southeast Park and Recreation Council 30
National Recreation and Park Association 360
Washington County Convention and Tourism Bureau 200
Wisconsin Park and Recreation Association 380
1,413$
40% of Parks Project Manager expenses paid by Park Trust
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 1,748 1,673 - - - - - 75
2016 1,413 1,413 - - - - - -
01553102.52200 SEMINARS AND TRAINING:
State Conference and Training 2,097$
40% of Parks Project Manager expenses paid by Park Trust
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 1,947 1,578 - - - - - 369
2016 2,097 2,097 - - - - - -
01553102.53500 OFFICE AND OPERATING:
Paper 848
Copy Machine Supplies 243
General Office and Computer Supplies 850
Toshiba Color Laser Costs 775
2,716$
40% of Parks Project Manager expenses paid by Park Trust
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 2,516 1,970 - - - - - 546
2016 2,716 2,716 - - - - - -
PRFADM - 5
CULTURE AND RECREATION ~ Administration
ADMINISTRATION ~ Expenditures
2016 Department Detail Information
01553102.54300 GAS AND OIL
2,900$
Decrease due to projected cost of fuel.
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 3,608 3,244 - - - - - 364
2016 2,900 2,900 - - - - - -
01553102.55500 CREDIT CARD EXPENSE
Department accepts credit card payments for class registrations and facility reservations.
Receipts for 2012 ~ $115,540/$4,547 expense, 2013 ~ $138,538/$5,032, 2014 $172,477/7,033
Anticipated credit card receipts in 2015 are $175,000 x 4%.
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 5,445 5,445 - - - - - -
2016 7,000 7,000 - - - - - -
01553102.55600 EQUIPMENT MAINTENANCE
Auto Cad Annual Maintenance Contract 946
ESRI - GIS Software Maintenance 1,200
Cityworks Maintenance Contract 6,030
RecTrac/WebTrac Software Maintenance Support 1,473
WebTrac Software Maintenance Support 1,673
Copy Machine Copies 844
Microsoft Licensing 2,652
Antivirus 180
Motor Vehicle Supplies 2,063
17,061$
40% of Parks Project Manager expenses paid by Park Trust
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 16,962 14,846 - - - - - 2,116
2016 17,061 17,061 - - - - - -
Office vehicles - $2.88/gallon (approx. 1007 gallons)
PRFADM - 6
CULTURE AND RECREATION ~ Administration
ADMINISTRATION ~ Expenditures
2016 Department Detail Information
01553102.57700 CONTRACTUAL SERVICES
Includes preparation, printing, promotion and distribution of Activity Booklets
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 4,000 4,000 - - - - - -
2016 4,000 4,000 - - - - - -
01553102.59500 ADMINISTRATION/SPECIAL PURPOSE
Memorial Day Ceremonies 650
Flag Display Contract 4,500
Volunteer Appreciation 300
Work Permits 250
Senior Newsletter 200
Job Postings 300
Office carpeting 6,000
12,200$
Total Gen Fund Water Sewer TIF Capital Cable Park Trust
2015 6,000 6,000 - - - - - -
2016 12,200 12,200 - - - - - -
PRFADM - 7
CULTURE AND RECREATION ~ Administration
CULTURE & RECREATION - Administration ~ Summary
2014 2015
Budget Budget 2016 Gen. Fund Park Trust
Salaries 256,046$ 208,167$ 199,434$ 199,434 -
Fringes 38,727$ 31,309$ 29,018$ 29,018 -
Telephone 5,481$ 5,075$ 4,887$ 4,887 -
Postage 1,004$ 692$ 730$ 730 -
Memberships 1,579$ 1,748$ 1,413$ 1,413 -
Seminars 1,722$ 1,947$ 2,097$ 2,097 -
Supplies 5,429$ 2,516$ 2,716$ 2,716 -
Gas & Oil 3,608$ 3,608$ 2,900$ 2,900 -
Credit Card 4,600$ 5,445$ 7,000$ 7,000 -
Equip Maint 12,044$ 16,962$ 17,061$ 17,061 -
Contractual 4,000$ 4,000$ 4,000$ 4,000 -
Adm/Sp 25,000$ 6,000$ 12,200$ 12,200 -
Grand Total 359,240$ 287,469$ 283,455$ 283,455 -
Total Sal/FB 294,773$ 239,476$ 228,451$ 228,451 -
