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  • AGENDA

    ORDINARY MEETING OF COUNCIL 25 JULY 2018

    Notice of Meeting The next Ordinary Meeting of the Shire of Mount Magnet will be held on Wednesday 25 July 2018 in Council Chambers commencing at 5:00pm.

    Kelvin Matthews Chief Executive Officer 18/07/18

    Disclaimer No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision provided within fourteen (14) days of this meeting.

    Agenda for the Ordinary Meeting of Council 27 June 2018 Page 1 of 41

  • TABLE OF CONTENTS

    1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................................................... 3

    2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ........................................................ 3

    3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................................................. 3

    4. PUBLIC QUESTION TIME ........................................................................................................................... 3

    5. APPLICATIONS FOR LEAVE OF ABSENCE .............................................................................................. 3

    6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ............................................................................... 3

    7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS ................................................................... 3

    7.1 Minutes of the Special Meeting held on 12 June 2018............................................................................ 3 7.2 Minutes of the Ordinary Meeting held on 27 June 2018.......................................................................... 4

    8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION ................................................ 4

    9. PETITIONS ................................................................................................................................................... 4

    10. DECLARATIONS OF INTERESTS ............................................................................................................... 4

    11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS ............................................................................ 4

    12. REPORTS .................................................................................................................................................... 5

    12.1 FINANCE ..................................................................................................................................... 5 12.1.1 Financial Activity Statement for the Period Ended 30 June 2018 ................................................ 5 12.1.2 Investments as at 30 June 2018 .................................................................................................. 7 12.1.3 Debtors as at 30 June 2018 ....................................................................................................... 10 12.1.4 Accounts for Payment to 30 June 2018 ..................................................................................... 11 12.2 CHIEF EXECUTIVE OFFICER .................................................................................................. 16 12.2.1 Council Comments .................................................................................................................... 16 12.2.2 Badimia Land Aboriginal Corporation – Sub Lease Request ..................................................... 17 12.2.3 Badimia Land Aboriginal Corporation and Shire of Mount Magnet – Business Project

    Proposal Partnership ................................................................................................................. 19 12.2.4 Grants Submissions – Department Sport and Recreation ......................................................... 23 12.2.5 NAIDOC Week Mount Magnet Certificate of Recognition .......................................................... 26 12.2.6 Chief Executive Officer’s Meeting Report .................................................................................. 28 12.2.7 Mount Magnet Historical Society - Minutes ................................................................................ 30

    13. STATISTICS (FOR INFORMATION ONLY) ............................................................................................... 33 13.1 Aerodrome ................................................................................................................................. 33 13.2 Public Library ............................................................................................................................. 34 13.3 Fitness Centre ........................................................................................................................... 35 13.4 Memorial Swimming Pool .......................................................................................................... 36 13.5 Caravan Park ............................................................................................................................. 37 13.6 Visitor Centre ............................................................................................................................. 38 13.7 Animal Control ........................................................................................................................... 40

    14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................................... 41 15. NOTICE OF MOTIONS FOR NEXT MEETING .......................................................................................... 41 16. CONFIDENTIAL BUSINESS ...................................................................................................................... 41 17. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................................................. 41 18. ELECTED MEMBER MATTERS ................................................................................................................ 41 19. INFORMATION – REPORTS OF ASSOCIATION COMMITTEES/COUNCILS ......................................... 41 20. NEXT MEETING ......................................................................................................................................... 41 21. CLOSURE OF MEETING ........................................................................................................................... 41

    Agenda for the Ordinary Meeting of Council 27 June 2018 Page 2 of 41

  • Shire of Mount Magnet Agenda for the Ordinary Meeting of Council – 25 July 2018 at 5:00pm

    Council Chambers, 90 Hepburn Street, Mount Magnet

    Preamble "The Mount Magnet Shire Council embraces the Heritage of the land on which we meet. Council pays respect to the Elders and Ancestors of this land. Council acknowledges the Culture forever embedded with the Custodians of this Country"

    1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 4. PUBLIC QUESTION TIME 5. APPLICATIONS FOR LEAVE OF ABSENCE 6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS

    7.1 Minutes of the Special Meeting held on 12 June 2018

    OFFICER RECOMMENDATION

    Moved: Seconded: That the minutes of the Special Meeting held on 12 June 2018 as circulated be confirmed as a true and correct record of proceedings.

    CARRIED/LOST

    Agenda for the Ordinary Meeting of Council 27 June 2018 Page 3 of 41

  • 7.2 Minutes of the Ordinary Meeting held on 27 June 2018

    OFFICER RECOMMENDATION

    Moved: Seconded: That the minutes of the Ordinary Meeting held on 27 June 2018 as circulated be confirmed as a true and correct record of proceedings.

    CARRIED/LOST 8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION 9. PETITIONS 10. DECLARATIONS OF INTERESTS

    11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS

    Agenda for the Ordinary Meeting of Council 27 June 2018 Page 4 of 41

  • 12. REPORTS

    12.1 FINANCE

    12.1.1 Financial Activity Statement for the Period Ended 30 June 2018

    Officer: Financial Consultant, Mr Dominic Carbone Date of Report: 20 July 2018 Amended By: Nil Disclosure of Interest: No Interest to Disclose Nature of Interest: Nil Meeting Date: 25 July 2018 Matter for Consideration That Council adopt the Monthly Financial Statements, forwarded under separate cover prior to the Ordinary meeting. Background The Local Government Act and Regulations require local governments to prepare monthly reports containing the information that is prescribed. Statutory Environment

    Local Government Act 1995 Sections 6.4-Specifies that a local government is to prepare such other financial reports as are prescribed.

    Local Government (Financial Management) Regulations 1996

    Regulation 34 states: (1) A local government is to prepare each month a statement of financial activity reporting on the sources

    and application of funds, as set out in the annual budget under regulation 22(1)(d) for that month in the following detail: (a) annual budget estimates, taking into account any ex

Recommended

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