1 new zealand oracle users group conference 2008 extend oracle purchasing with hosted supplier...
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New Zealand Oracle Users Group Conference 2008
Extend Oracle Purchasing with Hosted Supplier Catalogues
21 October 2008
Welcome
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• Introduction – Jackie Anderson (Supplier Adoption Manager, Unimarket)
Agenda
Current Procurement Issues
Unimarket
Supplier Adoption & Enablement Process
Network / Collaborate
• Introduction – Bob Hamon (Procurement - UOW)
Why Unimarket?
Implementation at UOW
Buyer Rollout Plan
Benefits and Issues
• Questions & Answers
3
Procurement Issues
No visibility of supplier spend
Lack of adherence to commercial agreements
Uncontrolled buyer behaviour
Limited management focus on procurement function
Managing supplies not suppliers
Increasingly complex – ecommerce, sustainability, category management
4
Procurement Issues
Supplier A
Supplier B
Supplier C
E
R
P
$ Relationship
$ Set up
iprocurement today
5
Unimarket Background
CEO (Scott Blackwood) former ERP implementation consultant for E & Y
Created Unimarket NZ Ltd in 2006; Adopted by ‘Ice House’; graduated in November 2007
Offices now based in New Zealand, Australia and US
Customers include Hamilton City Council, Victoria University and University of Waikato.
Over 100 fully catalogued suppliers available
Application designed using Software as a Service Technology
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Unimarket Integration
Supplier A
Supplier B
Supplier C
E
R
P
U
N
I
M
A
R
K
E
T
• Catalogue
• Round Trip
• PO
• E-invoice
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Unimarket Example Workflow
Buyer (ERP)
Unimarket
Access UM View catalogues
Create requisition
Checkout
Approval Process
Create PO
Send PO to supplier
Supplier
Despatch goods
Receive goods
InvoiceValidate and 2 or 3 way match
Accounts Payable
Create UM store & upload catalogues
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Unimarket Application
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Unimarket Application
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Supplier Adoption / Enablement
Supplier Adoption
• Automated invite process – upload full vendor database
• Unimarket supplier days
• One on One meetings
• Unimarket directory
Supplier Enablement
• Simple solution for any size supplier
• Unimarket training
• Unimarket helpdesk
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Unimarket Supplier Integration
Round Trip
• One integration into Unimarket (one time cost)
• cXML or OCI compliant
• Different identifier for each buying organisation
Catalogue
• Catalogue created on excel spreadsheet
• Simple wizard upload process
• Can publish to one or more buying organisations
Orders and invoices
• Orders – email and cXML format (others considered)
• Invoices – cXML or PO flip functionality available
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Unimarket Supplier Integration
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• Easy to use
• Supplier maintained catalog content leading to…
• Order accuracy leading to…
• Accelerated Order to Cash process
• Lower cost of customer service
• Increased visibility within buying organisations
• Networked approach; gain new customers
• Collaboration; optimize your supply chain
Benefits for Suppliers
Networked Procurement
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Using our unique BidTogether functionality, suppliers can set up volume / value metric offers across multiple divisions of one buying organisations, or across multiple buying organisations.
Collaboration
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University of Waikato
Case Study
Bob Hamon
Case Study - UOW
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The University Objective
• access up-to-date supplier maintained catalogues
• increase the efficiency of the purchasing process
• integrate seamlessly with University financial systems
• potentially align our purchasing with other universities
• offer personal purchasing for staff and students
Unimarket compliments the University purchasing processes with a collaborative e-commerce solution to:
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Preferred Supplier Benefits
Unimarket enables preferred suppliers to:
• increase sales due to compliance across the University
• achieve direct real-time access to University buyers
• ensure purchases are from current catalogues
• improve customer service (ease the pain of our buyers logging in and out of many supplier systems with varying logins and processes)
• reduce emails, phone calls and faxes
• increase customer base (suppliers will potentially have access to other organisations such as tertiary institutions, councils and health board through this portal)
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UOW Procurement Issues
• No visibility of Supplier spend
• Lack of adherence to commercial agreements
• Inconsistent buyer behaviour
• Limited management focus on procurement function
• Increasingly complex – ecommerce, sustainability, category management
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Why Unimarket?
Seamless Access for University buyers Product identification Requisition Authorisation Order Placement
Seamless Integration with Oracle Financials – Purchasing Module Financial Delegation Requisition Number Generation PO Generation
Provide an opportunity for collaborative purchasing Within the University Within the Tertiary Sector Within Geographical area
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Implementation at UOW
Project Teams Project Lead Team
Team Leaders Process
Current Process review Process Development Documentation Training Roll Out
Technical Integration Vendor
Supplier Awareness and Adoption Audit
E & Y Systems and Process Audit
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Implementation at UOW
Technical Integration Single Signon
UniMarket access via UOW intranet
Integration with Oracle Financials via Interface table Communication through SSL Encrypted xml messages Confirmation on file transfer Username Encrypted within Cookie Requisition request Financial Delegation Assign Authorisation Approval or Rejection Process Release PO Process Requisition Cancellation Process
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Buyer Rollout Plan
Supplier Selection Value of Purchase $50,000
Excluding Travel, Stationary and IT Equipment Number of Transactions 50+
Buyer Selection Science and Engineering
Include Travel, Staionary and IT Consumables Train PAs Train All Staff
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Issues
Supplier uptake Preferred Supplier Status Supplier Reluctance Supplier Enthusiasm Round Trip Solution Visibility of Small Suppliers
Buyer Reluctance Science and Engineering
Include Travel, Staitonary and IT Consumables Train PAs Train All Staff
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Benefits
Greater Visibility of Supplier spend
Commercial agreements \ Contracts in place
More Consistent buyer behaviour
Management focus on procurement function
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Q & A
Questions?
Jackie AndersonSupplier Adoption ManagerPhone: +64 9 306-5613Fax: +64 9 337-0104 Mobile: +64 21 886 343Email: jackie.anderson@unimarket.co.nz
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