agenda of papunya local authority - 3 november 2016 · agenda . papunya local authority meeting....

AGENDA

PAPUNYA LOCAL AUTHORITY MEETING

THURSDAY, 3 NOVEMBER 2016

The Papunya Local Authority Meeting of the MacDonnell Regional Council will be held at the Community Council Office on Thursday, 3 November 2016 at 10.30am.

PAPUNYA LOCAL AUTHORITY 3 NOVEMBER 2016

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO 1 MEETING OPENING 2 WELCOME

2.1 Welcome to Country

3 ATTENDANCE / APOLOGIES / RESIGNATIONS 3.1 Attendance

3.2 Apologies / Absentees

3.3 Resignations

4 MACDONNELL COUNCIL CODE OF CONDUCT 4.1 MacDonnell Council Code of Conduct ............................................................................. 5

4.2 Conflicts of Interest ........................................................................................................... 7

5 CONFIRMATION OF PREVIOUS MINUTES 5.1 Confirmation of the Previous Minutes .............................................................................. 8

6 DEPUTATIONS / GUEST SPEAKERS

Nil

7 COUNCIL LOCAL GOVERNMENT 7.1 Service Delivery Report .................................................................................................. 17 7.2 Community Service Papunya Local Authority Report .................................................... 20 7.3 MacYouth- Remote Sports Voucher ............................................................................... 24 7.4 Complaints Received ...................................................................................................... 25 7.5 Action Register ............................................................................................................... 28 7.6 Yearly Meeting Planner 2017 ......................................................................................... 30 7.7 Discretionary Funds ........................................................................................................ 31 7.8 Induction Videos ............................................................................................................. 33

8 LOCAL AUTHORITY PLANS 8.1 Local Authority Project Funding 2016/17 ....................................................................... 34

9 FINANCE

Nil

10 OTHER BUSINESS 11 NEXT MEETING - THURSDAY 6 APRIL 2016 12 MEETING CLOSE


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MACDONNELL COUNCIL CODE OF CONDUCT

ITEM NUMBER 4.1 TITLE MacDonnell Council Code of Conduct RECOMMENDATION:

That the Papunya Local Authority note the Council Code of Conduct. SUMMARY: This report contains all of the details about the MacDonnell Council Code of Conduct BACKGROUND MacDonnell Regional Council Code of Conduct

1 Interests of the Council and Community come first

A member must act in the best interests of the community, its outstations and the Council.

2 Honesty A member must be honest and act the right way (with integrity) when performing official duties.

3 Taking care A member must be careful to make good decisions (diligence), and must not be under the influence of alcohol or illegal drugs, when performing official duties.

4 Politeness/Courtesy A member must be polite to other members, council staff, electors and members of the public.

5 Conduct towards council staff A member must not direct, reprimand, or interfere in the management of council staff.

6 Respect for culture A member must respect different cultures, families and language groups (cultural diversity) and not be unfair towards others, or the opinions of others, because of their background.

7 Conflict of interest A member must, if possible, avoid conflict of interest between the member's private interests (other job, business etc.) and duties. Where a conflict exists, the member must inform the Council or Local Authority and not take part in the discussion or vote


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7 Accountable A member must be able to show that they have made good decisions for the community.

8 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents.


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CONFLICTS OF INTEREST

ITEM NUMBER 4.2 TITLE Conflict of Interests RECOMMENDATION

That the Papunya Local Authority note and declare any conflict of interests. SUMMARY:

This report contains all of the details about the MacDonnell Council Local Authority Conflict of Interest Procedure.

What to disclose Details of relevant particulars to be disclosed on both the Councillor and Council Employee Register of Interests can relate to any or all of the following;

1. For a corporation or organisation of which a Councillor or relevant employee is an officer

• name of organisation or corporation • the nature of the office held • the nature of the corporation or organisation’s activities.

2. For a beneficial interest in a family or business trust • the name of the Trust • the nature of the Trust’s activities • the nature of the interest in the Trust.

3. For all land or real estate in which a Councillor or relevant employee has an interest in

• name of locality of the land or real estate • the approximate size of the land or house/unit • the purpose for which the land or real estate is/ or is intended to be used.

4. For debts or liabilities over $ 10,000, other than credit card accounts including store accounts

• the name of the creditor 5. For shares and similar investments

• the nature of the investment • name of the corporation and type of business it is involved in.

6. For memberships of political parties, trade union or professional, business or representational association

• name and address of the organisation • position held (if any).

