4/14/2016

1

Value Moments

WE Act Working Group: Recognition, Respect, Collaboration

4/14/2016

2

Staff MeetingA il 14 2016April 14, 201612:30 p.m. – 1:30 p.m.SEB 3109

April 14, 2016

4/14/2016

3

Today’s Agenda - REVISED1. Opening Remarks and Welcome2. Approval of Agenda3. Approval of Minutes – November 12, 20154. Guest: Dr. Aleksander Essex, Assistant Professor, ECE5. Faculty Updates:

a) Human Resources Update (Sarah Williams)b) EFS/Stores Update (Remington Wickman)c) External Services Update (Lesley Mounteer)) p ( y )d) Undergraduate Services Update (Clare Tattersall)e) ITG Update (Ron Farren)f) WHMIS Update (Mike Gaylard) – ADDED

6. Announcements/Reminders7. Other Business8. Adjournment

Staff Meeting

4/14/2016

4

2. Approval of Agenda

3. Approval of Minutes – November 12, 2015

Staff Meeting

4/14/2016

5

Dr. Aleksander Essex,Assistant Professor

Electrical & Computer Engineeringp g g

4/14/2016

6

Human ResourcesUpdate

4/14/2016

7

Staff/Faculty AnnouncementsCBE

• Brandy Hunter, Academic Program Coordinator , RF (Feb 2016)

• Cole Handsaeme, Graduate Coordinator, TF (March 2016)

CEE

• Josh Brown, Research Engineer, RF (December 2015)

Dean’s Office

• Brittney MacDouell, Career Services Assistant, PT (January 2016)

• David Lee, Technical Specialist, eLearning/Web, RF (January 2016)2016)

• Ronald Farren, Associate Director, ITG, RF (March 2016)

4/14/2016

8

Staff/Faculty AnnouncementsECE

• Firouz Badrkhani Ajaei, Assistant Professor (January 2016)

• Ann Seabrook, NSERC Graduate Coordinator, TF (April 2016)

MME

• Christopher DeGroot, Assistant Professor (January 2016)

UMS

• Chris Vandelaar, Student Shop Manager (1 year secondment)

WindEEE

• Chowdhury Jubayer, Research Scientist, TF (May 2016)

4/14/2016

9

Recruitment Update Recruitment in Progress:g

• Communications Manager, External Services (RF)

• Research Engineer, FPC (TF)• Research Engineer, FPC (TF)g , ( )• Laboratory Technician, CEE (TF)• Laboratory Technician, CEE (TF)• Laboratory Technician, CBE (RF)

Staff Meeting

4/14/2016

10

WEAct Update • Mission, Vision, Values (MVV) – framed version now 

delivered to all depts/unitsdelivered to all depts/units• MVV integrated into communications, recognition, 

recruitment and on‐boarding practices• Informal recognition practices ‐ greeting cards, e‐cards• WE Awards recommendations• Email best practices• Mentorship models – staff and faculty• Wellness website ‐ initiatives campus‐wide• Working Together website 

(http://www.eng.uwo.ca/faculty_staff/) • Developing Advisory Group to Dean• Short Survey May 2016

Staff Meeting

4/14/2016

11

HR

WebsiteWebsite

Check it out!

http://www.eng.uwo.ca/hr/index.html

Staff Meeting

4/14/2016

12

Wellness

WebsiteWebsite

Check it

out!

http://www.eng.uwo.ca/hr/training/we_wellness_did_you_know.html

Staff Meeting

4/14/2016

13

Wellness Lunch & LearnTopic:  Top 10 Nutrition Habitsp pSpeaker:  Jennifer Broxterman, Registered Dietitian 

and Sports NutritionistDate:  Thursday, April 21, 2016Time:  12:30 p.m.—1:30p.m.p pLocation: SEB 2009B

RSVP to Sarah Williams by April 14, 2016.y p ,

Staff Meeting

4/14/2016

14

Food Services Offerings in SEB

• Hospitality Services looking to expand food service offerings in SEB

• Asking all students, staff and faculty to complete aAsking all students, staff and faculty to complete a short survey to help them to understand customer needs in order to make a decision

• Survey available until April 22, 2016

Staff Meeting

4/14/2016

15

Vacation Tracking• Reminder to submit your vacation timesheets each 

month to your supervisor; They will submit to Dean’s Office for keying on the TimeTracker system.

• You can access your vacation summaries on TimeTracker atTimeTracker at 

https://servlet.uwo.ca/timetracker/welcome.jsp

• Vacation balances should be < 25 days; if not, need (supervisor’s approval to carry > 25 days (no more than 

40!) and approval must be in writing and in your personnel file.

