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Confidential. Not to be shared with any party other than the intended recipient. © 2019 FIGmd, Inc

American Society of Clinical Oncology (ASCO)

Quality Oncology Practice Initiative (QOPI)

Technical User Guide

Version 1



Table of Contents

1. Introduction ........................................................................................................... 1

2. QOPI System Registration ....................................................................................... 1

2.1. Registration Screen ............................................................................................. 2

2.2. QOPI System Registration .................................................................................... 3

2.2.1 Basic Demographics .................................................................................................................. 3

2.2.2 Primary Contacts ....................................................................................................................... 4 2.2.3 Terms and Conditions ............................................................................................................... 6

2.3. Approval Phase of Registration............................................................................. 7

2.3.1 Approval from ASCO ................................................................................................................. 7 2.3.2 Welcome Email to QOPI Participant ........................................................................................ 7

3. Round Registration ................................................................................................. 9

3.1. Registration Screen ............................................................................................10

3.2. Forgot Password ................................................................................................10

4. Registration Tiles ...................................................................................................11

4.1. Practice tile .......................................................................................................12

4.1.1 Basic Demographics ................................................................................................................ 12

4.1.2 Primary Contacts ..................................................................................................................... 12 4.1.3 Affiliations................................................................................................................................ 14

4.1.4 Patient Characteristics ............................................................................................................ 14

4.1.5 Clinical Trials ............................................................................................................................ 14 4.1.6 Staffing and Patient Services .................................................................................................. 14

4.1.7 Practice Outpatient and Chemotherapy Facilities ................................................................ 15 4.1.8 EMR System ............................................................................................................................. 15

4.1.9 Health Plan Program ............................................................................................................... 15

4.2. Site Tile ............................................................................................................16

4.3. Legal Agreement Tile ..........................................................................................18

4.3.1 Types of Agreements .............................................................................................................. 18 4.3.2 Signing the Legal Agreements ................................................................................................ 20

4.4. QOPI® Round Participation Tile ...........................................................................23

4.4.1 Participation Details ................................................................................................................ 24 4.4.2 Participation Round Settings .................................................................................................. 26

4.4.3 Track/Module Details.............................................................................................................. 32

5. QOPI Dashboard ....................................................................................................34

6. Common Functionalities ........................................................................................36

6.1. Search ..............................................................................................................36

6.2. Sort ..................................................................................................................36

7. Glossary.................................................................................................................37



8. Acronyms ..............................................................................................................38

9. Contact Us .............................................................................................................39

6952 Rote Rd Ste 400, Rockford, IL 61107 Confidential. Not to be shared with any party other than the intended recipient. © 2019 FIGmd, Inc

Page 1 of 39

1. INTRODUCTION

This user guide introduces the online Quality Oncology Practice Initiative (QOPI®) system, a

Quality Practice initiative from the American Society of Clinical Oncology (ASCO).

QOPI® is an oncologist-led, practice-based quality assessment program, designed to promote

excellence in cancer care by helping practices create a culture of self-examination and

improvement.

QOPI® provides a standard methodology, robust library of quality metrics for oncology, and a

collection tool to reliably and routinely assess care, inform quality improvement activities, and

demonstrate quality to patients and external stakeholders.

This user guide is intended for the practice users and serves as a technical guide which can be

used as an information booklet with a technical perspective.

If you have any questions always feel free to contact us at the QOPI® Help Desk, Monday –

Friday, 9am – 5pm ET.

Email: [email protected]

Phone: 571-483-1660

2. QOPI SYSTEM REGISTRATION

The registration page in the QOPI® system enables users to Register in the system, which is a

prerequisite to accessing the QOPI dashboard.

Upon entering the login URL (https://myqopi.asco.org/registration/login.aspx) the registration

login page is displayed.

This web page is accessible through all web browsers (Internet Explorer, Google Chrome, Mozilla

Firefox etc.), but the most up to date versions of Chrome or Firefox are recommended for best

results.

