agenda ordinary meeting of council 25 july 2018 · 25/07/2018 · agenda . ordinary meeting of...

AGENDA

ORDINARY MEETING OF COUNCIL 25 JULY 2018

Notice of Meeting The next Ordinary Meeting of the Shire of Mount Magnet will be held on Wednesday 25 July 2018 in Council Chambers commencing at 5:00pm.

Kelvin Matthews Chief Executive Officer 18/07/18

Disclaimer No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision provided within fourteen (14) days of this meeting.

Agenda for the Ordinary Meeting of Council 27 June 2018 of 41

TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................................................... 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ........................................................ 3

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................................................. 3

4. PUBLIC QUESTION TIME ........................................................................................................................... 3

5. APPLICATIONS FOR LEAVE OF ABSENCE .............................................................................................. 3

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ............................................................................... 3

7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS ................................................................... 3

7.1 Minutes of the Special Meeting held on 12 June 2018............................................................................ 3 7.2 Minutes of the Ordinary Meeting held on 27 June 2018.......................................................................... 4

8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION ................................................ 4

9. PETITIONS ................................................................................................................................................... 4

10. DECLARATIONS OF INTERESTS ............................................................................................................... 4

11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS ............................................................................ 4

12. REPORTS .................................................................................................................................................... 5

12.1 FINANCE ..................................................................................................................................... 5 12.1.1 Financial Activity Statement for the Period Ended 30 June 2018 ................................................ 5 12.1.2 Investments as at 30 June 2018 .................................................................................................. 7 12.1.3 Debtors as at 30 June 2018 ....................................................................................................... 10 12.1.4 Accounts for Payment to 30 June 2018 ..................................................................................... 11 12.2 CHIEF EXECUTIVE OFFICER .................................................................................................. 16 12.2.1 Council Comments .................................................................................................................... 16 12.2.2 Badimia Land Aboriginal Corporation – Sub Lease Request ..................................................... 17 12.2.3 Badimia Land Aboriginal Corporation and Shire of Mount Magnet – Business Project

Proposal Partnership ................................................................................................................. 19 12.2.4 Grants Submissions – Department Sport and Recreation ......................................................... 23 12.2.5 NAIDOC Week Mount Magnet Certificate of Recognition .......................................................... 26 12.2.6 Chief Executive Officer’s Meeting Report .................................................................................. 28 12.2.7 Mount Magnet Historical Society - Minutes ................................................................................ 30

13. STATISTICS (FOR INFORMATION ONLY) ............................................................................................... 33

13.1 Aerodrome ................................................................................................................................. 33 13.2 Public Library ............................................................................................................................. 34 13.3 Fitness Centre ........................................................................................................................... 35 13.4 Memorial Swimming Pool .......................................................................................................... 36 13.5 Caravan Park ............................................................................................................................. 37 13.6 Visitor Centre ............................................................................................................................. 38 13.7 Animal Control ........................................................................................................................... 40

14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................................... 41

15. NOTICE OF MOTIONS FOR NEXT MEETING .......................................................................................... 41

16. CONFIDENTIAL BUSINESS ...................................................................................................................... 41

17. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................................................. 41

18. ELECTED MEMBER MATTERS ................................................................................................................ 41

19. INFORMATION – REPORTS OF ASSOCIATION COMMITTEES/COUNCILS ......................................... 41

20. NEXT MEETING ......................................................................................................................................... 41

21. CLOSURE OF MEETING ........................................................................................................................... 41


Shire of Mount Magnet Agenda for the Ordinary Meeting of Council – 25 July 2018 at 5:00pm

Council Chambers, 90 Hepburn Street, Mount Magnet

Preamble "The Mount Magnet Shire Council embraces the Heritage of the land on which we meet. Council pays respect to the Elders and Ancestors of this land. Council acknowledges the Culture forever embedded with the Custodians of this Country"

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 4. PUBLIC QUESTION TIME 5. APPLICATIONS FOR LEAVE OF ABSENCE 6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS

7.1 Minutes of the Special Meeting held on 12 June 2018

OFFICER RECOMMENDATION

Moved: Seconded: That the minutes of the Special Meeting held on 12 June 2018 as circulated be confirmed as a true and correct record of proceedings.

CARRIED/LOST


7.2 Minutes of the Ordinary Meeting held on 27 June 2018


Moved: Seconded: That the minutes of the Ordinary Meeting held on 27 June 2018 as circulated be confirmed as a true and correct record of proceedings.

CARRIED/LOST 8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION 9. PETITIONS 10. DECLARATIONS OF INTERESTS

11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS


12. REPORTS

12.1 FINANCE

12.1.1 Financial Activity Statement for the Period Ended 30 June 2018

Officer: Financial Consultant, Mr Dominic Carbone Date of Report: 20 July 2018 Amended By: Nil Disclosure of Interest: No Interest to Disclose Nature of Interest: Nil Meeting Date: 25 July 2018 Matter for Consideration That Council adopt the Monthly Financial Statements, forwarded under separate cover prior to the Ordinary meeting. Background The Local Government Act and Regulations require local governments to prepare monthly reports containing the information that is prescribed. Statutory Environment

Local Government Act 1995 Sections 6.4-Specifies that a local government is to prepare such other financial reports as are prescribed.

Local Government (Financial Management) Regulations 1996

Regulation 34 states: (1) A local government is to prepare each month a statement of financial activity reporting on the sources

and application of funds, as set out in the annual budget under regulation 22(1)(d) for that month in the following detail: (a) annual budget estimates, taking into account any expenditure incurred for an additional purpose

under section 6.8(1)(b) or (c); (b) budget estimates to the end of month to which the statement relates; (c) actual amounts of expenditure, revenue and income to the end of the month to which the

statement relates; (d) material variances between the comparable amounts referred to in paragraphs (b) and (c); (e) the net current assets at the end of the month to which the statement relates.

Sub regulations 2, 3, 4, 5 and 6 prescribe further details of information to be included in the monthly statement of financial activity.

Strategic Implications Provision of timely accounting information to inform Council of the financial status and financial affairs of the local government. Reports showing year to date financial performance allow monitoring of actual expenditure, revenue, and overall results against budget targets. Policy Implications 2.4 Material Variance Financial Implications The Financial Activity Statements reflect the financial situation of the Shire as at year to date. Consultation Financial Consultant – Mr Darren Long


Attachments

Statement of Comprehensive Income – by Program Statement of Comprehensive Income – by Nature/Type Statement of Financial Activity Statement of Net Current Position Statement of Material Variances Statement of Financial Position Statement of Cash Flows Detailed Operating and Non-Operating Statement Supplementary Information

- Reserve Accounts - Loan Schedule - Trust Fund

Comment The Shire prepares the monthly financial statements in the statutory format along with the other supplementary reports.

Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That Council adopts the Financial Activity Statement for the period ending 30 June 2018.

CARRIED/LOST


12.1.2 Investments as at 30 June 2018

Officer: Financial Consultant, Dominic Carbone Date of Report: 20 July 2018 Amended By: Nil Disclosure of Interest: No Interest to Disclose Nature of Interest: Nil Meeting Date: 25 July 2018 Matter for Consideration That Council receive the Investment Report as at 30 June 2018. Background Money held in the Municipal fund of the Shire of Mount Magnet that is not required for the time being may be invested under the Trustee Act 1962 Part III. Statutory Environment

Local Government Act 1995 6.14-Power to invest

(1) Money held in the municipal fund or the trust fund of a local government that is not, for the

time being, required by the local government for any other purpose may be invested as trust funds may be invested under the Trustees Act 1962 Part III.

(2A) A local government is to comply with the regulations when investing money referred in subsection (1).

(2) Regulations in relation to investments by local governments may – (a) make provision in respect of the investment of money referred to in subsection (1); and (b) [(b) deleted] (c) prescribe circumstances in which a local government is required to invest money held by

it; and (d) provide for the application of investment earnings; and (e) generally provide for the management of those investments.

Local Government (Financial Management) Regulations1996

19. Investments, control procedures for

(1) A local government is to establish and document internal control procedures to be followed by employees to ensure control over investments.

(2) The control procedures are to enable the identification of –

(a) The nature and location of all investments; and (b) The transactions related to each investment.

19C. Investment of money, restrictions on (Act s. 6.14(2)(a))

(1) In this regulation – Authorised institution means –

(a) An authorised deposit-taking institution as defined in the Banking Act 1959 (Commonwealth) section 5; or

(b) The Western Australian Treasury Corporation established by the Western Australian Treasury Corporation Act 1986;

Foreign currency means a currency except the currency of Australia. (2) When investing money under section 6.14(1), a local government may not do any of the

following – (a) Deposit with an institution except an authorised institution; (b) Deposit for a fixed term of more than 12 months; (c) Invest in bonds that are not guaranteed by the Commonwealth Government, or a State

or Territory government; (d) Invest in bonds with a term to maturity of more than 3 years; (e) Invest in a foreign currency.


