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Alpha Kappa Psi Fraternity Ritual Team Training Retreat Jennifer Adamany, San Diego 05-Life Director of Chapter Services & Expansion Mike Dickerson CFV, Virginia Tech 04-Life Vice President Area III Indianapolis, IN December 6, 2014

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Useful acronyms/abbreviations FRTFraternity Ritual Team ARTArea Ritual Team (sub-set of FRT) BODSOPBoard of Directors Statement of Policy JCJudiciary Committee DCSEDirector of Chapter Services & Expansion MCOHMid-Court of Honor COHCourt of Honor CIOChief Installing Officer MORMaster of Rituals MTManagement Team (President, EVP, VPs, RDs) RMTRegional Management Team (RD, SDs, RMs, CAs) BODBoard of Directors FBODFoundation Board of Directors 2

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Who are we? 3

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The Fraternity Ritual Team (FRT) 45 alumni members Initiations span 38 years from 1973 2011 Past senior level volunteers (including BOD Chairs, fraternity presidents, MT members, and fraternity staff) Geographically-dispersed Occupations range from Fortune 500, active-duty military, non-profits, small-businesses and education 4

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The Master of Rituals The Master of Rituals shall be in direct charge and supervision of all ritualistic, initiations, and secret work of [the chapter]; shall conduct the office in strict accord with The Ritual of the Fraternity; and shall have such further powers and duties as may be prescribed by the Board of Directors. Thats it. 5

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The Four Areas

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Area I Ritual Team Ernest Hammond III 08 University of Florida Matthew Hartmann 08 Central Washington University David Hsu 09 - Life UC Merced Randy Johnson 78 - Life Texas State University San Marcos Andrew Lee 04 University of Washington J. Christian Nuccio 09 - Life University of North Carolina at Charlotte Donna Prideaux 89 University of Portland Heather Robinette 09 Kansas State University Chuck Steffens 87 - Life University of Portland Suzanne Ward 92 - Life Drake University David Wendroff 79 - Life University of Portland Jonathan Yang 11 California State University - San Marcos 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession 7

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Area II Ritual Team Carol Kim 11 Carnegie Mellon University Daniel Mendoza 99 - Life University of Miami Egbar Ozenkoski 09 - Life Southeast Missouri State University Jonathon Pritt 11 Marshall University Lane Velayo 00 - Life University of Cincinnati 8 Jennifer Adamany 05 - Life University of San Diego Joseph Allen 12 - Life Missouri Western State University Mariann Fenton 88 - Life University of Missouri Cherie Harshman 08 - Life University of Illinois at Chicago Derek Hunter 01 - Life Murray State University Jessica Kerns 05 - Life University of Wisconsin Milwaukee 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Area III Ritual Team Tyler Austria 08 - Life James Madison University Christina Ayers 04 Washington State University Theresa DeCosta 10 - Life East Carolina University Mike Dickerson 04 Virginia Polytechnic Institute & State University Michael Heer 06 - Life Towson University MiCoya Hutchins 87 University of Detroit Mercy Victor Lee 02 Florida Atlantic University Andrea Nemeth 91 Montclair State University Ravi Patel 08 - Life Drexel University John Von Achen 73 - Life Upsala College Randall Williams 09 - Life University of Central Florida Elizaveta Zhmurkin 10 Shippensburg University 9 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Area IV Ritual Team Melissa Blair 01 University of South Florida Regina Cheers 02 University of Tennessee at Martin Andres Correa 10 University of Florida Terry Darring-Rogers 86 University of South Alabama Santee Ezell 08 University of Southern Mississippi Brittany Folds 06 Western Carolina University Chris Folds 03 - Life Western Carolina University Kimberly Lewis 08 Nova Southeastern University Taylor Morgan 08 Samford University TeNikka Roberts 11 University of Alabama at Birmingham 10 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession 1.Name 2.Year/Where Initiated 3.AKPsi Position(s) 4.Profession