Note: You can also access the QOPI® system through the ASCO practice central website:

https://practice.asco.org/quality-improvement/quality-programs

https://nebula-cdn.kampyle.com/direct/form.html?region=prodUsOregon&websiteId=42267&formId=4936

mailto:[email protected]

https://myqopi.asco.org/registration/login.aspx

https://practice.asco.org/quality-improvement/quality-programs


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2.1. REGISTRATION SCREEN

If you are registering for the first time in the QOPI®

system, you need to apply for New Registration (Refer

Figure 1).

You will need an ASCO member ID. If you are unsure

about what to enter as the ASCO member ID, please

contact the QOPI® Help Desk.

For new registration: (Refer Figure 2)

• The ASCO Member ID and ASCO member last name

must match the information in ASCO’s Membership

database.

• The CAPTCHA code is for security purposes and

needs to be entered as displayed in the box.

• If you have trouble reading the

CAPTCHA, generate a new code by

clicking on the green captcha button

provided next to the CAPTCHA entry field.

• The Terms of Use are the agreement and regulatory

set of rules for legal use of the service. It is advised

that you read the Terms of Use carefully before

proceeding.

• To initiate the registration process, it is mandatory to

check the I agree to the Terms of Use box.

Clicking Proceed navigates you to the QOPI System Registration page.

Figure 2: New Registration Screen

Figure 1: Registration Login Screen



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2.2. QOPI SYSTEM REGISTRATION

The QOPI® system registration module displays 3 tabs:

• Basic Demographics

• Primary Contacts

• Terms and Conditions

2.2.1 BASIC DEMOGRAPHICS

To initiate the system registration process, you must provide information for the Basic

Demographics tab. (Refer Figure 3)

• A red asterisk defines MANDATORY fields.

• If the country selected is the UNITED STATES, the state and city fields are auto-

populated upon entering a valid postal code.

• For a country other than the United States, the postal code and zip must be manually

entered.

• The Contact number should be only 10 digits and no special characters like dashes or

plus sign should be entered. An error message will be displayed if special characters are

used.

• Extension and FAX number are optional.

Clicking Proceed to Primary Contacts, saves the entered information and you are directed to

the Primary Contacts tab.

Figure 3: Basic Demographics


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2.2.2 PRIMARY CONTACTS

The Primary Contacts tab captures the QOPI® registrant’s demographics and contact

information. It has two sub tabs - Physician Corresponding (PHC) and QOPI Program

Administrator (PRA).

1. Physician - Corresponding (PHC) PHC is the contact information of an ASCO member who is the registrant.

It captures the information for: (Refer Figure 4)

• Name

• Address

• Contact details

• Email address

After the PHC information is filled, you can select one of the following:

• Back to Basic Demographics: This saves the entered information and takes you back

to Basic Demographics.

• Proceed to Program Administrator (PRA): This saves the entered information and

takes you to the sub-tab PRA.

2. QOPI Program Administrator (PRA) PRA is the contact information of a practice administrator who looks after the QOPI

workflow within the practice.

Figure 4: Physician Corresponding (PHC)


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In the QOPI® program administrator or PRA tab (Refer Figure 5), if the PRA is the same as

the PHC, then you can check the box Same as PHC.

This auto-fills the PHC information for the PRA. If positions are filled by separate

individuals, manually enter the details for the PRA into the appropriate fields.

Clicking on the Proceed to Terms and Conditions, saves the entered information an directs you to the Terms and Conditions tab.

Figure 5: Program Administrator


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2.2.3 TERMS AND CONDITIONS

The Terms and Conditions tab displays a list of all the pre-qualification terms and conditions

(Refer Figure 6). You need to select all the checkboxes before submitting the application.

Upon clicking Submit,

• The system registration details are submitted to ASCO for approval.

• A congratulatory message is displayed on the screen once the information is submitted

(Refer Figure 7).

• You will receive a thank you email for registering with QOPI®. (Refer Figure 8)

• Additionally, an email is sent to the QOPI® Help Desk staff informing them of the

initiation of the registration process.

Figure 6: Terms and Conditions

Figure 7: Registration Successful Message


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2.3. APPROVAL PHASE OF RE GISTRATION

2.3.1 APPROVAL FROM ASCO

The QOPI® Help Desk staff needs to approve the request received via email in order for you

to proceed with the remaining tasks. You may be contacted if there are discrepancies in the

registration that need to be clarified before QOPI® staff can approve the registration.

2.3.2 WELCOME EMAIL TO QOPI PARTICIPANT

• Once ASCO approves the QOPI® system registration request, an email is sent to the

Corresponding Physician (PHC) (Refer Figure 9) and the QOPI® Program Administrator

(PRA). (Refer Figure 10)

• If the Physician Corresponding (PHC) also works as QOPI® Program Administrator (PRA),

only one email is sent to the registered account.

• Access the link provided in the email to complete the registration process.

• Please disregard the login credentials starting with “admin” and only use the login

credentials that have your name.

Figure 8: Thank you Email


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Figure 9: Email to PHC

Figure 10: Email to PRA


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2.3.2.1 ONE TIME PASSWORD RESET

The reset your password link in the email redirects you to the reset password window

(Refer Figure 11) to reset the password for your account.

• The requirements for password are defined to the right and it’s mandatory to follow

them.

• You must select a password challenge question from the drop-down. The questions are

predefined and cannot be changed.

• Provide an answer to the question.

• Clicking Reset saves your password and security questions details and redirects you to

a new window presenting two options (Refer Figure 12). Registration allows you to

complete QOPI® Round Registration. Dashboard will take you to the QOPI® Dashboard.

This completes the QOPI® system registration process.

3. ROUND REGISTRATION

To complete the QOPI® Round registration process you will select Registration (Refer Figure 12).

You will be taken to the login page where you will use the username you have received and

password you have set up to login to the Registration Portal.

Figure 11: Reset Password Screen

Figure 12: Registration/ Dashboard options


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3.1. QOPI® ROUND REGISTRATION SCRE EN

If you are an existing QOPI® user and have already

received QOPI® system credentials, enter them in

the appropriate fields. (Refer Figure 13)

If you have signed up through the QOPI Reporting

Registry (QRR), you can use the same login

credentials to log into the QOPI® Registration Portal

and QOPI® Dashboard.

If you are an existing user and have forgotten your

password or are asked to reset your password,

enter your username in the UserName field, then

click on I forgot my password.

3.2. FORGOT PASSWORD

I forgot my password: If you are unable to log into the portal due to the incorrect or forgotten

password, click on I forgot my password link. (Refer

Figure 13)

You will be taken to the Forgot Password window.

(Refer Figure 14)

• In order to recover the password through email,

you need to enter the pre-registered email

address

OR

• Respond to the challenge question and answer

from the predefined response given while

registering for the first time.

Note: You must enter the correct username to be

redirected to this window. If under any circumstance

the username is not available, kindly contact the

QOPI® Help Desk.

Figure 14: Forgot Password

Figure 13: Login Screen



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4. REGISTRATION TILES

The following tiles are displayed on the registration screen: (Refer Figure 15)

• Practice Tile

• Site Tile

• Legal Agreement Tile

• QOPI® Round Registration/Participation Tile

It is compulsory to fill the information in the registration tiles from left to right.

All the tabs within the tile should have green check marks next to them before proceeding to the

next tile.

Figure 15: Registration Tiles


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4.1. PRACTICE TILE

The Practice tile collects information pertaining to the practice (Refer Figure 16). There are 9

tabs that capture the following practice specific information:


• Primary Contacts

• Affiliations

• Patient Characteristics

• Clinical Trials

• Staffing and Patient Services

• Practice Out-Patient and Chemotherapy Facilities

• EMR System

• Health Plan Program

4.1.1 BASIC DEMOGRAPHICS

This tab is pre-populated with the information captured during the system registration

process, but can be updated if necessary.

4.1.2 PRIMARY CONTACTS

The Primary Contacts tab enables you to enter the Corresponding Physician (PHC)

Information and the QOPI Program Administrator (PRA) Information.

1. Corresponding Physician (PHC)

The PHC is the contact information of an ASCO member who may also be the registrant.

It captures the QOPI® registrant’s demographics and contact information such as

registrant name and contact details, communication preferences, and the corresponding

physician ASCO member information. This information was entered during the QOPI®

System registration process therefore most of the information is pre-filled.

Communication Preferences: You are required to select either Yes or No.

If the answer to the question “Would you like to receive QOPI information via email?”

• Is Yes, it generates a series of questions related to available information topics. You

are required to select Yes or No for each option and at least one answer must be

Yes.

• Is No, no QOPI® updates are communicated to the registered email address.

You can change these selections at any time.

Figure 16: Practice Tile


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After the PHC information is filled you can select one of the following:

• Save & Back to Basic Demographics: This saves the entered information and takes

you back to Basic Demographics.

• Save & Proceed to Program Administrator (PRA): This saves the entered

information and takes you to the PRA tab.

2. QOPI Program Administrator (PRA)

QOPI program administrator or PRA tab displays the contact information of a practice

administrator who manages the ASCO workflow within the practice.

If the PRA personnel is the same as PHC for a practice, you can check the box, Same as

PHC. This will populate all the PHC information that has been entered in PHC. If they are

different then you can enter the specific PRA details.

Note - If the PHC/PRA details have changed, they should be updated. A user with

administration privileges (PHC or PRA) should enter the new First Name, Last Name and

E-mail address corresponding to the new PHC and/or PRA. Once these changes are

saved, an email with the new login credentials and reset password link is sent to the new

user. The new user can then reset their password.

Email content is as follows. (Refer Figure 17)

Figure 17: Welcome Email


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• Click Save & Proceed to Affiliations.

This saves the entered information and takes you to the next tab - Affiliations.

4.1.3 AFFILIATIONS

The Affiliations tab collects the practice affiliation type, the ownership and agreement

details. You can set the practice affiliations as per the norms. For example, Academic full

time, Employee etc.

Note: Practice Ownership dropdown is enabled only when the Employed option in the

Practice Affiliation tab is selected.

The practice ownership can be of the following types:

• Hospital owned

• Large physician practice

• Large insurance / HMO group

• Veteran’s Health Information

• Other Government Health Care Information

• Other (When selected, the text is enabled to enter details)

4.1.4 PATIENT CHARACTERIST ICS

The Patient Characteristics tab captures the patient details such as:

• New patients annually

• Percent covered by private insurance

• Percent covered by Medicare

• Percent covered by Medicaid

• Percent uninsured

• Percent of non-English speaking patients

4.1.5 CLINICAL TRIALS

The Clinical Trials tab captures the details of the trials associated with NCI, pharma,

investigators, etc. If the practice does not support any clinical trials, then you can select the

Not Applicable checkbox.

4.1.6 STAFFING AND PATIENT SERVICES

This tab defines the number of oncologists and the types of services they offer for the

practice. (Refer Figure 18)

The Total Practice NPIs count is updated whenever providers are added to the Provider tab

through the QOPI® dashboard. This field is auto-populated by the system and cannot be

edited.


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The sum of (FTE Hematologist-Oncologists Only + FTE Medical Oncologists Only + FTE

Medical/Hematologist-Oncologists, refer Figure 18 for fields highlighted in red) is the default

value of the Total FTE that is displayed on the Round Participation screen.

This is a very important tab. Correct calculation of FTEs is crucial for calculating the target

number required for chart abstraction. If you need assistance calculating FTEs, please

contact the QOPI® Help Desk.

Total FTE count must be an integer.

4.1.7 PRACTICE OUTPATIENT AND CHEMOTHERAPY FACILITIES

This tab describes the outpatient facilities, their count and the details for the chemo infusion

centers.

4.1.8 ELECTRONIC MEDICAL RECORD (EMR) SYSTEM

This tab captures the EMR integration details, and the system used by the practice for

integration. Note, it is not required to capture your patient data in an EMR in order to report

with QOPI®.

4.1.9 HEALTH PLAN PROGRAM

This tab captures the Health Plan details for QOPI®. Selection of Health Plans is optional.

The Health Plan Opt-in functionality enables the Practice to request ASCO to submit

confirmation of the Practice’s participation in QOPI® or of QOPI® Certification status.

To participate, choose the health plans that you would like ASCO to notify of your QOPI®

participation. You may select more than one health plan by selecting multiple items.

• Click Save to save the entered details.

• Please ensure that all the mandatory information is completed to proceed to the site

tile.

• Click Proceed to Site to proceed to the site tile.