7. For undertaking second employment • details of employer • nature of employment or consultancy.


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CONFIRMATION OF PREVIOUS LA MINUTES ITEM NUMBER 5.1 TITLE Confirmation of the Previous Minutes REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\PAPUNYA\08-2016 MEETINGS\MEETING 4 - 157244

AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Papunya Local Authority Meeting confirm the minutes of the previous meeting held on 26 April 2016. EXECUTIVE SUMMARY: This report is a summary of achievements relating to the previous minutes of the Papunya Local Authority Meeting on 26 April 2016. ATTACHMENTS: 1 160426 DRAFT LOCAL PAPUNYA.pdf 8 Pages

Attachment 1 160426 DRAFT LOCAL PAPUNYA.pdf

Attachment 1


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.1 TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Jerry Pena, Council Service Coordinator RECOMMENDATION: That the Local Authority note and accept the Service Delivery Report. EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in Papunya and documents any other relevant issues. BACKGROUND Staffing update

• There are 2 positions vacant in the civil works team. • Joe Rawson has been working as ESO while recruitment of new ESO that will start on the 28 of October 2016

Local Government Services Update Cemetery Management

• No funeral during this reporting period • Action plan is proposed to clean and remove over grown plants and trees from

cemetery. Companion Animal Welfare Control

• Vet has not made visit to community during this period. Scheduled for November time frame

Local Road Maintenance

• Local works team have identified the pot holes and started filling already using 2 tons of material to repair roads, Plans to improve road ways is being finalized and will be a ongoing project until completion.

• Materials are on community for the local teams to start the repair works Maintenance of Parks and Open Spaces

• Rubbish pickup’s are done weekly around parks • And open spaces by our Civil Team and also with the help of CDP. • Clean up of grass and the trees done around the old Land rover • Colour bond fence at back of park has been erected • New fence around football oval (MRC Ngurratjuta- CDP)

Outstation MES Services

• Rubbish has been picked up each week from the closer outstations. • Joe Rawson and one civil work have poison and dug up the weeds around some of the

bore compounds. • A new lot of funding is being sort after for the homelands extra programme to

continue outstation housing upgrades • All outstation Genset have had services done


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• New fence around the town bore genset area • M’bungara outstation Rubbish trailer has had repairs

Waste Management • Rubbish is picked up twice a week and new proposed resident rubbish removal

program will be implemented by place a box trailer in the yards to have residents remove all unwanted items from their yards.

• Emu bobs are happening in some of the more littered area’s, Proposed community clean up day is being organized in December

• 4 new Skip bins are in place at the waste facility for the public to use. Steel

• Separation bays for steel, building materials, green waste tyres have all been • Cleaned up • 6 new yellow top recycling bins are to go around community for recycling • 1 Slab for the bins has been poured outside store fence

Weed Control and Fire Hazard Reduction

• Nil

Other Service Delivery Updates • Solar lights at the sorry camp are erected • Agreement between MRC and Ngurratjuta have been reached • Some off the project are MRC to supply bbq plates and bricks for new BBq areas at

sorry camp Ngurratjuta to put up • Ngurratjuta to help clean up cemetery (weeds and bushes) • A quote is currently being attained for a new solar bore at the football area

(RN number 7) Paving under shades at sorry camp Papunya


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New fence going up around football oval at Papunya

New skip bins at public drop off area at Papunya waste Facility ATTACHMENTS:


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.2 TITLE Community Service Papunya Local Authority Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Rohan Marks, Director Community Services RECOMMENDATION: That the Local Authority Note and accept the Community Services report. EXECUTIVE SUMMARY: This report provides an update on Community Service program delivery. BACKGROUND/DISCUSSION CHILDREN’S SERVICES Service Delivery:

• The Early Learning Program was fully delivered. • The Outside School Hours Program was closed on 3 days during September due to

staffing, and 1 day due to a funeral. Service Engagement:

• Early Learning: 4 children attending each day (on average) • Outside School Hours Care: 8 children attending each day (on average)

Other Updates:

• Launch of MacKids was well attended by families, community members and local stakeholders.

• The Service has been working with the Health Clinic to have dental and ear checks carried out in the centre..

COMMUNITY SAFETY Service Delivery

• Service disruptions due to staffing. Recruitment has now been finalised to fill vacancies.

Service Engagement

• Papunya Night Patrol assisted 289 people this reporting period; o 166 Men and 123 Women were assisted o 105 School Aged Children returned to family o 7 school aged children refused Night Patrol transport.

Other Updates

• Papunya Night Patrol vehicle will have a satellite tracking device fitted in the next week. This increase the safety of works and provides greater accountability for service delivery.


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HOME CARE Service Delivery

• Services were limited to hamper on the 10th October due to staffing. • Home Care (high care) clients: 5 • Home Support (low care clients): 14 • Disability Support clients: 4 • Visitors (low care): 2 • 5 people have recently enquired about receiving services from Home Care and are

currently going through the intake process. Other Updates

• Nil. YOUTH DEVELOPMENT Service Delivery

• All services were delivered. Service Engagement

Number of Participants August

Male Female Total

Under 12 64 71 135 12 - 15 166 106 272 16 - 18 57 29 86 18 - 25 16 31 47

Other Updates

• Over the last 2 months Papunya youth have competed in the Women’s Regional Basketball Competition, travelling to games in Mount Liebig, Kintore, and hosting games in Papunya. The teams are travelling to Hermannsburg for the grand final on the 28th & 29th of October.

