All Things Bingo Training

Everything you ever need to know about bingo and pull-tabs that you never really wanted to know…

Things to Know• New families are assigned a team during the summer

• The schedule is provided to families in August before the start of school

• Unless you request a change for the next year prior to the release of the

new schedule, you will remain on the same team during your time at St.

John’s School

• Weekly reminders are sent via email/text message to the primary contact

info listed on your school account

• We run two different type of fundraisers depending on the need: bingo

nights or drive-thru pull-tab fundraisers

• Attendance is mandatory to maintain tuition rates

− $500 fine for missing scheduled bingo/pull-tab fundraiser nights

• Bingo buyout is $2,000 for the year, only 10 families are allowed to buyout

and it’s first-come, first-serve

‒ Payment must be made by the first week of school or you will not be

allowed to buy out

Subs, Swaps, & Make-Up Policy• Paid subs are NOT allowed!!!

▪ Anyone finding to have paid a sub to work their bingo is subject to the $500 missed bingo fee.

▪ Our bingo license is predicated on being a volunteer organization and if we are found to be

compensating workers, we risk loss of our license and loss of school fundraising revenue. We

repeat, paid subs are NOT allowed!!!

• Extended family subs are allowed, but they must be approved by Mrs. McDonough and the bingo co-

leads.

• Family-to-family swaps are allowed, but they must be approved by Mrs. McDonough and the bingo co-

leads.

• All swaps are to be handled between families and/or utilizing the St. John’s School Parent Bingo Group.

• The school and the bingo co-leads do NOT monitor swaps, they only approve. It is your job to manage

your new date(s), reminders will still go out from the school for your original date(s).

• If a swap does not show up for their agreed upon day, they will be billed the $500 missed bingo fee, not

the original assigned family.

• Make-ups will be allowed on a case-by-case basis while COVID restrictions are in place.

• If you are subject to a quarantine due to illness, travel, etc, please work to find a swap.

• If the illness/quarantine is last minute and you are unable to secure a swap, please contact the bingo co-

leads to arrange a make-up date and avoid getting the $500 missed bingo fee. This is only for specific

situations.

• COMMUNICATE, COMMUNICATE, COMMUNICATE. If you have any questions/concerns, please don’t

hesitate to contact the co-leads or the school. We’d rather you communicate a potential problem so that

we may adjust, than to find out after the fact and have to bill you for the $500 missed bingo fee.

COVID Procedures• Captains will be conducting screenings of workers prior to them entering the MHC

‒ This will include a temperature check and the three COVID screening questions

‒ Anyone having a temperature higher than 100.4 or answering YES without

allowable justification to any questions will be sent home per school policy

• You are REQUIRED to wear a mask inside the MHC and when interacting with

players/other workers, you are NOT required to wear them outside while

maintaining 6 ft of social distance

• You may wear gloves if you want, but they are not required

• Bathrooms must be sprayed down in between uses

• Door handles, table/chairs, and any regularly touched surface must be wiped down

at the end of the night

• Any player entering the building to use the restroom must be escorted, must be

wearing a mask, must have their temperatures checked, answer the three

questions, and maintain social distancing

‒ You will deny them entry to the building or ask them to leave if they refuse to do

so

• All cleaning supplies will be provided

Be Prepared• All workers MUST park on the backside of the MHC and come to the

loading dock doors

• You MUST be screened prior to entering

• If you are sent home due to illness, please be aware that Mrs. McDonough

and/or the bingo co-leads will contact you to check in and arrange a make-

up day

• Know your assigned dates, the schedule can be found on the school

website under the HSA Bingo tab

• Bring a mask, something to drink, and wear comfortable shoes/clothes

• Both bingo and the pull-tab fundraiser are COVID and weather dependent

• Weather cancellation calls will be made no later than 11AM on the day of

the event or in such cases as a hurricane, blizzard, locusts, zombies, etc

being forecasted, a cancellation may be made prior to the start of the

weekend

Bingo Fundraiser• Bingo is conducted from 3PM to 10:30PM every Sunday night unless the