Total Other Exp. 64,467$ 47,993$ 55,004$ 55,004 -
Grand Total 359,240$ 287,469$ 283,455$ 283,455 -
2015 Budget Grand Total Gen. Fund Park Trust
Salaries 208,167$ 208,167$ 168,527 39,640
Fringes 31,309$ 31,309$ 25,660 5,649
Telephone 5,075$ 5,075$ 4,746 329
Postage 692$ 692$ 692 -
Memberships 1,748$ 1,748$ 1,673 75
Seminars 1,947$ 1,947$ 1,578 369
Supplies 2,516$ 2,516$ 1,970 546
Gas & Oil 3,608$ 3,608$ 3,244 364
Credit Card 5,445$ 5,445$ 5,445 -
Equip Maint 16,962$ 16,962$ 14,846 2,116
Contractual 4,000$ 4,000$ 4,000 -
Adm/Sp 6,000$ 6,000$ 6,000 - Grand Total 287,469$ 287,469$ 238,381 49,088
Total Sal/FB 239,476$ 239,476$ 194,187 45,289
Total Other Exp. 47,993$ 47,993$ 44,194 3,799
Grand Total 287,469$ 287,469$ 238,381 49,088
2016 Department Detail Information
PRFADM - 8
CULTURE AND RECREATION ~ Public Areas
2016 Department Detail Information
PUBLIC AREAS ~ Expenditures
01552101.50100 SALARIES:
Superintendent of Parks 68,635 Seasonal Laborers:
Horticulturist - JD 51,705 Ridge Run LT 12,600
Arborist - DF 51,320 Athletic Fields 4,680
Arborist 47,570 Athletic Fields 4,680
Grounds Specialist - CJ 48,469 Athletic Fields 4,680
Mechanic - TP 46,591 Grounds Maintenance 4,680
Park & Forestry Maint. - SB 44,857 Grounds Maintenance 4,680
Park & Forestry Maint. - CH 39,915 Grounds Maintenance 4,680
Park & Forestry Maint. - RM 51,791 Horticulture 4,680
Parks Leadman - KL 52,542 Horticulture 4,680
Forester - RG 52,713 Forestry 4,680
556,108$ Forestry 4,680
Regner/LLC Attendants 4,810
Regner/LLC Attendants 4,810
Grounds/Forestry 4,810
Renovation 4,810
Custodian PT 3,653
82,293$
Total Gen Fund Water Sewer TIF Capital Cable
2015 631,334 631,334 - - - - -
2016 638,401 638,401 - - - - -
01552101.50110 OVERTIME SALARIES:
Forester 1,919
Arborist (2) 3,705
1,922
Grounds Specialist 1,913
Mechanic 1,920
Park & Forestry Maintenance (4) 7,517
18,896$
Total Gen Fund Water Sewer TIF Capital Cable
2015 18,709 18,709 - - - - -
2016 18,896 18,896 - - - - -
Horticulturist
PRFPA-9
CULTURE AND RECREATION ~ Public Areas
2016 Department Detail Information
PUBLIC AREAS ~ Expenditures
01552101.50200 FRINGES:
Full Time Fringe benefit rate at 14.25%
0.50201 WRS 37,950
0.50203 FICA 43,988
0.50205 Life Insurance 2,504
84,442$
Part Time Fringe benefit rate at 7.65%
0.50203 FICA 6,295$
Total Gen Fund Water Sewer TIF Capital Cable
2015 91,444 91,444 - - - - -
2016 90,738 90,738 - - - - -
01552102.52000 MEMBERSHIP AND DUES:
International Society of Arborists 650
Wisconsin Arborists Association 150
Wisconsin Sports Turf Managers Association 75
Wisconsin Park and Recreation Association 125
1,000$
Total Gen Fund Water Sewer TIF Capital Cable
2015 900 900 - - - - -
2016 1,000 1,000 - - - - -
01552102.52200 SEMINARS AND TRAINING:
Wisconsin Arborist Association Conference 825
Park Section Workshop 350
Staff Training 625
1,800$
Total Gen Fund Water Sewer TIF Capital Cable
2015 1,400 1,400 - - - - -
2016 1,800 1,800 - - - - -
PRFPA-10
CULTURE AND RECREATION ~ Public Areas
2016 Department Detail Information
PUBLIC AREAS ~ Expenditures
01552102.53500 SUPPLIES:
Landscape materials 9,159
Playground supplies 7,000
Athletic field supplies 18,777
Construction materials 4,740
Pesticides 8,108
Recreation supplies 1,650
Portable restroom rentals 2,131
Swim pond management 8,434
Grounds maintenance supplies 6,138
Vandalism repair 3,800
Hardware 2,850
Lumber and steel 3,600
Paints and stains 2,150
Signs 1,500
Welding supplies 550
Miscellaneous 740
Cleaning supplies for all park buildings 5,500
86,827$
Ridge Run addition.