• Through the Remote Sports Vouchers Scheme, Specky dreaming visited Papunya running football activities for youth aged 5-20.

• The Papunya Youth board have held their first meeting and have scheduled a second meeting during October.

• Mission Australia are currently planning two bush trips to be run in conjunction with MacYouth during school holidays, aimed at reducing gunja use and increasing time spent on country with both young people and elders.

• Currently case managing 2 youths through the youth diversion program. • School attendance has been very low across all grades in Papunya this term.

MacYouth is working with the school to support young people to engage in education.

Number of Participants September

Male Female Total

Under 12 53 54 107 12 - 15 107 119 226 16 - 18 53 20 73 18 - 25 16 19 35


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Young men participating in a woodworking project with MacYouth

Handing out icy-poles during the Women’s Regional Basketball

Competition

Young people playing during a break in the Women’s Regional Basketball

Competition

Young women participating in the MacYouth Women’s Regional

Basketball Competition

A woodworking program has commenced within the Papunya Youth Program, and has been well-

received.


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ISSUES/OPTIONS/CONSEQUENCES Nil FINANCIAL IMPACT AND TIMING Nil CONSULTATION Executive Leadership Team Manager Children’s Services – Margaret Harrison Acting Manager Community Safety – Roslyn Forrester Manager Home Care – Nina Bullock Manager Youth Development – Ryan Lucas ATTACHMENTS: There are no attachments for this report.


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.3 TITLE MacYouth- Remote Sports Voucher REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Local Authority select their top four preferences for the activities they would like to see run for the Remote Sports Voucher Program in their community. EXECUTIVE SUMMARY: This report is a summary of the changes made to the Remote Sports Vouchers Program and how it will affect the Papunya community. BACKGROUND/DISCUSSION In the past, schools have been responsible for the administration of the Remote Sports Voucher program. Going forward, MacDonnell Regional Council’s Youth Development Program (MacYouth) will be coordinating the delivery of this program across all communities within the MacDonnell Regional Council, delivering four separate activities per year. Why were these changes made? > To enable communities’ themselves to determine which programs they would like run; > To increase the number of activities provided to children in communities outside of school hours. The Local Authority will be asked to select their top four preferences for which activities they would like to be held in their community on the distributed survey. The Manager of Youth Development will collect this information and use it to help inform which activities to choose for this program. CONSULTATION Youth Development and Local Authority ATTACHMENTS:


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.4 TITLE Complaints Received REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Local Authority note and accept the two complaints that were received this reporting period and the resulting actions taken. EXECUTIVE SUMMARY: This report provides an update to the Local Authority about complaints received regarding Council Service Delivery. Two complaints were received, regarding the following: 1) No TV at outstations 2) No public phone box in Papunya Neither of these items fall within MacDonnell Regional Council’s operations. Item 1 has been forwarded on to Homelands Extra and their response will be passed on to the complainant. Item 2 has been forwarded on to Cat and their response will be passed on to the complainant. ATTACHMENTS: 1 Complaint 141016

Attachment 1 Complaint 141016

Attachment 1


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.5 TITLE Action Register REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Helen Smith, Manager Governance and Planning RECOMMENDATION: That the Local Authority note and accept the Action Register Report EXECUTIVE SUMMARY: This report provides an update on requests of the Local Authority. Action Item - Road Trains (raised on 21/08/2014) Summary of action item: Road Trains driving through cultural sites (honey ant sites) around the edge of the community. Major concern for the children when road trains drive through. 24 Oct 2016 – Director Tech Services: No further update at this stage. 06 Jun 2016 – Director Tech Services: Feedback from Glen Auricht - Roads Planning Manager, Department of Infrastructure: The proposed realignment of the Kintore road will improve traffic flow around the community, and provide a significant improvement for health and safety in the community. I will escalate your proposal to our Regional Director Jaqueline Bohn. She will be your best contact for further discussion and information. Issues to be resolved are: - DoT to consult with the Central Land Council, the community and Central Desert Shire - DoT to agree/approve the proposal - Negotiate with the CLC, and permission to survey the realignment - Negotiate with CLC to purchase and legalise the road corridor for the new road - Obtain AAPA sacred site clearances - Design and cost the realignment - Negotiate with CLC for gravel and water resources etc to construct the realignment Action Item – Signage for outstations (raised on 31/05/2012) Summary of action item: Signs are needed at the turn off to Green Valley, Town Bore, Ulumbara, Blackwater, 3 Mile and Atji Creek Outstations. 24 Oct 2016 - 10:58 AM - Simon Murphy Most signs have been installed, missing brackets have been supplied as of 24/10/16 so remainder can be installed. Action Item – Translation of Code of Conduct 18 Oct 2016 – Manager, Governance and Planning There are no resources to complete this project. Recommend to close this for now - or the action may be left until the next financial year. Summary of action item: MRC to translate the Code of Conduct and Conflicts of Interest Policies to (Luritja) language.


