ahpba | the americas hepato-pancreato-biliary association ......ahpba 2019 annual meeting march 20 -...
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Loews Miami Beach Hotel IN Miami Beach, Florida
March 20–24, 2019
INVITATION TO EXHIBIT & SPONSOR
“Get Better”
2019 ANNUAL MEETING
OTHER MEETING HIGHLIGHTS
AHPBA-Cholangiocarcinoma Symposium
New! Inside the Surgeon’s OR
Patient Advocacy Corner & Symposium
www.ahpba.org #AHPBA19
Presidential Address
Charles M. Vollmer, MDPresidential Invited Lecture
Julie M. Fleshman, JD, MBA
INVITATION TO EXHIBIT & SPONSOR
Leslie H. Blumgart Historical Lecture
David M. Nagorney, MD Betty & Henry Pitt Quality Oration
Barbara Lee Bass, MD
25th
ANNIVERSARY
2INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
BENEFITS OF EXHIBITING AND SPONSORSHIPThe Americas Hepato-Pancreato-Biliary Association (AHPBA) will celebrate 25 years at the 2019 Annual Meeting at the Loews Miami Beach, Florida March 20-24th, 2019.
Through your participation at the AHPBA Annual Meeting your products and services will gain exposure to more than 1,000 attendees from over 45 countries and 6 continents. As an event sponsor or exhibitor, you will have direct access to the decision makers in this very specialized field.
• Awareness by arranging breaks and meal functions in the exhibit hall to drive traffic and help you build strong connections with attendees.
• Build product and brand recognition while networking during sessions, receptions and activities providing time for concertrated relationship building.
• Access to the most cutting edge developments, challenges and leaders in the HPB industry.
• Gain additional recongnition with grants, program listings, mobile app links, advertising, or other sponsorship opportunities. Our sponsors and exhibitors provide an invaluable foundation to our meeting and we hope to include you in this event. For more information about educational grants, sponsorships and exhibits contact us at the AHPBA Headquarters: 913-402-7102 or e-mail [email protected].
ABOUT THE AHPBAThe Americas Hepato-Pancreato-Biliary Association, an incorporated, nonprofit organization, was created with a vision of devoting itself to relieving the human suffering caused by HPB disorders throughout the world, by improving education, training, innovation, research and patient care. The AHPBA serves as the American Chapter of the International Hepato-Pancreato-Biliary Association (IHPBA). The AHPBA has grown from a handful of surgeons interested in HPB surgery to a membership of over 1,300 strong. Through annual meetings, educational sessions and courses, the AHPBA increases awareness of what is happening in our field of surgery. Patient care changes every day, and the AHPBA helps surgeons keep up with these fast paced changes.
MORE THAN 1,000 HPB SPECIALISTS FROM
OVER 45 COUNTRIES!AHPBA attendees
include professionals from all over the world:
3INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
HOUSING INFORMATION Loews Miami Beach Hotel1601 Collins Avenue Miami Beach, FL 33139 Reservations: 1-877-563-9762www.loewshotels.com/miami-beach
Reservations will be available in the Fall. Please visit ahpba.org for the most up to date information.
EXHIBITOR SHOWCASE SCHEDULE
Exhibitor Setup
Exhibit Set up
Welcome Reception in Exhibit Hall
Exhibits Open
Breakfast in Exhibit Hall
Morning Break in Exhibt Hall
Lunch Break in Exhibit Hall
Cocktail Recpeciton in Exhibit Hall
Banquet
Exhibits Open
EXHIBIT HOURS Wednesday, March 20 2:30pm - 6:00pm
Thursday, March 21
6:00am – 5:00pm
5:30pm – 7:00pm
Friday, March 227:00am – 7:30pm
7:00am – 8:00am
10:15am – 10:45am
11:45am – 12:45pm
6:30pm – 7:30pm
7:30pm – 10:00pm
Saturday, Marc
7:00am – 1:00pm
7:00am – 8:00am Breakfast in Exhibit Hall
10:30am – 11:00am Morning Break in Exhibit Hall
12:00pm – 12:45pm Lunch Break in Exhibit Hall
1:00pm – 5:00pm Exhibit Move Out
THANK YOU TO OUR 2018 EXHIBITORS & SPONSORS
DIAMOND
Ethicon US, LLC
PLATINUM
AngioDynamics
GOLD
BK Ultrasound
SILVER
Medtronic
Novartis Pharmaceuticals Corporation
BRONZE
AbbVie, Inc
BTG
ULTRASOUND COURSE SPONSORS
BK Ultrasound – Premier
AngioDynamics
Ethicon US, LCC
Medtronic
Stryker
MEETING SPONSOR
Aesculap, Inc.
IntraOp
EXHIBITORS
AbbVie
Aesculap, Inc.
