aia colorado & local section event sponsorships 2016 · aia colorado is pleased to present our...

AIA COLORADO & LOCAL SECTION

EVENTSPONSORSHIPS

2016

2 AIA Colorado 2016 Event Sponsorships

2016 Event Sponsorship Opportunities

AIA Colorado is pleased to present our 2016 event sponsorship opportunities. Throughout the year, we offer a variety of events and programs that provide a unique platform for industry leaders and smaller companies alike to maximize their marketing reach, create awareness and demand for products and services, and connect with architects and design professionals. Our sponsorships are designed to meet any budget and provide real value. In addition to having a presence at programs and events, sponsorship supports an industry vital to the growth, resilience and improvement of our statewide communities. We invite you to take advantage of all the benefits that our 2016 event sponsorship packages have to offer.

AIA Colorado Educational ProgramE3 Program Series - Educate, Elevate, Engage: $250 per programThis is a unique opportunity to connect with architects attending AIA Colorado E3 Programs held all over the state throughout the year. The programs vary in length, format and subject matter. Please visit the AIA Colorado website and to select a program of interest for sponsorship. Sponsorships will be approved on a first-come, first-served basis (corporate sponsors have priority access).

• NetworkwitharchitectsandAIAmembers

• Opportunitytomakebriefcompany-relatedremarksatthebeginningoftheprogram

• Opportunitytodistributemarketingmaterials

2016 AIA Colorado Young Architects Awards Gala (YAAG)(Tentative date: June 3, 2016)

Platinum: $2,500 (Exclusive Sponsorship)• 6ticketstotheAIAColorado2016YAAGevent• Opportunitytomakewelcomeremarksatthebeginningofthegala• Companylogofeaturedingalaprogram• Companylogoprintedoncocktailnapkinsusedatthegala• Signagewithcompanylogodisplayedatthegala• OpportunitytoprovideVIPphotobackdropwithcompanylogoandAIAColoradologo• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 2promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• LogoandlinktocompanywebsiteontheYAAGregistrationwebpage• Companynamelistedinemailannouncementsabouttheevent• Opportunitytoprovideagiveawayitemtoeventattendees(mustbeanactualitemlikeamugorkeychain,notabrochureorflyer)

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Gold: $1,500 • 4ticketstotheAIAColorado2016YAAGevent• Signagewithcompanylogodisplayedatthegala• Companylogofeaturedingalaprogram• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 1promotionalslideincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• LogoandlinktocompanywebsiteontheYAAGregistrationwebpage• Companynamelistedine-mailannouncementsabouttheevent

Silver: $1,000 • 3ticketstotheAIAColorado2016YAAGevent• Signagewithcompanylogodisplayedatthegala• CompanylogofeaturedinGalaprogram• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• LogoandlinktocompanywebsiteontheYAAGregistrationwebpage

Bronze: $500 • 2ticketstotheAIAColorado2016YAAGevent• Signagewithcompanylogodisplayedatthegala• Companylogofeaturedingalaprogram• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• LogoandlinktocompanywebsiteontheYAAGregistrationwebpage

Gala Supporter: $250 • 1tickettotheAIAColorado2016YAAGevent• Signagewithcompanylogodisplayedatthegala• CompanynameincludedontheYAAGregistrationwebpage

2016 AIA Colorado West Awards Gala(Tentative date: August 26, 2016)

Diamond: $2,500 (Exclusive Sponsorship)• 6ticketstotheAIAColoradoWestDesignAwardsgala• VIPSeatingfor6duringtheawardspresentation• OpportunitytointroducetheJuryChair(keynotepresenter)onstageatthegala• Opportunitytohoston-siteafter-party(firstrightofrefusal)andhaveinvitationsenttoallregisteredattendeesbyAIAColorado• Signagewithcompanylogodisplayedprominentlyatthegala• Companylogofeaturedingalaprogram• Customcocktailnapkinswithcompanylogousedattheevent• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 2promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• CompanynameandlogolistedontheAIAColoradoWestAwardsGalaeventpage• Companylogolistedinemailannouncementsabouttheevent


Platinum: $1,250• 4ticketstotheAIAColoradoWestDesignAwardsgala• VIPseatingfor4duringtheawardspresentation• Signagewithcompanylogodisplayedprominentlyatthegala• Companylogofeaturedingalaprogram• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 2promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• CompanynameandlogolistedontheAIAColoradoWestAwardsGalaeventpage• Companylogolistedinemailannouncementsabouttheevent