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The Importance of Rituals Steve Hartman CEO, Alpha Kappa Psi 11

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An Introduction to The Ritual of Alpha Kappa Psi 12

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS 13

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS 14 Rituals are a basic premise of Alpha Kappa Psi Professional Business Fraternity. Brotherhood is what binds our Fraternity, based on the symbolism and integrity drawn from these rituals. [] The Ritual of Alpha Kappa Psi was developed with the express intent of presenting our honored and cherished rituals in a uniform manner so all chapters of Alpha Kappa Psi could be directed by complete formatted presentations, setup instructions, role descriptions, and specific dialogue, blending both modern and traditional symbolism and speech. -The Ritual of Alpha Kappa Psi Eighth Edition, 2006

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The 10* Rituals I.Pledge Induction II.Mid-Term Interview (Mid- Court)/ Court of Honor III.Initiation of Student Members/College Chapter Installation IV.Initiation of Faculty Members V.Initiation of Honorary Members VI. Installation of Officers (Collegiate/Alumni Chapters) VII. Installation of Officers (Regional/Fraternity) VIII. Graduation of Seniors IX. College Chapter Colonization X. Installation of an Alumni Chapter 15 XI: Celebration of Brotherhood

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The 10 Ritual Robes President / CIO Master of Rituals Chaplain Merchant Banker Accountant Guide Front Guard Rear Guard Warden 16

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The 10 Ritual Robes President / CIO MOR Warden Chaplain Merchant Banker Accountant Front Guard Rear Guard Guide 17

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The Ritual Trunk Robes (x10) The Ritual (x10) Candles Coat of Arms Jeweled Badge Buttons (Pins) Master Scroll Certificate in Lieu of Charter Flashlights Decorations Inventory List Misc. Recruitment Materials Property of Alpha Kappa Psi, paid for by the chapter. Held in safe-keeping by MOR. 18

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Risk in Rituals 19

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Primary POCs Brian Parker Managing Director of Operations Mariel Reynolds Judiciary Committee Chair 20 Brian@AKPsi.orgJudiciaryChair@AKPsi.org

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS BoDSoP Risk Management Policies Hazing Alcohol and Drugs Sexual Harassment Fire and Health Safety Publication of Inappropriate Material 21

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Most-Commonly Seen Issues 22

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Most-Commonly Seen Issues Induction of Pledges 23

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Most-Commonly Seen Issues Mid-Term Interview (Mid Court) Court of Honor 24

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Most-Commonly Seen Issues Initiation of New Members 25

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Most-Commonly Seen Issues Other Rituals Extra Rituals 26

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Most-Commonly Seen Issues Role of FRT, RMT, and other Volunteers 27

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Speaking with Presence 28

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The Five Ps of Public Speaking 29 Practice Pauses Projection Posture Presence

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Lets Try it Out 30 May the Great Auditor, when examining your accounts on the day of the Audit Eternal, write across the pages: Examined and Found Correct. As accountants of our own lives, it will be, if we have kept our personal book of life without error when it is closed.

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Lets Try it Out 31 Ten burning candles which have lit your path into Alpha Kappa Psi this day are symbolic of our ten founders. The four candles on the altar represent the Brooklyn Four. As their light shone in early days for those who were yet to come, so their light still shines to inspire in us fraternal friendship and warm affection.

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Lets Try it Out 32 Ideals are like stars; you will not succeed in touching them with your hands. Be like the sailor on the sea, choose the stars as your guides and, by following them, you will reach your destiny. Enduring rewards come from thorough and patient preparation for future responsibilities, and adherence to high principles and ideals.

