ceptutilities.cept.gov.in/csi/csi-sop/apar.pdf · created date: 6/18/2020 5:09:14 am

Employee Self Services

For reference only during CSI Pilot Phase 1

Performance Management

Overview

Employee Self Services

Introduction to APAR

For reference only during CSI Pilot Phase 2

Employee Self Services

For reference only during CSI Pilot Phase 130

Introduction to APAR

• The performance of every Government servant is assessed annually throughthe Assessment Report. APAR provides the basic and vital inputs for assessingthe performance of an officer and his advancement in his career. It providesbasis for the Appraisal Process by which Reporting Officer and employee planand set objectives for a year at the start of the performance cycle. Employeeis assessed at the end of the year for the planned objectives set at the startof the year.

• SAP HR-Performance Management (PM) is an integrated solution, based onextensive research, state-of-the-art methodologies, emerging technologiesand industry standards. It contains Objective setting process, Annualperformance appraisal and Representation on performance appraisal.

• Objective setting process: In this process, one will have the opportunity tocreate Appraisal Document by Reporting Authority, view In-service Relative ofOfficer Reported Upon (Officer Reported Upon to Reporting Authority),Setting of Objectives by Officer Reported Upon, Review of Objectives byReporting Authority and Mid-Year Review by Reporting Authority.

Employee Self Services

Introduction to APAR

Annual performance appraisal: In this process, one will have opportunity to do Self-assessment by Officer Reported Upon (Will not be applicable for HAG Officer , Group C Staffother than LSG/HSG & Stenographer), Performance Assessment by Reporting Officer,Performance Assessment by 2nd Reporting Officer (Only applicable in case of Group B F&A),Performance Assessment by Reviewing Officer (Not Applicable in case of Group C Staff &Stenographer), Performance Assessment by Accepting Officer (Only Applicable in case ofHAG Officer & Group B F&A) and Assessment Sharing and Recommendations to OfficerReported Upon.

Representation on performance appraisal: In this process, one will have opportunity toRaising Representation by Officer Reported Upon, Accepting/ Rejecting representation byRepresents to Officer, Finalized APAR is shared to Officer Reported Upon and Overall APARProcess closure.

Other Integrated Process- Reports: In this section, one will have the opportunity to Accessapplication for all Authorities in PM module, Promotion/ Training Recommendations aremade for the Officer Reported Upon, In case of Transfer/ Promotion in PIS, notification toreporting officer for the Officer Reported Upon, In case of Suspension/ Retirement in PIS,holding/closing APAR for the Officer Reported Upon respectively, Other Activities can beperformed by the Officer ReporFtoerdrefeUrepnocenonalyndudrinOg CtShIePirlotAPhcatsievities can be performed by13t1heReporting Authority.

Employee Self Services

For reference only during CSI Pilot Phase 5

APAR Components

• Objective setting process

• Annual performance appraisal

• Representation on performance appraisal

• Other Integrated Process-Reports

Employee Self Services

APAR Overview

For reference only during CSI Pilot Phase 6

Employee Self Services

APAR Templates

For reference only during CSI Pilot Phase 7

• Group B Finance & Accounts • Statistical Investigator- Grade II (SSS)

• Group B Officers • Officer of CSC - UDC & LDC Grade

• Group C Officers • Officer of Rajbhasa Wing

• HAG Officers • MEMBERS

• JAG Officers • Group B (F&A) HAG

• SAG Officers • Group B (F&A) JAG

• Stenographers • Group B (F&A) JTS

• Group B Non-Gazetted & C Category • CSS Section Officer

• Group C Officers of Dept. Canteens • Stenographer Grade D

• For Other Grades - No special forms

Employee Self Services

For reference only during CSI Pilot Phase 8

Integration

• Training Administration Module

Training Recommendations are made for the Officer Reported Upon will be available to Training Manager

• Personnel Information System (PIS)

In case of Transfer/ Promotion in PIS, notification to reporting officerfor the Officer Reported Upon

In case of Suspension/ Retirement in PIS, holding/closing APAR for the Officer Reported Upon respectively

• Employee Self Service

Officer Reported upon should have access to ESS.