Gold: $500• 2ticketstotheAIAColoradoWestDesignAwardsgala• Signagewithcompanylogodisplayedatthegalaentrance• Companylogofeaturedingalaprogram• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 1promotionalslideincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• CompanynameandlogolistedontheAIAColoradoWestAwardsGalaalaeventpage• Companynamelistedinemailannouncementsabouttheevent

Silver: $250• 1tickettotheAIAColoradoWestDesignAwardsgala• Signagewithcompanylogodisplayedatthegalaentrance• Companylogofeaturedingalaprogram• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• Companynamelistedinemailannouncementsabouttheevent

AIAColorado2016Practice+DesignConferenceEachyear,AIAColoradohostsastatewidePractice+DesignConferencefeaturingdistinguishedspeakersfromaround the country; an exhibit hall featuring industry leaders in products, services and technology; the AIA Coloradoannualbusinessmeeting;andtheAIAColorado&LocalAwardsGala.Theconferenceprovidesexhibitorsand sponsors with a unique opportunity to generate exposure and awareness about their offerings to architects and industry professionals. The conference agenda includes opportunities for attendees to visit the exhibit hall, including hosted meals and an evening reception. You can enhance your exposure through sponsorships, marketing opportunities and prize donations for attendee drawings. The exhibit hall is expected to sell out again quickly, so please make sure to register early!

Conference Schedule Summary (Schedule is subject to change)

Thursday, Oct. 6Conference Day #1

Exhibitor Check-in and Setup (8 a.m. – 7 p.m.) All exhibits must be set up by 7 p.m.Conference Attendee Check-in and RegistrationConference Sessions BeginAIAColoradoAnnualBusinessMeetingandLuncheon(Exhibitorsencouragedtoattend)AIAColorado&LocalAwardsGala

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Friday, Oct. 7Conference Day #2ExhibitHallOpenforBreakfast(8–8:45a.m.)Exhibit Hall Open for late morning and afternoon refreshment breaksExhibitHallOpenforLunch(12:30–2p.m.)ExhibitHallOpenforPresident’sReception(5:30–8:30p.m.)

Saturday, Oct. 8Conference Day #3ExhibitHallOpenforBreakfast(8–8:45a.m.)Exhibit Hall Open for late morning and afternoon refreshment breaksExhibitHallOpenforLunchandPrizeDrawings(12:30–2p.m.)ExhibitTearDown(2:15p.m.)

Conference Location TheAIAColorado2016Practice+DesignConferencewilltakeplaceattheCopper Mountain Resort & Conference Center,0184CopperMountainCircle,CopperMountain,CO80443.Topreviewtheproperty,visitwww.coppermeetings.com/meetings.

Lodging Exhibitor and attendee lodging has been arranged at properties throughout Copper Mountain Resort. Guest room rates vary based on propertyandroomtypefrom$149to$340pernight.Visithttp://bit.ly/1RdduVg to make your reservation.

Traditional Hotel Room DeluxeStudio(includessmallkitchen)One-BedroomDen(includesfullkitchenandlivingroom)One, Two or Three-Bedroom Condo (includes full kitchen and living room)

All reservations must be confirmed no later than Wednesday, Sept. 14, to be guaranteed the negotiated room rates. Rates are subject to all state, county and city taxes and resort fees in effect at the time of event. Exhibitors must make their own lodging reservations directly with the reservations department at the hotel by calling 866.837.2996 and referencing the AIA Colorado room block.

Exhibitor Opportunities8’ x 10’ Exhibit Booth: All exhibit booths include 1 full conference registration and 1 exhibit hall badge. Additional exhibit hall badges maybepurchasedfor$175perbadge.Additionalconferenceregistrationsareavailableattheregularconferencerate.Exhibithallbadgesinclude access to the exhibit hall, daily breakfast and lunch, and the President’s Reception (separate registration is required for the AIA Colorado&LocalAwardsGala).Conference registrations includeaccess to theexhibithall, fullaccess toall conferencesessions,dailybreakfastandlunch,andalleventshostedbyAIAColorado(separateregistrationisrequiredfortheAIAColorado&LocalAwardsGala).Please see “Exhibitor Rules and Regulations” at the end of this brochure for full details.