AngioDynamics
Bayer
BK Ultrasound
BTG
ChiRhoClin, Inc.
Cine-Med, Inc
ERBE USA
Ethicon US, LLC
Hitachi Healthcare
Integra Life Sciences
Medistim
Medtronic
Novartis
Sirtex Medical
Thompson Surgical Instruments, Inc.
US Medical Innovations, LLC
Zero Gravity Skin
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4INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
DIAMOND SPONSORSHIP
PLATINUM SPONSORSHIP
GOLD SPONSORSHIP
SILVER SPONSORSHIP
BRONZE SPONSORSHIP
SPONSOR BENEFITS $100,000 $75,000 $50,000 $30,000 $20,000
AHPBA Industry Council Access
Onsite Hospitality Suite
First Choice Booth Location
Advertisement In Final Program Full Page Full Page Half Page Half Page Quarter Page
Individual Venue Signage
General Venue Signage
Walk In Slide Acknowledgement
Newsletter Advertisement
Premium Exhibit Space
Sponsored Session Choice
Website Acknowledgement
Verbal Acknowledgement From Podium
Email Blast To Meeting Attendees (Pre Or Post)
For Additional Fee
For Additional Fee
Meeting App Notification to AttendeesFor Additional
FeeFor Additional
Fee
SPONSORSHIP BENEFITS (BY LEVEL)
5INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
Quick Seller! Only three spots available Breakfast or Lunch Symposium Starting at $10,000 Plus Food and Beverage Offers an excellent opportunity to showcase the features and benefits of your companies products or services.
This opportunity is limited to three vendors and includes:
• Basic audio and visual equipment
• Acknowledgment as sponsor in final program
• Acknowledgment as sponsor in general session
• Acknowledgment as sponsor in exhibitor hall
Meeting Wi-Fi Sponsorship $27,500 Your company gains exclusive recognition as the Wi-Fi sponsor for the meeting and is recognized as a SILVER SPONSOR with the purchase of exhibit space.
• Provides all attendees with Wi-Fi during the meeting
• Company branding at Wi-Fi sign in page
• Company name used as password
• Email Blast Promotion
• Mobile App Push Notification Promotion
Electronic Hotel Key Card $5,000 • Customized hotel guest room key cards
• Features your company name, logo and message
• Pre-approval of design is required
Email Blast $5,000 • One exclusive and pre-approved email blast to attendees prior to the meeting
• Announce your attendance as an official sponsor, workshops or symposia
Meeting App Push Notification $2,500• One exclusive and pre-approved meeting app push notification to attendees
• Announce your attendance as an official sponsor, workshops or symposia
Mobile Kiosk Sponsorship $5,000 • Provide attendees with state of the art mobile charging
stations for smart phones and tablets.
• Locked charging stations will be located in the exhibit hallallowing unique branding opportunities for sponsors
• Charging kiosks allow for promotional videos and brandedmedia to be looped on the 19” LCD screen
AHPBA SPONSORSHIP OPPORTUNITIES
6INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
SHOW MANAGEMENT Americas Hepato-Pancreato-Biliary Association t: 913-402-7102 Email: [email protected] www.ahbpa.org
EXHIBIT MANAGEMENT Expo Convention Contractors, Inc. 15959 NW 15th Avenue Miami, FL 33169 t: 305-751-1234 Fax: 305-754-9402 www.expocci.com
EXHIBITOR KITS Official exhibitor packets will be provided once your official contract and payment have been received by AHPBA. The exhibitor packet will provide general information regarding exhibit booth rentals, power, audio-visual, move-in dates/times and other valuable information. Please review the packet thoroughly and return the completed forms to the contact included in the packet.
REGISTRATION Exhibit fee is $5,750 and includes an 8 x 10 booth along with (4) registrants and recongnition in the final prpgram, meetingapp, at the podium in the general session and onsite signage.The 8 x10 booth space come with an 8’ high background drape,3’ high side drape, one 6’ skirted table, two folding chairs, onewastebasket and a booth identification sign (7” x 44”) and theexhibit hall is carpeted.
PERSONNEL/BADGES As an exhibiting company, you will need to register all booth personnel for the meeting. Each company receives (4) registrants per paid 8x10 booth space. The fee for additional registrants is $250 per person. All exhibitor personnel must have a name badge in order to be admitted into the exhibit hall and other networking sessions and educational events.
SHOW COLORS Back Drape: Blue and Grey Side Drape: Blue Table Drape: Blue
7INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
To sign up for sponsorship and/or exhibit booths, register and PAY ONLINE at www.ahpba.org/annual-meeting. Review the terms and conditions attached. Refer to the Sponsorship descriptions for additional information. Return the completed forms with payment to:
Americas Hepato-Pancreato-Biliary Association PO Box 219191 t: 913-402-7102Kansas City, MO 64121-9191 [email protected]
COMPANY NAME
COMPANY DESCRIPTION Please attach a company description (30 words or fewer) to this form. Note description will be included in final program book.
