07 – project management software b063 – ocer theatre

07 – PROJECT MANAGEMENT SOFTWARE

B063 – OCER Theatre

Project Management• Planning and production of a theatre show is

complex.• Roles:

Project Management• Project management used to bring a task to a

successful conclusion

Project Management• Task breakdown• Break it into sub-tasks• Determine timescales for each sub-task.• Looks for dependencies between tasks as

well.

Project Management• Team Allocation• Chooses the best people for each task.

• Scheduling• Identify tasks• Order of implementation of tasks• Resources required to implement tasks• Timescales of tasks• Create a synchronised plan• Visually created in a Gantt Chart

Project Management• Monitoring and reporting• Make sure the project is kept on schedule• Sub-tasks checked at regular intervals to

ensure that they are meeting requirements of the specification.

• Deadline are met• Meetings held with all parties.• Gantt charts help to monitor all above and

help get projects back on schedule if they drift.

Project Management• Gantt Charts

• Start and end dates• Dependencies between tasks• Mile stones

Project Management• Gantt Charts – Advantages and disadvantages

Project Management• Typical project management software will offer:

Project Management• Stages of project management• Planning• Generating a comprehensive list of tasks

for the project.• Dividing up tasks into further sub tasks• Setting start and end dates• Linking tasks and setting up

dependencies.• Assigning resource – staff etc,.

Project Management• Stages of project management• Progress• Team members enter progress into

software – including time taken• PM receives email alerts of tasks behind

schedule.• PM reviews progress to see whether on or

behind schedule.

Project Management• Stages of project management• Tracking• Keeps track of budgets• Detects risks to project early.

Project Management• Software• Microsoft Project – single user application• Web Based – accessed through wifi – smart

phones, tablets etc.• Collaborative – Multiple users modify plan at

the same time.• Integrated – Creates individual task lists,

calenders, charts etc.