Sunday falls on a holiday or there is inclement weather

• Kitchen workers are expected to show at 3PM to conduct setup and be

assigned positions; kitchen worker end time is around 8/8:30PM

• Floor workers are expected to show at 4:30PM to be assigned positions

and count pull-tabs; floor worker end time is around 10/10:30PM

• Floor captains may show up earlier than 4:30PM as needed

• Players are allowed entry at 4PM

• Kitchen opens at 5PM

• Bingo begins at 6PM and goes until approximately 9/9:30PM; there is a15-

20 minute halftime break around 7:30PM

• Workers may bring food or they are allowed one meal free of charge during

their assigned night

Bingo Positions• Kitchen positions include:

− Kitchen Captain: Lead in charge who monitors and counts all cash, handles any kitchen issues

that arise

− Food Prep: Handled by all kitchen workers includes restocking of food and paper products,

cutting of desserts, wrapping up food for selling

− Cook: Handles frying and oven cooking

− Food Handler: Plates and fulfills food orders for customers

− Cashier: Handles kitchen money

• Floor positions include:

− Floor Captain: Lead in charge who monitors and counts all cash, handles any floor issues that

arise

− Pull-tab Sellers: Handle the selling of pull-tabs throughout the night, helps as a floor worker

calling back bingos and winners

− Office Worker/Cashier: Support the captain in the office selling bingo books

− Payout Person(s): Handles the cash payouts for either pull-tab winners or bingo winners

− Special Seller(s): Handles the on-floor selling of individual specials

− Caller: Handles calling the bingo and pull-tab games for the night, handles announcements.

• Additional training is required for both captain positions and all callers

How Does Bingo Work?• 3 types of bingo games are played: Early Bird, Regular, and Special Games

− Early Bird Games: 3 games played at the beginning of the night (Payout is $50 per game)

− Regular Games: 18 games played throughout the night (Payout is $100 per game except when otherwise stated in the game checklist)

− Special Games: 7 games played throughout the night (Payout varies based upon game and attendance)

Early Bird

Regular

Special

How Do Pull-tabs Work?• Various types of pull-tab games are played: Derby Run, Animal Balls, Variety, and

Sonic Balls

− Derby Run: 4 winners (Payout is $500, $250, $100 for red/white/blue horses downline and $100 for balls)

− Animal Balls: 1 winner (Payout is $300 for balls)

− Variety: 2 winners (Payout is $300 for downline and $100 for balls)

− Sonic Balls: 1 winner (Payout is $150 for balls)

Derby Run Animal Balls Variety Sonic Balls

How Do the Big Prizes Work?

• Jackpot: Starts at $1,000, increases $200 weekly with no winners, capped

at $10k

− Last game played of the night: Coverall in 54 numbers or less to win

• Starburst: Starts at $500 and increases $50 weekly with no winners

− Special game played after halftime

• Moneyball: Increases with attendance as long as no one wins

− One bingo ball is pulled at the end of early bird games and before the

start of regular games, if a player wins with this number in the mix, they

are awarded the moneyball prize along with their regular winnings

Drive-Thru Pull-tab Fundraiser• Conducted in lieu of bingo as necessary

• All workers will be assigned a job by the captains upon arrival

• Show-up time is 1PM for everyone, captains may show up at 12:30PM

• Setup and breakdown should take no more than 30 minutes

• Workers will direct traffic to the Sandy Bottom Rd entrance and direct them up the

drive to the front of the school (just like the daily car line)

• Workers will hand out rules, take pull-tab orders, receive payment (captains

ONLY), issue pull-tabs, and manage cleanup

• Players can come through as many times as they want and they may park in the

back parking lot to open pull-tabs and to wait for winner announcements

• Winners will be announced using a loud speaker and posted on our

announcement board located by the workers taking orders

• Concessions may or may not be offered, depending on availability

• Refer to the player rules for additional information

• This fundraiser WILL move in doors once the weather turns cold, more details to

come

• End time for workers should be around 5:30PM

Questions?