AIA Members and Professional Affiliate MembersEarlyBird:$1,200(ThroughSun.,Aug.14)Regular:$1,400(Mon.,Aug.15–Fri.,Sept.23)

Non-Members EarlyBird:$1,500(ThroughSun.,Aug.14)Regular:$1,700(Mon.,Aug.15–Fri.,Sept.23)


Marketing OpportunitiesConference Resource Guide AdAdspaceisavailableinthePractice+DesignConferenceResourceGuide,whichisdistributedtoallattendees,exhibitorsandsponsorsatthe conference. The Guide includes a full conference schedule, speaker and program information, door prizes to be raffled, an exhibit hall map and directory and other important general information. AIA Colorado must receive final artwork by Friday, Sept. 9. Ad space is non-refundable.

Ad Size Width Height Cost

FullPage 7” 10” $785

1/2PageHorizontal 7” 4.875” $425

1/4PageVertical 3.5” 4.875” $275

Marketing InsertA valuable opportunity to include a promotional item or marketing materials in the conference goodie bag provided to all attendees on-site. There is a one-insert limit per company. Inserts, which may include items such as pens, notepads, brochures, collateral materials or other promotionalitems,mustbenolargerthan8.5”x11”.AIAColoradomustreceive650insertsbyFriday, Sept. 23.

AIAMembersandProfessionalAffiliateMembers:$400

Non-members:$500

Door Prizes Take advantage of this fun and engaging opportunity for your organization to gain more exposure during the conference by providing door-prizes for the attendee prize drawings. AIA Colorado will conduct prize drawings during Friday’s President’s Reception and during Saturday lunch on the exhibit floor. Each prize drawing features an announcement of the donating organization and a photo opportunity with the winner at their exhibit space. The drawings are always very popular and have included a wide range of items including: golf accessories, electronics, wine and spirits, event tickets, gift cards, and of course, exhibitor products and services. Companies providing information about theirdoorprizesbyFriday,Sept.9willbeincludedintheConferenceResourceGuidewithlistingshighlightingtheirparticipation.Pleaselistyour prize(s) on the registration form, or email Chad Hill: [email protected].

Traditional SponsorshipDiamond: $5,500 (Exclusive Sponsorship)• 4Practice+DesignConferenceregistrations(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 50%discountonan8’x10’exhibitbooth(includes1additionalconferenceregistrationand1exhibithallbadge)• 4ticketstotheAIAColorado&LocalAwardsGala(heldonthefirstnightoftheconference)• 25%discountonAIAColorado&LocalAwardsGalasponsorships• Opportunitytointroduceaconferencespeakerandmakebriefremarks• Complimentaryprojectsubmissionfor2016AIAColoradoPractice+DesignAwards(canbeuseddirectlyorgiventoaclient,project

partner or colleague; standard submission rules and deadlines apply)• Complimentaryfull-pagecoloradintheConferenceResourceGuide• Logoandlistingintheconferenceattendeeregistrationbrochure(mustcommitby June 30 to be included)• Companynameandlogodisplayedprominently,andexclusively,onlargebannersandsignagethroughouttheconferencearea• CompanylogoandlinkontheAIAColoradoconferencewebsite• CompanylogoandlinkontheAIAColoradohomepagefortwomonthspriortotheconference• Opportunitytoplacemarketinginsertintheconferenceattendeebags• Companylistingine-mailannouncementstomemberspromotingconference• Companylogoandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference • VerbalrecognitionasExclusiveConferenceSponsorduringtheconference• AsetofAIAColoradomembershipmailinglabelstoannouncecompanyparticipationintheconference• Finalattendeelistwithmailingaddresses

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Platinum: $4,500 • 3Practice+DesignConferenceregistrations(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 40%discountonan8’x10’exhibitbooth(includes1additionalconferenceregistrationandexhibithallbadge)• 3ticketstotheAIAColorado&LocalAwardsGala(heldonthefirstnightoftheconference)• 25%discountonAIAColorado&LocalAwardsGalasponsorships• Opportunitytointroduceaconferencespeakerandmakebriefremarks• Complimentaryfull-pagecoloradintheConferenceResourceGuide• Logoandlistingintheconferenceattendeeregistrationbrochure(mustcommitby June 30 to be included)• Companynameandlogodisplayedprominentlyonsignagethroughouttheconferencearea• Opportunitytoplacemarketinginsertintheconferenceattendeebags• Companylogoandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference • CompanylogoandlinkontheAIAColoradoconferencewebsite• Verbalrecognitionduringtheconference• AsetofAIAColoradomembershipmailinglabelstoannouncecompanyparticipationintheconference• Finalattendeelistwithmailingaddresses