MAILING ADDRESS
TELEPHONE
WEB
CONTACT TELEPHONE NUMBERS (office and cell)
PAYMENT INFORMATION
Check — Make check payable to AHPBA and mail to: AHPBA Headquarters PO Box 219191 Kansas City, MO 64121-9191
Credit Card — Indicate credit card to be charged.
AmEx MC VISA Discover
NAME AS IT APPEARS ON CREDIT CARD
CARD NUMBER
EXPIRATION DATE
SIGNATURE
CITY, STATE, ZIP as it appears on credit card statement
EXHIBITOR INFORMATION
Number of 8’X10’ booth(s) x $5,750.00/each
TOTAL EXHIBIT BOOTH FEES $
COMPETITORS YOU WOULD PREFER NOT TO BE NEAR, IF POSSIBLE
PERSONNEL REGISTRATION Each company receives (4) registrants per 8x10 booth. The fee for additional registrants is $250 per person. Please include names, and email addresses. (Please attach a complete list of registrants)
1. NAME EMAIL ADDRESS
2. NAME EMAIL ADDRESS
3. NAME EMAIL ADDRESS
4. NAME EMAIL ADDRESS
# Additional Registrants x $250/each $
SPONSORSHIP INFORMATIONSponsorship Level
Diamond - $100,000 $
Platinum - $75,000 $
Gold - $50,000 $
Silver - $30,000 $
Bronze - $20,000 $
ADDITIONAL ITEMS
Breakfast or Lunch Symposium - $10,000 $
Mobile Charging Kiosk - $5,000 $
Email Blast - $5,000 $
Hotel Key Card - $5,000 $
Meeting WiFi - $27,500 $
Meeting App Push Notification - $2,500 $
TOTAL SPONSORSHIP $
Formal letter of agreement and confirmation letter outlining the details of your sponsorship will be sent under separate cover.
For questions, please contact: AHPBA Headquarters t: [email protected]
(Please list exactly as you would like it to appear on the recognition signage and name badges)
TOTAL EXHIBIT BOOTH FEES / REGISTRATION / SPONSORSHIP DUE $
EXHIBITOR & SPONSORSHIP CONTRACT
INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
8INVITATION TO EXHIBIT & SPONSOR AHPBA 2019 Annual Meeting | March 20 - 24, 2019 in Miami Beach, FL
“Get Better”
TERMS AND CONDITIONS
The Americas Hepato-Pancreato-Biliary Association and its authorized representatives are hereinafter referred to as “Show Management.”
PAYMENT AND REFUNDS Payment in full is due at the time of application. Applications received without such payment will not be processed nor will space assignments be made. All payments are non-refundable.
SPACE ASSIGNMENT Whenever possible, space assignments will be made by Show Management in keeping with the preferences as to location requested by the exhibitor. SHOW MANAGEMENT, HOWEVER, RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST INTERESTS OF THE EXPOSITION.
EXHIBITS Show Management reserves the right to restrict the operation of, or evict completely, any exhibit which, in its sole opinion, detracts from the general character of the exposition as a whole. No retail sales are permitted within the exhibit area at any time. No volatile or flammable fluids, substances or materials of any nature prohibited by city, fire regulation or insurance carriers may be used in any booth; all construction in a booth shall be substantial and fixed in position for the duration of the show; all aisles and exits must be kept clear, clean and free from obstructions to comply with fire restrictions. Live animals are prohibited. Distribution of material is limited to the area within the exhibitors trade show booth. Exhibitors shall not interfere with others ability to conduct trade show activities.
SECURITY Routine hotel security will be provided. The AHPBA will not take responsibility for any loss or damage to any exhibit.
LIABILITY It is agreed that individual exhibitors will protect, save and keep AHPBA and Hotel from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitor, as well as to strictly comply with the applicable terms regarding the exhibition premises; and further exhibitor shall at times protect, indemnify, save and keep harmless the above parties against and from any and all loss, cost, damage, liability or expense arising from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arise from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or a part thereof.
INSURANCE It is recommended that exhibitors obtain adequate insurance coverage, at their own expense, for property loss or damage and liability for personal injury.
AMERICANS WITH DISABILITIES ACT Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act (hereinafter “Act”) to make their booths accessible to handicapped persons. Exhibitor shall also indemnify and hold harmless Show Management, and facility against cost, expense, liability or damage which may be incident to, arise out of or be caused by Exhibitor’s failure to comply with the Act.
SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES AND REGULATION, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT, CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL.