2011 neraoc conference award basics presented by susan bowman awards management division office of...

2011 NERAOC Conference Award Basics

Presented by Susan BowmanAwards Management Division

Office of Grants and Financial Management

National Institute of Food and Agriculture

National Institute of Food and Agriculture

NIFA's unique mission is to advance knowledge for agriculture, the environment, human health and well-being, and communities by supporting research, education, and extension programs in the Land-Grant University System and other partner organizations.

CAROL LANGGUTHDivision Director -2172

Phone: 401-5204clangguth@nifa.usda.gov

SUSAN BOWMANBranch Chief, Br. I - 2240

Phone: 401-4324sbowman@nifa.usda.gov

ADRIENE WOODINBranch Chief, Br. II - 2182

Phone: 401-4320awoodin@nifa.usda.gov

BEVERLY THOMPSONSecretary - 2183Phone: 401-4986

bthompson@nifa.usda.gov

ROCHELLE MCCREATeam Leader, Team 1- 2160

Phone: 401-2880rmccrea@nifausda.gov

DUANE ALPHSTeam Leader, Team 2 -2152

Phone: 401-4326 dalphs@nifa.usda.gov

LASHAWN POWELLExaminer - 2125Phone: 401-1318

vacant@nifa.usda.gov

CHARLES HUNGERFORDSpecialist - 2119Phone: 401-5059

chungerford@nifa.usda.gov

EUGENIA SPOHRERSpecialist - 2118Phone: 401-5058

espohrer@nifa.usda.gov

BARBARA DODSONSpecialist - 2148Phone: 401-6342

bdodson@nifa.usda.gov

BRUCE MERTZ Team Leader, Team 1 - 2174

Phone: 401-5062bmertz@nifa.usda.gov

SONDRA WATKINSTeam Leader, Team 2 - 2170

Phone: 401-4249swatkins@nifa.usda.gov

JANET SCHMIDT**Specialist - 2144Phone: 401-5951

jschmidt@nifa.usda.gov

SHYNIKA LOFTEN**Specialist - 2110Phone: 401-6031

slofton@nifa.usda.gov

LAQUITA PALMERSpecialist – 2117Phone: 401-5774

lpalmer@nifa.usda.gov

SHIRLEY SMITHSpecialist - 2133Phone: 401-5228

ssmith@nifa.usda.gov

KENDRA ARRINGTON**Specialist - 2146Phone: 401-3669

karrington@nifa.usda.gov

Student Intern

GAIL MARTINSpecialist - 2131Phone: 401-0327

gmartin@nifa.usda.gov

AWARDS MANAGEMENT DIVISION Revised 4/19/2011

Division Main Number: 202-401-4986

Linda Toppin - 2123Admin. AssistantPhone: 690-2563

ltoppin@nifa.usda.gov

RONALD DUNMORE Admin Assistant- - 2114

Phone:401-5047rodunmore@nifa.usda.gov

Examiner -Phone: 401-

vacant@nifa.usda.gov

JOSE BERNASpecialist - 2130Phone: 401-6509

jberna@nifa.usda.gov

KRISTIN ABERNATHYSpecialist- - 2142Phone: 401-6848

kabernathy@nifa.usda.go

EULA JORDANLiaison-2140

Phone: 401-0848ejordan@nifa.usda.gov

SHAVON DICKERSONAdmin. Assistant - 2122Phone – 202-401-6437

Sdickerson@nifa.usda.gov

RYAN WILLIAMSSpecialist - 2150Phone: 401-4314

rwilliams@nifa.usda.gov

Examiner – Phone:

vacant@nifa.usda.gov

VACANTAdmin. Assistant – 2116

Phone 401-1652vacant@nifa.usda.gov

VACANTGrants and Agreement Spec.