Strategic Implications The Shire is dependent on interest earnings as an own source revenue. Policy Implications Investments of funds are in accordance with Administrative Policy No 12.10 and 12.11. Financial Implications The amount of surplus funds available for investment and the interest rates may impact on the interest earnings of the Shire. Consultation Nil Attachments

- Investment Report as at 30 June 2018 Comment The attached worksheet details the investment held by the Shire as at 30 June 2018.


OFFICER RECOMMENDATION Moved: Seconded: That the Investment Report as at 30 June 2018 be received.

CARRIED/LOST


Opening Interest Interest Transfers Transfers Closing

Account Maturity Interest Balance Earnt to Earnt To From Balance

Account Institution Type Date Rate 1/07/2017 31/05/2018 This Period Investments Investments 30/06/2018

-

36129101 CBA Term Deposit 0.00% - - - - - -

36129101 CBA Term Deposit 30/08/2018 2.27% 1,940,274.51 32,795.39 10,946.14 539,605.00 218,000.00 )( 2,305,621.04

651210125441 CBA Res Cheque 0.00% - - - - - -

35416107 CBA Muni At Call 1.45% 551,890.08 11,461.25 509.04 3,700,000.00 4,111,979.67 )( 151,880.70

35416107 CBA Term Deposit 31/07/2018 1.80% - 7,204.51 1,493.82 861,979.67 - 870,678.00

35416107 CBA Term Deposit 30/08/2018 2.27% - - 5,172.60 1,000,000.00 - 1,005,172.60

TOTAL 2,492,164.59 51,461.15 18,121.60 6,101,584.67 4,329,979.67 )( 4,333,352.34

Investments by Nature

General % of Opening Interest Interest Transfers Transfers Closing

Ledger Investment Balance Earnt to Earnt To From Balance

Code 01/07/2017 1/07/2017 31/05/2018 This Period Investments Investments 30/06/2018

-

7210101 4.54% 88,159.39 1,488.91 496.95 25,000.00 - 115,145.26

7210102 8.86% 171,819.98 2,905.67 969.83 290,895.00 168,000.00 )( 298,590.48

7210103 27.42% 532,109.70 8,992.50 3,001.43 101,699.00 - 645,802.62

7210104 5.59% 108,528.37 1,833.26 611.89 - - 110,973.52

7210105 0.00% 0.00 - - - - 0.00

7210106 8.69% 168,521.07 2,849.92 951.22 122,011.00 50,000.00 )( 244,333.21

7210107 37.34% 724,558.87 12,245.80 4,087.29 - - 740,891.96

7210110 0.00% - - - - -

7210112 0.69% 13,373.70 226.29 75.53 - - 13,675.52

7210113 6.87% 133,203.42 2,253.04 752.00 - - 136,208.47

100.00% 1,940,274.51 32,795.39 10,946.14 539,605.00 218,000.00 )( 2,305,621.04

3010110 100.00% 551,890.08 18,665.76 7,175.46 5,561,979.67 4,111,979.67 )( 2,027,731.30

TOTAL INVESTMENTS BY NATURE 2,492,164.59 51,461.15 18,121.60 6,101,584.67 4,329,979.67 )( 4,333,352.34

TRUST ACCOUNT

Opening Interest Interest Transfers Transfers Closing

Account Maturity Interest Balance Earnt to Earnt To From Balance

Account Institution Type Date Rate 1/07/2017 31/05/2018 This Period Trust Trust 30/06/2018

10125441 CBA Trust Cheque 0.00% 123,713.52 - - 12,670.00 34,206.99 )( 102,176.53

37074510 CBA Term Deposit 27/09/2018 2.32% 419,466.69 6,913.66 2,579.31 - - 428,959.66

TOTALS 543,180.21 6,913.66 2,579.31 12,670.00 34,206.99 )( 531,136.19

Reserve - Housing

Reserve - Recreation Precinct/Youth Centre

Reserve - Hill 50 Road Toll

SUB TOTAL ON RESERVES

Investments - Municipal Fund

Reserve - Airport Reserve

Reserve - Building Reserve

Reserve - Plant Reserve

Reserve - Community Bus

Reserve - Roads

Reserve - Infrastructure

SHIRE OF MOUNT MAGNET

INVESTMENT REGISTER

Total Investments as at 30 June 2018

Investment

Purpose

Reserve - Employee Liability


12.1.3 Debtors as at 30 June 2018

Officer: Financial Consultant, Mr Dominic Carbone Date of Report: 20 July 2018 Amended By: Nil Disclosure of Interest: No Interest to Disclose Nature of Interest: Nil Meeting Date: 25 July 2018 Matter for Consideration That Council receive the Debtors Outstanding Report as at 30 June 2018, forwarded under separate cover prior to the Ordinary meeting. Background Council be informed of debtors outstanding. Statutory Environment Nil

Strategic Implications The Shire endeavours to minimise its outstanding debtors in order to maximise its cash holding. Policy Implications Council Administrative Policy 12.8 and 12.9 determines how the shire controls its outstanding debtors. Financial Implications To ensure that bad debts are maintained at minimum levels. Consultation Nil Attachments Nil Comment The outstanding debtors as at 30 June 2018 are detailed below:

Sundry Debtors Amount

TOTAL


OFFICER RECOMMENDATION Moved: Seconded:

That Council receive the Outstanding Debtors Report as at 30 June 2018. CARRIED/LOST


12.1.4 Accounts for Payment to 30 June 2018

Officer: Finance Manager, Maureen Murat

Date of Report: 20 July 2018

Amended By: Nil

Disclosure of Interest: No Interest to Disclose

Nature of Interest: Nil

Meeting Date: 25 July 2018

Matter for Consideration That Council approve the Accounts for Payment list to 30 June 2018 as detailed in the report below. Background The Local Government Act 1995 and the Local Government (Financial Management) Regulations 1996 requires the Chief Executive Officer to present a list of accounts paid and/or payable to Council and such to be recorded in the minutes of the meeting. Statutory Environment

Local Government Act 1995

Sections 6.10-Financial Management Regulations

Regulation may provide for –

a) The security and banking of money received by a local government and b) The keeping of financial records by a local government; and c) The management by a local government of its assets, liabilities and revenue; and d) The general management of, and the authorisation of payments out of –

i) The municipal fund; and ii) The trust fund, of a local government.

Local Government (Financial Management) Regulations 1996

13. Payments from municipal fund or trust fund by CEO, CEO’s duties as to etc.

1. If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared –

i) The payee’s name; and ii) The amount of the payment; and iii) The date of the payment; and iv) Sufficient information to identify the transaction.

2. A list of accounts for approval to be paid is to be prepared each month showing –

a) For each account which requires council authorisation in that month – i) The payee’s name; and ii) The amount of the payment; and iii) Sufficient information to identify the transaction; and

b) The date of the meeting of the council to which the list is to be presented.

3. A list prepared under subregulation (1) or (2) is to be – a) Presented to the council at the next ordinary meeting of the council after the list is

prepared; and b) Recorded in the minutes of that meeting.

Strategic Implications That Shire’s suppliers are paid within accepted credit terms.


Policy Implications Council Administrative Policy No 12.18 - Payment of Accounts between Meetings and Purchasing Policy. Financial Implications Nil Consultation Nil Attachments

List of Accounts for Payment to 30 June 2018 Comment The list of accounts paid to 30 June 2018 be approved by Council.


OFFICER RECOMMENDATION Moved: Seconded: That Council approve the list of accounts paid to 30 June 2018 amounting to $542,657.03 and the list be recorded in the Minutes.

CARRIED/LOST


Voucher No Date Payee's Name Particulars AmountOther Funds

Trust

EFT9077 01/06/2018 CATWEST PTY LTD Fire Brigade Running Team Track Upgrade -

Resurfacing; Basketball Courts - Resurfacing

-125358.20

EFT9078 01/06/2018 HORIZON POWER Electricity Account - Visitor Centre/Museum, Caravan

Park & Recreation Centre - 08/03/2018 to 04/05/2018

-9124.39

EFT9079 01/06/2018 LARRY WOODS Shire Properties - Labour Hours - 22/05/2016 to

1/06/2018

-2884.00

EFT9080 01/06/2018 PIVOTEL SATELLITE PTY LIMITED Satellite Phone Account - 15/05/18 to 14/06/18 -272.58

EFT9081 01/06/2018 TELSTRA Telephone Account - Usage Charges to 12 May 2018 -2316.13

EFT9082 01/06/2018 WESTNET PTY LTD Internet Account - 01/06/2018 to 01/07/2018 -364.74

EFT9083 05/06/2018 M2 COMMANDER PTY LIMITED Network Charges Contract - 15/04/2018 to

14/05/2018

-137.97

Direct 07/06/2018 PAYROLL PPE 05/06/2018 -49535.43

EFT9084 14/06/2018 BP MECHANICAL MAINTENANCE Fogger - Investigate Power Supply Fault; MA 3078 -

Replace Saddle, Install Axle Radius Rod, Bolt &

Bushes; 1DPA933 - 150,000km Service; 1DOZ344 -

Install Brake Booster

-1914.96

EFT9085 14/06/2018 BUNNINGS BUILDING SUPPLIES

PTY LTD

Federation Park - Maintenance Consumables;

