1 statewide screening collaborative july 30, 2013 prevention resource and referral services (prrs)...

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Statewide Screening CollaborativeJuly 30, 2013

Prevention Resource and Referral Services

(PRRS)

Susan Roddy, PRRS Project Director

It is about services to It is about services to families…..families…..

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FRCNCA Overview

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Established in 1993

Works on behalf of 47 ESFRCs

Implements special initiatives

FRCNCA Facts at a Glance

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The Family Resource Centers Network is recognized as the only statewide network of Family Resource Centers in California

(Strategies 2006)

FRCNCA Overview

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Where did PRRS come from?Where did PRRS come from?

2009 Early Start eliminated “at risk” 2009 Early Start eliminated “at risk” from eligibilityfrom eligibility

2009 Established regional center 2009 Established regional center Prevention Program Prevention Program

2011 Reduced prevention scope of 2011 Reduced prevention scope of services to Prevention Resource and services to Prevention Resource and Referral Services (PRRS)Referral Services (PRRS)

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The FRCNCA opposed The FRCNCA opposed 665 Transfer 665 Transfer Reduced Scope Prevention Reduced Scope Prevention Program to the Family Program to the Family Resource Centers Resource Centers legislation but legislation but affirmed ability and willingness to affirmed ability and willingness to implement the program should the implement the program should the legislation be enacted.legislation be enacted.

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2011 Prevention Resource and Referral Services

Who provides the Who provides the services?services?

DDS contracted with FRCNCA for DDS contracted with FRCNCA for statewide implementation of PRRS.statewide implementation of PRRS.

FRCNCA coordinates and monitors FRCNCA coordinates and monitors PRRS statewide through contracts PRRS statewide through contracts with with 4141 local ESFRCs. local ESFRCs.

ESFRCs provide resource, referral ESFRCs provide resource, referral and outreach services.and outreach services.

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Partnership and Partnership and CollaborationCollaboration

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CollaborationFor more than 23 years,

Early Start Family Resource Centers have collaborated

with community partners to provide information, referrals,

trainings, resources and services for infants and

toddlers and their families.

Where are the 41 PRRS Where are the 41 PRRS FRCsFRCs

HospitalsHospitals Universities Universities County Offices of Education County Offices of Education First 5’sFirst 5’s Regional CentersRegional Centers Public Health Public Health

Foundations/Developmental CentersFoundations/Developmental Centers

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FRCNCA Responsibilities FRCNCA Responsibilities for PRRS:for PRRS:

Contract, coordinate, Contract, coordinate, monitor and evaluate monitor and evaluate statewide PRRS services statewide PRRS services thru thru 4141 local contracts. local contracts.

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Develop materials Develop materials Provide training and Provide training and

technical assistancetechnical assistance Design and implement Design and implement

policies and procedurespolicies and procedures Develop and maintain a Develop and maintain a

data systemdata system

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What is happening to What is happening to babies babies

and their families?and their families?

Who are the babies we Who are the babies we are talking about?are talking about?

Infants and toddlers “at risk” Infants and toddlers “at risk” for developmental delay or for developmental delay or

disabilities under disabilities under

age three with two age three with two

or more risk factors.or more risk factors.

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Those diagnosed by qualified Those diagnosed by qualified clinician (pediatrician, family clinician (pediatrician, family physician, regional center, physician, regional center,

High Risk Infant High Risk Infant

Program, Neonatal Program, Neonatal

Intensive Care Unit, Intensive Care Unit,

etc.).etc.).

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Babies with a parent with a Babies with a parent with a developmental developmental disability.disability.

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Children who may be at risk for Children who may be at risk for autism. autism.

Where are the babies Where are the babies coming from?coming from?

Babies referred to regional Babies referred to regional centers who are found centers who are found ineligible for Early Start but ineligible for Early Start but meet the referral criteria meet the referral criteria for PRRS will be referred to for PRRS will be referred to an ESFRC with parent an ESFRC with parent consent.consent.

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How Do Referrals How Do Referrals Happen?Happen?

PRRS referrals can come PRRS referrals can come directly FROM directly FROM the regional center the regional center a community agency a community agency per a qualified clinician per a qualified clinician

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Referral ProcessReferral Process

IF a family is referred TO PRRS IF a family is referred TO PRRS through any other channel through any other channel OTHER than the regional center, OTHER than the regional center, they are IMMEDIATELY referred they are IMMEDIATELY referred to the regional center for intake, to the regional center for intake, evaluation and assessment. evaluation and assessment.