Gold: $4,000• 2Practice+DesignConferenceregistrations(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 30%discountonan8’x10’exhibitbooth(includes1additionalconferenceregistrationandexhibithallbadge)• 2ticketstotheAIAColorado&LocalAwardsGala(heldonthefirstnightoftheconference)• 20%discountonAIAColorado&LocalAwardsGalasponsorships• Complimentaryhalf-pagecoloradintheConferenceResourceGuide• Listingintheconferenceattendeeregistrationbrochure(mustcommitby June 30 to be included)• Companynameandlogodisplayedprominentlyonsignagethroughouttheconferencearea• Opportunitytoplacemarketinginsertintheconferenceattendeebags• Companylogoandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference • CompanylogoandlinkontheAIAColoradoconferencewebsite• Verbalrecognitionduringtheconference• AsetofAIAColoradomembershipmailinglabelstoannouncecompanyparticipationintheconference• Finalattendeelistwithmailingaddresses

Silver: $3,500• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 25%discountonan8’x10’exhibitbooth(includes1additionalconferenceregistrationandexhibithallbadge)• 1tickettotheAIAColorado&LocalAwardsGala(heldonthefirstnightoftheconference)• 20%discountonAIAColorado&LocalAwardsGalasponsorships• Complimentaryquarter-pagecoloradintheConferenceResourceGuide• Listingintheconferenceattendeeregistrationbrochure(mustcommitby June 30 to be included)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• Companynameandlogodisplayedprominentlyonsignagethroughouttheconferencearea• Companylistingandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference • CompanylistingontheAIAColoradoconferencewebsite• Verbalrecognitionduringtheconference• AsetofAIAColoradomembershipmailinglabelstoannouncecompanyparticipationintheconference


Bronze: $3,000• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 15%discountonan8’x10’exhibitbooth(includes1additionalconferenceregistrationandexhibithallbadge)• 1tickettotheAIAColorado&LocalAwardsGala(heldonthefirstnightoftheconference)• 15%discountonAIAColorado&LocalAwardsGalasponsorships• Complimentaryquarter-pagecoloradintheConferenceResourceGuide• Listingintheconferenceattendeeregistrationbrochure(mustcommitby June 30 to be included)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• Companynamedisplayedonsignagethroughouttheconferencearea• Companynamelistedinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference • CompanylistingontheAIAColoradoconferencewebsite• Verbalrecognitionduringtheconference

Conference Supporter: $2,000• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 15%discountonan8’x10’exhibitbooth(includes1additionalconferenceregistrationandexhibithallbadge)• 1tickettotheAIAColorado&LocalAwardsGala(heldonthefirstnightoftheconference)• 10%discountonAIAColorado&LocalAwardsGalasponsorships• Opportunitytoplacemarketinginsertintheconferenceattendeebags• CompanynamelistedontheAIAColoradoconferencewebsite

Friend of the Conference Sponsor: $500•CompanynamelistedasFriendoftheConferenceSponsoronsignageattheconference•Companylistingintheconferenceregistrationbrochureandonsiteresourceguide

*Sponsorshiplevelsof$1,500ormorehavetheopportunityfortheirnametobefeaturedintheregistrationbrochureiftheagreementisreceived no later than Thursday, June 30. All sponsorship agreements must be received no later than Friday, Sept. 9, to guarantee inclusion in the onsite resource guide.

Hosting Sponsorship

Annual Business Meeting and Lunch Sponsor on Thursday, Oct. 6: $2,500 (Exclusive Sponsorship)• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• OpportunitytohavecompanyrepresentativeintroducetheAIAColoradoAnnualBusinessMeetingandmakebriefcompany-related

remarks• DesignatedVIPtableforcompanyrepresentativesandcolleagues• Customnapkinswithcompanynameandlogousedfortheevent• Opportunitytoplacemarketinginsertateachseatfortheluncheon(limitedtoonepieceperchair)• CompanynamelistedasExclusiveSponsoronsignageatthesessionentrance• CompanynamelistedasExclusiveSponsoronsignageateachtable• CompanylogoonPowerPointdisplayduringlunch• VerbalrecognitionasExclusiveSponsorduringlunch• CompanylogoandlinkontheAIAColoradoconferencewebsite• Companylistinginthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakersright

before the conference

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President’s Reception Sponsor: $2,000(Limitedto3sponsors)• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• 2complimentaryticketstothePresident’sReception• Customcocktailnapkinswithcompanynameandlogousedfortheevent• Drinkticketsforattendeesprintedwithcompanynameandlogo• CompanynamelistedasPresident’sReceptionSponsoronsignageattheexhibithallentrance• CompanynamelistedasPresident’sReceptionSponsoronsignageatbuffetstationsandbars• CompanylogoonPowerPointdisplayduringreception• VerbalrecognitionasPresident’sReceptionSponsorduringevent• CompanylogoandlinkontheAIAColoradoconferencewebsite• Companylogoandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference • Opportunitytoprovidecustom(glassorplastic)cupsforuseattheevent