Pensioner Units - Lever Latches

-261.05

EFT9086 14/06/2018 C J D EQUIPMENT PTY LTD MA 3078 - Semi-Water Tank - Parts -787.91

EFT9087 14/06/2018 CANINE CONTROL Ranger Services - Sunday 13th, Tuesday 14th,

Wednesday 16th & Thursday 17th May 2018

-2475.00

EFT9088 14/06/2018 CORSIGN WA Radar Speed Display Units Signs - Brackets -27.50

EFT9089 14/06/2018 COURIER AUSTRALIA Freight - Various - 17/05/2018 to 28/05/2018 -216.63

EFT9090 14/06/2018 DEPARTMENT OF WATER AND

ENVIRONMENTAL REGULATION

Refuse Site - 2018/2019 Annual Licence -1218.20

EFT9091 14/06/2018 DYSON POOLS PTY LTD Swimming Pool Modifications as per RFQ1-2016/17 -

10% Retention - Final Payment - Toddler Pool

Upgrade

-9176.08

EFT9092 14/06/2018 FENNELL TYRES INTERNATIONAL MA 2170 - Tyres and Accessories -2723.00

EFT9093 14/06/2018 GEKKOS Financial Consultant - Accommodation - May 2018 -525.00

EFT9094 14/06/2018 GERALDTON NEWSPAPERS PTY

LTD

Advertisements - May 2018 - Geraldton Guardian &

Midwest Times - DAIP Review; Change of Council

Meeting Dates; EOI - Contract Management

Swimming Pool; Proposed Local Laws; 2018-2019

Fees & Charges

-3407.27

EFT9095 14/06/2018 GREAT SOUTHERN FUEL SUPPLIES Bulk Diesel & Fuel Account - May 2018 -13525.03

EFT9096 14/06/2018 HEMA MAPS PTY LTD Visitor Centre - Merchandise -367.56

EFT9097 14/06/2018 IT VISION Synergysoft - Remote Rating Service - May 2018 -4722.66

EFT9098 14/06/2018 JR & A HERSEY PTY LTD Running Track Upgrade - Line Marking Paint -93.06

EFT9099 14/06/2018 KELVIN MATTHEWS Reimbursement for Farewell Gift from Council -53.00

EFT9100 14/06/2018 LANDGATE Mining Tenement Schedules -123.20

EFT9101 14/06/2018 MARKETFORCE PTY LTD Advertisement - May 2018 - The West Australian -

Notice of Proposed Local Laws; EOI - Contract

Management Swimming Pool

-2428.50

EFT9102 14/06/2018 MOUNT MAGNET MEATS WACRH After School Activities - Sausages - May -100.00

EFT9103 14/06/2018 MT MAGNET POST & LOTTERIES Stationery Supplies - May 2018 -32.91

EFT9104 14/06/2018 MT MAGNET WASTE DISPOSAL Town Rubbish Collection - May 2018; Purchase 240L

Bins

-10340.00

EFT9105 14/06/2018 MTF MINE MAINTENANCE PTY LTD Running Team Track Upgrade - Modify Pipe Work

From Water Supply Tank to Suit New Ball Valve

-2164.25

EFT9106 14/06/2018 MULGA MAIL/YAMAJI LANGUAGE

CENTRE

Visitor Centre - Merchandise -397.00

EFT9107 14/06/2018 MULLA MULLA DESIGNS Visitor Centre - Merchandise -822.00

EFT9108 14/06/2018 MURCHISON HARDWARE Hardware Account - May 2018 -1134.33

EFT9109 14/06/2018 COMMERCIAL CLUB HOTEL Farewell Dinner - Works Manager - 1/06/2018 -1476.00

EFT9110 14/06/2018 O'BRIEN SMASH REPAIRS MA 2 - Insurance Claim Excess -300.00

EFT9111 14/06/2018 OCEAN CENTRE HOTEL Accommodation - CEO & Works Manager -418.00

EFT9112 14/06/2018 RYELEC ELECTRICAL

CONTRACTING

Dam - Inspect & Rectify Pump Fault, Install Contactor;

Lot 343 - Electrical Safety Certificate and Install Mains

Power Smoke Alarm, Install Light Fittings; Golf

Course Bore Pump - Investigate Pump Fault; Museum

- Investigate Outside Lighting Fault, Reset A/C Time;

-1969.87

EFT9113 14/06/2018 STATEWIDE BEARINGS 1TFG459 - Trailer Hitch -115.50

EFT9114 14/06/2018 SUN CITY PLUMBING Lot 43 Hepburn Street - Solahart Service & Replace

Anodes, Install New Kitchen Taps, Service Water

Filter & Replace Cartridges; Unit 2/70 Watson Street -

Service Toilet Cisterns

-792.00

EFT9115 14/06/2018 THE LUSCOMBE SYNDICATE Airport Terminal, Office, Caravan Park, Depot and

ANZAC Day - Hygiene Supplies & Consumables

-625.80

EFT9116 14/06/2018 TOLL IPEC PTY LTD Freight From State Library - 18/05/2018 -38.54

EFT9117 14/06/2018 TOTAL EDEN Lot 43 Hepburn - Reticulation Parts to Install Fully

Automatic Watering System; New Water Tank,

Swimming Pool, Caravan Park, Federation Park &

Median Strip - Reticulation & Piping Parts; Golf

Course Bore - Cable Kit

-3519.05

EFT9118 14/06/2018 VANGUARD PRESS Brochure Distribution Centre - Transport Fee -193.01

EFT9119 14/06/2018 WA NATURALLY PUBLICATIONS Visitor Centre - Merchandise -241.94

EFT9120 14/06/2018 WAJON PUBLISHING COMPANY Visitor Centre - Merchandise -103.90

EFT9121 14/06/2018 WESFARMERS KLEENHEAT GAS Caravan Park - Bulk LPG & Decant - May 2018 -1296.66

EFT9122 14/06/2018 WIRNDA BARNA ARTISTS Visitor Centre - Consignment Stock Sales -486.00

EFT9123 14/06/2018 BUNNINGS BUILDING SUPPLIES Caravan Park - Outdoor Chairs and Plants -274.56

EFT9124 14/06/2018 COLLINS DISTRIBUTORS Visitor Centre - Merchandise -1006.72

Ordinary Meeting of Council held on the 25 July 2018

Confirmation in Respect of Accounts Authorised for Payment by the Chief Executive Officer



Trust


EFT9126 14/06/2018 GEKKOS Financial Consultant - Accommodation - June 2018 -280.00

EFT9127 14/06/2018 GERALDTON MOWER & REPAIRS

SPECIALIST

Parks & Gardens - Purchase Blower Vac, Brushcutter

and Bump Head

-1127.20

EFT9128 14/06/2018 MOKOH DESIGN Visitor Centre - Merchandise -2186.11

EFT9129 14/06/2018 SEIVY'S MECHANICAL SERVICES 1DOQ 309 - Minor Service -870.00

EFT9130 14/06/2018 SPORT & RECREATION SURFACES Basketball Courts - Acrylic Coating - First Claim 30%

and Additional Works to Rectify Low Area

-9735.66

EFT9131 14/06/2018 THE LUSCOMBE SYNDICATE Office and Caravan Park - Consumables -156.46

EFT9132 14/06/2018 TOTAL EDEN Federation Park - Reticulation Parts -147.24

Direct 20/06/2018 PAYROLL PPE 19/06/2018 -26318.79

EFT9133 22/06/2018 MITCHELL & BROWN Lot 398 Hepburn - Kelvinator Refrigerator -750.00

EFT9134 22/06/2018 DELTAZONE NOMINEES PTY LTD Half Yearly Service of Fire Equipment - May 2018 -2237.84

EFT9135 22/06/2018 ELDERS RURAL SERVICES LTD Fire Brigade Running Track Upgrade - Gates -332.49

EFT9136 22/06/2018 HOLLY'S CLEAN'nGREEN Shire Properties - Contract Cleaning Services -

6/06/2018 to 19/06/2018

-3634.40

EFT9137 22/06/2018 IDEOLOGY (WA) PTY LTD Facilitation of (MWDC) Geotourism Workshop

Geraldton 16 - 18 April 2018

-3273.49

EFT9138 22/06/2018 MC MAHON BURNETT TRANSPORT Freight from Fennel Tyres for MA 2170 Tyres and

Accessories

-264.59

EFT9139 22/06/2018 MTF SERVICES PTY LTD Mount Magnet Refuse Site - Excavate Domestic

Landfill Site & Tyre Pit - Excavator Hire; Rural Roads -

Roller Hire

-6358.00

EFT9140 22/06/2018 PROFESSIONAL PC SUPPORT Computer Services - Configure Synergy API Server -

Altus; Caravan Park - Router and UPS

-2359.01

EFT9141 22/06/2018 SUN CITY PLUMBING Lot 398 Hepburn - Repair Leaking Solahart Isolation

