all ms word 2013

K.D.Ashan Ravindra Dissanayake

Word 2013

Word processing package

Microsoft


How to Load MS Word 2010

Start All Programs Microsoft Office MS Word

Start Select MS Word Icon or Double click on the Desktop Shortcut Or

K.D.Ashan Ravindra DissanayakeStart All Programs Microsoft Office MS Word Blank Document

Create a New Document


Basic Parts of MS Word 2010

Tab (Home)

Group (Font)

Dialogue Box Launcher RulerTitle Bar

Quick Access Toolbar

Status bar Zoom Slider

Ribbon

Working Area


Change the Basic view

↓ View Tab

↓ Views Group

↓ Select Layout you Need


Show / Hide Ruler ,Grid Lines, Navigation Pane

↓ View Tab

↓ Show Group

↓ Select (Check) Ruler/Grid Lines/Navigation Pane


Zoom In /Zoom Out Document

↓ View Tab

↓ Zoom Group

↓ Click “Zoom” Button

↓ Select Zooming Level

↓ Ok

* Use Zoom Slider on the Status bar to change the zooming level


Open New Document Window

↓ View Tab

↓ Window Group

↓ Click “New Window” Button

* Work Different places on the same document (it will open another windows)


Save / Save as Document

↓ File

↓ Save

↓ Select a Location

↓ Type a File Name

↓ Select “Save as Type”

↓ Save


Save document with Password

↓ File

↓ Save as

↓ Select a Location

↓ Type a File Name

↓ Select “Tools”

↓ General Options

↓ Type Password as Required OK Re Enter Passwords Save


Insert Blank Page

↓ Insert Tab

↓ Pages Group

↓ Blank Page


Add Button to Quick Access Tool Bar

↓ Click “Customize Quick Access toolbar” Button

↓ More Commands

↓ Select Commands

↓ Press “Add” Button

↓ OK

* To remove quick access tool bar buttons use the same path and Click “Remove” button


Customize The Ribbon

↓ File Tab

↓ Options

↓ Customize Ribbon

↓ Select Commands

↓ Add

↓ Ok

* You can add New tab using customize ribbon dialogue box


Formatting Text

↓ Select The Text

↓ Home Tab

↓ Font Group

* Use Dialogue Box Launcher to do More Changes

Bold

Italic

Underline

Strikethrough

Subscript

Superscript

Font Effects

HighlightFont Color

Clear Formatting

Change CaseIncrease/Decrease Font Size

Font Type Font Size

*


Copy/Cut/Paste/Format Painter

↓ Select The Text

↓ Home Tab

↓ Clipboard Group

* Use Dialogue Box Launcher to do More Changes

Format Painter

*

Paste

Cut Copy


Find & Replace

↓ Home Tab

↓ Editing Group

↓ Find / Replace

* Use Replace /Replace all accordingly to replace the similar word or words


Text Align

↓ Home Tab

↓ Paragraph Group

↓ Align Left / Right / Center / Justify

Align Left

CenterAlign Right Justify


Line and Paragraph Spacing

* Use Dialogue Box Launcher to make More Changes

↓ Home Tab

↓ Paragraph Group

↓ Line and paragraph Spacing

Line & Paragraph Spacing


↓ Select the Text

↓ Home Tab

↓ Paragraph Group

↓ Bullets / Numbering

↓ Select a Bullet /Number Style or Define your Own

Bullets & Numbering

* Use Change List level to make it more adequate

Bullets / Numbering


↓ Select the Text/Number

↓ Home Tab

↓ Paragraph Group

↓ Sort

↓ Arrange the Relevant options

↓ OK

Sort text /Number

* Use Number /Text /Date to sort

Sort


↓ Select the Text/Paragraph

↓ Home Tab

↓ Paragraph Group

↓ Increase /Decrease Indent

Increase/Decrease Indentation

Increase/Decrease Indent


↓ Select the Text/Paragraph

↓ Home Tab

↓ Paragraph Group

↓ Increase /Decrease Indent

Increase/Decrease In dentation

Increase/Decrease Indent


↓ Insert Tab

↓ Pages Group

↓ Select Cover/Blank page/Page break

Insert Page Break/Cover page/Blank Page


↓ Insert Tab

↓ Illustrations Group

↓ Picture

↓ Browse and Select a Picture

↓ Insert

Insert Picture

* Select picture and Use Formatting tab to make any changes to the picture


↓ Insert Tab


↓ Select a Shape

↓ Click and Drag to Draw Picture

Insert Shapes

* Select picture and Use Formatting tab to make any changes to the picture


↓ Select the shape

↓ Format Tab

↓ Shape Style Group

↓ Shape Fill

↓ Select the Color / Fill Style

Format Shape (Fill Color)



↓ Format Tab

↓ Shape Style Group

↓ Shape Outline

↓ Select the Color / Weight/Dashes

Format Shape (Shape Outline)


↓ Select the shape While Holding Shift Button

↓ Right Click on the Selected Shapes

↓ Group

↓ Group

Grouping Shapes

* To Ungroup Right Click on the Grouped Shape Group Ungroup



↓ Format tab

↓ Arrange group

↓ Bring forward / Send backward

Change Shape Order (Front /Back)


↓ Insert Tab


↓ Smart Art

↓ Select Smart Art Type

↓ Select Smart Art Style

↓ Ok

Insert Smart Art

* Select Smart art and use Design and Format tab to make changes


↓ Design Tab

↓ Document Formatting group

↓ Themes/Style/Page Background/

Change Page background/formatting/theme


↓ Select Text /Title

↓ Home Tab

↓ Styles Group

↓ Select or Create a New Style

Change Text Style


↓ Insert Tab

↓ Header & Footer Group

↓ Header /Footer / Page Number

↓ Arrange Settings

↓ Close Header & Footer

Insert Page Number / header / Footer


↓ Page Layout Tab

↓ Page Setup Group

↓ Margins

↓ Custom margin

↓ Arrange Settings

↓ OK

Change Page Margins


↓ Page Layout Tab


↓ Orientation

↓ Landscape / portrait

Change Page Orientation


↓ Page Layout Tab


↓ Orientation

↓ Landscape / portrait

Change Page Size


↓ Page Layout Tab


↓ Columns

↓ More Columns

↓ Select number of Columns

↓ OK

Columns

* Use Break Column Break to move next Column


↓ References Tab

↓ Table of Contents Group

↓ Table of Contents

↓ Select a Style

Table of Contents

* Use Custom Table of Contents to make more changes


↓ Review Tab

↓ Proofing group

↓ Spelling & Grammar

↓ Change /Change All

Spelling & Grammar

* Use Ignore all or ignore if you don’t wanna make changes


↓ Type your letter

↓ Mailings Tab

↓ Start mail merge group

↓ Start Mail Merge

↓ Step by step mail merge wizard

↓ Select letter

↓ Next

↓ Use Current Document

↓ Next

↓ Type New List

↓ Create

Mail Merge

* Use Ignore all or ignore if you don’t wanna make changes

↓ Customize Columns

↓ OK

↓ Select Recipients

↓ Ok

↓ Next

↓ Next

↓ Next –Finish Mail Merge Wizard

↓ Edit individual letters

↓ All

↓ Ok

all ms word 2013

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