1 phase iii secondary schools teacher assistant basics & attendance student information services...

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Phase III Secondary Schools

Teacher Assistant Basics & Attendance

Student Information Services Section April 2008

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Logistics ITC Sign-in

Session Name: eSIS Trainer Name: Lead Trainer’s NameSession Length: AM

PM Sign-in Sheet Handouts Housekeeping Rules

Turn cell phones off or keep on “silent” mode Refrain from reading email during instruction time Location of restrooms Drinks / Snacks Questions / Concerns

Teachers with Substitutes

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Class Introductions

Name School eSIS Position / Role Did you attend eSIS Overview

Training?

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Handouts

Powerpoint Presentation Teacher Assistant Basics for Secondary Schools Teacher Assistant Sample Reports Teacher Assistant Attendance for Secondary Schools Training Checklist Taking Secondary Attendance 1 copy of the school’s completed eSIS Questionnaire (If

copy was submitted to eSIS team) Evaluation Sheet

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Agenda1. Introductions2. What are the goals of this workshop?3. Handouts4. eSIS Website

eSIS Documents eSIS Videos (Tutorial)

5. Teacher Assistant Basics for Secondary Schools Logging into eSIS Class Changes Notification Changing Your Password Navigation Hiding the Taskbar or Dock Getting Around in eSIS Lock Your Workstation Closing eSIS

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Agenda (cont)

6. eSIS Questionnaire for Secondary Schools7. Teacher Assistant Attendance for Secondary Schools

Taking Attendance

8. Attendance: Helpful Hints9. eSIS Video: Attendance10. eSIS Training Timeline11. Recommendations12. Train Logon Sheets13. Closing Remarks 14. Evaluation15. Planning Time

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What are the goals of this workshop?

To learn the basic functions of Teacher Assistant (TA)

To learn how to take Student Attendance in TA To have hands-on experience with eSIS TA in

the TRAIN database To be able to train teachers at your schools

about eSIS TA

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eSIS Website

All documents are posted on the eSIS Website:http:// esis.k12.hi.us

User Name: esis training

Password: esis1

Documents Available: Secondary > Documents > Teachers

Tutorials Available: Secondary > Videos > Teachers

eSIS PROD Icon Secondary > Software > eSIS Desktop Icon Shortcuts

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Teacher Assistant Basics for Secondary Schools

Logging into eSIS TRAIN versus PROD

Class Changes Notification Changing Your Password

Training Videos (Tutorial) Available (Video > Overview)

Navigation Hiding the Task Bar or Dock Getting Around in eSIS Lock Your Workstation Closing eSIS

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Hands On – Logging on to eSIS TRAIN

Logon to eSIS using TRAIN logons Change Password

1. Write password on training logon sheet

2. Change password

3. Exit eSIS TRAIN

4. Log back into TRAIN with new password

Navigate in Teacher Assistant Review Query in Student Demographics

(F7 / F8 ; % = wild card; sort columns)

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Lock Screen

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eSIS Questionnaire

Responses to questionnaire must follow DOE Attendance Procedures

Administration will determine how attendance will be taken at your school: teachers, office staff, or a combination of both

Attendance training for teachers will incorporate procedures and policies set by the DOE and Administration

Refer to Questionnaire:Taking Attendance, Questions 1-12

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Teacher Assistant Attendance for Secondary Schools

Radio button and checkboxes: ClassesToday’s ClassesCurrent Students

Class (Course / Title / STDP) row List button Period Att. – Class Entry screen

Absent or LateAbsent reason or Late reason (Inputted by Office Staff)Attendance Completed checkboxSave

Attendance Shortcut Changing the Attendance Date

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Attendance

Helpful Hints:

1. Before taking attendance, be sure to select the correct class on the Teacher Assistant start screen

2. If a student is late, check “L” for late in the A/L column.

3. If a student is absent, check “A” for absent in the A/L column.

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Attendance

Helpful Hints (cont):

4. Do NOT put a checkmark in the “A” or “L” columns if student is on a Field Trip or an Authorized School Activity.

5. If a student is marked absent in any class, the name will be shown in purple italics for all other classes.

6. Request for School Specific Attendance Reasons can be submitted by your school’s principal.

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Hands On – Teacher Attendance in TRAIN

1. Unlock Workstations

2. Verify Classes, Today’s Classes, and Current Students are selected

3. Highlight Course/Period to take attendance

4. Click on List button

5. Verify the Attendance date

6. Mark Student with an Absent or Late

7. Click on Attendance Completed checkbox

8. Save

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Lock Screen

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Closing eSIS

Log out of eSIS completely by exiting through the blue door

Give TRAIN Logon Sheets to your school’s eSIS Security Contact

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eSIS Video: Attendance

Go to eSIS Website and logonhttp:// esis.k12.hi.us

User Name: esis training

Password: esis1

Secondary Schools > Videos > Teachers > Attendance

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eSIS Training Timeline

School Trainers on TA Basics and Attendance April 2008 Half-day Session

Office Staff training May 2008 Two Day Session

Secondary Registrars (GPA Reports, Report Cards, VISI) July 2008 Two Day Session PROD available after eSIS year end transition

School Trainers on Mark Entry (Report Card) August 2008 Half-day Session

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Recommendations

Conduct Overview Training during SY 2007-08 Review and/or revise eSIS Questionnaire to

determine school procedures prior to conducting teacher training

Note: Email revised questionnaire to:

Help eSIS (attention: Maryanne Lee) Conduct Attendance Training at the beginning

of the SY 2008-09

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Train Logon Sheets

Teacher Logon Sheets per school = 30 Train database: https://esistrain.k12.hi.us:7777 Give all TRAIN Logon Sheets to your school’s

eSIS Security Contact. Logons should be checked / tested before

conducting TA Training

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Closing Remarks

eSIS Contact for Trainers Help eSIS Lotus Notes Email Account

help_esis@notes.k12.hi.us eSIS Help Desk

(808) 692-7290 select option 2 then 3

TRAIN will NOT be available April 29 (Tuesday) 4:00 PM - May 2 (Friday) 5:00 AM. TRAIN will be upgraded to version 10.1

Any Questions?

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Evaluation and Planning Time

1. Please check the area around you for your personal items before leaving

2. Turn in Evaluation form

3. Use the remaining class time to plan how to present TA to your staff