agenda planning for web conferencing
TRANSCRIPT
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Agenda planning for web conferencing
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It’s all about the doc!An agenda for smarter web conferencing
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But it’s also DIFFERENT.Here are some rules for successful web conferencing.
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Rule 1:
Think documents
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Web conferencing lets people COLLABORATE as well as TALK.
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Imagine people huddled around a DOCUMENT, not a table. With their pens out.
What rights do they have?
Who should approve them?
Who can add notes?
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Make sure everyone knows what they’re allowed to do... in ADVANCE.
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Rule 2:
Friendly format
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Web conferencing lets you share many types of document.
Spreadsheets, text docs, slides.
Is your document right for the collaborative task?
Is everybody familiar with the layout you’re using?
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Simple and clear trumps clever but complex EVERY TIME.
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Rule 3:
Judge bandwidth
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There are several levels of web conferencing.
Browser-based over the web works great for simple documents and presentations.
But complex technical collaborations may need more oomph.
And think about security, with private networks.
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If it’s casual, stay simple. If it’s mission-critical, look beyond.
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Rule 4:
Clear out confusion
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Just as meetings can be hijacked by the loudest person in the room.
Web conferences can be dominated by the wrong people.
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Have a goal and agenda points for your web collaboration, EVEN IF it’s just one document.
As you would in any meeting.
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Rule 5:
Keep it interactive
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Even non-contributing team members like to feel involved.
Use polls, questions, and choices to guide your web conference in a way that’s useful to everyone.
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Rule 6:
Give feedback
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To keep everyone at ease, recreate that feeling of being round a table.
Indicate who’s presenting, display lists of attendees, show links to resources.
They’ll feel less like an audience, more like a team.
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Rule 7:
Keep notes
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A good web conferencing session is its own Contact Report.
Circulate links to the presentation or session to everyone, with a brief summary of what happened and what was decided.
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And thebig one...
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Ignore the rules!
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Web conferencing can combine voice, text, and visuals.
Which means it’s full of possibilities. Some even we haven’t thought of.
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So if you find a way of using that works for you… keep doing it!
A great partner for making these choices is Arkadin.
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TakeawaysRemember: it’s a document, not a roundtable
Have goals and an agenda, like any other meeting…...and remember to enable who does what!
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Enjoy collaboration, enjoy sharingEnjoy simplicity