Valve

-206.25

EFT9142 22/06/2018 TOLL EXPRESS Freight from Elders for Gates - Fire Brigade Running

Track Upgrade

-244.08

EFT9143 27/06/2018 SPORT & RECREATION SURFACES Basketball Courts - Acrylic Coating - Final Claim;

Additional Works to Rectify Low Area

-24531.54

EFT9144 21/05/2018 AUSTRALIAN LOCAL GOVERNMENT

ASSOCIATION

Registration for National General Assembly

Conference in Canberra 17-20 June 2018 - CEO & Cr

Morris

-2888.00

EFT9145 20/06/2018 CHILD SUPPORT AGENCY Payroll Deductions -1137.55

EFT9146 21/05/2018 TELSTRA Telephone Account - Usage Charges to 12/04/2018 -2731.33

EFT9147 21/05/2018 TELSTRA Mobile Telelphone Account - Usage Charges to

06/05/2018

-255.35

EFT9148 28/06/2018 ATYEO'S ENVIRO HEALTH

SERVICES

EHO/BS Attendance - June 2018 -5875.53

EFT9149 28/06/2018 AUSTRALIA POST Postage - May 2018 -335.54

EFT9150 28/06/2018 BUNNINGS BUILDING SUPPLIES

PTY LTD

Oval - Fertilizer, Caravan Park - Door Closer,

Running Track Upgrade - Linemarking Paint,

Pensioner Unit - Smoke Alarm

-481.71

EFT9151 28/06/2018 DO NOT USE - CALTEX SWAGMAN

ROADHOUSE MOUNT MAGNET

Catering for WALGA Training - 10/05/2018 -1076.00

EFT9152 28/06/2018 CANINE CONTROL Ranger Services - Tuesday 29 & Wednesday 30 May

2018; Thursday 14, Friday 15 & Wednesday 20 June

2018

-4950.00

EFT9153 28/06/2018 CHILD SUPPORT AGENCY Payroll Deductions -456.12


EFT9155 28/06/2018 DOMINIC CARBONE & ASSOCIATES Professional Services - Accounting and Financial

Services - May 2018

-4580.05

EFT9156 28/06/2018 FAIR GO TRADING Visitor Centre - Merchandise -471.68

EFT9157 28/06/2018 GERALDTON REECE PLUMBING

CENTRES

New Steel Water Tank Part - PVC Press Faucet

Socket

-29.19

EFT9158 28/06/2018 HEMA MAPS PTY LTD Visitor Centre - Merchandise -62.91

EFT9159 28/06/2018 HISCONFE Caravan Park - Manchester -3089.68

EFT9160 28/06/2018 HOLLY'S CLEAN'nGREEN Shire Properties - Contract Cleaning Services -

23/05/02018 to 05/06/2018

-3740.00

EFT9161 28/06/2018 LANDGATE Land Enquiries -50.60

EFT9162 28/06/2018 MIDWEST MOWERS & SMALL

ENGINES

Parks & Gardens - Mowers - Blades and Bolts -116.00

EFT9163 28/06/2018 MIDWEST TRACTORS Kioti Lawnmower - Blades and Accessories -327.20

EFT9164 28/06/2018 MURCHISON J GROCERIES Supermarket Account - March & April 2018 -983.84

EFT9165 28/06/2018 PERTH SAFETY PRODUCTS Lot 366 Hepburn Street - Disabled Parking Signs -111.76

EFT9166 28/06/2018 SUN CITY PLUMBING Lot 398 Hepburn Street - Pool - Hose Tap Installation

& Leaking Cistern

-311.30

EFT9167 28/06/2018 TOLL EXPRESS Freight From Hisconfe - 11/06/2018 and 12/06/2018 -197.90

EFT9168 28/06/2018 TOTAL EDEN Hepburn Street - Reticulation Parts -34.50

EFT9169 28/06/2018 WESTRAC PTY LTD MA 2170 - Grader Parts -341.46

EFT9170 28/06/2018 WHEATBELT TANK SERVICES Watson Street - Supply, Construct & Install Zincalume

Water Tank 150,000 Litres including Tank Liner

-15547.00

EFT9171 28/06/2018 WIRNDA BARNA ARTISTS Visitor Centre - Consigment Stock Sales -513.00

EFT9172 28/06/2018 EON FOUNDATION Contribution from Ramelius Resources Community

Benfit Fund - Thriving Communities Program

-20000.00

EFT9173 28/06/2018 GERALDTON SPORTING

ABORIGINAL CORPORATION

Contribution from Ramelius Resources Community

Benefit Fund - Football & Sports Project

-10825.00

EFT9174 28/06/2018 MOUNT MAGNET DISTRICT HIGH

SCHOOL


Benefit Fund - Travel & Accommodation for LEGO

Event

-7000.00





Trust

EFT9175 28/06/2018 MOUNT MAGNET GYMKHANA CLUB Contribution from Ramelius Resources Community

Benefit Fund - Financial Assistance for 2018

Gymkhana Event

-5000.00

EFT9176 28/06/2018 ST JOHN AMBULANCE SERVICE

MOUNT MAGNET


Benefit Fund - Acquisition of Defibrillator

-2395.00

EFT9177 28/06/2018 WESTERN AUSTRALIAN CENTRE

FOR RURAL HEALTH - WACRH


Benefit Fund - Facilitator for Red Dust Healing

Program

-7000.00

EFT9178 28/06/2018 TELSTRA Mobile Telephone Account - 7/05/18 to 6/07/18 -232.91

EFT9179 28/06/2018 TELSTRA Telephone Account - Usage Charges to 12th June -2300.69

EFT9180 14/06/2018 HORIZON POWER Town Street Lighting - 01/05/2018 to 31/05/2018 -4617.75

EFT9181 14/06/2018 HORIZON POWER Lot 43 - Electricity Account - 10/04/18 to 08/06/18 -176.55

Direct 26/06/2018 SUPERCHOICE Superannuation Contributions -11265.64

Direct 27/06/2018 SUPERCHOICE Superannuation Contributions -33150.70

EFT9182 29/06/2018 AERODROME MANAGEMENT

SERVICES PTY LTD

Airport Landing Data - Listening for May 2018 -420.84

EFT9183 29/06/2018 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits - May -139.70

EFT9184 29/06/2018 ASHDOWN-INGRAM 1DOQ309 - Fire Truck - Batteries -316.80

EFT9185 29/06/2018 BUNDIYARRA ABORIGINAL

COMMUNITY ABORIGINAL CORP

Visitor Centre - Merchandise -425.00

EFT9186 29/06/2018 IT VISION Rates Services - June 2018 -4491.66

EFT9187 29/06/2018 JIM MCGORMAN Meeting Fee - June 2018 -458.34

EFT9188 29/06/2018 JORGEN JENSEN Presidents Allowance & Meeting Fee - June 2018 -1743.82

EFT9189 29/06/2018 KAREN ANN WILLIAMS Meeting Fee - June 2018 -458.34

EFT9190 29/06/2018 KAREN DIANE MORRISSEY Meeting Fee - June 2018 -458.34

EFT9191 29/06/2018 KELVIN MATTHEWS Reimbursement - ALGA Conference - June 2018 -

Meals, Taxi's and Parking (Perth, Melbourne &

Canberra)

-1103.34

EFT9192 29/06/2018 KWIK KOPY PERTH CBD Stationery Supplies - Receipt Books -1378.91

EFT9193 29/06/2018 MARIE ELIZABETH MORRIS Meeting Fee - June 2018 -458.34

EFT9194 29/06/2018 MARY FORD Meeting Fee - June 2018 -458.34

EFT9195 29/06/2018 MOUNT MAGNET HISTORICAL

SOCIETY INC

Museum Entry Fee - May 2018 -659.64

EFT9196 29/06/2018 MT MAGNET WASTE DISPOSAL Town Rubbish Collection for June 2018 -9020.00

EFT9197 29/06/2018 PETER SMITH Fire Brigade Running Team Track Upgrade - Contract

Supervising - Completion Works - Liaise MTF

Manufacturing New Boxes, Manifold and Security

Covers; Line Marking and Drainage Works

-2640.00

EFT9198 29/06/2018 ROBERT JASON HOMEWOOD D/President's Allowance & Meeting Fee - June -932.19

EFT9199 29/06/2018 VANGUARD PRESS Visitor Centre - Brochure Distribution Centre -

Transport Fee

-10.00

EFT9200 29/06/2018 WESTRAC PTY LTD MA 2170 - Grader Parts -1048.44

EFT9201 29/06/2018 WIRNDA BARNA ARTISTS Visitor Centre - Consignment Stock Sales -504.00

13581 29/06/2018 HORIZON POWER Electricity Accounts - 10/04/2018 to 8/06/2018 -8297.08

