amended bylaws of the iowa city downtown self supported ......jan 28, 2016  · d) enhancing the...

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1 Amended Bylaws of the Iowa City Downtown Self Supported Municipal Improvement District Article I: Name and Purpose Section 1: Name 1.1 This Corporation shall be known as the “Iowa City Downtown Self Supported Municipal Improvement District” (SSMID). 1.2 The SSMID shall operate under an informal name, dba “Iowa City Downtown District” (ICDD), hereafter referred to as ICDD. Section 2: Purpose 2.1 The ICDD is organized as a 501(c)(6) non-profit corporation with the purpose of: a) Advancing the economic, professional, cultural, and civic welfare of the defined geographic boundaries of the ICDD as outlined on Exhibit A attached hereto in Iowa City. b) Encouraging growth of existing businesses and identifying new businesses seeking to locate in downtown Iowa City. c) Increasing consumer traffic. d) Enhancing the safety, cleanliness, beautification and landscape of the ICDD. e) Displaying public or private art. f) Supporting and/or implementing activities determined to be beneficial to the ICDD and opposing those determined to be detrimental. Article II: Office Section 1: Office 3.1 The principle office of the ICDD in the state of Iowa shall be located in the city of Iowa City, in the county of Johnson. The office shall be located within the boundaries of the ICDD. The Board of Directors may change the principle office at any time. The ICDD may have such other offices as the Board of Directors may designate or as the business of the ICDD may require from time to time. Article III: Membership Section 1: Eligibility 1.1 Membership in the ICDD shall include the following that provide consent, or affirmative action evidencing consent, to membership: a) Any individual, partnership, corporation, or other legal entity which owns property within the defined geographic boundaries of the ICDD, as outlined on Exhibit A attached hereto; b) Any individual, partnership, corporation, or other legal entity which operates a business within the defined geographic boundaries of the ICDD, as outlined on Exhibit A attached hereto; c) Any organization outlined herein as having an ex-officio seat on the Board of Directors; and d) Individuals, private or public entities that apply for and are afforded membership as provided by policy. Section 2: Termination 2.1 Membership in the ICDD may be terminated in the following manner: a) Written resignation submitted to the Board of Directors. Section 3: Voting 3.1 Every member shall be entitled to one vote in any referendum or membership meeting.

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Page 1: Amended Bylaws of the Iowa City Downtown Self Supported ......Jan 28, 2016  · d) Enhancing the safety, cleanliness, beautification and landscape of the ICDD. e) Displaying public

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AmendedBylawsoftheIowaCityDowntownSelfSupportedMunicipalImprovementDistrict

ArticleI:NameandPurpose

Section1:Name1.1ThisCorporationshallbeknownasthe“IowaCityDowntownSelfSupportedMunicipalImprovementDistrict”(SSMID).1.2TheSSMIDshalloperateunderaninformalname,dba“IowaCityDowntownDistrict”(ICDD),hereafterreferredtoasICDD.Section2:Purpose2.1TheICDDisorganizedasa501(c)(6)non-profitcorporationwiththepurposeof:a)Advancingtheeconomic,professional,cultural,andcivicwelfareofthedefinedgeographicboundariesoftheICDDasoutlinedonExhibitAattachedheretoinIowaCity.b)EncouraginggrowthofexistingbusinessesandidentifyingnewbusinessesseekingtolocateindowntownIowaCity.c)Increasingconsumertraffic.d)Enhancingthesafety,cleanliness,beautificationandlandscapeoftheICDD.e)Displayingpublicorprivateart.f)Supportingand/orimplementingactivitiesdeterminedtobebeneficialtotheICDDandopposingthosedeterminedtobedetrimental.

ArticleII:OfficeSection1:Office3.1TheprincipleofficeoftheICDDinthestateofIowashallbelocatedinthecityofIowaCity,inthecountyofJohnson.TheofficeshallbelocatedwithintheboundariesoftheICDD.TheBoardofDirectorsmaychangetheprincipleofficeatanytime.TheICDDmayhavesuchotherofficesastheBoardofDirectorsmaydesignateorasthebusinessoftheICDDmayrequirefromtimetotime.