• Manager Self Service

Reporting Authority should have access to MSS.

Employee Self Services

For reference only during CSI Pilot Phase 9

Roles

• Reporting Authority

• Officer Reported Upon (Employee)

• 2nd Reporting Authority

• Reviewing Authority

• Accepting Authority

• Represents to Authority

Employee Self Services

Process Flow

1

What? Who and Where?

Objective setting process

Creation of Appraisal Document Reporting Authority at MSS in EmployeePortal

In-service Relative of OfficerReported

Upon

Reporting Authority at MSS in EmployeePortal

Setting of Objectives Officer Reported upon (Employee) at Home-->Work-->Task in Employee Portal

Review of Objectives Reporting Authority at Home-->Work-->Task in Employee Portal

Mid-Year Review of Objectives Reporting Authority at Home-->Work-->Task in Employee Portal

Annual performance appraisal

Self-Assessment Officer Reported upon (Employee) at Home-->Work-->Task in Employee Portal

Assessment by Reporting Officer Reporting Authority at Home-->Work-->Task in Employee Portal

Assessment by 2nd Reporting Officer 2nd Reporting Authority at Home-->Work-->Task in Employee Portal

Assessment by Reviewing Officer Reviewing Authority at Home-->Work-->Task in Employee Portal

Assessment by Accepting Officer Accepting Authority at Home-->Work-->Task in Employee Portal

Sharing Assessment and

Recommendations

Officer Reported upon (Employee) at Home-->Work-->Task in Employee Portal

Representation on performance appraisal

Raising Representation Officer Reported upon (Employee) at Home-->Work-->Task in Employee Portal

Accepting/ Rejecting representation Represent to Officer at Home-->Work-->Task in Employee Portal

Sharing of Finalized APAR Officer Reported upon (Employee) at Home-->Work-->Task in Employee Portal

APAR Process Closure

Overall APAR Process closure Officer Reported upon (Employee) at Home-->Work-->Task in Employee Portal

OR

FoRreprerefesreenntcteooOnflfyicdeurriantgHCoSmI Pei-lo->tWPhoarkse-->Task in Employee Portal 37

Employee Self Services

APAR Process• Creation of appraisal documents

– Creation of Appraisal Document by Reporting Authority.

– In-service Relative of Officer Reported Upon (Officer Reported Upon to Reporting Authority)

• Set Objectives for the Appraisal Year

– Setting of Objectives by Officer Reported Upon.

– Review of Objectives by Reporting Authority.

• Mid-Year Objectives for the Appraisal Year

– Mid-Year Review by Reporting Authority.

• Assessment for the Appraisal Year

– Self-assessment by Officer Reported upon (Will not be applicable for HAG Officer, Group C Staff other than LSG/HSG & Stenographer).

– Performance Assessment by Reporting Officer.

– Performance Assessment by 2nd Reporting Officer (Only applicable in case of Group B F&A).

– Performance Assessment by Reviewing Officer (Not Applicable in case of Group C Staff & Stenographer)

– Performance Assessment by Accepting Officer (Only Applicable in case of HAG Officer & Group B F&A)

– Assessment Sharing and Recommendations to Officer Reported Upon.

• Representation on APAR for the Appraisal Year

– Raising Representation by Officer Reported Upon.

– Accepting/ rejecting representation by Represents to Officer.

– Finalized APAR is shared to Officer Reported Upon

– Overall APAR Process closure. For reference only during CSI Pilot Phase 138

Employee Self Services

For reference only during CSI Pilot Phase 139

Create Appraisal Documents

Employee Self Services

Objective Setting Process

For reference only during CSI Pilot Phase 149

• Creation of appraisal documents by Reporting Authority

3. Click Manager Self Service tab

4. Click on APAR Management

Employee Self Services

Objective Setting Process(Contd.)

For reference only during CSI Pilot Phase 14

Employee Self Services

5. Enter Appraisal Start Date: 01.04.2015

6. Click Get Appraisee Details button

For reference only during CSI Pilot Phase 15

Objective Setting Process(Contd.)

