1 interfaces with iris - sap r/3 the university of tennessee january 9, 2001 coordinators for...

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Interfaces with IRIS - SAP R/3

The University of Tennessee

January 9, 2001

Coordinators for Knoxville

Ben Alford and Jeff Maples

IRIS Interfaces Team Lead

Joel Reeves

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IRIS Program Interface Changes

o The IRIS implementation will change computer interfaces affecting departmental computer programs in the Financial (FI) and Human Resources (HR) areas.

o Terminology Changes

o Field Definition Changes

o Application Interface (API) Changes for Data Retrieval & Update

o Sort Order Changes

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IRIS Implementation Time Line

1. December 22, 2000

Complete Initial Configuration of the IRIS System

2. January 2, 2001

Cycle 1 Integration Testing Begins (No Interfaces)

3. January 21,2001 - February 5, 2001

Preparation of IRIS System for Cycle 2 Testing

4. February 5, 2001 - March 5, 2001

Cycle 2 Integration Testing (Includes Interfaces, Security, Legacy Data, Etc.)

5. March 6, 2001 - Close of March 2001 Accounting Period

Preparation for Go-Live

6. April 2001

Go Live

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UT Departmental Interface Data

1. Department Name ______________________________

2. List any potential interfaces within your department.

3. Detail type of interface (outbound or inbound)

4. List media utilized for transfer (FTP, diskette, etc.)

5. Frequency of interface transfer (weekly, biweekly, monthly)

6. Current interface software

7. Current status with IRIS project

8. Responsible Person ____________________

9. Additional Comments

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Accessing Project IRIS Web Site

o URL: http://www.utenn.edu/project_iris

o User Name: project_iris

o Password: bigbubba

o Must use the Microsoft Internet Explorer Browser

o Cannot use the Netscape Navigator Browser

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Project IRIS Web Site - Home Page

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Selected IRIS Terminology Changes

o Object Codes become General Ledger Accounts

o Chart of Accounts Information becomes Funds, Cost Centers and WBS (Work Breakdown Structure) Elements

o TV’s (Transfer Vouchers) become Documents

o Encumbrances become Commitments

o Others are detailed on the Project_Iris web site

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Selected IRIS Field Definition Changes

o Object Code length changes from 5 to 6 digits

o Account Number length changes from 9 to 10 characters

o The meaning of an Account will change drastically in IRIS

o See the Project_Iris web site for details

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API Changes for Data Retrieval and Update

o CSA

o DMS

o Chart of Accounts

o Employee Strip Files

o DB2 Tables

o IRIS Referential Files

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Summary

o Fill out Survey - ASAP

o Change & Test Programs - ASAP

o Provide Test Data to Interface Team by Feb. 5

o Test Programs again during Cycle 2 Testing

Questions ??

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IRIS Interface Contacts

o Ben Alford - Technical Issues

o ben-alford@utk.edu

o 974-1600

o Jeff Maples - Non-technical Issues

o jeff-maples@utk.edu

o 974-3061

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IRIS Interfaces Expert Contact

o Joel Reeves

o jreeves1@utk.edu

o 974-1537