Phone:vacant@nifa.usda.gov

ARNITA CROSS Staff Accountant - 2181

Phone: 401-8982across@nifa.usda.gov

VACANTAdmin Assistant Phone: 401-4248

vacant@nifa.usda.gov

TAM-THAO NGUYENSpecialist - 2126Phone:690-2943

tnguyen@nifa.usda.gov

PATRICIA MYERSTeam Leader - 2244

Phone: 205-0453pmyers@nifa.usda.gov

TOWANA DESHAZO - 2162Team Leader Team 3

Phone: 401-4155tdeshazo@nifa.usda.gov

BRENDA BARNETTBranch Chief - 2246

Phone 401-6520bbarnett@nifa.usda.gov

Selene GatesSpecialist - 2127

Phone: 720-3512sgates@nifa.usda.gov

DIANE DUBARDSpecialist - 2129Phone: 401-0549

ddubard@nifa.usda.gov

JHARANA SAHUGrants and Agreement Spec. –

2111Phone: 720-1253

jsahu@nifa.usda.gov

STEPHANIE BRYANTExaminer - 2122Phone: 401-0187

sbryant@nifa.usda.gov

Formula Grants Branch

TRACEY ROYSpecialist – 2121Phone 401-3681

troy@nifa.usda.gov

JEFF JACOBSSpecialist – 2113Phone 690-5717

jjacobs@nifa.usda.gov

LISA GLANDERSpecialist - 2140Phone 401-1772

lglander@nifa.usda..gov

ALICIA SIMONSpecialist – 2112Phone 401-6104

asimon@nifa.usda.gov

THOMAS MASONSpecialist – 2115Phone 401-3482

tmason@nifa.usda.gov

DARLENE BROWNSpecialist – 2120Phone 401-4189

dmbrown@nifa.usda.gov

ADAM ANDERSONSpecialist - 2128Phone: 401-4185

aanderson@nifa.usda.gov

AMD Org Chart

AMD Feud

Game 1

1. Name 3 reasons why funds would be withheld on an award.

• Missing or incomplete forms

• Budget details missing or not known at the time

• Late final technical report on a previous award

2. How do I get a first time no cost extension (NCE) for awards under the R & R Terms and Conditions?• Project Director (PD) needs to request a

NCE from the Authorized Representative (AR).

• AR needs to notify NIFA within 10 days of the approval.

• Send notification to NIFA with the AR signature.

3. Name 5 costs that are unallowable

• Entertainment costs, i.e. alcohol

• Incentives, i.e. cash, movie tickets etc.

• Promotional items, bags, key chains, cups, mugs, t-shirts, etc.

• Costs incurred after the expiration date

• Indirect costs charged as direct costs

4. When are meals allowable?

• A meeting where providing lunch is necessary to maintain continuity of the meeting.

• A meeting is held at a remote site where attendees do not have access to dining facilities.

5. When is a PD change required?

• PD is no longer affiliated with the institution

• PD is absent from the project for more than 3 consecutive months

• PD has a 25% or more reduction in time from the project

6. For a PD transfer, what does the original institution need to submit to NIFA to transfer a grant to another entity?• Letter signed by the AR relinquishing the

grant

• Summary of progress to date/final technical report

• Financial Form 425

AMD Feud

Game 2

What information needs to be included on the budget narrative?• Salary information: funded work months for key

personnel and a brief statement of duties

• Itemized list and cost of equipment if required

• Materials and Supplies (general description)

• Travel details

• All Other Direct Costs (items and cost of items)

What is needed for a 2nd NCE under the R&R Terms and Conditions?• A written request/justification to NIFA• The length of time required to complete the

project.

• Summary of progress to date.

• Estimate of funds remaining.

• Signature of AR and PD.

What is needed for a PD change?

• Notification in writing of arrangements signed by the PD and AR.

• The new PD’s vita.

• The new PD’s Current and Pending support information.

For a PD Transfer, what does the new institution need to submit to NIFA to receive a transferred award?• NIFA application forms through Grants.gov

• Current Research Information System (CRIS) Forms

• An updated curriculum vita.

• Project summary and statement of work

What documentation is required for sub-contracts?• Budget and narrative

• Statement of work

• Letter of collaboration/intent signed by AR

What information is in an RFA?

• Who’s eligible

• Funding restrictions

• Proposal due date

• Statutory limitations

• Specific program requirements

AMD Feud

Game 3

1. How will you know that your application has been received by NIFA?• You will receive an e-mail from grants.gov

upon successful submission.• You will receive an e-mail from NIFA after the

RFA closes.• You may phone the Proposal Services Team

(202) 401-5048.• You may e-mail electronic@nifa.usda.gov.

2. What are 4 things that happen when your application is received?

• Application goes through review process.

• Proposal may be recommended for funding.

• Additional information may be requested from program.

• Application is sent to AMD for administrative review and processing.

3. List five pieces of information provided on the Award Face Sheet .• Award amount• Duration of the project• The specific provisions pertaining to your

award• Contact information• Award number

4. List 4 ways to contact AMD.

• E-mail – (awards@nifa.usda.gov)

• Fax – (202-401-1804)

• Mail – (800 9th St, Washington, DC 20250)

• Phone 202-401-4968