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15 Minute Break 33

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Chapter Rituals 34

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Pledge Induction 35

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Pledge Induction Recommended to be conducted in robes No induction without dues Plan ahead Have buttons (pins), pledge calendar, etc. ready to give out to pledges Chapter Advisor/RMT member should be present to present on Risk Management Required Participants: 1.President 2.MOR 3.VP-Membership 4.Warden 5.Guide 6.Pledges 7.Chapter Advisor Required Participants: 1.President 2.MOR 3.VP-Membership 4.Warden 5.Guide 6.Pledges 7.Chapter Advisor 36

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Initiation of New Members 37

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Initiation Plan Ahead Use all 10 robes/roles Only president, MOR, and warden are required to be the actual individuals holding those positions Use electric tea candles Invite faculty/alumni Brothers Required Participants: 1.President* 2.MOR* 3.Warden* 4.Merchant 5.Banker 6.Accountant 7.Front Guard 8.Rear Guard 9.Guide 10.Chaplain 11.Aide for Lights 12.Pledges 13.Big Brothers 14.CA/RMT Required Participants: 1.President* 2.MOR* 3.Warden* 4.Merchant 5.Banker 6.Accountant 7.Front Guard 8.Rear Guard 9.Guide 10.Chaplain 11.Aide for Lights 12.Pledges 13.Big Brothers 14.CA/RMT 38

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS The Alter 39 Master Scroll Plate for Recognition Buttons Plate for Pledge Pins Jeweled Badge Coat of Arms Bible

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Preferred Setup for Large Room 40 *Assumes stepped lecture hall

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Alternative Setup for Large Room 41

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Setup for Smaller Room 42

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Master Scroll Signing Procession 43

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1 Hour Lunch Break 44

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Mid-Term Interview & Court of Honor 45

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS MTI/COH Timeline Pre-Ritual Preparations Education of Pledges as to WHAT Education of Brothers as to WHY Day of Ritual Who is Chief Justice? Who are the Justices? Faculty? Alumni? Risk Management Considerations Removal/Corrections of Pledges Role of the FRT 46 C ONTROL OF R ITUALS IS K EY

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Mid-Term Interview (Mid-Court) A midterm evaluation of the pledges. Should resemble a 60 / 90 day review at an employer. The prospective member should be given ample time to state his or her accomplishments. Nature of the questions should be both qualitative and quantitative. This is not a time for discipline. This is not a time for review of already resolved matters. Only pre-approved questions may be addressed to the pledge. 47 Required Participants: 1.President 2.MOR 3.Executive Interview Board Members (2-4) 4.Big Brothers 5.Pledges 6.Warden(s) 7.Guides Required Participants: 1.President 2.MOR 3.Executive Interview Board Members (2-4) 4.Big Brothers 5.Pledges 6.Warden(s) 7.Guides

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Court of Honor Final interview of the pledges performance. Final ritual to bring the pledge across the threshold of membership. Questions should be of a nature that allows the pledge to reflect on the experience thus far. Not a time to remove pledges from the process. Not a time to question pledges on fraternal exam material. Only pre-approved questions may be addressed to the pledge. 48 Required Participants: 1.President 2.MOR 3.Executive Interview Board Members (2-4) 4.Big Brothers 5.Pledges 6.Warden(s) 7.Guides Required Participants: 1.President 2.MOR 3.Executive Interview Board Members (2-4) 4.Big Brothers 5.Pledges 6.Warden(s) 7.Guides

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Mid Court 49

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Initiation of Faculty/Honorary Members 50

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Initiation of Faculty/Honorary Public Ceremony No Robes Guests may/should be invited Pair with an event like a potluck Required Participants: 1.President 2.MOR 3.Warden 4.Guide 5.Faculty/Honorary Member Required Participants: 1.President 2.MOR 3.Warden 4.Guide 5.Faculty/Honorary Member 51

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Graduation Ceremony 52

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Graduation Ceremony Public or Closed Ceremony Any financial obligations must be accounted for before graduation ceremony Used to re-affirm obligation of new alumni Typically new alumni leave the chapter room afterwards to symbolize the passing of the chapter to the existing members 53 Required Participants: 1.President 2.Warden 3.Treasurer 4.Master of Rituals 5.Master of Renewal 6.Graduating Members Required Participants: 1.President 2.Warden 3.Treasurer 4.Master of Rituals 5.Master of Renewal 6.Graduating Members