Employee Self Services

7. Select the Officer reported upon(Employee)

8. Click Yes, Initiate Objective Setting button

For reference only during CSI Pilot Phase 144

Objective Setting Process(Contd.)

Employee Self Services

Objective Setting Process(Contd.)

Information Displayed to Reporting Authority

For reference only during CSI Pilot Phase 145

• In-service Relative of Officer Reported UponIn-case Any Authority is In-service Relative of the Officer Reported Upon, then the next Authority will replace the Reporting Authority as shown.

Employee Self Services

Objective Setting Process(Contd.)

For reference only during CSI Pilot Phase 146

Employee Self Services

For reference only during CSI Pilot Phase 147

Set Objectives for the Appraisal Year

Employee Self Services

Objective setting process• Set Objectives for the Appraisal Year

Setting of Objectives by Officer Reported upon

1. Provide Uand Passwo

2. Click Lo

For reference only during CSI Pilot Phase 148

Employee Self Services

3. Click Hometab

4. Click Worktab

For reference only during CSI Pilot Phase 149

Objective setting processed (contd…)

Employee Self Services

6. Click Refresh items button

7. Click the subject Plan Objectives - APAR 1

5. Click Task

For reference only during CSI Pilot Phase 150

Objective setting processed (contd…)

Employee Self Services

8. Click Objective Set by Employee and type All Objectives for the financial year

9. Select Define Objective

10. Click Yes

For reference only during CSI Pilot Phase 151

Objective setting processed (contd…)

Employee Self Services

For reference only during CSI Pilot Phase 152

Review Objectives(Reporting Authority)

Employee Self Services

• Set Objectives for the Appraisal Year

- Review of Objectives by Reporting Authority

3. Click Hometab

4. Click Worktab

For reference only during CSI Pilot Phase 153

Review of Objectives by Reporting Authority

Employee Self Services

6. Click Refresh items button

7. Click the subject Review Objectives -APAR 1

5. Click Task

For reference only during CSI Pilot Phase 154

Review of Objectives by Reporting Authority (Contd.)

Employee Self Services

8. Click Final Objectives by Reporting Officer and edit or add All Objectives for the financial year

9. Select Approve Planning

10. Click Yes

For reference only during CSI Pilot Phase 155

Review of Objectives by Reporting Authority (Contd.)

Employee Self Services

For reference only during CSI Pilot Phase 156

Review Objectives at Mid-Year (Reporting Authority)

Employee Self Services

Objective Setting Process: Mid-Year Review

• Mid-Year Objectives for the Appraisal Year

- Review of Objectives by Reporting Authority

3. Click Hometab

4. Click Work tab

For reference only during CSI Pilot Phase 157

Employee Self Services

6. Click Refresh items button

7. Click the subject Mid-Year Review of Objectives for Bhaskar Bhat(10000420) - APAR 1

5. Click Task

For reference only during CSI Pilot Phase 158

Objective Setting Process: Mid-Year Review(Contd.)

Employee Self Services

9. Select Close ReviewPhase and Click Yes

8. Click Final Objectives by Reporting Officer and edit or add All Objectives for the financial year

For reference only during CSI Pilot Phase 159

Objective Setting Process: Mid-Year Review(Contd.)

Employee Self Services

11. Select Close ReviewPhase and Click Yes

10. Click Final Objectives by Reporting Officer and edit or add All Objectives for the financial year

For reference only during CSI Pilot Phase 160

Objective Setting Process: Mid-Year Review(Contd.)

Employee Self Services

For reference only during CSI Pilot Phase 161

Perform Self Assessment

Employee Self Services

Annual Performance Appraisal

• Assessment for the Appraisal Year

– Self-assessment by Officer Reported Upon

1. Provide Usand Passwor

2. Click Log O

Note: Will not be applicable for HAG Officer , Group C Staff other than LSG/HSG& Stenographer

For reference only during CSI Pilot Phase 162

Employee Self Services

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 163

Annual Performance Appraisal (contd…)

Employee Self Services

5.Click Tasks

6. Click Refreshitems button

7.Click the subject Self-Assessment - APAR 1

For reference only during CSI Pilot Phase 164

Annual Performance Appraisal (contd…)

