2016 bhl program director's report

Martin R. Kalfatovic, BHL Program DirectorRoyal Botanic Garden, Kew | 13 April 2016

2016 BHL Program Director's Report

2005 London

… 2006 in Washington …

… and 2016 back in London & growing still in many ways!

GrowthNew Members

American Museum of Natural History BHL AustraliaCornell UniversityThe Field Museum of Natural HistoryHarvard University Botany LibrariesMayr Library of the Museum of Comp. Zoology

(Harvard University)Library of CongressMissouri Botanical Garden LibraryBHL SingaporeBHL MexicoNatural History Museum, London The New York Botanical GardenRoyal Botanic Garden, KewSmithsonian LibrariesUnited States Geological Survey LibrariesUniversity of Illinois

GrowthNew Affiliates

Academy of Natural Sciences BHL AfricaChicago Botanic GardenCalifornia Academy of SciencesInternet ArchiveMBLWHOI LibraryNational Agriculture LibraryNatural History Museum, LA CountyNaturalis Biodiversity CenterSmithsonian Institution ArchivesWashington University

GrowthCollections

106,880 Titles 178,512 Volumes

48,866,284 Pages 172,188 Segments

165,303,853 Names

GrowthCollections

103,190 curated images in the BHL

Flickr group

GrowthCollections

3.2 million BHL images in the Internet Archive Flickr

Commons collection

GrowthCollections

3.2 million BHL images in the Internet Archive Flickr

Commons collection

GrowthCollections

3.2 million BHL images in the Internet Archive Flickr

Commons collection

GrowthUsers: 2010-11 vs 2015-16^ 221.67%

1,174,169 vs 365,028

GrowthPage Views: 2010-11 vs 2015-16^ 76.44%

7,673,015 vs 4,348,712

GovernanceMembers Council

GovernanceMembers Council

Thank you, Eric Chin!

GovernanceExecutive Committee

GovernanceSecretariat

GovernanceSecretariat

Program Manager

Carolyn Sheffield

Finances Internal

Communication Contract managment Tech Advisors group Grants management Workshop managment

Program Managment Certificate

Emerging Leadership Development Program

GovernanceSecretariat

Collections Manager

Bianca Crowley

Staff communications

Internet Archive liaison

Collection development

Permissions Database

quality

GovernanceSecretariat

Outreach &Communications

Manager

GraceCostantino

External communications

Public affairs and media relations

Social media management

Graphic design Outreach

material design

OperationsCommittees & Groups

Membership Committee

Staff Committee Collections

Committee Cataloging Group Discovery Tools

Working Group User Feedback

Working Group

Operations2015 Staff Meeting 42 staff 21 institutions 2 days 3 countries

Operations2015 Staff Meeting

OperationsGeographic challenges

OperationsChrono challenges

http://www.xkcd.com/1335/

OperationsTraining Workshops

NairobiSeptember 2015 3 days15 participants11 institutionsFunded by JRS Foundation

OperationsTraining Workshops

Mexico CityDecember 2015 3 days18 participants8 institutionsFunded in part by CONABIO

OperationsTraining Workshops

Washington, DC February 2016

3 days7 participants3 institutionsFunded by IMLS Expanding Access to Biodiversity Literature grant

OperationsStaff Additions/Changes: EABL Team

OperationsBHL Orientation Sessions

Secretariat staff hosted three phone/Skype orientation sessions for new partners or staff

Library of CongressCalifornia Academy of Sciences

Naturalis

Technology

TechnologyPlatform Migration

System isolationRunning at SmithsonianDomain transfersSecure login

TechnologyPlatform Migration

Live @ Smithsonian?#FAIL

The first thing we do, let's kill all the lawyersHenry VI, Part 2 Act 4, scene 2

TechnologyStaff Changes: Tech Advisors

TechnologyCY 2016 Priorities

CORE PLATFORM ACTIVITIES

Maintain daily operations of BHL; including completion of error resolution reports;

Complete website migration to Smithsonian servers and run ongoing site stabilization work to confirm successful migration;

Complete recommendation for incorporation of transcriptions into BHL; Implementing full text search in the user interface; Analyze requirements for implementing KBART (Knowledge Bases and

Related Tools) metadata standard (database and software changes to align BHL metadata with KBART standard for use in external discovery tools) and develop JATS (Journal Article Tag Suite) feed for same;

Incremental work to improve Macaw for all users; Modifications to feedback form, auto-email, and related systems to simplify

Gemini workflow.

TechnologyCY 2016 Priorities

PROJECT BASED WORK

Support Expanding Access to Biodiversity Literature (EABL) tech needs for Admin Dash and Macaw; this will also include consultation on the potential monographic de-dupper tool;

Analyze requirement and workflow for integrating crowdsourced tags into BHL and impact on the user interface;

Work with GBIF staff and Oak Ridge National Lab on evaluation of georeferencing of species information.

Finances

FinancesCY 2015 Dues Spending (actual)

FinancesCY 2016 Dues Spending Plan

FinancesCY 2015 Partner Contributions

$US 1.31 million13.66 FTE

FinancesSecretariat & Technical: Smithsonian and MBG*

Secretariat (Smithsonian)

Salaries $360,697

Travel $15,615

Outreach $5,319

Total $381,631

Technical (MBG)

Database & System Management $174,590

Total Central Activities $556,221

* Activities not covered by BHL Dues

Finances2006 – 2016 Grants Received

$US14.3 millionIn the past 6 Months ...

Expanding Access to Biodiversity Literature (IMLS)New York Botanical Garden | $846,457

BHL Field Notes: Hidden Collections (CLIR)Smithsonian Libraries | $491,713

Librarians for the 21st Century (IMLS)Museum of Comparative Zoology | $443,141

Finances2006 – 2016 Grants Received (by year)

Finances2006 – 2016 Grants Received (by Institution)

Outreach

Outreach

Outreach

Program Director Goals

Recruit and on board new Members and Affiliates

Launch and stabilize BHL website at Smithsonian Incremental technical changes including full-text searching Explore collaboration with BHL Egypt on technical matters

Implement User feedback management plan Ensure the success of new projects e.g. EABL, Field Book

Project, and Librarians for the 21st Century

Program Director Goals

Begin planning for BHL Version 2 Improved discovery and BHL metadata

Continue to expand content and generate new permissions for in copyright materials

Increase the awareness about BHL and our services, especially to our primary audiences, scientists, taxonomists and librarians

Yet another physical difficulty is the task of assembling the library and indexes which will enable the student to work under proper conditions…. the beginner must now be prepared to spend liberally, or else must establish himself in an institution where a large library exists; if he work by himself with only a few books, he will have to confine himself to a very narrow specialty indeed.

'The Limitations of Taxonomy' by J.M. Aldrich, Science, April 22, 1927, vol. LXV, no. 1686,

p.381

In Conclusion

Sometimes the light's all shinin' on meOther times I can barely seeLately it occurs to meWhat a long, strange trip it's been

“Truckin’” / (Hunter/Garcia)

Internet Archive Hero Award

Faring thee well now.Let your life proceed by its own design.Nothing to tell now.Let the words be yours, I'm done with mine.

"Cassidy" / (Weir/Barlow)

Questions?@UDCMRK