Figure 18: Staffing and Patient Services



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4.2. SITE TILE

This tile collects information related to practice site. A site is defined as the physical location of

a hospital or a clinic separate from the practice.

There are 8 tabs to capture the required site related data

(Refer Figure 19).


• Affiliations

• Patient Characteristics

• Clinical Trials

• Staffing and Patient Services

• Site Out-Patient and Chemotherapy Facilities

• EMR System

• Health Plan Program

All the tabs are the same as in the practice tile. Only the

Primary Contacts tab is not available as this is captured

only at the practice level.

Figure 19: Site Tile


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Clicking the Site tile opens the site details page (Refer Figure 20).

• The default site is the main practice with information populated from the Basic

Demographics tab on the practice tile. Any information added at the practice level reflects

on main site level (for site Id 1).

Site Id = 1 is always Primary Site

• The site details page enables you to update an existing site or add a new site. Selecting an

existing site opens the site details which can then be edited using the tabs in the left

navigation panel. To add a new site, click Add New Site. This opens a window where the

new site information can be completed.

Click Proceed to Legal Agreement to proceed to the Legal Agreement tile.

Figure 20: Site Details Page


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4.3. LEGAL AGREEMENT TILE

The Legal Agreement tile is a gateway to access the multiple

agreements. (Refer Figure 21)

4.3.1 TYPES OF AGREEMENTS

There are multiple types of legal agreements that need to be signed between the registry

and practice such as:

• Business Associate Agreement (BAA)

• QOPI® Participation Agreement

• Veteran's Health Administration

• EU Participation and General Data Protection Regulation Agreement Data Protection

Addendum (GDPR DPA)

• Country-specific Participation Agreement

4.3.1.1 BUSINESS ASSOCIATE AGREEMENT (BAA)

The BAA agreement is a standard HIPAA compliant agreement between ASCO and

participating practices. It lays out the safeguards and rights of access, amendment,

accounting, and audit that ASCO provides to the practice for participation in QOPI®.

The BAA was written for broad application to all participating practices, so customizations

cannot be accommodated. This agreement can be accessed by clicking on the Business

Associate Agreement (BAA) link. The agreement should be read in its entirety and signed

by someone at the practice with legal authority to sign agreements.

Figure 21: Legal Agreement Tile


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4.3.1.2 QOPI® PARTICIPATION AGREEMENT (QPA)

The QPA is signed between the registry and practice and was written to apply to all

participating practices, so customizations cannot be accommodated. This agreement can

be accessed by clicking on the QOPI® Participation Agreement (QPA) link. The agreement

should be read in its entirety and signed by someone at the practice with legal authority to

sign agreements.

4.3.1.3 VETERAN’S HEALTH ADMINISTRATION (VHA) AGREEMENT

It is an additional option to identify your practice as a Veteran’s Affairs Center (VA)

providing oncology care.

It must be added through the

Affiliations tab of the

Practice tile.

(Refer Figure 22)

The Veteran’s Health Administration (VHA) has entered into a National BAA with QOPI®

which governs the data sent by the practice. Designating your practice as an VA practice

will change the Legal Agreements that populate on your Legal Agreement tile.

VHA practices will not sign the BAA but rather check the box that appears attesting that

they are a VHA practice. (Refer to Figure 24 on the next page under Signing the Legal

Agreements.) VHA practices are still required to sign the QOPI® Participation Agreement.

• A checkbox Confirm that this site is a VHA site is displayed on this page only if VHA was

selected in the Practice tile – Affiliations tab.

o Before you proceed with the signing process, confirm that the practice is a VHA site.

o If the box is unchecked, a pop-up notice is displayed: Please confirm the correct

affiliation was selected under Affiliation tab on Practice Tile, Practice Ownership .

In order to participate, US non-VHA sites must agree to standard BAA and US VHA

sites must confirm VHA site status.

Figure 22: Practice Ownership Dropdown


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4.3.1.4 EU PARTICIPATION AND GENERAL DATA PROTECTION REGULATION AGREEMENT -

DATA PROTECTION ADDENDUM (GDPR DPA) (IF APPLICABLE)

Practices that are part of European Union must sign the GDPR DPA and EU Participation

agreement.