Employee Self Services

8. Click Duties and add allObjectives for the financial year

9. Select Submit Assessment

10. Click Yes

For reference only during CSI Pilot Phase 165

Annual Performance Appraisal (contd…)

(Below screen appears)

Employee Self Services

For reference only during CSI Pilot Phase 166

Assess Performance (Reporting Officer)

• Assessment for the Appraisal Year

- Performance Assessment by Reporting Officer

Employee Self Services

Performance Assessment – Reporting Officer

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 167

Employee Self Services

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 168

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

6. Click Refresh items button

7. Click the Assessment by Reporting Officer for Bhaskar Bhat (10000420) - APAR 1

5. Click Tasks

For reference only during CSI Pilot Phase 169

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

8. Click Note: Reporting Officer Assessment Remarks, FinalAppraisal, Preference and other fields text box, Add All thedetails for the financial year

For reference only during CSI Pilot Phase 170

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

If some of mandatory fields are left blank, system will show error message

For reference only during CSI Pilot Phase 171

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

Click Add Button to Select Training Recommendations

For reference only during CSI Pilot Phase 172

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

Click DOP TRAINING CATALOGtree

For reference only during CSI Pilot Phase 173

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

Click Modules/Curriculum Type Elements tree

Click Specialized Trainings tree

Performance Assessment – Reporting Officer (Contd.)

For reference only during CSI Pilot Phase 174

Employee Self Services

Training Program Recommended is assigned to APAR document. You can delete a wrong program assigned.

For reference only during CSI Pilot Phase 175

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

1. Select Submit Assessment

2. Click Yes

For reference only during CSI Pilot Phase 176

Performance Assessment – Reporting Officer (Contd.)

Employee Self Services

For reference only during CSI Pilot Phase 177

Assess Performance (2nd Reporting Officer)

Employee Self Services

• Assessment for the Appraisal Year

- Performance Assessment by 2nd Reporting Officer

178

3. Click Home tab

4. Click Work tab

Note: Only applicable in case of Group B F&A

Performance Assessment – 2nd Reporting Officer

For reference only during CSI Pilot Phase

Employee Self Services

3. Click Home tab

For reference only during CSI Pilot Phase 179

Performance Assessment – 2nd Reporting Officer (Contd.)

Employee Self Services

4.Click Refresh items button

5.Click the Assessment by Reporting Officer2 for Bhaskar Bhat (10000420) - APAR 1

For reference only during CSI Pilot Phase 189

Performance Assessment – 2nd Reporting Officer (Contd.)

Employee Self Services

6. Click Remarks of the Second Reporting Authority, Final Appraisal, Preference and other fields and edit or add all details for the financial year

7. Select Submit Assessment

8. Click Yes

For reference only during CSI Pilot Phase 181

Performance Assessment – 2nd Reporting Officer (Contd.)

Employee Self Services

For reference only during CSI Pilot Phase 182

Assess Performance (Reviewing Officer)

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 183

Employee Self Services

Performance Assessment – Reviewing Officer

• Assessment for the Appraisal Year

- Performance Assessment by Reviewing Officer

Employee Self Services

6. Click Refresh items button

7. Click Assessment by Reviewing Officerfor Bhaskar Bhat (10000420) - APAR 1

5. Click Tasks

Performance Assessment – Reviewing Officer (Contd.)

For reference only during CSI Pilot Phase 184

Employee Self Services

8. Click Reviewing Authority Assessment Remarks, Final Appraisal, Preference and other fields and edit or add all details for thefinancial year

9. Select Do you want to shareappraisal with Employee

10. Click Yes

For reference only during CSI Pilot Phase 185

Performance Assessment – Reviewing Officer (Contd.)

Employee Self Services

For reference only during CSI Pilot Phase 186

Assess Performance (Accepting Officer)

Employee Self Services

• Assessment for the Appraisal Year

- Performance Assessment by Accepting Officer

187

Performance Assessment – Accepting Officer (Contd.)

3. Click Home tab

4. Click Work tab

Note: Only ApplFicorarbefleerenince coanlsyeduorinfgHCSAIPGiloOtPfhfaisceer & Group B F&A

Employee Self Services

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 188

Performance Assessment – Accepting Officer (Contd.)

Employee Self Services

6. Click Refresh items button

7. Click Assessment by Accepting Officer for Bhaskar Bhat (10000420) - APAR 1

5. Click Tasks

For reference only during CSI Pilot Phase 189

Performance Assessment – Accepting Officer (Contd.)

Employee Self Services

8. Click Accepting Officer Remarks and other fields text box.

For reference only during CSI Pilot Phase 190

Performance Assessment – Accepting Officer (Contd.)

Employee Self Services

10. Click Yes

9. Select Do you want to share appraisal with Employee

For reference only during CSI Pilot Phase 191

Performance Assessment – Accepting Officer (Contd.)

Employee Self Services

For reference only during CSI Pilot Phase 192

View Assessment & Recommendations

Employee Self Services

Annual Performance Appraisal

• Assessment for the Appraisal Year

Assessment Sharing and Recommendations to Officer Reported Upon

1. Provide Usand Passwor

2. Click Log

For reference only during CSI Pilot Phase 193

Employee Self Services

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 194

Annual Performance Appraisal

Employee Self Services

6. Click Refreshitems button

7. Click APAR view to Employee - APAR 1

5. Click Tasks

For reference only during CSI Pilot Phase 195

Annual Performance Appraisal

Employee Self Services

Annual Performance Appraisal

For reference only during CSI Pilot Phase 196

Employee Self Services

Annual Performance Appraisal

For reference only during CSI Pilot Phase 197

Employee Self Services

Annual Performance Appraisal

For reference only during CSI Pilot Phase 198

Employee Self Services

Annual Performance Appraisal

For reference only during CSI Pilot Phase 199

Employee Self Services

1. Select Close Overall Appraisal Process

2. Click Yes

For reference only during CSI Pilot Phase 200

Annual Performance Appraisal

Employee Self Services

For reference only during CSI Pilot Phase 201

Raise Representation for APAR

Employee Self Services

Representation on performance appraisal• Representation on APAR for the Appraisal Year

– Raising Representation by Officer Reported Upon

1. Select Close Overall Appraisal Process

2. Click Yes

For reference only during CSI Pilot Phase 202

Employee Self Services

For reference only during CSI Pilot Phase 203

Accept/Reject Representation (Represents to Officer)

Employee Self Services

• Representation on APAR for the Appraisal Year

- Accepting/ Rejecting representation by Represents to Officer

Representation on Performance Appraisal –Represents to Authority

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 204

Employee Self Services

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 205

Representation on Performance Appraisal –Represents to Authority (Contd.)

6. Click Refresh5. Click Tasks items button

7. Click Representation Review for Bhaskar Bhat(10000420) - APAR 1

For reference only during CSI Pilot Phase 206

Employee Self Services

Representation on Performance Appraisal –Represents to Authority (Contd.)

Employee Self Services

to(Officer), Note: Report Remarks by Representsto(Officer), and Review Remarks by Representsto(Officer) and add all the details for the financialyear

9. Select Do you want to share appraisal with Employee

10. Click Yes

For reference only during CSI Pilot Phase 207

Representation on Performance Appraisal –Represents to Authority (Contd.)

8. Click Note: Review Remarks by Represents

Employee Self Services

For reference only during CSI Pilot Phase 208

View Finalized APAR

Employee Self Services

Representation on performance appraisal• Representation on APAR for the Appraisal Year

– Finalized APAR is shared to Officer Reported Upon

–

1. Provide Usand Passwor

2. Click Log

Note: Incase RepresentationAccepted

For reference only during CSI Pilot Phase 209

Employee Self Services

3. Click Home tab

4. Click Work tab

For reference only during CSI Pilot Phase 210

Representation on performance appraisal

Employee Self Services

6. Click Refresh items button

7. Click Display Appraisal Document'Group 'B' Officers'

5. Click Tasks

For reference only during CSI Pilot Phase 211

Representation on performance appraisal

Employee Self Services

8. Select Close Overall Appraisal Process

9. Click Yes

For reference only during CSI Pilot Phase 212

Representation on performance appraisal