Conference Breakfast Sponsor: $2,000 FridayorSaturday(Limitedto1sponsorperday;selectionofdayisfirst-come,first-served)• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartner,orcolleague)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• Companylogoonsignageinthebreakfastbuffetarea• CompanylogoonPowerPointdisplayduringbreakfast• CompanylogoandlinkontheAIAColoradoconferencewebsite• CompanylistingintheConferenceResourceGuide• Companylistinginthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakersright


Conference Lunch Sponsor: $2,000FridayorSaturday(Limitedto1sponsorperday;selectionofdayisfirst-come,first-served)• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartner,orcolleague)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• CompanynamelistedasLunchSponsoronsignageattheexhibithallentrance• CompanynamelistedasLunchSponsoronsignageateachbuffettable• CompanylogoonPowerPointdisplayduringlunch• CompanylogoandlinkontheAIAColoradoconferencewebsite• CompanylistingintheConferenceResourceGuide• Companylistinginthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakersright


Conference Break Sponsor: $1,000 (Limitedto1sponsorperday;selectionofdayisfirst-come,first-served)• CompanynamelistedasConferenceBreakSponsoronsignageatthesessionentrance• CompanynamelistedasConferenceBreakSponsoronsignageateachbuffettable• Opportunitytoincorporatecompanylogointothefoodservedduringbreak(addionalcostsmayapply)• CompanynamelistedasConferenceBreakSponsoronsignageattheconference• Companylistinginthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakersright




Branding Sponsorship Conference Bag Sponsor: $1,000 (Plus Cost of Bags - Exclusive Sponsorship) • Opportunity tohavecompanynameand logoon theconferencebagsdistributed toall attendees (Bagsprovidedby sponsor;pre-approvedbyAIAColorado;estimatedquantity:650)

• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• CompanylogoandlinkontheAIAColoradoconferencewebsite• CompanylistingintheConferenceResourceGuide

Conference Lanyard Sponsor: $1,000 (PlusCostofLanyards-ExclusiveSponsorship)• Opportunitytohavecompanynameandlogoontheconferencelanyardsdistributedtoallattendees(lanyardsprovidedbysponsor;pre-approvedbyAIAColorado;estimatedquantity:650)

• 1Practice+DesignConferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• CompanylogoandlinkontheAIAColoradoconferencewebsite• CompanylistingintheConferenceResourceGuide

Name Badge Sponsor: $2,000 • Opportunitytohaveyourcompanylogoincludedonallconferenceattendeenamebadges.• 1Practice+Designconferenceregistration(canbeuseddirectlyorgiventoaclient,projectpartnerorcolleague)• Opportunitytoplacemarketinginsertintheconferenceattendeebags• CompanylogoandlinkontheAIAColoradoconferencewebsite• CompanylistingintheConferenceResourceGuide


2016AIAColorado&LocalAwardsGala Tosupportandcelebratetheeffortsofitsmembersandmemberfirms,AIAColorado,AIADenver,AIAColoradoNorthandAIAColoradoSouthwillbeholdingtheirsignaturegalaonThursday,Oct.6.Galasponsorsarerecognizedas generous supporters of both this exciting event and the entire architectural community.