4.3.1.5 COUNTRY SPECIFIC PARTICIPATION AGREEMENT

Non-EU international practices must sign the Country-specific Participation Agreement that

applies to the country their practice is located in.

4.3.2 SIGNING THE LEGAL AGREEMENTS

• Clicking the Agreement tile opens agreement page (Refer Figure 24) which displays the

instructions for signing the agreement, practice address, and the signing options.

There are two options for signing the agreements - Sign Now or Sign Later.

Sign Now

Select this option if you are an authorized signatory. It opens the agreement PDF and allows

you to sign the agreement. A signed copy of the agreement document along with an email

notification is sent to you and QOPI®.

Figure 23: Agreement Page

Figure 24: Agreement Status Table


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After the signing process is complete, (Refer Figure 25)

• A record is added to the agreement table with date stamp and the name of the person

who completed signing the agreement.

• If the status of the agreement does not change on its own, click Refresh.

• Signing option column changes to Sign through portal and the status column displays

Signed.

• You are able to view/download the signed copies of the agreement.

• Sign Now and Sign Later buttons change to Re-Sign

Now and Re-Sign Later.

• If you re-sign a signed agreement, the earlier agreement record becomes void and is

struck out. (Refer Figure 26)

Figure 25: Agreement Status Table 1


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Sign Later

Select this option if you are not an authorized signatory or would like to sign the agreement

later. A link to the agreement is emailed to the configured email address for signing at a later

time (Refer Figure 27).

After the signing process is complete-

• A record is added to the agreement table with date stamp with and the name of the

person who completed signing the document.

• If the status of the agreement does not change on its own, click Refresh.

• Signing option column changes to Sign through mail and the status column displays

Confirm Mail. (The status column will change to Sign only after the agreement has been

signed.)

• You are able to view/download the signed copies of the agreement.

Click Proceed to QOPI Round Participation to proceed to QOPI® Round Participation tile.

Figure 26: Sign Later - Email with link


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4.4. QOPI® ROUND PARTICIPATION TILE

QOPI® modules, reporting tracks, and QOPI® round

participation status is displayed in this tile. (Refer Figure

28)

The round participation tile is accessible generally one

month before data abstraction for the round opens.

• Clicking the tile displays the round participation page.

• If the site/practice is affiliated with a fellowship or if

the participation is for the practice level, then only an

individual target is displayed.

• Clicking the QOPI® Round Participation tile takes you

to the QOPI® Round Registration/Participation screen

to select your round information.

There are two types of participation styles (Refer Figure 29)

1. QOPI® Round

There are two QOPI® rounds per year for a duration of five months each. You can

participate in the QOPI® round and perform chart abstraction over the five month

duration. The QOPI® rounds are fixed duration rounds that open and close at predefined

timelines set by ASCO.

• Select QOPI® Round plan to apply for QOPI® Certification/Recertification, Participate

in QOPI® or Maintain Certification.

2. QOPI® Annual Pilot

The QOPI® Annual pilot is currently an invitation-only initiative focused on developing a

method for practices to abstract year-round as well as facilitate easier abstraction for

quality improvement initiatives. If you would like to know more, please contact the QOPI

Help Desk.

Figure 27: QOPI Round Participation Tile




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• Select QOPI® Round unless you have been invited by QOPI® staff to participate in the

Annual Pilot program and click Let’s Start to proceed.

You are navigated to the landing page of Round Participation.

• Back navigates you to the registration landing page.

4.4.1 PARTICIPATION DETAILS

The round participation page captures the participation type and track/module details.

The participation type is at practice or site level.

Refer Figure 30 for practice level participation type.

Figure 28: QOPI Round Participation


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Refer Figure 31 for site level participation type.

• The selected participation round is displayed on the top right corner of the page.

• Click on the practice or site hyperlink to edit the corresponding details.

• Select the box to confirm that the organization’s information is complete, updated, and

accurate.

• Clicking Start opens the Participation Round Settings page.