13582 29/06/2018 WATER CORPORATION Water Use and Service Account - 16/04/18 to

11/06/18

-5271.22

13583 29/06/2018 CASH Petty Cash Reimbursement to 30 June 2018 -282.55

Municipal Fund 490,437.03-$ 52,220.00-$

Trust Fund Accounts 0.00 0.00

Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00

Other Fund Accounts 0.00 0.00

TOTAL 490,437.03-$ 52,220.00-$

CHAIR 25 July 2018




12.2 CHIEF EXECUTIVE OFFICER

12.2.1 Council Comments

Officer: Chief Executive Officer Date of Report: 17th July 2018 Amended By: N/A Disclosure of Interest: Nil Nature of Interest: N/A Meeting Date: 25th July 2018 Matter for Consideration For Council to consider the current format of the Council Comments community newsletter following the competition of the trial basis Background Council will be aware that the previous three editions of its Council Comments were produced in an A4 format on a three month trial basis. This trial basis was a departure from the former production of the Council Comments editions with the intent of producing a format that not only included larger font but also allowed for more articles and advertisements. During the three month trial basis Council requested the community to advise of any views and/or comments it had to the new format. Comment The completion of the three month trial basis for the new format of Council Comments expired at the end of the June 2018 edition. During the three trial basis members of the community were invited to provide comment to the CEO in regard to the new format. Eight written comments were received by Council as well as some verbal comments made directly to the CEO and staff members. Of the eight written comments submitted to Council, six of the eight were in favour of keeping the new A4 format with the general comment being a perfect size and easy to read. The verbal comments made were also positive and that the new format should be retained. Accordingly this report recommends to Council that the new format of producing the Council Comments in A4 format be retained. Consultation The wider community through the CEO Message of the Council Comments trial editions Statutory Implications Nil Policy Implications Provision of information to the community Financial Implications Cost increase to new format due to size Strategic Implications In accordance with section 4.3 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 that will provide avenues of participation and be accessible to the community

Attachments Nil Voting Requirements Simple Majority


Moved: Seconded: That Council continue to produce the Council Comments editions in the A4 format. CARRIED/LOST


12.2.2 Badimia Land Aboriginal Corporation – Sub Lease Request

Officer: Chief Executive Officer Date of Report: 17th July 2018 Amended By: N/A Disclosure of Interest: Nil Nature of Interest: N/A Meeting Date: 25th July 2018 Matter for Consideration For Council to consider the request from the Badimia Land Aboriginal Corporation (BLAC) to sub lease a portion of the current building they lease from Council at 79 Hepburn Street to Mount Magnet W.O.M.E.N Inc Background Council has received a written request from BLAC seeking permission to sub lease a portion of the current building they lease from Council located at 79 Hepburn Street to Mount Magnet W.O.M.E.N Inc in accordance with the provisions of their current lease between the Shire of Mount Magnet and BLAC. At its Ordinary Council Meeting (OCM) dated 23rd of February 2018, Council resolved to approve a lease for the building located at 79 Hepburn Street to BLAC commencing on the 20th of March 2018 as follows; Moved: Cr McGorman Seconded: Cr Morrissey That Council: 1. Acknowledge and agree to the request from Wirnda Barnda Aboriginal Artists Inc to formerly cancel their lease for the building located at Lot 63 Hepburn Street, 2. Agree to entering into a new lease with the Badimia Land Aboriginal Corporation for the lease of the building located at Lot 63 Hepburn Street and, 3. Authorise the Chief Executive Officer to prepare a new lease for the property between the Shire of Mount Magnet and the Badimia Land Aboriginal Corporation for the Shire President and Chief Executive Officer to sign and execute under the Common Seal of the Shire of Mount Magnet. Resolution 2018-031 CARRIED 7/0

Comment The request from BLAC is pursuant to clause 10 of the current lease – Power to Sub Lease whereby;

The Lessor agrees that the Lessee has the power to sub lease parts of the Premises on condition that such sub lease tenants of the Lessee be approved in writing by the Lessor. The Lessee acknowledges and agrees that the Lessor has the authority to revoke this power to sub lease at any time for contravention of any of the terms and conditions of this Lease, or for any other justifiable reason that is stated in writing. In this regard the Lessee (BLAC) is seeking permission from the Lessor (Council) to sub lease a portion of the building to Mount Magnet W.O.M.E.N Inc. Consultation BLAC and the CEO Statutory Implications Clause 10 of the current lease between the Shire of Mount Magnet and BLAC – Power to Sub Lease Policy Implications Provision of community space to local not for profit organization Financial Implications Nil to Council Strategic Implications In accordance with section 4.2 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 that Council will be responsive to the needs of the community, and 4.3 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 that Council will provide avenues of participation and be accessible to the community


Attachments Nil Voting Requirements Simple Majority


Moved: Seconded: That Council agree to the request from the Badimia Land Aboriginal Corporation to sub lease a part of the building located at 79 Hepburn Street to W.O.M.E.N Inc in accordance with clause 10 of the current lease between the Shire of Mount Magnet and the Badimia Land Aboriginal Corporation.

CARRIED/LOST


12.2.3 Badimia Land Aboriginal Corporation and Shire of Mount Magnet – Business Project Proposal Partnership

Officer: Chief Executive Officer Date of Report: 17th July 2018 Amended By: N/A Disclosure of Interest: Nil Nature of Interest: N/A Meeting Date: 25th July 2018 Matter for Consideration For Council to consider a formal partnership between Badimia Land Aboriginal Corporation (BLAC) and Council for the purpose of pursuing the Mount Magnet Abattoir Project proposal Background The CEO has been in preliminary discussions with BLAC regarding the possibility of BLAC seeking funding from the Commonwealth Regional Growth Fund (RGF) for the establishment of an abattoir to be located in Mount Magnet. These discussions have been based on determining the interest by BLAC in formally partnering with Council to jointly pursue the project in terms of its viability. The process to date has included the discussions (as noted above) with BLAC, with officers from the Mid West Development Commission (MWDC), Mid West Gascoyne RDA and various federal Ministers and Shadow Ministers during the recent trip to Canberra by the CEO and Councillor Morris. All these discussions have been positive and encouraging that provides an opportunity to further explore the possibilities of the proposal. The proposed project and the criteria for the RGF is complex and detailed and therefore to be ‘Project Ready’ for the next Round of the RGF in circa February/March 2019 (Round 2), a Business Plan Feasibility Study should be prepared to determine the viability of the project. A Fact Sheet of the RGF is appended that provides a summary of the RGF and an insight to the requirements and criteria of the RGF that the proposed project must meet. Fundamentally the RGF will provide grants of $10 million or more for major transformational projects which support long-term economic growth and create jobs in regions undergoing structural adjustment. Selection of projects will be undertaken in two stages. Stage One requires submission of an Initial Application for competitive assessment. Stage Two is for the submission of a Full Business Case. Only successful applications to the Initial Application will be invited to submit a Full Business Case. In this regard the Business Plan Feasibility Study should be as comprehensive as possible in order to provide a competitive advantage to the application in meeting the requirements of Stage One.

Comment At its recent Board meeting the Directors of BLAC have agreed to work formally with Council in pursuing the possibility of the project and to be auspice for any funding application required to develop the Business Plan Feasibility Study. The results of this Business Plan Feasibility Study will ultimately determine the viability of the project and whether a formal application to Round 2 of the RGF should be made. In order to undertake the required Business Plan Feasibility Study applications for funding for the Study will be sought (by BLAC) from the MWDC and the Ramelius Community Benefit Fund. An estimated cost for the completion of the Business Plan Feasibility Study is circa $30k to $35k with a period of 4 to 6 months being allowed to complete the process. In this regard there is no direct involvement by Council in the project other than a) to partner with BLAC to prepare a Business Plan Feasibility Study to determine the viability of the project and b) to partner with BLAC in the RGF process for capital funding for the project. Assuming the Business Plan Feasibility Study identifies the viability of the project, and therefore a formal application is made to the RGF Round 2 process, the project has the potential to support long term economic growth (in the agricultural sector) and to create jobs in the Mount Magnet Region. Accordingly this is the basis for the recommendation of this report.

Consultation BLAC and the CEO Shire President and the CEO MWDC (Mike Bowley) MidWest Gascoyne RDA (Alan Bradley)


Statutory Implications Nil at this stage Policy Implications Provision of economic development opportunities for the community Financial Implications Nil to Council Attached Fact Sheet provides further information in regard to the Commonwealth Regional Growth Fund with

particular relevance to the RGF grant amount criteria where the RGF provides 50% of the total project cost and the minimum grant amount is $10m

BLAC application to the MWDC for Business Plan Feasibility Study, and BLAC application to the Ramelius Community Benefit Fund Business Plan Feasibility Study Strategic Implications In accordance with section 5.4 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 to facilitate economic development and encourage and support investment and employment opportunities

Attachments 1. Fact Sheet Regional Growth Fund 2. Email confirmation BLAC Voting Requirements Simple Majority


Moved: Seconded: That Council agree to a formal partnership between Badimia Land Aboriginal Corporation (BLAC) and Council to pursue the Mount Magnet Abattoir Project proposal.

