All-Hazard Emergency All-Hazard Emergency Planning for Colleges and Planning for Colleges and

UniversitiesUniversitiesSponsored bySponsored by

The Illinois Terrorism Task ForceThe Illinois Terrorism Task ForceIllinois Campus Security Task ForceIllinois Campus Security Task Force

GoalsGoals

Provide attendees with practical, accurate Provide attendees with practical, accurate and timely information regarding and timely information regarding Emergency Management Planning.Emergency Management Planning.

Demonstrate the linkage between effective Demonstrate the linkage between effective Emergency Management planning and Emergency Management planning and learning.learning.

Motivate attendees to review and revise Motivate attendees to review and revise their existing Emergency Operations Plans their existing Emergency Operations Plans to be consistent with “best practices.”to be consistent with “best practices.”

Course ObjectivesCourse Objectives

– Recognize that emergency planning for Recognize that emergency planning for campuses is community-based and campuses is community-based and continuingcontinuing

– Identify potential members of campus Identify potential members of campus planning teamplanning team

– Identify types of hazards that present Identify types of hazards that present the highest risk for campuses and their the highest risk for campuses and their potential damage (risk assessment)potential damage (risk assessment)

Course Objectives Course Objectives (continued)(continued)

– Assemble a planning team.Assemble a planning team.

– Develop or revise a campus all-hazard Develop or revise a campus all-hazard emergency operations plan (EOP).emergency operations plan (EOP).

– Develop and implement a strategy for Develop and implement a strategy for training and testing the plan.training and testing the plan.

– Revise the EOP based on lessons Revise the EOP based on lessons learned from exercises and/or actual learned from exercises and/or actual emergencies.emergencies.

What Should Colleges and What Should Colleges and Universities Do?Universities Do?

““Develop or update a campus Develop or update a campus Emergency Operations Plan that Emergency Operations Plan that addresses all four phases of addresses all four phases of emergency planning and takes emergency planning and takes an an all-hazardsall-hazards approach” approach”

Phases of Emergency Phases of Emergency Management Management

Preparedness

ResponseRecovery

Prevention/Mitigation

US Dept of Education, ERCM Technical Assistance Center

An Emergency Management An Emergency Management Plan That:Plan That:

Is developed collaboratively with Is developed collaboratively with community partnerscommunity partners

Is based upon sound data and Is based upon sound data and information [risk, vulnerability, information [risk, vulnerability, consequence]consequence]

Is tailored to conditions of individual Is tailored to conditions of individual campuses, facilities and officescampuses, facilities and offices

Is exercised on a regular basisIs exercised on a regular basis

A Campus Emergency A Campus Emergency Management Plan That:Management Plan That:

Addresses “special needs” studentsAddresses “special needs” students Addresses “Emerging Issues” such Addresses “Emerging Issues” such

as Pandemic Flu as Pandemic Flu Is continually reviewed and updated.Is continually reviewed and updated. Includes command structure Includes command structure

coordinated with first responders coordinated with first responders and aligns with theand aligns with the National Incident National Incident Management System (NIMS)Management System (NIMS)

NIMS Components & ICSNIMS Components & ICS

Command and ManagementCommand and Management

Additional Information: www.fema.gov/emergency/nims

PreparednessPreparedness

Resource Management

Communications and Information Management

Ongoing Management andMaintenance

Incident Incident Command Command SystemSystem

Incident Incident Command Command SystemSystem

Multiagency Multiagency Coordination Coordination SystemsSystems

Public Public InformationInformation

All Illinois State Supported Colleges and Universities are required to be National Incident Management System Compliant

State & Federal NIMS Mandates State & Federal NIMS Mandates

All state colleges and universities are All state colleges and universities are required to adopt NIMS and use the Incident required to adopt NIMS and use the Incident Command System/Unified Command to Command System/Unified Command to manage emergencies manage emergencies (Governor’s Executive (Governor’s Executive Order # 12, 2004)Order # 12, 2004)

NIMS requires all levels of government to:NIMS requires all levels of government to:– Prepare for and use the Incident Command Prepare for and use the Incident Command

System (ICS) model for all domestic incidentsSystem (ICS) model for all domestic incidents– Adopt ICS as a condition for federal Adopt ICS as a condition for federal

preparedness funding and other grantspreparedness funding and other grants

NIMS & ICS Mandates NIMS & ICS Mandates (continued)(continued)

– Hazardous Materials IncidentsHazardous Materials Incidents

Superfund Amendments and Superfund Amendments and Reauthorization Act (SARA) – 1986Reauthorization Act (SARA) – 1986

Occupational Safety and Health Administration Occupational Safety and Health Administration (OSHA) Rule 1910.120 (q)(3)(i) requires all (OSHA) Rule 1910.120 (q)(3)(i) requires all institutions and employers having hazardous institutions and employers having hazardous materials to use ICS at incidentsmaterials to use ICS at incidents

Incident Command and ControlIncident Command and Control

– Identify Identify WHOWHO will be involved in the campus will be involved in the campus emergency response.emergency response.

– Recruit and form a Recruit and form a Campus Emergency Campus Emergency Management TeamManagement Team based on the Incident based on the Incident Command System Model.Command System Model.

– Establish a campus Emergency Establish a campus Emergency Operations Center and Operations Center and assign responsibilities.assign responsibilities.

Emergency Communications:Emergency Communications:Key MessagesKey Messages

Determine the current state of local emergency Determine the current state of local emergency communications equipment and training—make communications equipment and training—make recommendations for improvementrecommendations for improvementDevelop and maintain a written Emergency Develop and maintain a written Emergency Communications Plan that is consistent with Communications Plan that is consistent with NIMS/ICS requirements NIMS/ICS requirements (FEMA document 501-5)(FEMA document 501-5)

Develop and improve communication skills and Develop and improve communication skills and networksnetworksConsider multi-modal systems including high Consider multi-modal systems including high tech and low techtech and low tech

IACLEA Strengthening CommunicationsBetween Campus Public Safety and FederalState & Local Emergency Responders 10/06

All-Hazard Campus Emergency All-Hazard Campus Emergency Communications SystemCommunications System

Key Requirements of Alert System:Key Requirements of Alert System:

1.1. Alert as many people as quickly as possible in Alert as many people as quickly as possible in normal conditionsnormal conditions

2.2. Alert as many people as quickly as possible Alert as many people as quickly as possible without power and phone servicewithout power and phone service

3.3. Constantly deliver alerts to specific groups of Constantly deliver alerts to specific groups of people in different locationspeople in different locations

4.4. Ability to serve disabled and special needs Ability to serve disabled and special needs persons on campuspersons on campus

Study and Demonstration of Emergency Communications Systems for Florida University and Community Colleges 2/06

Recovery: Four Key Recovery: Four Key ComponentsComponents

– Physical/structural repairPhysical/structural repair

– Disaster recovery Disaster recovery

– Restoration of academic Restoration of academic learning learning

– Psychological / Psychological / emotional recoveryemotional recovery

What’s Next?