Figure 29: Participation Type – Practice

Figure 30: Participation Type – Site


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4.4.2 PARTICIPATION ROUND SETTINGS

The Participation Round Settings page displays the following tabs: (Refer Figure 32)

1. Participation

2. Tracks

3. Modules

4. Test Measures

Home icon redirects you to the landing page of round participation.

4.4.2.1 PARTICIPATION

This tab captures the round participation information (Refer Figure 33). All the fields are

mandatory.

Figure 31: Participation Round Settings Screen

Figure 32: Participation Details


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The following details are displayed in this tab:

• Data submission method: Default displayed as QOPI® and cannot be changed.

• Future Round Participation: Identifies if you are interested in participating in future

year for QOPI®. If you choose option Yes then the Select Future Round is enabled. The

dropdown allows you to select the year(s) you plan on participating in QOPI® in the

future.

• Medical Oncologist/Hematologist Oncologist/Total FTEs: Indicates the number of

Medical Oncologist and Hematologist Oncologist FTEs who are employed at the

practice/site. The number entered here is used to calculate the target set for the

practice/site.

• Participation for: Confirms if your participation is for QOPI® Certification, QOPI® Re-

Certification, Maintain QOPI® Certification Status or QOPI® Participation.

• Participate using Ad Hoc measure selection: Ad Hoc measure selection is only enabled

for QOPI® Annual Pilot practices. This option is defaulted to No for regular QOPI®

rounds.

• Reset button: Clicking Reset deletes all entered information resetting the form to

blank.

• Save button: Clicking Save saves the information entered navigates to the next tab. If

you do not click on save and switch across by selecting next tabs, the information

entered in the current tab is auto-saved.

4.4.2.2 TRACKS

Tracks are a logical grouping of cross-cutting measures from different modules. Tracks are

displayed based on the Type of Care selected in the Basic Demographics tab of the

Practice tile. They are as follows: (Refer Figure 34)

• QCP (QOPI Certification Program Track)

• PCT (Patient-Centered Track)

• MOQC (MOQC Track)

• FLT (Fellowship Track)

• NTQ (New to QOPI Track)

• Lung Track


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• If you select QOPI® Certification or QOPI® Re-Certification in the Participation tab,

then QCP track automatically gets selected (Refer Figure 33) and is mandatory for

participation.

• All measures within the Track are mandatory when you select a specific Track.

• Clicking the track name displays the list of measures associated with the track (Refer

Figure 35).

Figure 33: Tracks Details

Figure 34: Tracks - Measure Details


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4.4.2.3 MODULES

Modules are a grouping of like measures and are displayed based on the Type of Care

selected in the Basic Demographics tab. Module tab displays different modules such as:

• Core

• Symptom (Symptom/Toxicity Management)

• EOL (Care at End of Life)

• Breast

• Colorectal

• NSCLC (Non-small cell lung cancer)

• NHL (Non-Hodgkin’s Lymphoma)

• Gyn-Onc

• Palliative Care

• Prostate

• SCLC (Small Cell Lung)

• In the Modules tab, you can select multiple modules. (Refer Figure 36)

Figure 35: Module Details


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• Clicking the module

name displays the

list of measures

pertaining to the

selected module.

(Refer Figure 37)

• All the measures

within the selected

module are

mandatory.

• If you have already

selected a track on the previous screen, any measures included in the track will be

auto-selected on within the module and cannot be unselected. (Refer Figure 38)

Figure 36: Modules- Measure list

Figure 37: Mandatory Measures


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4.4.2.4 TEST MEASURES

Test Measures are also known as Research measures as they do not have enough data to

categorize them as regular measures.

Test Measures are displayed depending upon the selection of tracks and modules (Refer

Figure 39).

Select the applicable test measures and click Save & Finish.

You are redirected to the Participation Details page (Refer Figure 40).

Clicking Submit Round Registration completes the registration procedure for QOPI®.

(Refer Figure 40)

On completion of round participation process, you receive an email which has a link to

access the QOPI® dashboard. (Refer Figure 41)

Figure 38: Test Measures Details

Figure 39: Tracks/Module Details Table


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As you have submitted the configuration for the round participation, the Track/Module

details are updated.

NOTE: The Select/Change Participation Style is disabled once the practice begins

abstracting charts and you will have to contact the QOPI Help Desk if you would like to

change your participation style.