CARRIED/LOST


Regional Growth Fund Fact Sheet

1. What is the Regional Growth Fund?

The Regional Growth Fund is a $272.2 million investment program to provide grants of $10 million or more for major transformational projects, which support long term economic growth and create jobs in regions, including those undergoing structural adjustment.

The Australian Government’s grant funding, through this Program, is expected to leverage investment from the private sector, not-for-profit organisations and other levels of government in the region.

The expected outcomes of the Program are to:

create jobs

drive economic growth

build stronger regional communities.

2. Who can apply?

The Program is open to state and territory governments, local governments, the private sector and not-for-profit organisations.

3. What will be funded?

The Program will fund projects across a range of key economic categories including, but not limited to: transport and communications, tourism, manufacturing and primary industries.

The Program will fund projects that are for ‘common-use’ infrastructure or private use infrastructure that will deliver significant and sustainable benefits to the region by creating jobs and flow-on benefits to the economy.

4. How are projects selected?

Selection of projects will be undertaken in two stages. Stage One requires submission of an Initial Application for competitive assessment. Stage Two is for the submission of a Full Business Case.

A two stage process will allow applicants to submit an Initial Application for assessment without having to spend the time and resources developing a Full Business Case and associated documents. Projects that proceed to the second stage will then be required to submit comprehensive project management plans, asset maintenance/management plans, five year cash flows, evidence of use of project post completion, audited financial statements and information on any grants previously received from governments.

Stage One has now opened and will close on 27 April 2018 at 5pm AEST.

5. When is funding available?

The Program funding will commence in the 2018-19 financial year and cease on 30 June 2022.

6. Where can I find out more?

The Program guidelines which outline the eligibility and merit criteria, and Frequently Asked Questions are available on the Grants Connect website at www.grants.gov.au.


http://www.grants.gov.au/

12.2.4 Grants Submissions – Department Sport and Recreation Officer: Chief Executive Officer Date of Report: 19th July 2018 Amended By: N/A Disclosure of Interest: Nil Nature of Interest: N/A Meeting Date: 25th July 2018 Matter for Consideration For Council to consider submitting an application to the Department of Sport and Recreation’s Community Sport Recreation Facilities Fund (CSRFF) for the upgrade of the toddlers and main pool at the Mount Magnet Memorial Swimming Pool Background The CSRFF opened in June 2018 and closes at the end of August 2018. The CSRFF provides an opportunity for Council to obtain (part) funding towards further developing and sustaining its sport and recreation facilities. The CSRFF Guidelines allow for local governments to apply for funding based on a one third/two third contribution to the total cost of the project. That is, where the CSRFF contribute the one third component and the local government contributes the two third component of the total project cost. Examples of CSRFF small grant projects that would be considered for funding include: New playing surfaces e.g. ovals, courts, synthetic surfaces etc. Cricket pitch and practice wicket Small floodlighting Change rooms and ablutions Sports storage Clubrooms including social space, kitchen, administration areas and viewing areas. Please note that these

areas have a minimal impact on physical activity and would be considered a lower priority, and Resurfacing of existing sports surfaces (noting this can also include swimming pool surfaces).

The Small Grants Category of the CSRFF includes the value of the total project cost being between $7,500 - $200k that would be applicable to Councils proposed project. Council would be notified in January 2019 regarding the outcome of its application.

Comment In accordance with the CSRFF Guidelines (as noted above) Council would be eligible to apply for funding under the CSRFF for the following project: Upgrade to the Toddlers and Main Pool at the Mount Magnet Memorial Swimming Pool Pending Councils approval of the recommendation in this report, the CEO would approve Councils grant funding consultant (Ms Tammy King from Grants Empire) to prepare and submit an application to DSR for the project. The CEO is aware that Council has undertaken some preliminary work regarding the floodlights at the town oval that would include an upgrade to the current lamps to provide better lighting and compliance with the relevant Standards, and to also provide adequate coverage of the adjoining basketball courts. However at this stage the necessary documentation and costing is not fully finalized in order to submit a complete application for funding. Consultation CEO with Finance & Administration Manager and Ms Tammy King from Grants Empire Statutory Implications Nil Policy Implications Provision of information to the community Financial Implications


Councils contribution to the Toddler and Main Pool project would be circa $65,200 based on the quote by Dysons at total project cost of circa $97,800

Quote from Grants Empire to prepare and submit application on behalf of Council

Budget adjustment is required to ensure provision is made for Councils contribution in the project assuming the application is successful. Strategic Implications In accordance with section 4.3 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 that will provide avenues of participation and be accessible to the community

Attachments Dyson Toddler and Main Pool Quote 30 May 2018 Voting Requirements Simple Majority


Moved: Seconded: That Council endorse: submission of an application to the Department of Sport and Recreation’s Community Sport Recreation

Facilities Fund for the Upgrade of the Toddler and Main Pool at the Mount Magnet Memorial Swimming Pool,

ensure capital budget provision is made in the 2018/19 budget for both projects, and instruct the CEO to arrange for the application to be prepared and submitted by Grants Empire

CARRIED/LOST


ABN 27 149 086 073

[email protected]

PO BOX 5 BALLAJURA WA 6066

Date: 30/5/18

Client: Att Patrick O’Brian. C/o Mount Magnet Shire.

Address: Great Northern Hwy Mt Magnet

Phone: 0427634241

Email [email protected]

Quote valid for 28 days.

Quote includes GST.

Scope of works

Paving. Lift 214m2 slabs and stack on pallets. Lift 156.5m2 pavers and stack on pallets.

Note; approx 10m3 of river sand required to level for new paving.

PVC Channel with Galvanized grating. Supply and install 26lm W138mm x D135mm deep between

existing new paving and new paving to pool. Connect to existing drainage.

Paving area - 371.5m2. Supply 400m2 paving

Transport from Perth to Mount Magnet

Prepare ground and install paving.

Total $54,782.00

Main pool beam

Remove existing tiles from the top and rear of the pool beam. Prepare surfaces and re-tile the outside beam

Metz 240 x 120 Tiles, light blue same as wader walls. Grout tiles using epoxy grout.

Cut Bonita Stone bull nosing and glue to the top of the beam. Grout joints in waterproof cement.

Laser cut pool depth and no diving markers into the new bull nosing prior to installation.

New grating in wader ramp.

Cut into floor entrance ramp and create a channel for pool water to flow into.

Core drill 2 x 125mm holes through the base of the new channel.

Install, seal and connect 2 x 100mm drain pipes. Run new 100mm pipe to existing 200mm balance tank line.

Waterproof render the new channel. Prime, seal and tile the base and sides.

Install new grating and secure with decking screws.

Total $35,454.63

Travel and Accommodation $7,610.00

Total $97,846.63

Thank you,

Mark Dyson

041887722

DYSON POOLS PTY LTD


mailto:[email protected]

mailto:[email protected]

12.2.5 NAIDOC Week Mount Magnet Certificate of Recognition Officer: Chief Executive Officer Date of Report: 19th July 2018 Amended By: N/A Disclosure of Interest: Nil Nature of Interest: N/A Meeting Date: 25th July 2018 Matter for Consideration For Council information Background Council will be aware that NAIDOC Week was held from the 8th of July to the 14th of July 2018 inclusive with various events being organized and held in Mount Magnet. Council provided assistance and support to the Mount Magnet NAIDOC Committee with some of these events and activities. This included attending the official flag raising ceremony on 9th of July 2018, judging the NAIDOC Week school posters competition and sponsoring several morning teas/BBQ events. Comment The Mount Magnet NAIDOC Week Committee has recognized the support and assistance by Council by presenting a ‘Certificate of Appreciation’ to Council at the Morning Tea BBQ event on the 11th of July 2018. A copy of the Certificate of Appreciation is appended to this report for Councils information.

Consultation Nil Statutory Implications Nil Policy Implications Nil Financial Implications Nil Strategic Implications In accordance with section 5.2 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 to provide, in partnership with other organisations, for the social, recreational and cultural needs of residents and encourage a sense of involvement and community pride.

Attachments Mount Magnet NAIDOC Week Committee Certificate of Recognition Voting Requirements Simple Majority


Moved: Seconded: That Council accept the report and acknowledge the Certificate of Appreciation from the Mount Magnet NAIDOC Committee

CARRIED/LOST


12.2.6 Chief Executive Officer’s Meeting Report

Officer: Chief Executive Officer

Date of Report: 20th July 2018

Amended By: Nil

Disclosure of Interest: Nil

Nature of Interest: N/A

Meeting Date: 25th July 2018

Purpose of Report Council is advised that the following report is intended to provide Council with a brief description of meetings that the CEO has held in the month between Council meetings. The CEO Meeting Report is a new addition to the Council Agenda and is intended to be provided on a regular basis for Councillors information.