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Chapter Installations 54

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Expansion Timeline 55

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS 58

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15 Minute Break 61

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Setting Up the Installation Team 62

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Picking the Team ART members (one is designated lead for installation) Work with DCSE to identify CIO Ideally BOD, FBOD, President, EVP, or VP Work with ART members on installation team to identify non-FRT members Local RMT members Other local alumni Local chapters 63

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Timeline Notice of petition submission sent to ART members with request for availability VP and RD are expected to attend, so date should be considered with their schedule but not 100% beholden to it Within 1 week: Lead ART member for specific installation is appointed Provides ease of communication with colony/CA and installation team members Virtual introduction of assigned ART members is made to colony/CA 64

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Installation Staffing Matrix 65 Colony Size:30-5051-7576+ ART members 345 RMT/alumni 579 Local students 3+4+5+ Installation Team Minimum Size 111519

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Installation Day 66

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS 4 Rituals Involved 1.Court of Honor panels 2.College Chapter Installation Ritual 3.Presentation of Certificate in Lieu of Charter Ritual 4.Installation of Officers: College Chapter Ritual 67

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Planning for Installation Day Ensure unfettered access to building/rooms All colonists must have rsum (on rsum paper) and appropriate object Attire is business professional for all participants Assignment of roles is dependent on rank of participants 1.Appointed CIO 2.BOD/FBOD 3.MT (FP, EVP, VP, RD) 4.RMT (SD, RM, outside CA/CAB) 5.Colonys CA/CAB 6.Other volunteers 68

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Planning for Installation Day (cont.) Colony president (CP) has confirmed attendance 30 minimum required to proceed Coordinate with CP on lunch options for Installation Team and colonists Did the colony plan a banquet? Thank-you notes/certificates for all Installation Team members 69

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Planning for Installation Day (cont.) Arrange travel within budget set by DCSE ART Lead completes workbook and sends it to all Installation Team members CP should invite faculty advisor(s) to attend installation ceremonies (not necessarily COH panels) 70

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Executing Installation Day 1 hour before start: ARTs arrive to coordinate on details CP arrives to deal with last-minute building/access issues 30 minutes before start: All Colonists are in before holding room All Installation Team members arrive to ceremony room 20 minutes before start COH panels are briefed Attendance check of colonists/Installation Team is done 71

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Executing Installation Day (cont.) Start Time: Guides gather panels 3, 4, or 5 concurrently-running rooms All COHs should be done within 2-3 hours Lead ART member begins set up of installation room End of COH time: CIO arrives (if not serving on a panel) Colonists are told of passing by CIO, RD, and CA There is to not be a vote for admittance. BOD already voted to approve installation and initiation. Final set up of Installation Ceremony room 72

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Executing Installation Day (cont.) 30 minutes before installation: Review of speaking parts (all member should have reviewed prior to arriving) Secure the room before donning robes 5 minutes before installation: Non-robed guides (at least 2) gather colonists with their belongings from after holding room Arranged alphabetically by last name starting with A Robes are donned and room dimly lit 73

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Executing Installation Day (cont.) End of Installation Ceremonies: Room is lit Robes are removed All Installation Team members join other brothers in congratulating new colonists ART members brief new chapter president and MOR on their new trunk (CA should attend too) New members are noted to be reported that evening on the AKPsi website 74

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Executing Installation Day (cont.) Pictures are taken of (and sent to DCSE, VP, RD): New chapter with their charter Installation Team New chapter and installation team 75

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A LPHA K APPA P SI F RATERNITY S HAPING P EOPLE, S HAPING B USINESS Misc. Notes on Installation Benchmarking Which university to say? What to wear Improvisation Hydration and personal comfort 76

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Certification Examination 77

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Pass the Gavel 78

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