Total Gen Fund Water Sewer TIF Capital Cable
2015 75,827 75,827 - - - - -
2016 86,827 86,827 - - - - -
01552102.54200 SMALL TOOLS AND IMPLEMENTS:
Total Gen Fund Water Sewer TIF Capital Cable
2015 2,250 2,250 - - - - -
2016 2,750 2,750 - - - - -
01552102.54300 GAS AND OIL:
Diesel $3.37 5,540 gallons 18,670
Unleaded $2.88 8,550 gallons 24,624
Natural Gas $2.59 525 gallons 1,360
44,654$
Total Gen Fund Water Sewer TIF Capital Cable
2015 44,668 44,668 - - - - -
2016 44,654 44,654 - - - - -
PRFPA-11
CULTURE AND RECREATION ~ Public Areas
2016 Department Detail Information
PUBLIC AREAS ~ Expenditures
01552102.55600 EQUIPMENT MAINTENANCE:
Park furniture 10,390
Recreational apparatus and equipment 7,764
Electrical apparatus 1,899
Fencing and barriers 750
Plumbing and irrigation 2,375
Equipment rentals 950
Regner Park Well maintenance 1,400
Quaas Creek repaint restrooms & interior 3,000
Ridge Run Well & septic maintenance 2,000
Motor vehicle supplies 50,527
81,055$
Minor capital budget items moved to budget.
Total Gen Fund Water Sewer TIF Capital Cable
2015 64,055 64,055 - - - - -
2016 81,055 81,055 - - - - -
01552102.56400 SAFETY EQUIPMENT/UNIFORMS:
Staff uniforms 525
Safety equipment 1,960
First Aid supplies 945
Biohazard medical supplies 460
3,890$
Total Gen Fund Water Sewer TIF Capital Cable
2015 3,690 3,690 - - - - -
2016 3,890 3,890 - - - - -
PRFPA-12
CULTURE AND RECREATION ~ Public Areas
2016 Department Detail Information
PUBLIC AREAS ~ Expenditures
01552102.56800 FUEL AND HEATING:
Ridge Run 5,000 units 5,480
Riverside Park 3,335 units 3,655 Regner Park (park workshop) 12,988 units 14,235
Quaas Creek 1,229 units 1,347
24,717$
Nautual gas usage 2012 ~ $13,350, 2013 ~$16,996, 2014 ~$19,571 (.96% increase anticipated in 2016)
Total Gen Fund Water Sewer TIF Capital Cable
2015 17,552 17,552 - - - - -
2016 24,717 24,717 - - - - -
01552102.56900 LIGHT AND POWER:
Ridge Run 7,000
Riverside Park 1,148
Regner Park 28,583
Quaas Park 15,339
Royal Oaks Park 218
Decorah Hills Park 793
Barton Park 1,010
Muenk Park 348
Wingate Park 1,011
Ziegler Park 1,349
Forest View Park 195
Kuester Parking Lot 1,634
Clark Station 314
Prairie Drive 146
Riverwalk 5,573
64,661$
Electricity at various park buildings and locations
2012 ~ $50,220, 2013 ~ $52,637, 2014~57,212 (1.8% increase anticipated in 2016)
Total Gen Fund Water Sewer TIF Capital Cable
2015 53,390 53,390 - - - - -
2016 64,661 64,661 - - - - -
PRFPA-13
CULTURE AND RECREATION ~ Public Areas
2016 Department Detail Information
PUBLIC AREAS ~ Expenditures
01552102.56900 WATER:
Ridge Run -
Riverside Park 1,050
Regner Park 25,680
Quaas Park 6,947
Barton Park 1,341
Auburn Road 503
Wellington 201
6th and Elm 201
Portable Hose Meter 321
Kenny Park 692
206 N Main 302
Birchwood Drive 335
37,573$
Water and Sewer at various park buildings/locations and athletic fields
2012~41,630, 2013 ~ 37,541, 2014~25,707 (0% anticipated increase in 2016)
Total Gen Fund Water Sewer TIF Capital Cable
2015 37,573 37,573 - - - - -
2016 37,573 37,573 - - - - -
01552102.57700 CONTRACTUAL SERVICES:
Mowing Contract ~ Special Areas 9,540
Parks Crack Filling 5,000
Facility Cleaning 27,150
41,690$
5% increase anticipated in 2016
Total Gen Fund Water Sewer TIF Capital Cable
2015 32,649 32,649 - - - - -
2016 41,690 41,690 - - - - -
01552102.59500 ADMINISTRATION/SPECIAL PURPOSE:
Random Drug Testing 400
Parking lot striping supplies 600
1,000$
Total Gen Fund Water Sewer TIF Capital Cable
2015 850 850 - - - - -
2016 1,000 1,000 - - - - -
PRFPA-14
CULTURE AND RECREATION ~ Public Areas
PUBLIC AREAS ~ Summary
2014 2015
Budget Budget Gen. Fund
Salaries 594,689$ 631,334$ 638,401$ 638,401
OT Salaries 18,343$ 18,709$ 18,896$ 18,896
Fringes 83,880$ 91,444$ 90,738$ 90,738
Memberships 735$ 900$ 1,000$ 1,000
Seminars 1,000$ 1,400$ 1,800$ 1,800
Supplies 64,327$ 75,827$ 86,827$ 86,827
Small Tools 2,250$ 2,250$ 2,750$ 2,750
Gas/Oil 40,811$ 44,668$ 44,654$ 44,654
Equip. Maint. 12,528$ 64,055$ 81,055$ 81,055
Uniforms 3,390$ 3,690$ 3,890$ 3,890
Fuel/Heating 13,617$ 17,552$ 24,717$ 24,717
Light/Power 51,526$ 53,390$ 64,661$ 64,661
Water 41,630$ 37,573$ 37,573$ 37,573
Contractual 27,814$ 32,649$ 41,690$ 41,690
Adm/SP 850$ 850$ 1,000$ 1,000
Grand Total 957,390$ 1,076,290$ 1,139,652$ 1,139,652
Total Sal/FB 696,912$ 741,486$ 748,035$ 748,035
Total Other Exp. 260,478$ 334,804$ 391,617$ 391,617
Grand Total 957,390$ 1,076,290$ 1,139,652$ 1,139,652
2015 Budget Grand Total Gen. Fund
Salaries 631,334$ 631,334$ 631,334
OT Salaries 18,709$ 18,709$ 18,709
Fringes 91,444$ 91,444$ 91,444
Memberships 900$ 900$ 900
Seminars 1,400$ 1,400$ 1,400
Supplies 75,827$ 75,827$ 75,827
Small Tools 2,250$ 2,250$ 2,250
Gas/Oil 44,668$ 44,668$ 44,668
Equip. Maint. 64,055$ 64,055$ 64,055
Uniforms 3,690$ 3,690$ 3,690
Fuel/Heating 17,552$ 17,552$ 17,552
Light/Power 53,390$ 53,390$ 53,390
Water 37,573$ 37,573$ 37,573
Contractual 32,649$ 32,649$ 32,649
Adm/SP 850$ 850$ 850
Grand Total 1,076,290$ 1,076,290$ 1,076,290
Total Sal/FB 741,486$ 741,486$ 741,486
Total Other Exp. 334,804$ 334,804$ 334,804
Grand Total 1,076,290$ 1,076,290$ 1,076,290
2016
2016 Department Detail Information
PRFPA-15
CULTURE AND RECREATION ~ Revenue
PARK, RECREATION AND FORESTRY ~ Revenue
2014 2015
Actual Budget
014524.452300 Damages 2,838$ 2,964$ 2,200$
014674.467440 Facility Rental 45,673$ 36,880$ 44,465$
014684.468240 Contract Copy Fees 110$ 464$ 50$
014684.468210 Lac Lawrann 11,767$ 12,208$ 11,738$
Total 60,388$ 52,516$ 58,453$
Account 014524.452300 ~ Damages 2964 2200
Damage revenue stems from fees collected for restitution of damage to park property and trees.
Account 014674.467440 ~ Facility Rental
Barton Park Shelter 1200 1100
Regner Park Band Stand 1800 2000
Regner Park Kiwanis Building 700 1200
Regner Park Rotary Building 1300 1000
Regner Park Pavilion 2025 1790
Regner Park Camp Lodge 6750 5000
Regner Park Centennial Shelter 2550 2300
Riverside Park Pavilion 11250 11500
Quaas Creek Community Building 2500 3500
Picnic Groves 1925 2100
Softball Fields 280 2800
Baseball Fields 2000 3000
Soccer/Football Fields 1200 375
Sound Permits 400 800
Silver Lining Stage 1000 1000
Ridge Run Park 5000
Account 014684.468240 ~ Contract Copy Fees 464 50
Copy fees collected for the printing of various contracts throughout the year.
Account 014684.468210 ~Lac Lawrann
Junior Naturalist Camp 1500 900
Preschool 220 275
Group/school trips - spring 1200 1500
Group/school trips - fall 600 600
Adult Education Trip 525 525
Public Programs - summer 485 485
Public Programs - school year 375 375
Hike-a-Doodle-Doo 195 0
Contribution from Friends of LLC 7108 7078
2016 Department Detail Information
2016
PRFREV -16
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