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Intake, evaluation and assessment provides a “baseline” for the child, that will help in tracking developmental changes and possible future need for services.

Regional CenterRegional Centerresponsibilities:responsibilities:

Point of entry for all Point of entry for all children suspected of children suspected of having a developmental having a developmental delay including those with delay including those with established risk and those established risk and those at risk.at risk.

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Conduct Conduct evaluation/assessment for evaluation/assessment for Early Start eligibility. Early Start eligibility.

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Refer PRRS eligible Refer PRRS eligible children to ESFRC with children to ESFRC with parent consent.parent consent.

ESFRC Responsibilities:ESFRC Responsibilities:

Serve families!Serve families!

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What do families What do families receive?receive?

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Prevention Resource and Referral Services are provided at no cost to families.

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PRRS supports families PRRS supports families through out their child’s through out their child’s first three years:first three years:

Contact family within two Contact family within two days of referraldays of referral

Check in with family at 30 Check in with family at 30 days and quarterlydays and quarterly

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PRRS provides families PRRS provides families enhanced information and enhanced information and resourcesresources

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Dialogue with families Dialogue with families regarding their concerns, regarding their concerns, priorities and resources.priorities and resources.

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Facilitate families’ access to Facilitate families’ access to community servicescommunity services

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Whenever possible Whenever possible

make face-to-face make face-to-face

contact, at least contact, at least

annuallyannually

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Re-refer to regional center Re-refer to regional center if developmental concerns if developmental concerns are suspected.are suspected.

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Prepare family to transition Prepare family to transition from PRRS by age three.from PRRS by age three.

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Outreach to health community, Outreach to health community, local services, and local services, and developmental screening developmental screening opportunities that opportunities that

enhance referrals enhance referrals and access to and access to community services.community services.

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Maintain interactive and Maintain interactive and fluid listing of community fluid listing of community services options.services options.

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Support family from Support family from referral to referral to Early Start Early Start

eligibility eligibility PPrevention revention

RResource and esource and

RReferral eferral

SServiceservices

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Track and collect data for Track and collect data for submission to submission to

FRCNCA and FRCNCA and

DDS.DDS.

4,644,6488

Families Served

45,5745,5700

Individual Family Contacts

32,15232,152Types of support, information, resources and referrals

2,5912,591 presentations, exhibits and other outreach activities

Parents and professionalsreceived information about PRRS

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INFRASTRUCTURINFRASTRUCTUREE

PRRS StaffPRRS Staff PRRS DirectorPRRS Director PRRS Fiscal AdministratorPRRS Fiscal Administrator PRRS Data AdministratorPRRS Data Administrator PRRS CoordinatorPRRS Coordinator

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PRRS statewidePRRS statewide

PRRS Members-Only webpage

DDocuments that are available ocuments that are available

Welcome LetterWelcome Letter

Introduction to PRRS Introduction to PRRS Services for Families and Services for Families and CaregiversCaregivers

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Orientation Script: Introducing Orientation Script: Introducing Parents who have been referred Parents who have been referred from Regional Center to PRRS from Regional Center to PRRS ServicesServices

Introducing Others to PRRS Services: Introducing Others to PRRS Services: eligibility and referral information eligibility and referral information added to use when doing outreach added to use when doing outreach

Confidentiality Statement FormConfidentiality Statement Form

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Parent Consent for Services Parent Consent for Services FormForm

Parent Consent for Release and Parent Consent for Release and

Exchange of Information Exchange of Information Among AgenciesAmong Agencies

School District Assessment School District Assessment LetterLetter

Child Development Materials Child Development Materials ListList

Local Community Agencies Local Community Agencies LogLog

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PRRS Glossaries of Terms PRRS Glossaries of Terms and Acronymsand Acronyms

General TerminologyGeneral Terminology Data TerminologyData Terminology Financial TerminologyFinancial Terminology  

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3131 Customizable PRRS documents and brochures in English, Spanish and Chinese

5555Training and technical assistance webinars & conference calls for ESFRC Directors and staff.

What does this mean to What does this mean to you?you?

Continue to refer high risk Continue to refer high risk and medically fragile infants and medically fragile infants and toddlers to your regional and toddlers to your regional center or Family Resource center or Family Resource Center! Center!

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For more For more information please information please

contact contact

PRRS DirectorPRRS Director

Susan RoddySusan Roddy

sroddy@frcnca.orgsroddy@frcnca.org

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