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ATTACHMENTS:


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.6 TITLE Yearly Meeting Planner 2017 REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Daniel Teudt, Manager Governance and Planning RECOMMENDATION: That Local Authority note the draft yearly planner for Council, Committee, and Local Authority meetings in 2017. EXECUTIVE SUMMARY: The yearly planner covers proposed meeting dates for all Council, Committee, and Local Authority meetings across the year. Local Authority members are being asked to note the planned dates for meetings in 2017 to schedule attendance where required. BACKGROUND/DISCUSSION The Council sets the dates for Council, Committee, and Local Authority meetings throughout the year. These dates are provided in advance so that elected and appointed members have as much notice as possible to schedule attendance to relevant meetings. ISSUES/OPTIONS/CONSEQUENCES Local Authorities may choose to suggest alternative dates where current dates are not suitable and these suggestions will be considered by the council. FINANCIAL IMPACT AND TIMING CONSULTATION Elected and appointed members Executive Leadership Team ATTACHMENTS:


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.7 TITLE Discretionary Funds REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION: That the Imanpa Local Authority ratifies the spending of discretionary funds. EXECUTIVE SUMMARY: Local Authority members signed a letter out of session to approve spending of 16/17 Discretionary Funding on Grant to support Sports Carnival (to the value of $4000.00) The Local Authority is being asked to ratify this spending. BACKGROUND/DISCUSSION The Local Authority receives $4000 every financial year from the Council to spend on projects that benefit the community. This report summaries the allocation of this fund, and seeks the Local Authority’s official ratification. FINANCIAL IMPACT AND TIMING Council allocates this Discretionary Funding as part of its budget each year this spending does not impact the budget. ATTACHMENTS: 1 Nganampa Aboriginal Corporation- Papunya LAM.pdf

Attachment 1 Nganampa Aboriginal Corporation- Papunya LAM.pdf

Attachment 1


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COUNCIL LOCAL GOVERNMENT ITEM NUMBER 7.8 TITLE Induction Videos REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Daniel Teudt, Manager Governance and Planning RECOMMENDATION: That Local Authority note and accept the Induction Video as presented. EXECUTIVE SUMMARY: A video of the Council’s induction video specific to the community will be presented for noting by the Local Authority. These videos will be presented to all new staff joining the Council as part of its induction process. BACKGROUND/DISCUSSION The Council in responding to a need for better induction processes for its staff has developed some induction videos for use specific to each community which provides better administrative understanding for community people and better cultural understanding for non-Indigenous staff. ISSUES/OPTIONS/CONSEQUENCES Nil FINANCIAL IMPACT AND TIMING Nil CONSULTATION Executive Leadership Team Steering Committee consisting of: Cr Roxanne Kenny, Cr Barry Abbott, Bobby Abbott (Wallace Rockhole LA member), Eric Turner (DLGCS), Bruce Fyfe (DLGCS) Project Officers: Marie Rancon, Emma Sleath ATTACHMENTS:


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LOCAL AUTHORITY PLANS ITEM NUMBER 8.1 TITLE Local Authority Project Funding 2016/17 REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Felicity Howell, Senior Governance Officer RECOMMENDATION: That Papunya Local Authority commit to discussing ideas for their LA Project Funding with the community and request quotes for the following: 1) 2) 3) EXECUTIVE SUMMARY: The Local Authority is to discuss and identify ideas to utilise their Local Authority Project Funds for the community. Funding for Local Authority projects is part of a grant received from Department of Local Government and Community Services. For the 2016/17 financial year the Papunya Local Authority will receive $ 74,694.00 BACKGROUND/DISCUSSION In order to reduce the time required to approve projects, Council has delegated authority to spend the Local Authority Project Funds to each Local Authority. Local Authorities must priorities meetings to discuss the use of these funds so that the money allocated to each Local Authority Project can be committed within two years of the funds being released. ISSUES/OPTIONS/CONSEQUENCES The Local Authority is responsible for consulting with community members to ensure that community priorities are taken into account when allocating project funds. FINANCIAL IMPACT AND TIMING Funds from the grant have two years from the date of issue to be acquitted (i.e. 1 July 2016 until 30 June 2018). CONSULTATION The Local Authority and community ATTACHMENTS:

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