Meeting

Date Organization Description

Week 1

25/6/18 LOGO Appointments Meeting with Melissa Hanson of LOGO to finalize Works Manager Contract and advertising

25/6/18 WALGA Meeting with Ian Duncan and Mark Bonedetti to discuss Mt Farmer Road Access & Maintenance Agreement

27/6/18 Visitors Centre Staff meeting

27/6/18 Geo Tourism Workshop Attended Geo Tourism workshop

27/6/18 Council Meeting Attended Council Meeting

28/6/18 Astro Rocks Meeting with Cr Morrissey Astro Rocks 2018

29/6/18 LOGO Interviews Attended interviews for Works Manager position

29/6/18 Karen Moyle Meeting to discuss town issues regarding flooding

29/6/18 Sophie Singh Meeting to discuss employment issues

Week 2

2/7/18 BLAC & Heritage Link Meeting with Patricia Edwards to discuss project partnership opportunities

3/7/18 to 7/7/18

ARO Course Attended ARO course at Jandakot Airport

Week 3

11/7/18 NAIDOC Week Function Attended NAIDOC Week function at Federation Park

12/7/18 Lottery West Meeting with Lee Grymas from Lottery West – afternoon meeting and evening community meeting

13/7/18 Gloria Foggarty Aboriginal Ranger Program

Week 4

16/7/18 Dominic Carbone Meeting to discuss 2018-19 draft budget

17/7/18 GEM Camera Club Meeting with Arne & Libby Jespersen, and Cr Morrissey to discuss Mt Magnet Focus project

17/7/18 Dr Paul Sidhu Telephone discussion regarding status of BP fuel outlet

18/7/18 Department Workplace Training Development

Telephone survey (40 mins) regarding training and workplace issues in Mount Magnet

19/7/18 Mount Magnet Historical Society (MMHS)

Regular 3 monthly meeting of MMHS

19/7/18 Gascoyne Resources Telephone discussion – Shire President & CEO with Gascoyne Resources regarding Mt Farmer Rd Road Access & Maintenance Agreement



OFFICER RECOMMENDATION Moved: Seconded: That Council accept the Chief Executive Officer’s Meeting Report.

CARRIED/LOST


12.2.7 Mount Magnet Historical Society - Minutes

Officer: Chief Executive Officer

Date of Report: 19th July 2018

Amended By: Nil

Disclosure of Interest: Nil

Nature of Interest: N/A

Meeting Date: 25th July 2018

Matter for Consideration For Council information Background The most recent meeting of the Mount Magnet Historical Society (MMHS) was held on the 19th of July 2018. In attendance were Cr Morris and the CEO (as Council representatives) and Mr Kevin Brand and Ms Norma Delefante (MMHS representatives). A copy of the Minutes from the meeting is attached for Councils information. Comment Councils attention is drawn to item 4.2 of the Minutes whereby the MMHS wanted to formally convey the MMHS gratitude and appreciation to the Shire of Mount Magnet for the assistance provided to the MMHS regarding the recent Hill 50 Winder Event. Other issues in the Minutes can be actioned by the CEO.

Consultation Regular Committee meetings Statutory Implications Nil Policy Implications Nil Financial Implications Nil Strategic Implications In accordance with section 5.2 of the Shire of Mount Magnet Strategic Community Plan 2012-2022 to provide, in partnership with other organisations, for the social, recreational and cultural needs of residents and encourage a sense of involvement and community pride.

Attachments Minutes of the MMHS meeting dated 19th of July 2018 Voting Requirements Simple Majority


Moved: Seconded: That Council accept the Minutes as appended.

CARRIED/LOST


MINUTES

MOUNT MAGNET HISTORICAL SOCIETY & SHIRE OF MOUNT MAGNET COMMITTEE MEETING

Unconfirmed Minutes of Meeting held on the 19th of July 2018

In attendance: Norma Delefante (ND) and Kevin Brand (KB) – MMHS representatives

Cr Eliz Morris (EM) and Kelvin Matthews (KM) – Shire representatives

1. Opening of meeting

The meeting opened at 11.05 am.

2. Attendance recorded

It was agreed that the meeting be chaired by KB and minutes taken by KM.

3. Minutes of previous meeting – 19 April 2018

3.1 Confirmation of Previous Minutes

It was agreed that the minutes of 19 April 2018 were a true and accurate record of the meeting:

Moved: KB Seconded: ND Carried

3.2 Business Arising from Previous Minutes – Nil

4. General Business

4.1 Shire of Mount Magnet 2018/19 Budget Fees and Charges –

KM advised the meeting that Council had adopted its Fees and Charges for the 2018/19 budget year that

incorporated the increase to entry fees.

4.2 Hill 50 Winder Event –

KB and ND wanted to formally convey the MMHS gratitude and appreciation to the Shire of Mount

Magnet for the assistance provided to the MMHS regarding the recent Hill 50 Winder Event. KM asked

permission from the MMHS to provide a short narrative and pictures of the Hill 50 Winder Event to the

next edition of the Western Councillor produced by WALGA – permission was granted.

4.3 Signage and Flags at front of Visitors Centre and Museum –

KM advised update of signage and flags that were being ordered and specifically that competitive prices

and delivery was being sought from various suppliers.

4.4 Works Request –

The MMHS requested Councils assistance to level the dirt mounds on the southern paddock area and

gravel fill in at the east end of the Museum shed. KM to action.

4.5 Lightning Rod Royalties –

KB requested that Council pursue the annual royalties payment normally received and paid to the MMHS

for the installation of the lightning rod on top of the Visitors Centre.


4.6 Visitors Centre front flower pots –

KB and ND requested Council re-plant the hibiscus trees in the pot plants located at the front of the

Visitors Centre as they had outgrown the pot plants, and suggested re-planting the empty pot plants with

vinkas or other flowers. KM to action.

4.7 Shed Extension –

KB requested that Councils EHO inspect the proposed shed extension area for the recent Hill 50 Winder.

KM to action.

4.8 Shed Extension Funding –

KB requested Councils assistance in sourcing funding opportunities for the MMHS to construct new shed

over the recently completed Hill 50 Winder. KB advised he had recent meeting with Lottery West who

advised that the MMHS would only be eligible for a $15,000 grant given the MMHS was not registered for

GST. CEO to assist by researching other funding opportunities such as MWDC, Gascoyne Mid West

RDA Federal) and advised that the Ramelius Community Benefit Fund next round of applications opened

in August 2018.

4.9 Loyalty Rewards System –

KM advised that Councils new Works Manager has been appointed and commences on 23/7/18.

6. Closure of Meeting

There being no further business the meeting closed at 11.40 am.

7. Next meeting

To be the circa 4th of October 2018 commencing at 11 am.


13. STATISTICS (FOR INFORMATION ONLY)

13.1 Aerodrome

Statistics for the Bluey Osmond Aerodrome for 2016/2017 and YTD are as follows:

2016/2017 Bluey Osmond Aerodrome Statistics

Month Landings Revenue ($) Inbound Outbound Revenue ($) Total

Revenue ($)

July 42 6,966 399 427 6,871 13,837

August 45 6,228 432 397 6,896 13,124

September 35 6,671 442 453 7,445 14,116

October 43 6,260 470 453 7,678 13,938

November 48 7,168 480 447 7,810 14,978

December 35 5,704 434 444 7,378 13,082

January 47 7,569 464 457 8,467 16,036

February 44 6,900 432 476 8,667 15,567

March 55 9,521 529 590 10,681 20,202

April 47 8,067 479 481 9,164 17,231

May 61 9,644 577 565 10,901 20,545

June 46 8,515 568 564 10,806 19,321

Total 548 89,213 5,746 5,754 102,764 191,977

2017/2018 Bluey Osmond Aerodrome Statistics

Month Landings Revenue ($) Inbound Outbound Revenue ($) Total

Revenue ($)

July 53 8,973 579 553 10,805 19,778

August 56 11,421 620 347 25,018 36,439

September 63 13,800 667 553 28,438 28,438

October 57 11.769 499 486 23,225 34,994

November 56 10,403 539 422 21,765 32,168

December 49 11,227 574 453 23,543 34,769

January 48 10,359 455 385 20,987 31,346

February 45 9,769 430 473 22,545 32,315

March 55 11,044 489 296 19,538 30,582

April 54 10,006 504 365 22,160 32,166

May 51 9,766 428 372 20,699 30,465

June 54 11,027 429 384 20,661 31,688

Total 641 127,534 6,186 4,976 255,533 383,067


13.2 Public Library

Patronage statistics for the Library for 2016/2017 and YTD are as follows:

2016/2017 Public Library Patronage Statistics

Month Patrons Enquiries Issues Ill's Internet Revenue

July 75 108 42 15 5 12

August 93 136 38 26 7 18

September 103 131 50 36 5 44

October 72 71 41 28 12 28

November 72 52 41 27 3 7

December 45 51 23 4 2 13

January 53 38 29 18 0 0

February 65 53 58 15 6 13

March 81 69 40 43 3 13

April 46 42 11 16 1 3

May 72 55 60 15 19 128

June 63 25 24 5 3 70

Total 713 831 406 189 62 349

2017/2018 Public Library Patronage Statistics

Month Patrons Enquiries Issues Ill's Internet Revenue

July 75 45 69 8 5 17

August 82 67 86 24 10 20

September 72 47 61 10 - -

October 72 77 84 19 - -

November 78 37 32 14 - 22

December 56 65 69 8 - -

January 31 24 57 9 - 7

February 74 12 65 15 - 10

March 45 3 59 7 - -

April 71 28 107 8 6 19

May 75 25 147 15 5 28

June 68 50 55 10 1 10

Total 799 480 891 147 27 133


13.3 Fitness Centre

Statistics for the Fitness Centre for 2016/2017 and YTD are as follows:

2016/2017 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue Month % Week Month Annual

July 8 1 1 3 0 8 102

August 22 4 2 5 0 32 191

September 20 4 4 5 0 24 213

October 40 7 1 4 0 52 155

November 61 11 0 4 1 47 509

December 41 7 4 1 0 29 175

January 15 3 1 1 0 15 -55

February 13 2 0 2 1 17 436

March 10 2 0 3 0 26 328

April 19 3 0 7 0 25 254

May 47 9 4 2 0 58 133

June 27 5 2 0 0 45 20

Total 296 5 15 35 2 275 2,461

2017/2018 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue Month % Week Month Annual

July 27 4 1 3 - 35 120

August 46 8 6 5 - 59 242

September 35 6 1 1 - 35 46

October 18 3 5 4 - 22 195

November 14 3 1 1 - 15 46

December 22 4 1 3 - 18 119

January 23 4 - 5 - 22 182

February 47 9 6 1 - 54 142

March 45 8 3 3 - 51 139

April 9 2 - 2 - 8 73

May 33 6 8 6 - 44 298

June 27 5 3 3 * 41 139

Total 346 5 35 37 - 404 1,741


13.4 Memorial Swimming Pool

Statistics for the Swimming Pool for 2016/2017 and YTD are as follows:

2016/2017 Memorial Swimming Pool Statistics

Month Adult Child Pensioner Season Adult

Season Child

Season Pensioner

Under 5 Yrs

Total Revenue

($)

July

August

September

October 102 285 - 40 34 - 88 549 1,865

November 176 255 - 81 74 - 80 666 1,585

December 158 286 - 26 43 - 70 583 1,904

January 352 610 - 100 153 - 210 1,425 1,833

February 108 125 - 35 39 - 41 348 527

March 68 73 - 11 29 - 17 198 462

April

May

June

Total 964 1,634 - 293 372 - 506 3,769 8,176

2017/2018 Memorial Swimming Pool Statistics

Month Adult Child Pensioner Season Adult

Season Child

Season Pensioner

Under 4 Yrs

Total Revenue

($)

July

August

September

October 206 495 9 44 96 - 58 908 2,611

November 347 700 68 85 185 - 82 1,467 2,435

December 297 603 49 31 84 - 77 1,138 2,209

January 255 449 62 181 230 - 86 1,263 1,662

February 230 277 57 97 155 36 853 1,203

March 217 227 57 69 78 141

(Carnival) 53 842 1,065

April

May

June

Total 1,552 2,751 302 507 828 141 392 6,471 11,185


13.5 Caravan Park

Statistics for the Caravan Park for 2016/2017 and YTD are as follows:

2016/2017 Caravan Park Statistics

Month Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36) Visitors Revenue

Nights % Nights % Nights %

July 183 74 57 20 751 67 1,539 47,518

August 176 71 56 20 863 77 1,389 45,904

September 165 44 35 13 835 77 1,527 44,010

October 148 38 46 4 380 17 731 27,187

November 149 62 15 6 163 15 340 16,029

December 101 41 49 18 99 9 353 21,472

January 123 50 55 20 82 7 378 17,692

February 109 49 46 18 60 6 263 15,604

March 130 52 71 25 101 9 324 21,824

April 153 63 90 33 296 27 755 34,385

May 146 59 68 24 451 40 832 35,067

June 180 75 68 23 751 51 1,141 43,398

Total 1,763 57 656 19 4,832 34 9,572 370,090

2017/2018 Caravan Park Statistics

Month Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36) Visitors Revenue

Nights % Nights % Nights %

July 212 85 72 26 854 77 1,695 59,080

August 136 55 67 24 922 83 1,380 50,123

September 170 71 64 24 771 71 1350 50,769

October 127 51 35 13 343 31 722 30,738

November 117 49 64 24 177 16 395 24,649

December 92 37 20 7 100 9 390 17,085

January 125 50 58 21 89 8 429 22,972

February 125 56 63 25 92 9 353 23,412

March 130 52 61 22 164 15 308 23,855

April 121 50 111 41 415 38 715 36,748

May 129 52 55 25 516 46 862 39,327

June 140 58 49 18 788 73 1,217 46,794

Total 1,624 56 719 23 5,231 40 9,816 425,552


13.6 Visitor Centre

Patronage statistics for the Visitor Centre for 2016/2017 and YTD are as follows:

2016/2017 Visitor Centre Statistics

Month

Visitors (Total)

Visitors (Museum)

Visitors (Museum)

Concession Museum Entry

Revenue Visitor Centre

Revenue

Commission (Including Drawn to Mt Magnet

book sales) Adult Child

Adult ($10)

Adult ($6)

Child ($3)

Adult ($5)

Child ($2)

July 945 87 0 287 0 110 41 2,354 2,419 750

August 934 21 0 364 0 27 8 2,335 2,733 877

September 977 89 0 419 0 9 53 2,665 2,448 1045

October 378 23 89 70 6 23 12 1,467 716 360

November 56 0 24 17 0 0 0 342 325 194

December 17 0 7 0 0 0 0 70 76 72

January 42 2 13 0 2 0 0 136 183 41

February 40 1 11 0 0 0 0 110 44 9

March 47 1 3 0 0 0 0 30 190 76

April 214 18 80 0 5 13 0 893 1,035 521

May 343 0 53 57 0 0 0 872 2,864 690

June 562 16 0 244 0 0 8 1,480 2,188 566

Total 4,555 258 280 1,458 13 182 122 12,754 15,221 5,201


2017/2018 Visitor Centre Statistics

Month

Visitors (Total)

Visitors (Museum)

Visitors (Museum)

Concession Museum Entry

Revenue Visitor Centre

Revenue

Commission (Including Drawn to Mt Magnet

book sales) Adult Child

Adult ($10)

Adult ($6)

Child ($3)

Adult ($5)

Child ($2)

July 980 98 - 361 - - 25 2,216 5,961 1,987

August 1,164 4 - 357 - - 2 2,146 6,635 1,993

September 1,021 54 - 344 - - 36 2,136 4,728 1,387

October 436 29 - 169 - - 11 1,036 3,536 1,102

November 142 2 - 39 - - 2 238 1,085 324

December 30 - - 8 - - - 48 970 280

January 61 - - 32 - - - 192 291 106

February 61 4 - 12 - - - 72 179 84

March 103 15 28 - - 11 190 765 209

April 369 40 107 11 664 2,302 721

May 563 2 - 162 - - - 972 3,096 697

June 768 47 224 15 1,374 4,804 1518

Total 5,698 295 - 1,843 - - 113 11,284 34,352 10,408


13.7 Animal Control

Statistics for Ranger services for 2016/2017 and YTD are as follows:

2016/2017 Ranger Services Statistics

Month Enquiries Licences Seizures Impounds Complaint Revenue

July 1 1 0 4 3 160

August 1 0 5 0 0 0

September 1 0 0 2 1 0

October 4 1 4 0 0 60

November 2 10 2 0 0 423

December 2 2 9 0 0 250

January 0 5 4 1 0 413

February 3 0 3 0 1 0

March 0 1 0 0 0 10

April 0 1 39 0 0 50

May 0 2 1 0 2 170

June 0 0 15 2 3 0

Total 14 23 82 9 11 1,536

2017/2018 Ranger Services Statistics

Month Enquiries Licences Seizures Impounds Complaint Revenue

July - - - - - 110

August - - - 2 2 -

September - - 2 - 2 -

October - 42 - - 1 1,564

November - - - - 1 -

December 1 - - - 3 -

January 2 - - - - -

February - 1 - - - 100

March 1 10 1 1 690

April 3 - - 2 1 -

May 3 - - - - -

June - - - - 2 25

Total 10 53 2 5 13 2,719

Details to Report I attended Mount Magnet on Thursday 14, Friday 15 and Wednesday 20th June 2018. Patrols were conducted of the townsite and surrounding areas and license enquiries made. Registration files were checked for compliance. One complaint regarding nuisance dogs at the end of Attwood Street was dealt with. Another complaint regarding a large Mastiff dog on the north end of Hepburn Street was received. The dog was only visiting relatives for a couple of days and was leaving.


14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 15. NOTICE OF MOTIONS FOR NEXT MEETING 16. CONFIDENTIAL BUSINESS 17. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING 18. ELECTED MEMBER MATTERS 19. INFORMATION – REPORTS OF ASSOCIATION COMMITTEES/COUNCILS 20. NEXT MEETING

Wednesday 29th August 2018

21. CLOSURE OF MEETING


agenda ordinary meeting of council 25 july 2018 · 25/07/2018 · agenda . ordinary meeting of...

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