ArticleIII:MembershipSection1:Eligibility1.1MembershipintheICDDshallincludethefollowingthatprovideconsent,oraffirmativeactionevidencingconsent,tomembership:a)Anyindividual,partnership,corporation,orotherlegalentitywhichownspropertywithinthedefinedgeographicboundariesoftheICDD,asoutlinedonExhibitAattachedhereto;b)Anyindividual,partnership,corporation,orotherlegalentitywhichoperatesabusinesswithinthedefinedgeographicboundariesoftheICDD,asoutlinedonExhibitAattachedhereto;c)Anyorganizationoutlinedhereinashavinganex-officioseatontheBoardofDirectors;andd)Individuals,privateorpublicentitiesthatapplyforandareaffordedmembershipasprovidedbypolicy.Section2:Termination2.1MembershipintheICDDmaybeterminatedinthefollowingmanner:a)WrittenresignationsubmittedtotheBoardofDirectors.Section3:Voting3.1Everymembershallbeentitledtoonevoteinanyreferendumormembershipmeeting.

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Section4:MembershipMeetings4.1AfullmembershipmeetingshalltakeplaceannuallyatsuchatimeandplaceasdeterminedbytheBoardofDirectors,andnoticethereofmailedfirstclassoremailedtoeachmemberaminimumoffourteen(14)calendardayspriortothemeetingdate.4.2SpecialmeetingsoftheICDDmaybecalledbytheBoardofDirectorsPresidentatanytime,oruponpetitioninwritingoffifteenpercent(15%)ofmembersingoodstanding.Noticeofsuchspecialmeetingsshallbemailedoremailedtoeachmemberaminimumoffourteencalendardays(14)dayspriortothemeetingdate.SpecialmeetingsshallbeheldatsuchplaceasdeterminedbytheBoardofDirectors.Section5:Quorum5.1AtanydulycalledmembershipmeetingoftheICDD,aquorumshallbetwentypercent(20%)oftheICDDmembership.

ArticleIV:BoardofDirectors

Section1:GeneralPowers1.1ThebusinessandaffairsoftheICDDshallbemanagedunderthedirectionofitsBoardofDirectors.Section2:Membership2.1TheBoardofDirectorsshallhavegenderbalanceofvotingBoardmembersofatleast50%femaleto50%male,asself-reportedbyindividualBoardmembers.2.2TheBoardofDirectorsshallbecomposedofuptotwenty-four(24)membersservingtermswhichbeginonJuly1.2.3Boardmembershavestaggeredthree(3)yeartermsandnewmembersshallbeappointedbyavoteoftheoutgoingBoardofthatcurrenttermyear.TheinitialstaggeredtermsshallbeconfiguredaccordingtopolicysetbytheoutgoingBoardofDirectors.a)Boardmembershipshallconsistofthefollowingvotingmembers:

i.Seats#1and#2-Two(2)frompropertyownersortheirrepresentativesfromasinglepropertythathasanassessedvalueinexcessof1.0%ofthetotalassessedvalueofpropertyintheDistrictasofJanuary1,2016.ii.Seats#3and#4-Two(2)frompropertyownersortheirrepresentativesfromasinglepropertythathasanassessedvaluelessthan1.0%ofthetotalassessedvalueofpropertyintheDistrictasofJanuary1,2016.iii.Seats#5and#6-Two(2)frombusinessownersthatleasemorethan3,000squarefeetofcommercialspaceintheDistrict.iv.Seats#7and#8-Two(2)frombusinessownersthatleaselessthan3,000squarefeetofcommercialspaceintheDistrict.v.Seat#9-One(1)fromabusinessintheNorthsideMarketplacearea.vi.Seat#10-One(1)fromabusinessthatholdsaliquorlicenseintheDistrict.vii.Seat#11-One(1)fromanonprofitorculturalentityintheDistrict.viii.Seat#12-One(1)fromanofficeusebusinessintheDistrict.ix.Seat#13-One(1)votingex-officiomemberofTheUniversityofIowa.x.Boardmembershipmayconsistofuptofour(4)otherstakeholdersoftheDistrict.

b)TheBoardmayalsoinclude(7)non-votingex-officiomembers,includingrepresentativesfromthefollowingorganizations: i.CityofIowaCity ii.IowaCityAreaChamberofCommerce

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iii.IowaCityAreaDevelopmentGroup iv.IowaCity/CoralvilleAreaConvention&VisitorsBureau v.SummeroftheArts vi.UniversityofIowaStudentGovernmentc)BoardmembershipshallincludetheExecutiveDirectorasanex-officio,non-votingmember.Section3:Meetings3.1AregularmeetingoftheBoardofDirectorsshallbeheldaminimumofonceamonth.ExceptionsshallbeagreeduponbyamajorityofDirectors.3.2AdditionalmeetingsmaybecalledbythePresidentoruponwrittenapplicationofanyeight(8)membersoftheBoard.NoticeandpurposeofsuchmeetingsshallbegiventoeachDirectoraminimumofthree(3)calendardayspriortothemeetingdate.3.3TheminutesofanymeetingshallbeapprovedatthenextsucceedingmeetingoftheBoardofDirectors.Section4:Responsibilities4.1TheBoardofDirectorsshallmanagethebusinessoftheICDD.TheDirectorsshallexerciseallsuchpowersoftheICDDanddoalllawfulactsasallowedbystatuteandAmended&RestatedArticlesofIncorporation.4.2EachDirectorshallserveonaminimumofone(1)committee.Section5:Election5.1TheBoardofDirectorsshallrecruitnomineesandtheExecutiveCommitteeshallsubmitaslateofnamestotheBoardofDirectorstoreplaceDirectorswhohavefulfilledtheirterm(s).Directorsmaynotservemorethantwofullconsecutiveterms.ThetermsoftheDirectorsshallbestaggeredsothatapproximatelyone-thirdofthetotalnumberofDirectorsareelectedeachyear.5.2TheonlyDirectorthatmayservemorethansix(6)yearsasaDirectoristhePast-President.ThePast-Presidentmayserveoneadditionalyearforatotalofseven(7)yearsasaDirector.5.3TheBoardofDirectorsshallapprovenomineesbyamajorityvote.NewlyappointedDirectorsshallassumetheirdutiesonJuly1.Section6:Vacancies6.1VacanciesontheBoardofDirectorsshallbefilledbytheBoardbyamajorityvote.DirectorsappointedtofillvacantpositionsontheBoardshallrepresenttheconstituentvacatedseatandservetheremainderofthetermtowhichtheywereappointed.Section7:Removal&Resignation7.1ShouldanyDirectorfailtoattendthree(3)consecutivemeetings,thePresidentmaysubmitnoticeinwritingthatsaidDirectorshallprovidereasonforhisorherabsence.Shouldasatisfactoryexplanationnotbereceivedwithinseven(7)calendardays,theDirectormayceasetobeanactivememberoftheBoardandshallbedulynotified.

ArticleV:OfficersandDuties

Section1:Officers1.1OnJuly1ofeachyear,thepreviousyears’PresidentshallbethePastPresidentandthePresident-electshallbethePresidentforthenewfiscalyear.

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1.2TheBoardofDirectorsshallholdelectionsforPresident-elect,Treasurer,andSecretaryatitslastmeetingofthefiscalyear.1.3AllofficersshalltakeofficeonJuly1.Section2:President2.1ThePresidentshallbeamemberingoodstandingoftheICDDandshallpresideatallmeetingsoftheICDDandshallchairitsExecutiveCommittee.2.2ThePresidentshalldeterminetheneedforanyspecialcommittees,selectDirectorsforsuchcommitteesandoverseesaidcommitteeactivity.2.3ThePresidentshallperformanyotherdutiestheExecutiveCommittee,orBoardofDirectorsassignstohimorher.Section3:President-Elect3.1ThePresident-electshallbeamemberingoodstandingoftheICDDandshallperformalldutiesofthePresidentintheabsenceofthePresident.3.2ThePresident-electshallchairaminimumofonestandingorspecialcommittee.3.3ThePresident-electshallperformanyotherdutiesthePresident,ExecutiveCommittee,orBoardofDirectorsassignstohimorher.Section4:PastPresident4.1ThepastPresidentshallbeamemberingoodstandingoftheICDDandshallplan,implementandoverseetheofficerelectionprocessfortheBoardofDirectors.4.2ThepastPresidentshallassumethedutiesofthePresident-electintheabsenceofthePresident-elect.4.3ThepastPresidentshallperformanyotherdutiesthePresident,ExecutiveCommittee,orBoardofDirectorsassignstohimorher.4.4IntheeventthereisnopastPresidentforanyreason,theBoardofDirectorsshallselectaDirectorfromthosewhohaveservedasamemberoftheExecutiveCommitteetoserveaspastPresident4.5ThepastPresidentshallchairaminimumofonestandingorspecialcommittee.Section5:Treasurer5.1TheTreasurershallbeamemberingoodstandingoftheICDDandwillbechieffinancialofficeroftheICDD.5.2TheTreasurershallberesponsibleforoverseeingtheoperationalbudgetoftheorganizationandshallassistinthefilingoftheICDD’sannualtaxreturn.5.3TheTreasurershallgiveabondforthefaithfuldischargeofhisorherdutiesinthesumdeterminedbytheBoardofDirectors.TheICDDshallcoverallcostsofsaidbond.5.4TheTreasurershallperformanyotherdutiesthePresident,ExecutiveCommittee,orBoardofDirectorsassignstohimorher.5.5TheTreasurershallchairtheFinanceCommittee.Section6:Secretary6.1TheSecretaryshallbeamemberingoodstandingoftheICDD.6.2TheSecretaryshallberesponsiblefortakingminutesofBoardmeetingsanddistributingtheminatimelymanner.6.3TheSecretaryshallreviewwhenorganizationalpolicieswerelastupdatedandrecommendatimetableforfurtherupdatestotheExecutiveCommitteeorappropriateBoardcommittee(s).

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6.4TheSecretaryshallperformanyotherdutiesthePresident,ExecutiveCommittee,orBoardofDirectorsassignstohimorher.6.5TheSecretaryshallchairaminimumofonestandingorspecialcommittee.Section7:RemovalandResignation7.1AnyofficermayberemovedbymajorityvoteoftheBoardofDirectorswhenever,intheBoard’sjudgment,thebestinterestsoftheICDDwouldbeservedbyremoval.7.2AnyofficermayresignbywrittennoticetotheBoardofDirectors.

ArticleVI:Committees

Section1:AppointmentandAuthority1.1ThePresidentshallappointallcommitteessubjecttoconfirmationbytheBoardofDirectors.Chairpersonsofstandingcommitteesshallbeappointedtoone-yeartermsbytheBoardofDirectors.1.2ItshallbethefunctionofthecommitteestostudyandmakerecommendationstotheBoardofDirectors.1.3Nocommitteeshalltakeormakepublicorformalaction,ormakepublicanyresolution,orinanywaycommittheICDDtoaquestionofpolicywithoutfirstreceivingtheapprovaloftheBoardofDirectors.1.4SpecialcommitteesshallbedischargedbythePresidentwhentheirworkhasbeencompletedandtheirreportsaccepted,orwhen,intheopinionoftheBoardofDirectors,itisexpedienttodiscontinuethecommittee.1.5CommitteesmayselectmembersnotontheBoardofDirectorstoserveeachyear.Section2:StandingCommittees2.1:ExecutiveCommitteea)TheExecutiveCommitteeshallbechairedbythePresidentoftheBoardofDirectorsandshallconsistofthePresident,President-Elect,Past-President,Treasurer,andSecretary.TheExecutiveDirectorshallserveontheExecutiveCommitteeinanex-officio,non-votingcapacity.b)TheExecutiveCommitteeshallconductanannualperformancereviewoftheExecutiveDirectorandshalldetermineannualcompensationsubjecttoapprovalbytheBoardofDirectors.2.2FinanceCommitteea)TheFinanceCommitteeshallbechairedbytheBoardTreasurer.TheBoardPresidentshallserveontheFinanceCommitteeandtheExecutiveDirectorshallservewithex-officio,non-votingstatus.b)TheFinanceCommitteeshallcreateanannualoperatingbudgettobepresentedtotheBoardofDirectorsforapprovalpriortoenteringeachnewfiscalyear.c)TheFinanceCommitteeshallmeetregularlytoassesstheICDD’sfinancialstanding.d)TheFinanceCommitteeshallconsistofaminimumofthree(3)Directors.2.3MembershipCommitteea)TheMembershipCommitteeshallplanandimplementtheannualmembershipmeeting.b)TheMembershipCommitteeshallcreateandimplementpoliciesaboutthoseseekinginvestmentinICDDwhoarenotpropertyand/orbusinessownerswithintheICDD.c)TheMembershipCommitteeshallconsistofaminimumofthree(3)DirectorsandshallbechairedbyamemberoftheExecutiveCommittee.

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2.4AdvisoryBoardtotheCityCouncilThereshallbeanAdvisoryBoardfortheDistrictandtheAdvisoryBoardshallreport,asrequired,totheCityCouncilofIowaCityasrequested.TheAdvisoryBoardiscomprisedoftheICDDcurrentBoardPresident,Vice-President,Treasurer,Secretary,andPast-President.

ArticleVII:OperatingtheOrganization

Section1:FiscalYear.1.1TheICDDfiscalyearshallrunJuly1-June30.Section2:CustodyofFunds2.1Allfunds,regularorspecial,shallbedepositedinthenameoftheICDDatalocalfinancialinstitutionastheBoardofDirectorsmaydeemadvisable,asanofficialdepositoryoftheICDD.Section3:Budget3.1TheFinanceCommitteeshallprepareandsubmitthenextfiscalyear’sbudgettotheBoardofDirectorsneartheendofeachfiscalyearsettingforththeanticipatedincomeoftheICDDfromallsourcesandsettingforthallocationsforanticipatedoperatingexpenses,reserverequirementsandcontingentfundsrequiredfortheensuingyear.3.2TheBoardofDirectorsshallapproveoramendsuchbudgetandreapportionfundsduringtheyear.Section4:SigningPowers4.1Allpaymentsgreaterthan$5,000remittedonbehalfoftheICDDrequireapproval,andifneeded,twosignatures.OnlythePresident,President-electandExecutiveDirectorshallhavesignatorypowersforICDDfunds.4.2TheExecutiveDirectorshallreviewandapproveanypurchasesmadebyICDDemployeesusinganyICDDauthorizedcreditcards.Section5:Expenditures5.1Expendituresofupto$5,000areatthediscretionoftheExecutiveDirector.Non-budgetedexpendituresabove$5,000requireapprovaloftheBoardofDirectors.

ArticleVIII:Staff

Section1:1.1TheICDDshallemploystaffmemberstoadministerthefiscalbusinessofICDDinaccordancewiththepoliciesestablishedbytheBoardofDirectors,andasdelegatedbyandunderthesupervisionoftheBoardofDirectors.

a)ExecutiveDirector i.TheExecutiveDirector’sjobdescriptionshallbedeterminedandapprovedbythe BoardofDirectors.TheBoardofDirectorsshallhire,superviseandannuallyevaluate theExecutiveDirector.

ii.TheExecutiveDirectorshallgiveabondforthefaithfuldischargeofhisorherdutiesinthesumandwiththesuretydeterminedbytheBoardofDirectors.TheICDDshallcoverallcostsofsaidbond.iii.TheExecutiveDirectorshallmanageanddirecttheadministrativeactivitiesofICDD,allinaccordancewiththestructure,budgets,andpoliciesestablishedbytheBoardofDirectors.iv.CarryoutthepoliciesandprogramsestablishedbytheBoardofDirectors.

