[aiesec dn] [lts] time management
TRANSCRIPT
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Time management
Danang, May 17th, 2014
Faci: Tran Hoai Nam
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The only reason for time is so that everything doesn’t happen at once.
Albert Enstein
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What you can get today:
How?
What?
Why?
Why TMmatters
Obstaclesto TM
Methods
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4Time Management
Why???
• Efficient
• Successful
• Healthy
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6Time Management
What obstacles to effective TM?
Unclear objectives
Disorganization
Inability to say “no”
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7Time Management
What obstacles to effective TM?
Interruptions
More interruptions
Periods of inactivity
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8Time Management
What obstacles to effective TM?
Too many things at once
Stress and fatigue
All work and no play
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What you are learning today:Why TM matters
Obstaclesto TM
Methods
Why?
What?
How?
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10Time Management
How can we apply effective TM?
Recognize that obstacles existIdentify them
Employ strategies to overcome
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11Time Management
Set goals
• Specific• Measurable
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12Time Management
• Achievable • Realistic• Time-based
Set goals
•Specific•Measurable
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14Time Management
Prioritize
• Do• Delegate• Delay• Delete
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Organize and PrioritizeUrgent Not Urgent
Important
IImportant and Urgent
IIImportant ,but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
Prioritize your tasksWhere do the majority of your tasks fall on the chart?
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Organize and Prioritize
Quadrant IImmediate Attention Required
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
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Organize and Prioritize
Quadrant IIRequires attention, but not yet critical
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
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Organize and Prioritize
Quadrant III“Nice to do”
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
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Organize and Prioritize
Quadrant IVThese activities are time eaters
Urgent Not Urgent
Important
IImportant and Urgent
IIImportant, but Not Urgent
Not Important
IIIUrgent, but Not Important
IVNot Urgent and Not Important
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20Time Management
Prioritize
1. Address the urgent2. Accomplish what you can early3. Attach deadlines to things you delay
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21Time Management
Organize
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22Time Management
Learn when to say “NO”
• You can’t do everything
• Don’t undertake things you can’t complete
• Remain consistent to your goals
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23Time Management
Concentrate on the task at hand
• Focus on your goal• Tune out interruptions
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24Time Management
Celebrate your success
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25Time Management
Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Concentrate on the task at hand• Celebrate success
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You hear, you forgetYou see, you rememberYou do, you understand
Confucius
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Q & A
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Thank for your listening