Spring 2011

ScreencastTraining Session

Program Guide: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

What is the Alternative Standardized Reading Assessment

(ASRA)?

An assessment that complies with the established criteria of the Florida’s public school student progression law.

Students must demonstrate reading proficiency as required by Section 1008.25, Florida Statute.

Students may take the ASRA only one time during this administration window.

Offered the last two weeks of school.

Pgs. 1 and 3

Ways to Demonstrate Reading Mastery for Grade 3

PromotionSpring 2011 FCAT 2.0 Reading test

or,Spring 2011 Grade 3 Portfolio

or,Spring 2011 Alternative Standardized Reading

Assessment or,

Summer 2011 Alternative Assessment for Grade 3 Promotion

or,Fall 2011 Grade 3 Mid-Year Promotion

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Students To Be TestedStudents who scored in Level 1 on the

Grade 3 Spring 2011 FCAT 2.0 Reading test.

Students who are new to M-DCPS or did not participate in the Grade 3 Spring 2011 FCAT Reading 2.0 test.

Students who have not met any of the state’s other “good cause” criteria.

Students recommended for promotion based on the Grade 3 Reading Student Portfolio may test, pending final approval.

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Schedule of ActivitiesMay 16-19: Delivery of ASRA materials to

schools. View screencast training for test

chairpersons.May 19: Fax Screencast Verification Form to

Student Assessment & Educational Testing at 305-995-7522.

May 20: Distribute parent letters as soon as eligible students are identified.

May 23-June 6: Administration of the ASRA to

eligible Grade 3 students. Scan via Edusoft and print student

list.Pg. 2 and Appendix E

Schedule of Activities, Cont’dJune 9: Schools hand deliver all test materials to

TDC.

Fax a written account of any security issues issue to SAET at 305-995-7522.

Schools update ISIS to reflect approved promotions.

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AccommodationsAccommodations must be provided to:◦Students with disabilities (SWD) who have current IEPs

◦Students with current Section 504 plans◦English language learners (ELLs), Levels 1-4

Test MUST NOT be read to students

Pgs. 3 - 5

Accommodations Students with Disabilities and

Section 504Flexible SettingFlexible TimingRecording of AnswersFlexible PresentationRevised Format (call TDC to request)

Pgs. 4 - 5

Accommodations English Language Learners (ELLs)

Flexible SettingFlexible TimingAssistance in Heritage Language Dictionary

Pgs. 3 - 4

Receiving and Preparing Materials for Testing

All schools will receive one Directions For Administration (DFA)

for every 20 test booklets.

Verify counts of testing materials received using the Packing

Slip and Return Form* located in Box #1.

Report missing materials immediately to TDC at 305-995-3743.

Contact TDC for additional materials, if needed.

Securely store all test materials.

*Keep this form and use to return materials.Pg. 5

Testing MaterialsTest Booklet

◦ The Complete Battery, which contains the Reading Comprehension subtest.

◦ Test Booklets are consumable, so students will marks answers

directly in the booklets.

Edusoft Answer Sheet

◦ Print answer sheets for eligible students.

◦ The 7 digit M-DCPS student ID must be hand gridded .

◦ Student name must be written at the top of the answer sheet.

◦ Transcribe student responses once the assessment is complete.

Pgs. 5 – 8

Sample Edusoft Answer SheetSt

uden

t ID

Begin here

Student Name

Training School Test Administrators and Proctors

Carefully select test administrators/proctors

Training should include:◦Students to be tested ◦School’s testing schedule◦Adhering to the Directions For Administration (DFA)

◦Test Timing and subtest to administer◦Providing accommodations◦Ensuring optimal testing conditions◦Test invalidations

Pgs. 7 - 8

Distribution & Tracking of MaterialsTest booklets are secure materials but do not

include security numbers.Inventory materials on receipt and report

discrepancies immediately to the Test Distribution Center at 305-995-3743.

Use Teacher Count Sheets to account for test materials distributed to test administrators.

Test administrators must report discrepancies in counts to test chairperson.

Monitor to ensure procedures are being followed in each testing room.

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Administering the Test

Maintain security procedures.

Morning administration is recommended.

If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment.

Pgs. 8 - 9

Important ASRA Test Administration Information

Reading Comprehension

Time Limits Test Book Pages

Item Numbers

Part 1* 25 Minutes Pages 7-13 Items 1-17

Part 2* 30 Minutes Pages 14-19 Items 18-37

Pg. 8

*Both parts must be completed to receive a score.

Record student name on Record of Absences, Exemptions, and Invalidations Form.

Make-up sessions can be given any day during the testing window.

In the event of an invalidation of a group of students, call SAET, at 305-995-7520, immediately.

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Damaged Test Booklet or Answer Sheet Procedures

Transfer all student identification information and student responses onto a new answer sheet and shred the damaged document.

Verify that all transferred information has been correctly gridded and process for scoring.

Test booklets that become soiled due to illness should be reported to SAET at 305-995-7520 and securely destroyed at the school site.

Write “DAMAGED” across the front of a test booklet which is torn or written on and return it to the TDC as directed.

 Pg. 10

Scanning Answer Sheets and Printing Results

Answer sheets will be scanned via Edusoft.Only the ASRA designee will have access to the

ASRA Edusoft folder.Print a student list from each scanning session,

showing each student’s number correct score.A student must obtain a raw score of 22 or

higher in order to be considered for promotion.At the end of the testing window, the District

will provide a listing of student results to each school. Please, verify that all students tested at your school are included.

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Returning Testing MaterialsPlace the originals of the following completed forms in a return envelope, in Box 1 and retain copies for your records.

•TDC Packing Slip and Return Form•All Record of Absences, Exemptions, and Invalidations forms•All Teacher Count Sheets•School Procedural Checklist

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Complete this portionto return materials.

(Sample of the TDC Packing Slip and Return Form)

MIAMI-DADE COUNTY PUBLIC SCHOOLS TEST DISTRIBUTION CENTER (TDC) PACKING SLIP AND RETURN FORM

ALTERNATIVE STANDARDIZED READING ASSESSMENT (ASRA)

Iowa Tests of Basic Skills (ITBS) Complete Battery Level 9

Grade 3

______________________________________ ________________________ School name School number ______________________________________ ______________________

Test Chairperson Date

Test Materials Received

Test Booklets Directions for Administration

Upon receipt of materials, determine if all materials indicated on this packing list were received. If there are any discrepancies or if additional materials are needed, please call TDC at 305 995-3743. Do not discard this receipt/return list. ___________Number of boxes or envelopes ___________________________________ Test Chairperson’s signature

Test Materials Returned

USED Test Booklets UNUSED Test Booklets Directions for Administration

Upon completion of the assessment, follow the return instructions provided in the ASRA program guide, and place this form in the manila envelope along with all other required forms. __________Number of boxes or envelopes ___________________________________ Test Chairperson’s signature * SAVE THIS FORM FOR RETURN OF MATERIAL

REMINDERS

Complete the ASRA Screencast Verification Form and fax to SAET at 305-995-7522 for

training validation.

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Sources of Information Administration of the ASRA

Ms. Mayda Cabeza, Director I mcabeza@dadeschools.net, or

305-995-7520

Request materials/Return materialsMs. Magaly Hernandez, Supervisor I305-995-3743

Edusoft Ms. Thomasena Johnson-Hudson (Edusoft) 305-995-2438 Thomasenajohnsonhudson@hmco.com Ms. Michelle Cole (Edusoft) 305-995-1915 MichelleCole@hmco.com Ms. Linda Trupia, District Supervisor (M-DCPS) 305-995-3061 ltrupia@dadeschools.net

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