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v.Employsuchfull-timeandpart-timestaffandconsultantsasapprovedbytheBoardandasareappropriatetocarryoutthepoliciesandprogramsestablishedbytheBoardofDirectors.vi.Beinchargeoftheday-to-dayoperationsofthosepoliciesandprograms.vii.PerformsuchotherdutiesasmaybeassignedfromtimetotimebytheBoardofDirectors.

ArticleIX:Indemnification

Section1:1.1Unlessotherwiseprohibitedbylaw,theICDDshallindemnifyanydirectororofficeroranyformerdirectororofficer,andmaybyresolutionoftheBoardofDirectorsindemnifyanyemployee,againstanyandallexpensesandliabilitiesincurredbyhimorherinconnectionwithanyclaim,action,suit,orproceedingtowhichheorsheismadeapartybyreasonofbeingadirector,officeroremployee.However,thereshallbenoindemnificationinrelationtomattersastowhichheorsheshallbeadjudgedtobeguiltyofacriminaloffenseorliabletotheICDDfordamagesarisingoutofhisorherowngrossnegligenceintheperformanceofadutytotheICDD.1.2Amountspaidinindemnificationofexpensesandliabilitiesmayinclude,butshallnotbelimitedto,counselfeesandotherfees;costsanddisbursements;andjudgments,fines,andpenaltiesagainst,andamountspaidinsettlementby,suchdirector,officer,oremployee.ICDDmayadvanceexpensesor,whereappropriate,mayitselfundertakethedefenseofanydirector,officer,oremployee.However,suchdirector,officer,oremployeeshallrepaysuchexpensesifitshouldbeultimatelydeterminedthatheorsheisnotentitledtoindemnificationunderthisArticle.1.3TheBoardofDirectorsshallalsoauthorizethepurchaseofinsuranceonbehalfofanydirector,officer,employee,orotheragentagainstanyliabilityincurredbyhimwhicharisesoutofsuchperson’sstatusasadirector,officer,employee,oragent,whetherornottheICDDwouldhavethepowertoindemnifythepersonagainstthatliabilityunderlaw.

ArticleX:ParliamentaryAuthority

Section1:Robert’sRulesofOrder1.1AllBoardofDirectorsmeetingsandcommitteemeetingsshallbeconductedunderRobert’sRulesofOrder11thEdition.

ArticleXI:Amendment

Section1:Revisions1.1 ICDDbylawsmaybeamendedoralteredbyathree-quarters(3/4)voteoftheDirectorspresentat

anyBoardofDirectorsmeeting,providedaquorumismetandfourteen(14)calendardaysnoticehasbeenprovidedbytheBoardofDirectorsorbytwo-thirds(2/3)voteofmemberspresentatanyregularorspecialmembershipmeetingoftheICDD,providedquorumismetandfourteen(14)calendardaysnoticehasbeenprovidedtoICDDmembership.

BylawsAmendmentsapprovedJanuary10,2012.RevisionsapprovedSeptember27,2012include: 1.NumberofDirectors

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2.Fiscalyeardates 3.Directortermstartdatetocoincidewithnewfiscalyear. 4.Titleofemployees.RevisionsapprovedJune26,2013include: 1.ExecutiveCommitteecommitteechairresponsibilities 2.Titleofemployees 3.Clarificationofbylawamendments.RevisionsapprovedJanuary28,2016include:

1. SSMIDtoICDD 2. RemoveDuessection 3. AddGenderBalanceratio 4. AddstaggeredtermsforBoardmembers 5. Removespecialeventsandmarketingcommitteesasstandingcommittees 6. RemovespecificsaboutstaffingotherthantheExecutiveDirector 7. UpdatedmapofSSMIDboundaries

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Exhibit A