4.4.3 TRACK/MODULE DETAILS

Track/Module details section displays the name of the practice/site with the following icons.

(Refer Figure 40)

• Participate

Auto-checked when the round participation for the selected practice/site is completed.

If you uncheck it, all participation details are deleted and you need to re-register.

• Target

Displays the target summary of charts to be filled for the selected practice/site. The

summary of the modules is displayed with the individual target level. (Refer Figure 42)

Figure 40: Round Participation Success Email



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• Details

Shows the details of the configured Track/Module within the selected

practice/site.

• Edit

Allows you to update the configured Track/Module details. Edits can be

performed before chart abstraction is initiated.

Figure 41: Target Summary for Practice/Site


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5. QOPI DASHBOARD

If you are participating in QOPI® for the first time, you receive an email with the dashboard link

after you register and complete the QOPI® round registration. The dashboard can also be

accessed here: https://myqopi.asco.org/Dashboard/login.aspx

• Click on the link to log into the dashboard.

You are redirected to the login screen (Refer

Figure 43).

• If you have registered for QOPI® or QOPI®

Reporting Registry, you can use the same

credentials for logging into the QOPI®

dashboard.

Logging in displays the QOPI® dashboard (Figure 44)

Figure 42: Login Screen - QOPI - QCDR Dashboard

Figure 43: QOPI Dashboard

https://myqopi.asco.org/Dashboard/login.aspx


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Based on the type of program you are participating in, Table 1 below shows the left navigation

menu that will be displayed.

QOPI® Registered User QRR Registered User QOPI® and QRR Registered User

Table 1: Dashboard View

If you have registered through QOPI®, you can also sign into the QOPI® Reporting Registry using

the registration module of the dashboard. You can use the same credentials to log into the

QOPI® Reporting Registry sign up portal. (Refer Figure 45)

Figure 44: QQPI Dashboard


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6. COMMON FUNCTIONALITIES

6.1. SEARCH

The search functionality has been provided for every table included in all the modules. This

allows you to search for a particular record from the list.

The search boxes are placed below the columns names. (Refer Figure 46)

These boxes are not action sensitive and therefore you need to press enter to get the required

results.

6.2. SORT

The up and down arrows placed in front of every column name allow you to customize the

view of the list in ascending or descending order. By default, all the columns are in ascending

order. (Refer Figure 46)

Figure 45: Search and Sort


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7. GLOSSARY

Button Description

Present on the registration page and initiates the registration process.

Present on the registration page and enables login to the portal.

Resets entered information on the page.

Present on the Terms and Conditions tab and allows to submit the system

registration details.

Present on the Legal Agreement page and updates the current status of

the agreement.

Saves the entered details on the current page.

Exits the current tab without saving any entered details.

Resets password.

Opens the agreement PDF and allows you to sign the agreement.

Emails link to the agreement to the entered email address for signing at a

later time.

* Indicates mandatory fields.

Displays help text relating to the field when mouse hovers over.

Indicates the entered information in the tab is complete and validated.

Indicates the entered information in the tab is incomplete or incorrect.

Regenerates the captcha text.

Will alert you of any missing information on the screen by highlighting the

text in red.


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8. ACRONYMS

Acronyms Full forms

ASCO American Society of Clinical Oncology

BAA Business Associate Agreement

EMR Electronic Medical Record

EOL Care at End of Life

FLT Fellowship Track

GDPR DPA General Data Protection Regulation Agreement - Data Protection Addendum

NHL Non-Hodgkin’s Lymphoma

NSCLC Non-Small Cell Lung Cancer

NTQ New to QOPI Track

PA QOPI® Participation Agreement

PCT Patient-Centered Track

PHC Corresponding Physician

PRA QOPI® Program Administrator

QCP QOPI® Certification Program Track

QOPI® Quality Oncology Practice Initiative

QRR QOPI® Reporting Registry

SCLC Small Cell Lung Cancer

VHA Veteran’s Health Administration


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9. CONTACT US

If you have any questions always feel free to contact us at the QOPI® Help Desk or contact

QOPI®.

Email: [email protected]

Contact: 571-483-1660


mailto:[email protected]

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