Traditional SponsorshipDiamond: $4,500 (Exclusive Sponsorship) • 10ticketstotheAIAColorado&LocalAwardsGala• VIPseatingfor10attendeesduringtheawardspresentation• Opportunitytomakewelcomeremarksatthebeginningofthegala• OpportunitytoprovideVIPphotobackdropwithcompanylogoandAIAColoradologo• CompanynameandlogoincludedongalainvitationsenttoallAIAColoradomembers(mustcommitby June 30 to be included)• Companylogofeaturedongalaprogram• Signagewithcompanylogodisplayedprominentlyatthegala• Verbalrecognitionatthegala• 8promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• Opportunitytoprovideagiveawayitemtoeventattendees(mustbeanactualitemlikeamugorkeychain,notabrochureorflyer)• Companylogoandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference

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Platinum: $3,500(limitedto4Sponsors)• 8ticketstotheAIAColorado&LocalAwardsGala• CompanynameandlogoincludedongalainvitationsenttoallAIAColoradomembers(mustcommitby June 30 to be included)• Companylogofeaturedingalaprogram• Signagewithcompanylogodisplayedprominentlyatthegala• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 6promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• Companylogoandlinkinthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakers

right before the conference

Gold: $2,500• 6ticketstotheAIAColorado&LocalAwardsGala• Companyname&logoincludedongalainvitationsenttoallAIAColoradomembers(mustcommitby June 30 to be included) • Companylogofeaturedingalaprogram• Signagewithcompanylogodisplayedprominentlyatthegala• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 4PromotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• Companylistinginthe“ThingstoKnowBeforeYouGo”emailsenttoallregisteredattendees,exhibitors,sponsorsandspeakersright


Silver Sponsorship: $1,500• 4ticketstotheAIAColorado&LocalAwardsGala• CompanynameandlogoincludedongalainvitationsenttoallAIAColoradomembers(mustcommitby June 30 to be included)• Companylogofeaturedingalaprogram• Signagewithcompanylogodisplayedatthegalaentrance• Verbalsponsorshiprecognitionatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 2promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent

Bronze: $1,000• 2ticketstotheAIAColorado&LocalAwardsGala• Companylogofeaturedingalaprogram• Signagewithcompanylogodisplayedatthegalaentrance• Verbalsponsorshiprecognitionatthegala• Companynameprojectedondisplayscreenatthegala• CompanynameandlogoslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• 1promotionalslidescrollingonthepresentationscreenduringnetworkingportionoftheevent

Friend of the Gala: $500• 1tickettotheAIAColorado&LocalAwardsGala• Signagewithcompanynamedisplayedatthegalaentrance• CompanylistingslideincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• Companynamelistedongalaprogram

Gala Supporter: $250• Signagewithcompanynamedisplayedatthegalaentrance• CompanylistingslideincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent• Companynamelistedongalaprogram


Gala Hosting Sponsorship Yourchoice,$2,500

Premium Bar Sponsor: $2,500(Limitedto2sponsors)• 6ticketstotheAIAColorado&LocalAwardsGala• Companylogofeaturedingalaprogram• CompanynameandlogoincludedongalainvitationsenttoallAIAColoradomembers(mustcommitby June 30 to be included)• Sponsorrecognitionsignageatthegalabarswithcompanynameandlogo• Sponsorrecognitionsignageatthegalaentrancecompanynameandlogo• Customcocktailnapkinswithcompanylogousedattheevent• Verbalrecognitionatthegala• 4promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent

Banquet Sponsor: $2,500 (Limitedto2sponsors)• 6ticketstotheAIAColorado&LocalAwardsGala• Companylogofeaturedingalaprogram• Companyname&logoincludedongalainvitationsenttoallAIAColoradomembers(mustcommitby June 30 to be included)• Sponsorrecognitionsignageatthegalafoodserviceareaswithcompanynameandlogo• Sponsorrecognitionsignageatthegalaentrancewithcompanynameandlogo• Customnapkinswithcompanylogousedattheevent• Verbalsponsorshiprecognitionatthegala• 4promotionalslidesincludedinthePowerPointpresentationduringthenetworkingportionsoftheevent

303 East 17th Avenue, Suite 110Denver,Colorado80203303-446-2266aiacolorado.org

Copyright: © AIA Colorado 2016Design:LigatureCreativeGroup

Exhibitor Conditions, Rules and RegulationsPurpose of Exhibit - TheAIAColorado2016Practice+DesignConference ispresentedbyAIAColorado,aprofessionalmembershipassociation. Exhibits at the conference complement the professional development sessions, and enable registrants to see state-of-the-art equipment, products, services and technologies.

Assignment of Space - Exhibits will be assigned in the order in which reservations with full payment are received. Exhibitors may select their top three exhibit choices; however, AIA Colorado reserves the right to make changes at any time in the location, size and display limits of any space.Reservationforspacewillnotbetakenoverthetelephone.Nospacewillbeassignedwithoutasignedcontractandfullpaymentofthe required amount.

Booth Equipment - All booths will include one 6’ draped table, two chairs, one waste basket, and a one-line identification sign. All exhibits will be contained within the designated booth area and will not overflow into the aisles or extend beyond the dimensions of the area which has been purchased. Booths are 8 feet deep by 10 feet wide.

Storage - Storagespacewillbeallowedunderyourtableonly.Displaysshallnotobstructotherexhibits.Allexposedpartsofdisplaysand/orequipment must be finished or covered in a workman-like and neat manner so as not to present an unsightly appearance when viewed from adjoining booths or aisles.

Check-In - Exhibitor agrees to provide AIA Colorado the list of all personnel expected to be in attendance at the conference by Friday, Sept. 16. In the case of substitute representatives, exhibitor must notify AIA Colorado at least one week prior to check-in. Exhibitors must visit the exhibitor registration desk upon arrival and will not be allowed to setup/tear down or attend any functions without exhibit or conference badges.

Electrical Services - Any exhibitor requiring electrical services must notify Copper Mountain Conference Center directly. Order forms will be provided in the exhibitor confirmation packet. Electrical service will need to be arranged with the conference center and may incur an additional fee. These fees will be charged directly to your individual account through Copper Mountain Conference Center. Electrical services are available at all of the display spaces.

Shipping - All outgoing boxes will need to be shipped through Freeman Expo & Event Services. A box handling fee will be charged in addition to shipping charges. These fees will be charged directly to your individual account through Freeman Expo & Event Services. Exhibitors will receive a separate confirmation from Freeman Expo & Event Services via e-mail, which will include all pertinent shipping information.

Liability and Security - Security and liability are the responsibility of the exhibitor. The exhibitor agrees to make no claim for any reason whatsoever against AIA Colorado, Copper Mountain Conference Center and other contractors for loss, theft, damage or destruction of goods; nor for injury to him/herself or employees; nor for any damage of any nature or character, including any damage to his/her business by reason of failure to provide space for the exhibit or the removal of the exhibit; nor for failure to hold the conference as scheduled; nor for any action of any nature of AIA Colorado or its members, officers, committees, agents or employees.

Cancellation - If the exhibitor gives AIA Colorado written notice of cancellation of the agreement by Friday, July 29, the exhibitor will receivea75%refundofthetotalcostofspacecontracted.IftheexhibitorgivesAIAColoradowrittennoticeofcancellationoftheagreementby Monday, Aug. 15,theexhibitorwillreceivea50%refundofthetotalcostofspacecontracted.No refunds will be issued after Aug. 15. Any space not occupied at the official opening of the exhibit hall will be forfeited by the exhibitor without a refund.

Conduct of Exhibitors - In the interest of safety and aesthetics, and to prevent congestion in common areas, representatives of the exhibiting company must remain in the area assigned to the exhibitor and may not distribute materials in hallways, aisles, registration desks or public areas.Nails, tacks, gummed labelsor stickersandother similarmaterialsmaynotbeusedon thewallsof theexhibitionhall orboothdrapery. Exhibitors are not permitted to distribute marketing materials to attendees outside of their assigned space without written consent fromAIAColorado.Exhibitorscausingdamage to theexhibitionhallwillbe responsibleandcharged forsuchdamages.Nosignsotherthan those furnished by AIA Colorado may be placed outside of the exhibitor’s space or in doorways or hallways of the show facility. If any equipment causes interference with other exhibitors, AIA Colorado may require discontinuance of its use. All demonstrations, interviews and other exhibit activities must be conducted so as not to infringe on the rights of other exhibitors or offend visitors. Exhibitors must abide by applicable trade union regulations that pertain to exhibitor personnel working in their exhibit location.

Private Events - Exhibitors may arrange for private receptions or demonstrations during non-conference time only and must make their own arrangementsandcoverallcostsincurred.Duringnon-showhours,exhibitorswithconferencebadgesareentitledandencouragedtoattendand participate in all regularly scheduled professional development sessions with the registrants. Exhibitors may purchase additional badges andregisterforoptionaleventssuchastheAIAColorado&LocalAwardsGalaforanadditionalregistrationfees.

Contact AIA Colorado at 303.446.2266 or visit www.aiacolorado.org for more information about exhibiting, sponsorshipandtheAIAColoradoPractice+DesignConference.

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2016 EVENT SPONSORSHIP REGISTRATION FORMSPONSOR INFORMATION:

Company: Member No.: Street Address:

City: State: Zip:

Contact: (All information concerning sponsorship will be sent to this person.)

Title: E-mail:

Telephone: Website:

Primary Type of Business:

Referred By (Name): Company Name:

SPONSORSHIP LEVELS/FEES: Please check the level(s) you wish to sponsor.

EDUCATIONAL PROGRAM SPONSORSHIP E3 Program Series Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250 per program

AIA COLORADO 2016 YOUNG ARCHITECTS AWARDS GALA Platinum Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500 Gold Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,500 Silver Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000 Bronze Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 500 Gala Supporter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250

AIA COLORADO WEST 2016 AWARDS GALA Diamond Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500 Platinum Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,250 Gold Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 500 Silver Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250

AIA COLORADO 2016 PRACTICE + DESIGN CONFERENCEConference Booth Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Early bird $ 1,200 Regular $ 1,400Conference Booth Non-Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Early bird $ 1,500 Regular $ 1,700Marketing Insert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Member $ 400 Non-member $ 500Resource Guide Ad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Full Page $ 785 1/2 Page $ 425 1/4 Page $275

Traditional Sponsorships Diamond Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5,500 Platinum Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4,500 Gold Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4,000 Silver Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,500 Bronze Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,000 Conference Supporter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,000 Friend of the Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 500

Hosting Sponsorships Annual Business Meeting & Lunch Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500 President’s Reception Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,000 Conference Breakfast Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,000 Day preference (Fri. or Sat.): _______________________ Conference Lunch Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,000 Day preference (Fri. or Sat.): _______________________ Conference Break Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000 Day preference (Thur., Fri. or Sat.): _______________________

Branding Sponsorships Conference Bag Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000 plus cost of bags Conference Lanyard Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000 plus cost of lanyards Name Badge Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,000

Door Prize: ______________________________________

AIA COLORADO AND LOCAL 2016 AWARDS GALATraditional Sponsorships Diamond Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4,500 Platinum Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,500 Gold Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500 Silver Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,500 Bronze Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000 Friend of the Gala. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 500 Gala Supporter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250

Hosting Sponsorships Premium Bar Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500 Banquet Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,500

AIA COLORADO 2016 PRACTICE + DESIGN CONFERENCEEXHIBITOR REGISTRATION INFORMATION

Design Conference Booth Selection: Indicate your top three choices based on the floor plan. Space selection will be based on a first-come, first-served basis as signed contracts with full payment are received. AIA Colorado regrets that no exact space can be guaranteed. Note: The exhibit floor map is still being finalized; it will be sent out as soon as it’s complete so that choices can be made. We will note when exhibitors have registered and mark choices in the order they were received.

1st: _______________________________________________ 2nd: _______________________________________________ 3rd: _______________________________________________

OFFICIAL IDENTITY: List company name exactly as it should appear in the conference guide and on signage. Please note any stylized capitalization and/or punctuation.

_________________________________________________________________________________________________________________________________________________________________________________________

DESCRIPTION: Please describe your product/service for the onsite resource guide; limit descriptions to 10 words.

_________________________________________________________________________________________________________________________________________________________________________________________

Once your form and full payment are received by AIA Colorado, you will receive a confirmation packet including: Your booth location Booth electricity and shipping information Any additional information pertinent to your participation in the conference

Exhibitor registrations received prior to Friday, Aug. 5, will receive confirmations by Friday, Aug. 19. Registrations received after Friday, Aug. 5, will receive confirmations by Friday, Sept. 9.

TOTAL AMOUNT ENCLOSED (ADD UP ALL SELECTIONS FROM EVENTS): $

Payment Terms: Check enclosed for full amount (payable to: AIA Colorado)

Please charge the full amount on my credit card:

Visa Master Card Amex #: Exp: CVV:

Name on Card: Signature:

Billing Address for Card: Zip:

Please return a copy of this form and your check (if applicable) to: Via mail: AIA COLORADO Attn: Chad Hill, Director of Programs & Sponsorship 303 E. 17th Ave., Ste. 110 Denver, CO 80203 Or email: [email protected]: 303-446-2266 ext. 111

By signing this contract, I understand and agree: 1. We are responsible for our equipment and valuables as applicable. 2. Acceptance of this contract shall be determined by the Director of Programs & Sponsorship. 3. Benefits of sponsorship are listed in the sponsorship opportunities brochure. 4. Unless included herein, there are no other conditions, terms or constraints associated with this agreement or its allied sponsorship.

Company Representative: _____________________________________________________________________________________________________________________________________

Title: _______________________________________________________________________________________________________ Date: __________________________________________

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