Staff Meeting

4/14/2016

16

Congratulations!Katherine Manweiler, Financial Coordinator, EFS/Stores 

recipient of Sharon A. Ling Award of Excellence for Outstanding Achievement by a Staff Member

CBE Internationalization Team (Dr. Jesse Zhu, Dr. Kibret Mequanint, Grace Li, Margaret Cooper and Zach q , , g pArmstrong) recipients of the Engineering Award of Recognition

Ingrid Timusk, Recruiting Logistics Coordinator, Ivey Business School Western (former UndergraduateBusiness School, Western (former Undergraduate Affairs Assistant, CBE) recipient of the Engineering Award of Recognition

Staff Meeting

4/14/2016

17

EFS/StoresUpdate

4/14/2016

18

Finance & Stores: Lunch & Learn SessionsSessions

May / June 2016: Dates / locations TBD

1. Purchasing – Mustang Market

2. Financials Overview – Utilizing PS Financials, Credit Card Reconciliations & account lines

3. Annual Plan & Budget Processes

Staff Meeting

4/14/2016

19

External ServicesUpdate

4/14/2016

20

CommunicationsStaffing• Staffing

• Weekly News & Events – 1 email beginning May 2

• On-line Calendar

Requests for projects/stories etc• Requests for projects/stories etc.

• http://www.eng.uwo.ca/comms/services.html

• http://www.eng.uwo.ca/comms/project_request form htmlst_form.html

Staff Meeting

4/14/2016

21

Upcoming Events• National Chemistry Olympiad May 26 31• National Chemistry Olympiad - May 26 – 31 • Golf Day – May 27• GG Badge Day – May 28• WEMADEIT @ the Ontario Science Centre –

May 31May 31• PD Day Camps – June 10 & 30• Faculty Council – June 16• Convocation and Spring Awards – June 17• Awards Banquet June 22• Awards Banquet – June 22

Staff Meeting

4/14/2016

22

Undergraduate ServicesUpdate

4/14/2016

23

Undergraduate Services Office -Update

• Final Exams until April 30th

• Make-up Exams will be on May 11-13th

• Summer courses begin May 9th and Intersession courses begin May 16th

Staff Meeting

4/14/2016

24

Health and WellnessOur goal is to develop strategies for supportingOur goal is to develop strategies for supporting student resilience and health in an academic setting

Current  Data:

• Mental Health Appointments 2012/13 2 000• Mental Health Appointments: 2012/13 – 2,000

–2014/15 ‐ ?• Accommodations From the UGS Office ‐ 1862 

• Special Exams – 2015: Jan – 65, May – 64p , y

– 2016: Jan 128, May‐ 50 (3 days into exams)

4/14/2016

25

Strategies

C lt Shift i f ti t ti• Culture Shift – moving from reaction to proactive measures 

• Developing student resilience: coaching students to shift from extrinsic to intrinsic motivation, Self‐reflection Positive Psychology Coachingreflection, Positive Psychology Coaching

• Mental Health Awareness and De‐Stress Events• Early Warning System and At Risk Student List• Collaboration with Sophs and UES• Exploring Peer Mentorship Options• Exploring Peer Mentorship Options• www.lessstressed.net

4/14/2016

26

ITG Update

4/14/2016

27

ITG - Information Technology GroupServer Relocation and Data Move ProjectServer Relocation and Data Move Project ~= 57TB of data, moving to ITS, to be in use by June 3, 2016

March April May June July

Server Racking . . . . . . RFQ Approval . . . . . . . . . . Equipment OrderEquipment Order . . . . . . . . Equipment Configuration . . . . . . . . . Equipment Validation . . . . . . . . . . . . . . . . . Data Transfer . . . . . . . . . . . . . . . . . . . . . . . . . Stability Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . .Cut-Over . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 3

Staff Meeting

Decommission Old . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

No Service Outage – Please help us and delete unneeded data

4/14/2016

28

ITG - Information Technology GroupOffice 365 Mail Migration (O365)Office 365 Mail Migration (O365)

50,000 people already migratedITG (TUMS) early adaptors ‐ April 21, 2016Faculty of Engineering – Sprint 4

• May 22 through July 7I it ti d i t ti (ITS)

Staff Meeting

• Invitation process and instructions (ITS)• Orientation sessions (ITS)• Specific planning and support (ITG)

4/14/2016

29

ITG - Information Technology GroupUniversities are Prime TargetsUniversities are Prime TargetsComplex, Multi‐Layered Attacks

Protect the “Crown Jewels”

Staff Meeting

Where to go to learn more• http://security.uwo.ca & http://cybersmart.uwo.ca 

4/14/2016

30

WHMIS Update

4/14/2016

31

WHIMIS 2015 • Canada adopting new international standard

GHS – Globally Harmonized system

• Existing WHMIS 1988 to be replaced by “WHMIS 2015” b D b 2018“WHMIS 2015” by December 2018

• New training live on OWL May 2, 2016

• Must be completed by May 31, 2016p y y

• http://uwo.ca/hr/safety/topics/whmis.html

Staff Meeting

4/14/2016

32

Announcements/Reminders

Fall 2016 Staff Meeting – Date to be announced12:30 – 1:30 PM, SEB 3109

Staff Meeting

4/14/2016

33

Other Business• Questions?

Staff Meeting

4/14/2016

34